Budget. One. Time Cost. Total

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1 Service Enhancements General Fund Town of Los Altos Hills Budget Attachment 2 - Budget Service Enhancements/New Requests CIP and Capital Funds Town wide 15,072,124 (1,364,236) 13,707, ,967 14,640,855 Sewer 1,598,080 (333,184) 1,264,896 (270,948) 993,949 One Proposed Proposed Council Priority Ongoing Cost Time Cost Request Dept Ongoing Cost One time Ongoing Cost One time Increase Sheriff Patrol time (from 0.7 FTE to 1.0 PUBLIC SAFETY FTE 95,000 95,000 Public Safety 95,000 97,850 Transfer from GF to Pub Safety Fund 95,000 95,000 95,000 97,850 Transfer In to Pub Safety Fund from GF (95,000) (95,000) (95,000) (97,850) Increase Emergency Street Tree Removal Funding from $5,000 to $50,000 ROAD MAINT 45,000 45,000 Pub Works 45,000 46,350 Add Principal Planner STAFF Net Cost $11,000 RETENTION 189, ,000 Comm Develop 189, ,450 Less Increase in billable hours (47,000) (47,000) (47,000) (47,000) Less reduction in contract planning costs (131,000) (131,000) (131,000) (131,000) Annual Maintenance, Support, and Updates for new Building Permit and GIS systems COMMUNITY ENGAGEMENT 29,600 29,600 Comm Develop 29,600 30,636 Increase in contract IT support 10,000 10,000 Finance 10,000 10,350 Update Cost Allocation Plan and User Fee Study 25,000 25,000 Finance 25,000 Merit Increase for Employees STAFF RETENTION 114, ,000 City Manager 114, ,000 Sewer Rate Study SEWER MGMT 25,000 25,000 Pub Works 25,000 MANDATES Election Green Infrastructure Compliance Consultant Support FACILITIES 30,000 30,000 Council/Clerk 30,000 44,000 44,000 Pub Works 44,000 City $304,600 $124,000 $428,600 $304,600 $124,000 $319,636 General Fund $304,600 $99,000 $403,600 $304,600 $99,000 $319,636 Page 1

2 Spending Thru (Release)/ Est. Capital Program & Equipment Purchase Appropriation April '18 Carryover Request Recommended Council Priority Continuing and Ongoing Projects 01. Annual Road Rehabilitation (Street CIP 046) 2,052,640 1,985,333 67,307 1,917,307 1,917,307 ROAD MAINT Annual road pavement program based on the 2018 Pavement Management Program. The program includes storm drainage improvements along roadsides. Use of Street Capital Fund Reserves 721,902 Drainage Portion of the project (40,000) (40,000) Transfer from Drainage Capital 40,000 40,000 General Fund Transfer (1,155,405) (1,155,405) Transfer from General Fund reserve 1,155,405 1,155, Annual Sewer Rehabilitation (Sewer CIP 048) 2,890,000 1,638,271 1,100,000 1,100,000 SEWER MGMT Annual sewer rehabilitation program. The current program is a 1.5 year program from selection to construction completion. The program will change now that 100% of the sewer system has been videoed Sewer Rehab (fund for closeout) 1,790, , , Sewer Rehab 1,100, , , Sewer Rehab 1,100,000 1,100,000 Transfer from Sewer Ops (051) 1,100,000 1,100,000 Transfer to Sewer CIP (048) (1,100,000) (1,100,000) 03. Byrne Preserve Restoration (TR4169) 83,106 69,216 13,890 43,432 43,432 PATHWAYS/ In , the Town contracted with Grassroot, formally Acterra, to complete Byrne Preserve restoration, a grant reimbursement project. This is a three year contract with as the last part. Grassroot also manages the Town's open space through community education on eliminating and treating non native, invasive plants and how to manage native vegetation. Transfer from Park & Rec in Lieu 43,432 43,432 Transfer in to General CIP (43,432) (43,432) 04. Cable Service Expansion Cost Sharing Program (410209) 100,000 46,384 50,000 50,000 50,000 COMMUNITY Since the creation of this program, in , the Town paid its share of cable expansion for Byrne Park Lane and Deer Springs Way, Carado ENGAGEMENT Court, Almaden Court, Christopher Lane, and Julietta Lane. Transfer to CIP Fund 50,000 50,000 Transfer from General Fund (50,000) (50,000) Page 2

3 Capital Program & Equipment Purchase Appropriation Spending Thru April '18 (Release)/ Est. Carryover Request Recommended Council Priority 05. Matadero Creek Erosion and Restoration Project 1,084, , , , ,433 ROAD MAINT Repair the erosion along the edge of Page Mill Road between Baleri Ranch Road and Berry Hill Court at Matadero Creek. Due to large overall expense, lengthy permitting process and the risk of road damage, the project was divided into two phases. Phase One was completed on December 12, Phase Two design has been submitted to regulatory agencies for review and permitting. Funded from Drainage Fund Reserves 06. Page Mill/Moon Lane Pedestrian Bridge Crossing (427901) 166,000 17, , , ,246 PATHWAYS/ Design completed. Consultant is working to obtain permit from Department of Fish and Wildlife and preparing for project bid package. 07. Summerhill Pathway Project (427902) 30, ,000 80,000 80,000 PATHWAYS/ 08. Westwind Barn 145,000 69, , ,000 PATHWAYS/ Funded from Westwind Barn Reserves Page 3

4 Spending Thru (Release)/ Est. Capital Program & Equipment Purchase Appropriation April '18 Carryover Request Recommended Council Priority New Projects 09. Gardner Bullis Pathway 40,000 40,000 PATHWAYS/ Currently the Town s pathway connects to the Gardner Bullis Elementary School along Fremont Road but discontinues in front of the school. This project will bridge the pathway for pedestrians, equestrians, and general community use. 10. Fremont and Estacada Pathways 38,000 38,000 PATHWAYS/ The Fremont Road to Redwood Grove pathway project consists with a native path from Fremont road. it will improve pedestrian safety and connect to neighboring City of Los Altos from existing route. 11. Purchase of flail mower 180, ,000 ROAD MAINT/ A new high capacity mower is needed to keep up with mainenance and fire protection needs. The Town s maintenance crew mows 65 plus PUBLIC SAFETY miles of town roads, 90 plus miles of town pathways, and additional open space/town lands. Transfer from General Fund 180, ,000 Transfer in to General CIP (180,000) (180,000) 12. Phone System Upgrade The current phone system is obsolete and needs replacement. 55,000 55,000 COMMUNITY ENGAGEMENT Funded from CIP Reserves Completed Projects 11. Council Chamber AV System Upgrade (410212) 112, , The Council Chamber AV system was replaced in Transfer from General Fund 0 0 Transfer in to General CIP Page Mill/I 280 Bicycle Safety Improvement Contribution 20,000 20, Santa Clara County Road and Airport Department is working with Caltrans for encroachment permit for performing safety improvement work at this location. 13. Purissima Park Outdoor Fitness Equipment 75,000 55, Outdoor equipment were installed in December Collaborated with Public Works to evaluate and prepare the sites for installation and select contractors. Page 4

5 Capital Program & Equipment Purchase Appropriation Spending Thru April '18 (Release)/ Est. Carryover Request Recommended Council Priority Completed Projects 14. Barron Creek Restoration (410208) 270, ,806 (194) 0 Reimburse owner 50% of the cost to remove sediments on Barron Creek drainage channel, plus legal fees. budget $270,000. Project is complete and the Town paid its portion to property owner. 15. Pump Purissima Pump Station 50,000 48,005 (1,995) 0 Two dry pumps were installed in early and late January 2018, respectively. Staff is finalizing this project. 16. Sanitary Sewer Master Plan 195, ,707 (73,293) 0 New sewer data were received from the City of Palo Alto, and other Town locations from late December Staff submitted the Sewer Master Plan to the City Council at the May 17, 2018 meeting. 17. GIS Acquisition (410211) 27,400 12, A working system was delivered in late December This includes interface with Google map and other available GIS layers. The public portal online is now available. Thereafter, this project will be moved to operating budget for ongoing system maintenance. 18. Building Permit System Upgrade (410210) 211, ,596 (10,394) 0 0 TRAKiT is the Town's new building permit system. The System went live in April The next phase of the project will be a link to GIS. That phase will commence in Pathway Inventory GIS (467224) 23,650 23, A functional pathway GIS layer with GEO coding was delivered early January Data validation is still in progresse. The Pathways Committee questioned the accuracy of the inventory and is walking different areas n Town to field verify the information included on the map (which is a layer on the GIS). 20. Magdalena/Bob Stutz Connector (467222) 142,000 15,462 (126,538) 0 0 Completed during the year with in house labor and materials Page 5

6 TOWNWIDE CAPITAL IMPROVEMENT FUNDS BUDGET SUMMARY: Funds that have accumulated in the various Capital Funds are being drawn down somewhat to fund projects, including carryover expenditures. This is a prudent use of reserves, as these funds and reserves are in place to fund capital improvements. (A) (B) (B)/(A) 1 (C) (C)/(B) Percent Percent Financial Summary Revised Thru 3/31 Budget Change Budget Change Revenues by Category General Capital (041) n/a 0 Pathway Capital (042) 181, , ,020 33% 79,750 59% Westwind Barn Capital (043) 46,611 49,028 51,434 5% 52,242 2% Drainage Capital (045) 152,807 79, , % 153,451 3% Street Capital (046) 289, , ,462 44% 417,664 2% Revenues 671, , ,416 16% 703,107 14% Expenditure by Category General Capital (041) (405,248) (243,162) (328,432) 35% (150,000) 54% Pathway Capital (042) (316,304) (21,609) (306,246) 1317% (75,000) 76% Westwind Barn Capital (043) (175,000) (69,216) (153,000) 121% (50,000) 67% Drainage Capital (045) (721,248) (178,406) (630,433) 253% 0 100% Street Capital (046) (1,985,333) (1,985,333) (1,917,307) 3% (1,021,264) 47% Expenditures (3,603,133) (2,497,727) (3,335,418) 34% (1,296,264) 61% Transfers In / (Out) Transfers In 1,879,952 2,133,526 1,568,837 26% 933,800 40% Transfers Out (1) (50,000) (110,200) (140,000) 27% (140,000) 0% Transfers 1,829,952 2,023,326 1,428,837 29% 793,800 44% (1,102,027) 227,003 (1,092,166) 581% 200, % Fund 2,050,545 2,277,548 1,185,383 48% 1,386,026 17% (1) Transfers Out are from Storm Drainage Fund to Street Capital Fund Page 6

TOWN OF LOS ALTOS HILLS June 21, 2018 Staff Report to the City Council

TOWN OF LOS ALTOS HILLS June 21, 2018 Staff Report to the City Council SUBJECT: APPROVE RESOLUTIONS ADOPTING THE FISCAL YEAR 2018-19 BUDGET AND GANN APPROPRIATIONS LIMIT. FROM: Carl Cahill, City Manager