City of Maywood. Proposed Municipal Budget Fiscal Year

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1 City of Maywood Proposed Municipal Budget Fiscal Year

2 Budget Message Enclosed for the City Council s consideration and approval is the proposed Fiscal Year municipal budget for the City of Maywood. The budget was prepared in accordance with the City Council s goals and objectives to: Present a balanced budget, prepared with best budgeting practices and fiscal accountability Improve City services for residences and businesses Increase awareness in Public Safety Enhance the quality of life for families in our community Provide continued financial transparency to residents and outside agencies 2

3 Administration & Finance FY16-17 Major Accomplishments Hired a Principal Accountant to manage the finance and accounting for the City. This includes updating our financial policies and internal controls. We are now open 5 days a week to better serve the needs for our residents and businesses. We served an average of 150 residents per day and processed approximately 20,095 City transactions. Eliminated the General Fund deficit and ensured continued financial stability for FY 17/18. Increased City Council meetings to twice a month, to provide residents the opportunity to be involved in City matters. The City debt to CalPERS and California Joint Power Insurance Authority (CJPIA) were significantly reduced as agreed upon. For CalPERS, we paid $1,559,206 and owe a balance of $1,774,767. These payment represent prior years of unfunded liability owed to CalPERS. For CJPIA, we reduced the balance owed by $120,000. 3

4 Administration & Finance FY16-17 Major Accomplishments - continued Upgraded the audio and visual system in the Council Chambers Pursued positive and open communication with residents and media outlets Provided better customer service response to phone or counter inquiries Improved the front counter payment system and decreased waiting time Updated inside City Hall with ergonomic modern furniture and new carpeting Installed a new City website cityofmaywood.com to inform residents about important news and events in their community Installed new City Hall technology upgrades: phone system, computer system, Xerox copy machine to enhance the productivity of staff Implemented an emergency escape plan for City Hall staff Completed 70% of the comprehensive corrective action plan from the State Audit findings Removed office trailers that cost the City $100,000 from 2007 to

5 Administration & Finance FY17-18 Major Goals We will emphasize organizational excellence, values, and customer service as top priorities to the residents of Maywood To amend the Records Management Policy and Retention Schedule to better manage the financial records and legal documents for the City To seek additional grant funding for City projects rather than General Fund To provide additional educational and customer service training for City staff To complete the FY 16/17 CAFR prior to December 31, 2017 To continue to reduce the City debt to CalPERS and CJPIA as agreed upon To complete and implement the State Audit report findings and remove being identified as a risk city To conduct a User Fee Study to ensure fees are comparable to other fees charged by neighboring cities and help the general fund offset cost 5

6 Community Development (Building, Planning and Code Enforcement) FY 16/17 Major Accomplishments Increased Building, Planning and Code Enforcement service and inspection hours. Hours of Operations went from 2 hours a day (2-4 days a week) to 6 hours a day (5 days a week) for inspections, inquiries, claims, general customer service and applications. Replaced the entire City vehicle fleet with electric cars paid by AQMD funds. The vehicle replacement from gas to battery power not only provided a 41% savings, but also reduced noise and air pollution from the environment. Hired three Parking Enforcement Officers who not only support the Sheriff s department in traffic control and parking enforcement, but also assist residents with roadside assistance. 6

7 Community Development (Building, Planning and Code Enforcement) FY 17/18 Major Goals To purchase two more electric eco-friendly vehicles that will reduce greenhouse gas emissions in our community Purchase a Solar charging station for the electric vehicles Eliminate inoperable or unused surplus vehicles from our inventory Implement a new Parking permit program for qualified residents Implement a new Handicap permit program for qualified residents Maintain and improve our community to protect the public health, safety, and welfare of our residents, businesses, and guests. Encourage and support new economic development opportunities through appropriate and balance land use development that will meet the needs of our community. 7

8 Community Services FY 16/17 Major Accomplishments Successfully managed several citywide special events serving thousands of community members and visitors; Easter Event, Labor Day Carnival, Memorial Day Street Fair, 1 st Gran Festival del Tamale, Christmas Snow Day, 9 th Annual Education Fair and the 5K Halloween Run. At the Christmas Snow day event, we gave away 1,000 toys to families We participated in the LA Food Bank and distributed food to nearly 4,850 families, including food to 2,100 Senior Citizens. On Thanksgiving, we did a Turkey giveaway of over 650 turkeys to families. We successfully removed more than 202,314 square feet of Graffiti throughout the city. We purchased Christmas decorations/ornaments that were placed throughout the City streets during the holiday. This brightened our community streets during the holiday season and are expected to last up to 10 years. We provided over 2,300 MTA Tap cards for our Senior Citizens at a reduced and affordable price of $4.00. This price has not changed since the beginning of the program in The average price for these cards in other surrounding Cities average is $

9 Community Services FY 16/17 Major Accomplishments - continued We modified the Maywood Express service schedule by adding more stops to meet the needs of our community We introduced two new Community Newsletter issues that were distributed to over 6,700 residential homes twice a year We released professional promotional videos about the City of Maywood in English and Spanish that has produced over 27,000 likes on Facebook We increased social media presences (Facebook, Instagram, Twitter, etc.) about what is happening in the City in real time. We improved communications with media outlets (LA Times, La Opinion, The Wave, and various local television stations) to responsibly respond to articles written or broadcasted about City Hall or the community. We wanted to ensure the image of Maywood and our community is accurate and positive. 9

10 Community Services FY 17/18 Major Goals To continue to expand presence on social media to enhance public outreach about our community. To continue to provide high quality citywide events and services to the community. To continue to aggressively respond to Graffiti removal from residential and private property structures in our community. As a recipient of the CalFire Grant Award, we will begin planting 546 trees throughout the community by 06/30/20 to reduce greenhouse gas emissions and air pollution. In addition, they will also help beautify City landscaping of medians, sidewalks and parks. 10

11 Public Safety FY 16/17 Major Accomplishments During the Magnesium Fruitland Fire Incident, the City successfully oversaw the emergency coordination and worked with various agencies to respond (American Red Cross, Fire Departments and Law Enforcements, etc.) We provided evacuees with food, shelter, transportation and a welcome home basket. We completed the Elementary Schools Parking and Drop Off study, which resulted in repainting curbs to improve traffic at school drop-off areas. This increased parking enforcement at school drop off zones for the safety of our elementary school children. According to the Sheriff s Department data records from January 2016 through June 2016, the number of arrests increased by 47%. This arrest increase was directly attributed to the 50% increase in our Sheriff s patrol coverage. The additional patrol coverage resulted in lower crimes, higher police visibility and shorter incident response time in our community. 11

12 Public Safety FY 16/17 Major Accomplishments - continued According to the Sheriff s Department data records from January 2017 through July 2017, they responded to 4,147 service calls, averaged 4.3 minutes for emergencies responses, averaged 6.4 minutes for non-emergencies responses, and averaged 32 minutes for routine service calls. According to Sheriff s Department, the City of Maywood made the list of one of the 50 th safest cities in California. The fifty safest cities in California reported about thirteen crimes per 1,000 people in 2015, compared to the national average of nearly twenty-nine crimes per 1,000 people. 12

13 Public Safety FY 17/18 Major Goals Open the Sheriff s substation next door to City Hall. The visible presence of the Sheriff s station next to City Hall will not only provide the community a safe location to report crimes, but also provide the sense of a community Police Department. Strive to continue to make the list of one of the 50 th safest cities in California. 13

14 Public Works FY 16/17 Major Accomplishments Sewer Hydro jet cleaning We repaired and replaced street lights as reported to provide a safe driving or walking environment. We completed the Application process for the Environmental Protection Agency (EPA) Sewer Grant ($388,000) with City matching CDBG Funds ($767,800). This project will replace sections of Maywood Sewers with a total budget of $1,150,000. The design will continue once the approval letter is received from EPA. We completed the construction of the Rubberized Playground at Maywood Park and Riverfront Park. We completed the Conceptual Design of 60 th and Heliotrope Circle/Streets Improvements. 14

15 Public Works FY 16/17 Major Accomplishments-continued We increased steam cleaning of sidewalks on Slauson Ave. and Atlantic Blvd to provide a safe and clean walking experience. We completed citywide tree trimming and removed dead trees We re-painted street curbs increasing parking available through the City by eliminating unnecessary red street curb locations. We painted Street Markers for better visibility and safety FY 17/18 Major Goals To continue to repair and maintain streets, sidewalks, medians, parks, water, storm drain and sewer infrastructure To continue to replace and repair street lights To continue to complete CIP projects in the City 15

16 Budgeted Fund Balance 06/30/2018 Projected Fiscal Year Budgeted Fund Balance Fund Balance Revenues Transfers In Expenditures Transfers Out 6/30/2017 6/30/2018 GENERAL FUND General $ 1,495,078 $ 8,333,863 $ - $ 8,261,279 $ 1,313,767 $ 253,895 Retirement 260, ,500 1,313,767 2,397, Total General Fund $ 1,755,472 $ 9,157,363 $ 1,313,767 $ 10,658,940 $ 1,313,767 $ 253,895 SPECIAL REVENUE FUNDS Gas Tax $ 2,624,258 $ 579,490 $ - $ 708,033 $ - $ 2,495,715 TDA Bikeway - 54,417-54, Proposition A 1,109, ,935-1,100, ,449 Proposition C 765, , , ,160 Measure R 907, , , ,884 Measure M - 351, ,535 SB-1-159, , STPL Federal Grant 662, ,245 CDBG - 996, ,331-39,715 AQMD 45,245 30,000-40,000-35,245 SLESF 42, , ,000-54,676 Grant (Federal/State) - 513, , Lighting & Landscaping 640, , , ,864 Successor Agency Trust Fund 1,836,150 1,398, ,437-2,393,979 Total Special Revenue Funds $ 8,633,498 $ 5,684,084 $ - $ 5,990,115 $ - $ 8,327,467 Total All Funds $ 10,388,970 $ 14,841,447 $ 1,313,767 $ 16,649,055 $ 1,313,767 $ 8,581,362 16

17 General Fund Revenues vs Expenditures History for last 7 years $12,000,000 $11,000,000 $10,000,000 $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 GF Revenues GF Expenditures 17

18 General Fund FY Proposed Revenue Budget GENERAL FUND Taxes $ 3,481,659 38% Intergovernmental 2,620,000 29% Charges for Services 49,800 0% Fines & Forfeitures 518,000 6% Licenses & Permits 736,404 8% Use of Money 73,000 1% Miscellaneous 855,000 9% Pension Tax Levy 823,500 9% TOTAL $ 9,157, % 18

19 General Fund Fiscal Year Proposed Revenue Budget: $ 9,157,363 Use of Money 1% Fines & Forfeitures 6% Miscellaneous 9% Licenses & Permits 8% Pension Tax Levy 9% Intergovernmental 29% Taxes 38% Charges for Services 0% 19

20 General Fund Revenue History for last 7 years $4,050,000 $3,900,000 $3,750,000 $3,600,000 $3,450,000 $3,300,000 $3,150,000 $3,000,000 $2,850,000 $2,700,000 $2,550,000 $2,400,000 $2,250,000 $2,100,000 $1,950,000 $1,800,000 $1,650,000 $1,500,000 $1,350,000 $1,200,000 $1,050,000 $900,000 $750,000 $600,000 $450,000 $300,000 $150,000 $0 Taxes Intergovernmental Charges for Services Fines & Forfeitures Use of Money & Property Miscellaneous Pension Tax Levy Licenses & Permits 20

21 General Fund FY Proposed Expenditure Budget GENERAL FUND Personnel $ 1,560,443 15% Services & Supplies 451,600 4% Contract Services 1, % Capital Outlay/Projects 392,250 4% Debt Service 278,440 3% CJPIA 144,000 1% PERS Unfunded Liability 2,397,661 22% Public Safety 4,045,428 38% TOTAL $ 10,658, % 21

22 General Fund Fiscal Year Proposed Expenditure Budget: $ 10,658,940 Personnel 15% Services & Supplies 4% Public Safety 38% Contract Services 13% PERS Unfunded Liability 22% Capital Outlay 4% CJPIA Debt 1% Debt Service 3% 22

23 General Fund Expenditure History for last 7 years $4,050,000 $3,900,000 $3,750,000 $3,600,000 $3,450,000 $3,300,000 $3,150,000 $3,000,000 $2,850,000 $2,700,000 $2,550,000 $2,400,000 $2,250,000 $2,100,000 $1,950,000 $1,800,000 $1,650,000 $1,500,000 $1,350,000 $1,200,000 $1,050,000 $900,000 $750,000 $600,000 $450,000 $300,000 $150,000 $0 Personnel Services & Supplies Contract Services Capital Outlay/Projects Debt Service CJPIA Debt PERS Unfunded Liability Public Safety 23

24 Capital Improvement Projects (CIP) FY Proposed CIP Budget CAPITAL PROJECTS FUND Sewer Projects $ 1,518,062 53% Street Projects 1,163,253 41% Park Projects 99,605 4% Transportation 64,000 2% TOTAL $ 2,845, % 24

25 Capital Improvement Projects (CIP) Fiscal Year Proposed CIP Budget: $ 2,845,190 Park Projects 3% Transportation Projects 2% Street Projects 37% Sewer Projects 57% 25

26 Capital Improvement Projects (CIP) FY Proposed CIP Budget Total Project SEWER PROJECT Cost 1. Sewer Replacement Project 1,155, Sewer Service Charge 107, SSMP Update 55, Sewer CCTV Service 200,000 $ 1,518,062 STREET PROJECTS 1. Pavement Management System 22, Atlantic Blvd. Corridor Study 14, th & Heliotrope Circle Urban Greening 116, Street Lighting Assessment District 70, Road Repair & Accountability Act 159, ECO Transit West Santa Ana Branch 10, Citywide Local Street Improvements 770,000 $ 1,163,523 PARK PROJECTS 1. Randolph Bicycle Plan 22, Maywood Park Bleachers 23, Riverfront Park Bikeway Path & Benches 54,417 $ 99,605 IV. TRANSPORTATION PROJECTS 1. Bus Shelter Maintenance 24, Charging Station for Electric Cars 40,000 $ 64,000 Total Capital Projects $ 2,845,190 26

27 Summary of FY 17/18 Proposed Budget

28 Proposed Municipal Budget By Fund FY General Fund $ 10,658,940 Special Revenue Funds Gas Tax $ 708,033 TDA Bikeway 54,417 Proposition A 1,100,000 Proposition C 517,323 Measure R 770,000 Measure M - SB-1 159,440 STPL Federal Grant - CDBG 956,331 AQMD 40,000 SLESF 118,000 Grant (Federal/State) 513,609 Light & Landscaping 212,525 Successor Agency Trust Fund 840,437 $ 5,990,115 TOTAL ALL FUNDS $ 16,649,055 28

29 Future Budget Challenges Increasing unfunded pension liability costs Reducing Long-Term Debt Increasing General Fund reserves 29