2017 Budget & Capital Improvement Plan AUGUST 29, 2017

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Harold Tucker
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1 2017 Budget & Capital Improvement Plan AUGUST 29, 2017

2 FY 2017 Budget Calendar May June July August September October November December Financial Forecast & Public Safety Staffing Priorities, Programs, Service Levels & Armory Water, Refuse, Fees & Revenues Capital Improvement Program Budget & CIP Discussion Proposed Budget, Capital Budget & CIP Finalize Budget & CIP Adoption Additional Work Sessions as needed

3 Agenda 1. Capital Improvement Plan Overview 2. Public Works 3. Parks & Recreation 4. Discussion 5. Questions / Public Comment

4 Purpose Guide for provision of public facilities Tool for implementation of goals and plans Forecast future needs reserve funds Anticipate funding needs (bonding, external funding) Balance need for future development with existing needs Economic Development Balance need for improvements with financial capacity

5 Capital Projects Capital Improvement Plan 5-year planning document Planning tool not budget Out years = 5 for 10 year planning horizon Capital Budget 1 st year of CIP serves as basis Incorporated into budget Funding approved for FY Serves as a guide for provision of public facilities Tool for implementation of other plans & goal Financial planning

6 CIP Planning

7 The Process

8 Short Term Priorities 1. Implement Economic Development Strategy Business development Increase population housing development 2. Improve Community Appearance 3. Implement priority based budgeting process Provide for long term fiscal stability 4. Address Infrastructure Maintenance Streets, Sidewalks, Stormwater, Water 5. Identify Top 5 Amenities

9 Fund Model Example

10 Costs and Timing Project costs are planning estimates Costs adjusted on annual basis Not fully funded Projects can occur over multiple years Timing o Priority o Financial capacity and funding source o Administrative Capacity o Coordination of projects

11 Organization Capital Budget Project Summary by Type Funding Summary Project Detail o Airport o Building and Grounds o Economic Development o Information Technology o Parks & Recreation o Storm Water o Transportation o Water Supply

12 Preliminary CIP Summary Project Name Count PRIOR OUT TOTAL Airport , Buildings & Grounds 11 1,609 1,609 1,827 1,591 6,497 3,336 18, ,125 7,767 Economic Development Information Technology ,861 1,811 Parks & Recreation ,215 1,583 2,940-4,235-31, ,214 2,282 Storm Water ,875 1, ,375 3,375 Transportation 31 28,501 28,501 10,122 9,872 2,419 2,419 3,084 1,824 2,369 1,144 10, ,596 44,511 Water ,978 4, ,915 6,915 3,114 3, ,450 3,650 19,481 19, ,037 31,037 22,061 19,903 13,869 7,088 33,783 9,427 39,406 6,971 12,427 2,612 4,100 3, ,680 80,685 Dollars in 1,000's. Grey column represents project cost, white proposed funding.

13 Funding by Project Type

14 Funding Funding Prior OUT TOTAL 2016 Bonds 20 4,529 3, ,939 Building Repair Fund ,975 Capital Utility Tax City Gas Tax Fund 875 1, ,708 Computer Replacement ,811 Federal 614 7,520-4, ,134 Motor Fuel Tax Fund 385 1, ,720 Planning Fund Private 1, ,743 State 25,734 1, ,345 Storm Water Fund , ,375 UDAG Fund Vehicle Replacement ,895 Water Fund ,915 3, ,650 11,766 31,038 19,903 7,088 9,427 6,971 2,612 3,650 80,686

15 Funding by Source

16 Public Works PROPOSED CAPITAL PROJECTS

17 2016 BOND PROJECTS PLEASANT AVENUE (MAIN TO NORTH) WILL BE COMPLETE IN 2-3 WEEKS FREMONT STREET (SEMINARY TO FARNHAM) PROJECT IS COMPLETE N SEMINARY STREET (GROVE TO FREMONT) UTILITY RELOCATION CURRENTLY BID IN SEPTEMBER/ START IN OCTOBER /COMPLETE IN JULY 2017 FARNHAM STREET BRIDGE WAITING ON IDOT APPROVAL TO START ENGINEERING FIRST TWO PROJECTS CAME IN UNDER ESTIMATE

18 2016 Bond Projects

19 2016 Storm Sewer Contracted to inspect all City owner storm sewer 27 diameter and greater to be visually inspected and condition documented Will review inspections once completed and develop storm sewer capital plan to prioritize and address maintenance and repair needs

20 2016 Storm Sewer

21 East Main Underpass Plan to start construction October 2017 Estimate 2 years to complete construction Lunda Construction, Wisconsin Apparent Low Bidder for Project at $17,435,230

22 STREET SYSTEM OVERVIEW CITY OF GALESBURG, IL

23 Existing Street System 45.03, 30% % 12.5, 8% 77.12, 51% Streets by Type Asphalt Brick Concrete Sealcoat # of Miles and % of Total Miles ( miles total)

24 FUNDING OVERVIEW Sources of funding for streets, sidewalks, bridges, and storm sewer: General Fund No capital project funding Operational expenses only Motor Fuel Tax Fund - $800k / year - $300k for materials, $225k sealcoat City Gas Tax Fund - $725k/year - $248k for operational items Federal Funding IDOT allows City to program $225k annual % TOTAL ANNUAL FUNDS AVAILABLE FOR ALL STREET PROJECTS - $977, MFT City Gas Federal

25 Proposed 2017 Street Program Bond Projects Jefferson Street (Losey to North) Brick Street Silver Street ( Main to Summit) Brick Street Seminary Street (Losey to Fremont) Farnham Street Bridge Maple Avenue Sidewalk Reconstruction (West Side)

26 Proposed 2017 Street Program MFT & City Gas Tax Funded Projects Whitesboro Street (Main to North) Brick Street (Will require hiring consultant to design and inspect) Annual Sealcoating Project NE Area of City Resurfacing various asphalt streets Locations TBD Curb &Gutter and Sidewalk Maint. Contract Loc. TBD East Main Street Underpass Project Two full-time engineering inspectors assigned to the project for next two years.

27 Proposed 2018 Street Program Bond Projects Prairie Street (Dayton Street to Park Lane) Berrien Street (Henderson to Holton) Complete Farnham Street Bridge project

28 Proposed 2018 Street Program MFT & City Gas Tax Funded Projects Academy Street (Ferris PL. to North) Brick Street (Will require hiring consultant to design and inspect) Annual Sealcoating Project NE Area of City Resurfacing various asphalt streets Locations TBD East Main Street Underpass Project Two full-time engineering inspectors assigned to the project for this year.

29 COST INFORMATION BRICK STREET COSTS $173/S.Y. Asphalt overlay w/new curb and gutters and driveways $215/S.Y. - Street replaced with concrete street $291/S.Y. - Street replaced with concrete base and bricks relaid ASPHALT REHAB STREET COSTS $24.50/S.Y. Heat scarification and thin overlay (Need 30,000 s.y. minimum) $55.00/S.Y. - Mill and resurface with HMA

30 Example Prairie Street 1,055 feet long Reconstruct curb & gutter and overlay with asphalt - $570,000 Reconstruct in Concrete - $705,000 Reconstruct in Concrete w/brick surface - $955,000

31 Street Division Facility Property purchased in 2010 for $115, acres

32 Street Division Facility Plan was to construct a salt building and then later construct an office building and rehab the existing steel frame building. Salt building constructed in 2011 Full architectural plans developed for new office building and rehabilitation of existing street frame building in 2013.

33 Street Division Facility Estimated cost to rehabilitate existing steel frame building - $650,000

34 Street Division Facility Construct Office Building/Sign Shop Estim. $250,000

35 Street Division Facility Developing 200 S. Henderson Street: Provides inside storage for all vehicles and equipment which will extend their life. Will consolidate operations and eliminate needing to use the Maple Avenue facility (former fire station) and it can be sold. Will free up room in the existing building for Water, Police, and Fire to store vehicles inside.

36 WAYNE CARL DIRECTOR OF PUBLIC WORKS/CITY ENGINEER Il.us QUESTIONS?

37 Parks & Recreation PROPOSED CAPITAL PROJECTS

38 Lakeside Insulation & Lighting Originally planned for 2016 Due to needing to fix the roof and the estimated cost was significantly higher than what was budget for, this project was moved to As part of installing the insulation, all the court lights have to be taken down. This is a prime opportunity to replace the original halogen lights with energy efficient LED lighting. Staff is working on getting a rebate from the state for upgrading energy efficient lighting. The estimated cost of this project is $440,000.

39 AC Replacement for City Hall The current AC unit at City Hall past its useful life expectancy back in C controlling air temperature has been a problem for quite some time. In addition to replacing the AC unit, the variable air volume (VAV) system and thermostats throughout the building would be updated. The estimated cost on this project is $236,000.

40 Campground Improvements The west bathroom facility is needs to be replaced. It is in pretty poor condition. Staff would also add on to the campground office to put coin operated washer and dryer that would be available to campers. This would be a nice amenity that may attract additional campers and could also generate additional revenue. The estimated cost for the bathroom is $70,000 and the estimated cost for the office expansion is $50,000. Both of these projects would be funded out of the Building Repair and Replacement Fund.

41 Lake Storey Dam Stabilization Phase III The project is to bring the dam into compliance with IDNR. There is only one valve controlling the drawdown line. Should this valve fail, the entire lake would drain. This project replaces the non-functioning valves. The estimated cost of this project is $150,000. This project would be funded using the Capital Utility Tax.

42 Lake Storey Trail Each year, staff continues to widen or expand the Lake Storey Hike/Bike Trail with the ultimate goal of having a trail the encompasses the entire lake. Staff will be widening about 2,800 feet of the trail between the north bridge and the playground. Staff will also start working on the design to add a length of trail on South Lake Storey Road from Henderson to Carl Sandburg College. The estimated cost for the widening is $100,000 and the estimated cost of the design work is $80,000.

43 Parks & Recreation Master Plan The last updated master plan was completed in This is not considered valid by IDNR grant administrators which could negatively impact any grant applications submitted by the City. The estimated cost of this project is $83,000. This project would be funded out of the Capital Utility Tax Fund.

44 Playground Replacement Most of the 16 playgrounds in City parks are in disrepair or do not have many play elements as they have been removed due to vandalism or no funds to repair. Staff recommends seting aside funds to replace one playground a year so all the playgrounds get replaced every 16 years. Playgrounds would be replaced in order of condition and needs of the community. The estimated cost of replacing a playground with pour in play surfacing and play elements for ages 0-12 is $80,000.

45 Taxi-way B Overlay Taxiway B is in need of a thin overlay. This is required by IDOT. This is a 90/5/5 project meaning the Federal government will pay 90% of the project and the State and City will each pay %5 of the project. The estimated cost of the project is $620,000. The cost to the City would be $31,000. The project would be funded out of the Capital Utility Tax Fund.

46 Replace Water Play Feature The water play feature at Lakeside Splashzone is the same play feature that was at the pool when the City took ownership of the facility back in the late 1980 s. The feature is nearly 30 years old and needs replacement. The estimated cost of replacing the water play feature is $280,000.

47 Spillway Patching The spillway is starting to show are and is need of some patching. It has not been serviced in several years. The estimated cost of this project is $20,000. It is possible to do this project for a reduced cost by using City staff and paying them overtime instead of hiring a contractor.

48 Direction / Input 1. Armory Consideration of alternate or reduced project to open drill area? Alternate funding for project? 2. Use of bond funds if no Armory Parks & Recreation eligible? 3. Street Facility Office building or garage facility? 4. Project Priorities

49 Questions / Public Comment

City of Hartford Capital Improvement Program Share Total Project Cost. General Obligation Debt

City of Hartford Capital Improvement Program Share Total Project Cost. General Obligation Debt 2019 Summary of Costs ~ Governmental Funds Law Enforcement Number Priority 2019 Share Total Cost General Obligation Term Borrowings Grants & Aids Trusts & Donations Retained Earnings Police Patrol Vehicle