RESOLUTION RESOLUTION AMENDING THE 2017/18 OPERATING AND CAPITAL IMPROVEMENT PROGRAM BUDGET

Transcription

1

2

3

4

5 Attachment 1 RESOLUTION RESOLUTION AMENDING THE 2017/18 OPERATING AND CAPITAL IMPROVEMENT PROGRAM BUDGET WHEREAS, the City Council of the Town of Los Altos Hills adopted the Operating and Capital Improvement Program on June 15, 2017; and WHEREAS, the City Council approved increase General Fund expenditure budget by $18,604 of for OpenGov system on September 21, 2017; and WHEREAS, the City Council approved increasing Capital by $47,140 for additional modules and licenses for the TRAKit Building Permit System on October 11, 2017; and WHEREAS, as detailed in the accompanying Staff Report and the 2017/18 mid-year financial update, a number of budget adjustments, transfers and correction are necessary to accomplish the Town s day-to-day operations and capital projects; and WHEREAS, total impact on Town funds are as follow: Account Fund Expenditure Debit/(Credit) Council Chamber AV Upgrade ( ) General Capital Fund (041) $ 112,000 Outdoor Fitness Equipment ( ) General Capital Fund (041) $ 15,523 Transfer In from GF ( ) General Capital Fund (041) $ (127,523) Transfer Out to Capital Fund ( ) General Fund (011) $ 127,523 OPEB ARC ( ) Internal Service Fund (061) $ (140,000) Pension Pre-Funding ( xxx) General Fund (011) $ 1,870,000 NOW THEREFORE, the City Council of the Town of Los Altos Hills does hereby resolve to amend the Operating and Capital Improvement Program. The above and foregoing Resolution was passed and adopted by the City Council of the Town of Los Altos Hills at a regular meeting held on the 15 th day of February, 2018 by the following vote: AYES: NOES: ABSTAIN: ABSENT: BY: John Radford, Mayor ATTEST: Deborah Padovan, City Clerk

6 Attachment 2 Town of Los Altos Hills 17/18 Mid-Year Financial Review General Fund General Fund Amended 12/31/2016 YTD Actual % of Annual Amended 12/31/2017 YTD Actual % of Annual Revenue (By Category) Property Tax $ 5,045,260 $ 2,457,284 49% $ 5,610,400 $ 3,217,816 57% Taxes Other Than Property 530, ,552 40% 562, ,205 40% Franchise Fees 498, ,223 39% 516, ,730 29% Licenses And Permits 1,521, ,479 57% 1,799, ,361 36% Use Of Money And Property 158, ,632 80% 208, ,730 65% Intergovernmental 45,500 14,208 31% 50,700 18,005 36% Charges For Services 1,143, ,469 42% 1,190, ,407 31% Miscellaneous 29,400 15,899 54% 29,400 5,212 18% Allocations In 1,744, ,452 40% 1,727, ,940 43% Revenue Total $ 10,716,460 $ 5,056,197 47% $ 11,695,074 $ 5,520,405 47% Expenditure (By Department) Administration $ 2,120,960 $ 876,883 41% $ 2,170,468 $ 947,952 44% Public Safety 1,687, ,409 43% 1,369, ,157 51% Planning And Building 2,625,730 1,191,690 45% 2,937,680 1,109,547 38% Public Works 1,655, ,778 43% 1,764, ,419 42% Parks And Recreation 783, ,777 36% 705, ,705 40% Non Departmental 1,183 0% 1,867,527 6,857 0% Expenditure Total $ 8,872,382 $ 3,797,720 43% $ 10,815,486 $ 3,795,636 35% Operating Surplus / (Deficit) $ 1,844,078 $ 1,258,477 68% $ 879,588 $ 1,724, %

7 Town of Los Altos Hills 17/18 Mid-Year Financial Review Sewer Fund General Fund Amended 12/31/2016 YTD Actual % of Annual Amended 12/31/2017 YTD Actual % of Annual Revenue (By Category) Sewer Assessment Charges $ 2,709,800 $ 1,669,275 62% $ 2,870,620 $ 1,875,925 65% Sewer Connection Fee 238, ,310 50% 252,100 64,395 26% Use of Money and Property 9,400 14, % 8,583 14, % Miscellaneous 2,470 0% 3,220 0% Revenue Total $ 2,957,700 $ 1,806,305 61% $ 3,131,303 $ 1,957,617 63% Expenditure (By Category) Personnel $ 321,630 $ 75,887 24% $ 150,416 $ 48,918 33% Sewer Treatment Cost 966, ,198 51% 1,059, ,970 47% Maintenance Contract 572, ,230 23% 450, ,256 37% Other Contract Services 42,400 9,048 21% 7,400 17, % Professional Services 69, , % 384, ,950 39% Operations 228,500 8,736 4% 228,500 3,184 1% Allocations Out 317, ,944 42% 225, ,040 52% Operating Expense Total $ 2,518,200 $ 977,775 39% $ 2,505,091 $ 999,695 40% Capital Outlay 2,295, ,604 13% 2,386, ,645 41% Expense Total $ 4,813,275 $ 1,269,379 26% $ 4,891,657 $ 1,966,341 40% Operating Surplus / (Deficit) $ (1,855,575) $ 536,926 29% $ (1,760,354) $ (8,724) 0%

8 Attachment 3 TOWN OF LOS ALTOS HILLS CAPITAL PROJECT STATUS Through December 31, 2017 Below is a status update on all projects active as of July 1, Total Project includes all budget amendment approved by City Council through February Project Name (Number) General Capital (041) AV System Upgrade (410212) A B C D E = C - D Project Total Expenditure Remaining Project Since Project Project Status Inception Building Permit System Upgrade (410210) Byrnes Preserve Restoration (TR4169) Cable Service Expansion Program (410209) Geographical Information System (GIS) Acquisition (410211) Page Mill/I-280 Safety Bicycle Improvement (467223) Purissima Park Outdoor Fitness Equipment (51001) Purissima Park Playground Improvement (TBD) Pathway Capital (042) Magdalena/Bob Stutz Connector (467222) Page Mill/Moon Lane Pedestrian Bridge Crossing (427901) An upgraded audio/visual system has been installed in the Council Chambers. The upgrade replaced the system that had been in place since The next phase is to include the programming of the Granicus VoteCast so that it may be displayed in the Chambers and the enhancement of a new timer. The project is in data validation and system testing phase. Once the program setup is consistent with Town operation, there will be on premise training. The project started in April 2017 and the working system was delivered to the Town in December The system is scheduled to Go Live in April Grassroots Ecology continues to perform work at Byrnes Preserve: Community Engagement and Education, site assessment and planning, and Invasive Plant Management such as removal of Stinkwort and Yellow Star Thistle. Town paid its share of cable expansion for Byrne Park Lane and Deer Springs Way, Carado Court, Almaden Court, Christopher Lane, and Julietta Lane. No additional request at this time. A working system was delivered in late December This includes interface with Google map and other available GIS layers. Development of public portal is underway and is scheduled to be completed by March Thereafter, this project will be moved to operating budget for ongoing system updates. Santa Clara County Road and Airport Department is working with Caltrans for encroachment permit for performing safety improvement work at this location. Outdoor equipment were installed in December Collaborated with Public Works to evaluate and prepare the sites for installation and select contractors. Assessing alternative shading options for the playground on Purissima Park. $ 112,000 $ 76,495 $ 35, , ,040 16,950 83,106 51,618 31, ,000 46,384 53,616 27,400 8,530 18,870 20,000 20, ,000 30,523 25,477 35, ,000 Subtotal 629, , ,905 Caltrans issued encroachment permit in August There was no bid submitted at first bid opening date 7/27/2017. The second advertisement went out in January 2018 and bid opening on 1/31/ % design completed. Consultant is working to obtain permit from Department of Fish and Wildlife and preparing for project bid package. 142, , ,000 11,282 98,718

9 Town of Los Altos Hills Mid-Year Capital Project Update (Through 12/31/2017) A B C D E = C - D Project Total Expenditure Remaining Project Since Project Project Status Inception Project Name (Number) Pathway Capital (042) Pathway Inventory GIS (467224) Summerhill Pathway Project (427902) Westwind Barn Capital (043) Westwind Barn Improvement (437307) Drainage Capital (045) Barron Creek Restoration (410208) Matadero Creek Erosion (467209) Street Capital (046) Annual Road Rehabilitation (467221) includes Dawnridge Road Rehabilitation Sewer Capital (048) Annual Sewer Rehabilitation Program Pump Purissima Pump Station (487916) Sanitary Sewer Master Plan (487915) A functional pathway GIS layer with GEO coding was delivered early January Data validation is in progress, in partnership with Pathways Committee. Estimated completion in April Staff is working with Pathway Committee (PWC) to solicit input from Summerhill residents. PWC will determine the priority for Summerhill Pathway and other potential projects. (Continued) 23,650 21,280 2,370 30, ,000 Subtotal 305,650 32, ,065 - Round pen mat was installed in September Joint projects between Victoria Dye Equestrian (VDE), Parks & Recreation and Public Works: Finalizing the scope of work for the landscaping project, which includes irrigation and erosion control and the paddock improvement. VDE selected five paddocks based on facility needs and paddock condition. 175,000 22, ,535 Subtotal 175,000 22, ,535 Completed. Final payment was made on 12/31/ , , Consultant will finish the design and submit to Caltrans for review by the end of January RWQCB could issue a permit pending on Caltrans approves of plans and. The CDFW will issue their permit after RWQCB issues theirs. Concurrently, consultant will reapply for the expired USACE permit. 1,084, , ,006 Subtotal 1,354, , ,201 Completed. City Council accepted on 1/18/2018. Final construction cost is $1,890,572. This project includes $350,000 for Dawnridge Road Rehabilitation and the $40,000 cost sharing with City of Los Altos for the Summerhill Avenue Road Rehabilitation between El Monte Road and Nicole Lane a City of Los Altos project. 1,990,000 1,970,329 19,671 Subtotal 1,990,000 1,970,329 19,671 - The 2016 Rehab (487912) project was completed on June 6, City Council accepted the project on June 15, 2017 and the final construction amount is $608, The 2017 Rehab (487913) project was completed on October 6, City Council accepted the project on December 14, 2017 and the final construction amount is $867, The 2018 Rehab (487914) Project is in progress. Consultant is reviewing CMMS database and running risk models to generate the project list. Staff expect to review the draft project list with consultant in February Two dry pumps were installed in early and late January 2018, respectively. Staff is finalizing this project. New sewer data were received from the City of Palo Alto, and other Town locations from late December Staff is working with consultant to finalize the Sanitary Sewer Master Plan which is expected to be delivered by the end of February, , ,535 15,465 1,100, , ,550 1,100, ,100,000 50, , , ,833 80,167 Subtotal 3,135,000 1,690,819 1,444,181 Total $ 7,589,436 $ 4,854,877 $ 2,734,559

10 Attachment 4 Town of Los Altos Hills Town-wide Fund Summary Audited Year to Date Actual Thru 12/31/17 Unaudited Fund No Fund Title Fund 7/1/2017 Revenue Expenditure Transfers In/Out Fund 12/31/2017 Earmarked Available Fund Balance 011 General Fund 3210 Operating Contingency 350,000 $ 350,000 $ 350,000 $ Disaster Contingency 1,250,000 1,250,000 1,250, Pension Reserve 570,000 1,000,000 1,570,000 1,570, IT Reserve 20,000 5,000 25,000 25, Private/Public Road Risk Management Reserve 80,000 80,000 80, Unassigned Fund Balance 10,267,874 5,520,405 (3,795,636) (2,913,277) 9,079,366 9,079,366 Subtotal 12,537,874 5,520,405 (3,795,636) (1,908,277) $ 12,354,366 $ 3,275,000 $ 9,079,366 Special Revenue Funds 016 Parks & Rec in-lieu 69,389 82,429 - (92,690) 59,128 43,432 15, COPS Fund 11,074 72,749 (209,076) 333, , ,040 (0) 071 Special Donation 34,812 - (3,505) 31,307 31,307 0 Subtotal 115, ,178 (212,581) 240,602 $ 298,475 $ 282,779 $ 15,696 Capital Funds 041 General CIP 186,772 - (202,629) 279,230 $ 263,373 $ 200,905 $ 62, Pathways CIP 479, ,546 (16,866) 603, , , Westwind Barn CIP 136,653 24,738 (22,465) 138, ,535 (13,609) 045 Drainage CIP 866,478 43,919 (174,526) (60,200) 675, ,201 31, Street CIP 380, ,351 (1,969,845) 1,448,645 25,902 19,671 6,231 Subtotal 2,050, ,555 (2,386,332) 1,667,675 $ 1,707,443 $ 1,290,377 $ 417,066 Sewer Funds (Unrestricted Portion) 048 Sewer CIP 1,027 (966,645) 2,394,334 $ 1,428,716 $ 1,428,716 $ Sewer Ops - Exclu Depr. 2,607,749 1,956,590 (999,695) (2,394,334) 1,170,309 1,170,309 Subtotal 2,607,749 1,957,617 (1,966,341) - $ 2,599,025 $ 1,428,716 $ 1,170,309 Total Town-Wide 17,311,443 8,008,755 (8,360,889) - $ 16,959,309 $ 6,276,872 $ 10,682,437