Citizens Fiscal Sustainability Task Force March 19, 2015
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1 Page 1 FY Citizens Fiscal Sustainability Task Force March 19, 2015
2 Page 2 Meeting Agenda 1. Minutes of the Task Force Meeting held March 11, Continued discussion of City finances and fiscal sustainability 3. Gathering of ideas and potential solutions 4. Task Force Members comments/requests
3 Page 3 Previous Meeting Update Revisions made on March 12, 2015 include: Page 4: Based on the recommendation dti of the Task kforce, the meetings will be held on Thursday evenings. Page 20: Added the 3 Property Tax Allocation to the restricted Lighting g District fund. Page 29: A decrease of expenditures of $45,000 was made for a contract Building Official position. Page 29: $439,037 in new revenue was accounted for using the 2009 Working Capital Deficit Reserve Account, which was applied in FY Page 40: Removal of the 800 MHz radios from the Infrastructure chart due to the funding allocation in the General Fund Operations.
4 Five Year Financial Forecast Page 4 FY15 16 FY16 17 FY17 18 FY18 19 FY19 20 Revenue 30,220,749 30,831,411 31,458,878 32,103,683 32,766,379 Expenditures 32,104,403 33,432,932 34,333,523 33,877,625 33,803,781 Deficit Spending (1,883,654) (2,601,521) (2,874,645) (1,773,942) (1,037,402)
5 Page 5 Follow Up from Last Meeting Transfers In and Transfers Out Five Year Forecast for Fire and Animal Services Five & Ten Year Forecast Alternative Models (April 2 nd ) Five & Ten Year Financial i Plan (April 2 nd )
6 Page 6 Transfers In to the General Fund Transfers In to the General Fund Amount Utility Users Tax Fund $3,100, Gas Tax Fund $805,000 Supplemental Law Enforcement Fund $100,000 Sewer Maintenance Fund $75,200 Refuse Admin Fund $200,000 CNG Fueling Station Fund $90,000 Equipment Replacement Fund $18,700 Citywide Services Fund $222,069 TOTAL $4,610,969
7 Page 7 Transfers Out from the General Fund Transfers Out from the General Fund Amount Employee Health & Welfare Fund $1,381,500 Risk Management tfund $873,010 Information Technology Fund $336,610 CIP Technology Fee Projects $38,000 CIP General Plan Fee Projects $205,000 TOTAL $2,834,120
8 Five Year Forecast for Fire and Animal Services Page 8 FY15 16 FY16 17 FY17 18 FY18 19 FY19 20 Average % Increase Fire Services $5,984,635 $6,250,441 $6,528,054 $6,817,996 $7,120, % Animal Control $133,869 $139,625 $145,629 $151,891 $158, %
9 Page 9 Full Time Employees Comparison Study Data
10 Page 10 Methodology/Study Sample Selected based on geographical proximity & size Similar service model Surveys studied the following cities: Fullerton Brea Orange La Habra Cypress
11 Page 11 Expenditure Per Resident City Population Total General Fund Expenditure Per Resident Fullerton 135,161 69,376,032 $513 La Habra 60,239 37,346,527 $620 Orange 136,416 95,988,898 $704 Placentia 50,533 31,056,680 $615 Cypress 47,802 39,384,306 $824 Brea 39,282 52,346,364 $1,333
12 Full Time Employees Per Thousand Residents Page 12 City Police Fire Population* Total FTE** Per Thousand Brea In House Hybrid 39, Cypress In House OCFA 47, Fullerton In House Hybrid 135, La Habra In House LACFD 60, Orange In House In House 136, Placentia In House OCFA 50, *Population based on the 2010 U.S. Census Data **Total FTE are based on FY14 15 Adopted Budgets
13 Page 13 Police Department City Comparison 5 Year Comparison Highest to Lowest City FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 Fullerton 36,170, ,673, ,676,039 35,912,073 37,033,198 Orange 35,052,227 36,263,859 36,605,298 37,534,407 38,731,360 Brea 24,836,707 25,528, ,199,024 18,709,697 19,338, La Habra 14,428,940 15,071,291 15,412,090 15,040,096 16,229,680 Cypress 14,159,447 14,308,605 14,296,078 14,916,186 15,239,353 Placentia 11,246,233 10,898,572 11,110,393 11,526,879 11,347,301
14 Page 14 Percentage of Police Department to Total Budget City Population FY14/15 PD Budget Total General Fund % of PD to Total Budget Fullerton 135,161 37,033,198 69,376,032 53% La Habra 60,239 16,495,556 37,346,527 44% Orange 136,416 38,731,360 95,988,898 40% Cypress 47,802 15,239,353 39,384,306 39% Placentia 50,533 11,347,301 31,056,680 37% Brea 39,282 19,338, ,346, %
15 Page 15 Compensation Analysis Community Services Officer (Non-Sworn) Agency Hourly Monthly Salary Retirement Benefits Total PLACENTIA $22.92 $3,972 $379 $1,595 $5,946 FULLERTON $22.83 $3,958 $445 $1,583 $5,986 LA HABRA $30.36 $5,262 $711 $1,080 $7,053 ORANGE $29.05 $5,036 $1,010 $1,345 $7,391 BREA $27.78 $4,816 $1,647 $1,325 $7,788 CYPRESS N/A *CalPACSStandard d COMMUNITY SERVICES OFFICER Benchmark kreport 03/11/15
16 Compensation Analysis Management Analyst Page 16 Agency Hourly Monthly Salary Retirement Benefits TOTAL LA HABRA $34.63 $6,003 $952 $895 $7,850 PLACENTIA $36.24 $5,711 $600 $1,595 $7,906 FULLERTON $34.23 $5,933 $667 $1,583 $8,183 CYPRESS $39.21 $6,796 $1,511 $544 $8,851 BREA $ $7,135 $1, $1,325 $9,659 ORANGE $39.78 $6,896 $1,384 $1,567 $9,847 *CalPACS Standard MANAGEMENT ANALYST Benchmark Report 03/11/15
17 Infrastructure Maintenance and Equipment Replacement Page 17
18 Page 18 Annual Infrastructure t & Maintenance Infrastructure Years of Deferral Annual Cost Streets (Residential & Arterial) 7 $3M Facilities 5 $813K Vehicles and Equipment 5 $216K TOTAL $4M
19 Page 19 Facility Maintenance In 2012, Jorgensen Facilities Services completed an assessment of all City owned facilities. The 14 sites totaled 90,000 square feet. The assessment yield the following results: On a scale of 1 (worst) to 5 (best) the average City facility condition ranged from (poor) Current Replacement Value (CRV) of all facilities is approximately $15M Recommended Annual Maintenance Funding is 2% to 5% of CRV or $300k $750K City currently only budgets $204K about 1.37% Annually for Facility Maintenance Facility Condition Index (FCI) = Total Cost of Existing Repairs / CRV 0% is Excellent 10% and Above is Poor City FCI is 20% (Very Poor)
20 Page 20 City Hall Facility Emergency Operation Center g y p (Unfunded for the past 2 years)
21 Page 21 City Street Conditions Harris & Associates completed a Pavement Management Program (PMP) update on May 19, Provides a current inventory with condition & preservation requirements for roadways City has centerline miles of streets 24.5M sq. ft. of pavement / replacement value of $112M Pavement Condition Index (PCI): 0 (Bad) 100 (Brand New) City PCI is 69. This is considered Fair.
22 Page 22 Annual Funding for Street Maintenance Funding Level 7 Year Cycle Additional Backlog Pavement Condition Index (PCI) Unlimited Funding $4.99M/Year $0 Very Good (90+) Recommended Funding $3M/Year $24.5M Average PCI (69) Zero Funding $0/Year $60.7M Decrease to 47
23 Vehicle & Fleet Conditions (Average Age of Fleet: Police 7 Year; PW 14 Year) Page 23 Department Type Amount Beyond Avg. Lifespan Police Patrol Car (Crown Vic.) 22 9 Police Motorcycle 6 3 Police Parking Enforcement (Ranger) 5 2 Police Supervisor (Chevy Tahoe) 2 0 Police SED/Investigations/Support 19 7 Public Works Ford Trucks Public Works Other Trucks/Vehicles 10 7 Public Works Equipment (Generators/Trailers/etc.) C.S. Ford Trucks 2 0 C.S. Ford Mini Bus 1 1 Pool Cars 2000 Chevy Malibu 2 2 Total % of Fleet & Equipment Needs Replacement Today
24 Credit Rating Page 24
25 Page 25 Credit Rating AAA Extremely strong capacity to meet financial commitments. Highest Rating. AA Very strong capacity to meet financial commitments. A Strong capacity to meet financial commitments, but somewhat susceptible to adverse economic conditions and changes in circumstances. BBB Adequate capacity to meet financial commitments, but more subject to adverse economic conditions. BBB Considered lowest investment grade by market participants. BB+ Considered highest speculative grade by market participants. BB Less vulnerable in the near term but faces major ongoing uncertainties to adverse business, financial and economic conditions. B More vulnerable to adverse business, financial and economic conditions but currently has the capacity to meet financial i commitments. t CCC Currently vulnerable and dependent on favorable business, financial and economic conditions to meet financial commitments. CC Highly vulnerable; default has not yet occurred, but is expected to be a virtual certainty. C Currently highly vulnerable to non payment payment, and ultimate recovery is expected to be lower than that of higher rated obligations. D Payment default on a financial commitment or breach of an imputed promise; also used when a bankruptcy petition has been filed or similar action taken. (Source: and faqs/en/us)
26 Page 26 Placentia s Credit Rating Year Credit Rating A BB+ Definition Strong capacity to meet financial commitments, but somewhat susceptible to adverse economic conditions and changes in circumstances. Considered highest speculative grade by market participants. ii Less vulnerable in the near term but faces 2015 BB major ongoing guncertainties to adverse business, financial and economic conditions.
27 Employee Retention Page 27
28 Page 28 Employee Separation The U.S. Department of Labor s Bureau of Labor Statistics indicates that the national percentage of total separation among State and Local Governments is 1.4%. Separations includes quits, layoffs and discharges, and other separations (retirement, death, disability, etc.). (Source:
29 Employee Separation Analysis Page 29 City Personnel (FTE) Turnover Ttl Total Jan March Separations Non Police Safety (Non Sworn) Sworn Total Citywide Percentage 14.3% 14.8% 18.6% 13.3% 7.6%
30 Gathering of Ideas and Potential Solutions Page 30
31 Page 31 Ideas and Potential Solutions Outline Effective Process & Use of Staff/Committee Time Idea Mapping Consolidation Consensus
32 Page 32 Ideas and Potential Solutions Outreach/community education Shop Placentia campaign Street Tree Maintenance/beautification Use pool cars & eliminate car allowance Servicebusinesses intoretail/revenue generating Ensure zoning compliance Analyze City organizational i structure Examine other service delivery models
33 Ideas and Potential Solutions Consider Medical Marijuana Dispensaries Residential to Commercial Property Relocate businesses for highest and best use Increase Neighborhood Watch Higher use of City s cable television High school internship/rop Programs Consider shared police services with Yorba Linda (by PPD) Analyze TOD Project Page 33
34 Ideas and Potential Solutions Advertisement on City vehicles Rent house adjacent to city yard Attract small family-owned businesses Create FAQ Sheet Page 34
35 Page 35 Next Meeting Suggestions First presentation & analysis of Task Force ideas and potential solutions Five & Ten Year Forecast Alternative Models Five & Ten Year Financial Plan Task Force Members comments/requests
Citizens Fiscal Sustainability Task Force. Final Report to Placentia City Council September 19, 2017
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