Proclamation A Proclamation from the Moline Public Library to declare September, 2013 as Library Card Sign Up Month

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1 Committee-of-the-Whole Agenda City of Moline Street, Moline 2 nd Floor Council Chambers 6:30 p.m. Tuesday, September 10, 2013 Mayor s Board Appointments Mayor s appointment of Matt Sivertson to the Moline Centre Main Street Commission to fill the unexpired term of Jim O Hern to expire June 30, Proclamation A Proclamation from the Moline Public Library to declare September, 2013 as Library Card Sign Up Month Questions on the Agenda Agenda Items 1. Declaration of surplus property. (Chris Mathias, Property Management Coordinator) 2. A Licensing Agreement to Install Fiber-Optic Cable. (Chris Mathias, Property Management Coordinator) 3. Request to Vacate Alley Right-of-Way. (Chris Mathias, Property Management Coordinator) 4. Approval of a Proposal for Chiller Pipe Insulation Removal and Rewrap at Central Fire Station. (Doug House, Municipal Services General Manager) 5. Accepting the actuarial valuation reports for Police and Firefighters Pension Funds. (Kathy Carr, Finance Director) 6. Approval of the Purchase of Pumps for the 64 th Street Sanitary Sewer Pump Station (Scott Hinton, City Engineer) 7. Approval of the Capital Improvement Program (Scott Hinton, City Engineer) 8. Other Informational Joint Review Board Meeting Reports on the Tax Increment Financing Development Plans and Projects for the Proposed Riverbend Commons and Quad City Station Redevelopment Project Areas. (Ray Forsythe, Director of Planning & Development)

2 Explanation 1. Declaration of surplus property and authorizing City staff to do all things necessary to dispose of said surplus property. (Chris Mathias, Property Management Coordinator) Explanation: Staff has identified these addresses as surplus properties which should be put back on the tax rolls by the method most advantageous to the City, whether by Request for Proposals or otherwise th Avenue is a small, vacant, flat lot which does not meet minimum lot size dimensions th Avenue is a vacant, overgrown, and on the side of the bluff. Additional documentation attached. Staff Recommendation: Fiscal Impact: Public Notice/Recording: Goals Impacted: Approval Decreased property maintenance costs; Increased property tax revenues N/A Financially Strong City 2. Request from Centurylink, Inc. for a Licensing Agreement to Install Fiber-Optic Cable at Three Locations in City Right-of-Way. (Chris Mathias, Property Management Coordinator) Explanation: Centurylink, Inc. wishes to install fiber-optic facilities in City Right-of-Way at three different locations. The first location would run from 19 th Street to th Avenue, the second location runs from st Street and crosses under 41 st Street to the west to serve King Plaza, and the third location runs from th Street to 1701 River Drive. Additional documentation attached. Staff Recommendation: Fiscal Impact: Public Notice/Recording: Goals Impacted: Approval $560 application fee and $30 annual fee to the City N/A Improved City Infrastructure and Facilities 3. Request from Salem Lutheran Church to Vacate Alley Right-of-Way. (Chris Mathias, Property Management Coordinator) Explanation: Salem Lutheran Church wishes to vacate the alley right-of-way that runs between its building and parking lot at th Street. There is a City water line in the alley that would need to be moved before the vacation. The Church has contacted City Public Works staff to resolve the water line issue. City staff does not believe that this alley right-of-way is needed for access as it only serves the Church. The attached plat shows the exact area proposed for vacation. Per City policy, the applicant is required to pay the fair market value for the property to be acquired by right-of-way vacation. When looking at the averages of assessed values of land nearby, the fair market value appears to be $3.05/SF or $7,320 for the 2400 square foot alley. Additional documentation attached. Staff Recommendation: Approval Fiscal Impact: $660 application fee to the City Public Notice/Recording: N/A Goals Impacted: Improved City Infrastructure and Facilities 4. Approval of a Proposal from Willman Construction, Inc. for Chiller Pipe Insulation Removal and Rewrap at Central Fire Station. (Doug House, Municipal Services General Manager) Explanation: Municipal Services Staff has investigated dripping water at Central Fire Station and found that the wrapping and insulation around the chiller pipes has deteriorated over the last 40 years to a point that it has affected the work environment and efficiency of the building cooling system. When air comes in contact with the cold chiller pipes it condensates on the pipes causing them to drip throughout the building, primarily over the Finance Department. The dripping water has caused ceiling tiles to get soft and fail and mold has formed in the ceiling. Staff has moved work stations to protect

3 their computers and work product. Staff received three proposals to remove and replace approximately 3,000 feet of chiller pipe insulation and wrapping with the following results: $123, Willman Construction, Inc. $140, Iowa-Illinois Taylor Insulation $155, Environmental Management Services of Iowa, Inc. Staff Recommendation: Fiscal Impact: Public Notice/Recording: Goals Impacted: Approval Funds are not budgeted for this project, however, approximately $50, is available in Buildings and Grounds, Building Improvements, , and the remainder is available from contingency funds. NA Financially Strong City 5. Accepting the actuarial valuation reports submitted by Arthur Tepfer, Actuary, for the year beginning January 1, 2013 and ending December 31, 2013 for the City of Moline Police and Firefighters Pension Funds. (Kathy Carr, Finance Director) Explanation: The sworn Police and Fire personnel of the City of Moline are covered by two pension plans that are defined-benefit, single-employer pension plans. The purpose of the annual actuarial valuation reports is to provide property tax levy requirements for the City s employer contributions. Since 1988, the City has not used the actuarial calculations provided by the State of Illinois Department of Insurance but rather has hired an actuary to use Moline s specific financial information and related actuarial information for the calculation. The City s recommended tax levy for police and fire pension will be an increase of $350,710. This amount will be levied for 2014 as part of the total property tax levy considered in November. Additional documentation attached. Staff Recommendation: Approval Fiscal Impact: Determines 2013 Property Tax Levy Collectible Public Notice/Recording: Finance Staff will file with Illinois Department of Insurance, Public Pension Division Goals Impacted: Financially Strong City 6. Approval of a Sole Source Purchase of Two Flygt Pumps from Electric Pump for the 64 th Street Sanitary Sewer Pump Station (Scott Hinton, City Engineer) Explanation: The 64 th Street sanitary sewer pump station will operate on two submersible, centrifugal electric pumps. Long ago, the City of Moline standardized to Flygt brand pumps in all sanitary and storm sewer pump stations in an effort to increase operational efficiencies. Staff recommends continuing this past practice by purchasing Flygt pumps for the new pump station from Electric Pump in Des Moines, Iowa. Electric Pump proposes to supply two Flygt pumps, control panel, and other associated equipment for the lump sum price of $47, Staff Recommendation: Approval Fiscal Impact: Sufficient funds are available in the Case Creek Trails Bond issue. Public Notice/Recording: NA Goals Impacted: Strong Local Economy & Improved City Infrastructure & Facilities 7. Approval of the Capital Improvement Program (Scott Hinton, City Engineer) Explanation: A five-year Capital Improvement Program (CIP) has been formulated for the Committee s review. Proposed expenditures for FY 2014 total $12,525,000 with expenditures for the entire five year plan totaling $61,855,120. The 2014 CIP continues the past practice of funding three Engineering Technician positions and the annual Pavement Patching, Pavement Marking, and Sidewalk 75/25 Programs. Unlike previous years, there is little actual street and associated public utility work proposed. The majority of available Water, Water Pollution Control, Stormwater, and Motor Fuel Tax funding is allocated to the City s portion of IDOT projects related to widening John Deere Road,

4 replacing the I-74 Bridge, and establishing AMTRAK service in Moline. Further, most Utility Tax funds go to towards correcting long deferred maintenance on the Riverside Cemetery retaining wall, the Sylvan Island Bridge, and the Deere House retaining wall. Staff Recommendation: Staff recommends approval of the Capital Improvement Program with the understanding that the years of provide a general framework for future projects that may change as funding levels, priorities, and needs change. Fiscal Impact: FY 2014: $12,525,000 FY : $48,330,120 Public Notice/Recording: Goals Impacted: NA Financially Strong City Strong Local Economy Improved City Infrastructure &Facilities A Great Place to Live

5 th Avenue (Parcel 08449) Exhibit A

6 th Avenue (Parcel )

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73 City of Moline Employer Contributions to IMRF, Police and Fire Pension Plans Year IMRF Police Fire Total 1985 $1,729,539 $614,800 $827,431 $3,171, $1,796,167 $606,613 $820,697 $3,223, $1,790,146 $558,497 $697,389 $3,046, $1,773,757 $630,180 $802,230 $3,206, $1,844,155 $125,891 $277,361 $2,247, $699,929 $68,924 $302,062 $1,070, $892,281 $177,991 $391,568 $1,461, $1,138,927 $186,786 $406,479 $1,732, $1,226,970 $320,753 $553,640 $2,101, $912,004 $364,996 $571,266 $1,848, $931,019 $399,116 $688,303 $2,018, $846,707 $446,612 $753,477 $2,046, $858,986 $578,683 $871,239 $2,308, $803,056 $752,734 $926,518 $2,482, $742,053 $697,710 $818,110 $2,257, $658,969 $452,846 $561,447 $1,673, $451,344 $416,469 $629,020 $1,496, $112,717 $520,355 $680,576 $1,313, $105,646 $546,988 $658,216 $1,310, $119,230 $965,413 $1,185,410 $2,270, $120,874 $955,823 $1,162,068 $2,238, $886,240 $1,044,899 $1,229,564 $3,160, $818,698 $1,171,109 $1,337,039 $3,326, $780,450 $1,291,059 $1,528,017 $3,599, $695,023 $1,448,891 $1,718,452 $3,862, $1,265,833 $2,094,552 $2,328,594 $5,688, $1,421,796 $2,280,805 $2,679,017 $6,381, $1,747,486 $3,076,829 $3,007,810 $7,832, $1,747,486 $2,964,365 $3,279,525 $7,991,376 NOTE: prior to 1990, the IMRF contributions included Moline Public Hospital employees. They merged with Lutheran Hospital and became known as United Medical Center and were no longer part of the City. New acturial assumptions adopted by IMRF were effective in 1991.

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