City of La Habra Heights. Benefit Assessment Districts. June 6, Presented by Pablo Perez, Director

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2 City of La Habra Heights Benefit Assessment Districts June 6, 2016 Presented by Pablo Perez, Director 1

3 BENEFIT ASSESSMENT DISTRICTS Proposition 218 Defines Special Benefit as Particular and distinct benefit over and above general benefits conferred on real property located in the district or to the public at large Requires quantification and separation of General Benefit Benefit Assessment Act of 1982 Requires Special Benefit Determination Pays for ongoing maintenance activities of authorized improvements Ballots weighted according to proportional financial obligation of affected property Ballots submitted in opposition can not exceed the value of ballots submitted in favor City of La Habra Heights Benefit Assessment Districts 2

4 BENEFIT ASSESSMENT DISTRICTS Authorized Improvements Drainage Flood Control Street Lighting Streets, Roads, or Highways City of La Habra Heights Benefit Assessment Districts 3

5 SPECIAL vs GENERAL BENEFIT City of La Habra Heights BAD 6 Benefit Special Benefits Improved access to property Improved access to property for emergency services (Safety) Analysis of Benefit Factors General benefit of maintained roads is for vehicles simply passing through the City Roads identified by level of pass through vs local traffic Special Benefit apportioned to individual property based on location, average daily trip generation, and emergency response need factors City of La Habra Heights Benefit Assessment Districts 4

6 PROPOSED BUDGET OPTIONS City of La Habra Heights BAD 6 Budget Description Budget Program PCI of 70 PCI of 75 Assessment A Street Maintenance/Construction Costs (1) Slurry/Cape Seals $70, $79, Overlays/Reconstruction 458, , Street Maintenance/Construction Costs Subtotal $528, $664, District Administration Assessment District Administration Costs $10, $10, District Administration Costs Subtotal $10, $10, Total Assessment A $538, $674, Assessment B Drainage Maintenance/Construction Costs Storm Drain Repair $90, $90, Berms (at specific locations) 73, , Total Assessment B $163, $165, Total Assessment A & B $701, $839, Source: Citywide Update of Pavement Management Program ; City of La Habra Heights (1) A 30% contingency factor has been applied to account for contract administration, design, and construction management. City of La Habra Heights Benefit Assessment Districts 5

7 PROPOSED ASSESSMENT OPTIONS City of La Habra Heights BAD 6 Budget Description PCI of 70 PCI of 75 Assessment A Street Maintenance, Admin $538, $674, General Benefit Contribution (13.89%) 73, , Special Benefit to be Assessed (86.11%) 465, , Maximum Assessment per Benefit Point (A) (1) $ $ Assessment B Drainage Improvements $163, $165, General Benefit Contribution (13.89%) 22, , Special Benefit to be Assessed (86.11%) 140, , Maximum Assessment per Benefit Point (B) (1) $75.16 $76.08 Combined Maximum Assessment per Benefit Point (1) $ $ (1) Based on a preliminary analysis of the Fiscal Year 2015/16 Assessor s Parcel Data. Maximum Assessment amounts are subject to change. City of La Habra Heights Benefit Assessment Districts 6

8 GENERAL LEVY TIMELINE June-December Community Outreach January Prepare Engineer s Report February/March Public Workshops April Council Meeting to Order Balloting April Mail Ballots to property owners 45 days prior to Public Hearing April/May Community Outreach June Conduct Public Hearing and Count Ballots July Complete Database Updates and Parcel Changes August Submit Levy to County City of La Habra Heights Benefit Assessment Districts 7

9 QUESTIONS City of La Habra Heights Benefit Assessment Districts 8

10 City of La Habra Heights, CA PAVEMENT MANAGEMENT PROGRAM Peter Bucknam, Project Manager / Steve Bucknam, P.E. Bucknam Infrastructure Group, Inc.

11 Pavement Maintenance Inventory Background Pavement studies performed in 2008, 2011 & ,806,950 SF of pavement throughout City Citywide network 41.1 section miles The pavement network is the City s largest asset with an estimated replacement cost of $45.6 million Source:

12 Factors That Effect Pavement Life Traffic volume and static / dynamic loads Weather (rain, poor drainage, extreme heat, freezing) Type of pavement Age of pavement Water runoff / pumping (high water) Soil and base material under pavement Lack of preventative maintenance / rehab M&R efforts and available funding

13 Need a Tool to Manage Pavement Information and Answer Questions: What is the size of the pavement network? What condition is it in? How fast is it deteriorating? When do I need to perform repairs to maximize pavement life? Where should we focus our maintenance and CIP projects? How much will it cost? MicroPAVER This software is heavily used throughout Southern California: This includes over 200 cities within California; 30+ cities in LA County and all 35 cities in Orange County MicroPAVER allows for the collection of 20 Asphalt Concrete (AC) and 19 Portland Cement Concrete (PCC) distress types Three levels of severity can be collected for each distress type (Low, Medium, and High)

14 Pavement Management Program Steps to Implementing a PMP: Step 1: Assessment of Existing Pavement Network Step 2: Update of Work Histories Step 3: Pavement Condition Survey (Inspections) Step 4: Develop Rehabilitation Strategies / Life-cycle Analysis Step 5: Forecast Future Pavement Rehabilitation Projects and Costs Step 6: Develop 5-year Plan based on available budget and desired goals

15 Update of La Habra Heights PMP Over the past several months the City has been working with Bucknam Infrastructure Group to assess the previous PMP database, its pavement segmentation and to incorporate recent pavement maintenance work histories Completed a pavement condition survey on all streets to generate a Pavement Condition Index (PCI) for each pavement section QC variances to study Developed and ranked street conditions, maintenance recommendations, and cost estimates for all streets based on current conditions and maintenance practices Developed a preventive maintenance and CIP rehab schedule to report on the overall weighted average PCI anticipated for the next 5 years based on projected needed/available funding Prepared the citywide PMP report for LACMTA (METRO) compliance

16 Pavement Condition Index (PCI) The PCI is a condition rating that ranges from 0 to 100 Citywide Weighted Average PCI = Pavement section PCI multiplied by its area / by the total area of the network

17 PCI = 86 to 100 (Very Good) Action Preventative/Stop Gap

18 PCI = 60 to 85 (Fair to Good) Action Surface Treatment (Slurry Seal)

19 PCI = 41 to 60 (Poor) Action Overlays

20 PCI = 0 to 40 (Failed) Action 4 to 6 Reconstruction

21 Table 1- Condition Distribution by Section Mileage for All Streets Bucknam Infrastructure Group, Inc. 12

22 Pavement Condition Index (PCI) All streets Bucknam Infrastructure Group, Inc. 13

23 Citywide Street Network PCI Map

24 Next Steps (Identification of PMP Application & Funding Sources) Forecast Pavement Rehabilitation Projects How does our current $1.5 mil/yr budget perform What level of funding is necessary to achieve a PCI level of 65, 70 or 75 in five years Need to Consider: Current Funding Special Assessment alternatives / Grants Long-term Goals Proactive Arterial - Local planning Alternative pavement applications Achieve goal of preventative maintenance condition

25 Figure 2 Sample Pavement Life Cycle Bucknam Infrastructure Group, Inc. 16

26 Maintenance Methods General Repairs-Stop Gap (Localized Maintenance) High Density Mineral Bond (HDMB) - (Global Maintenance); PCI range 75 to 95 Slurry Seals (Global Maintenance); PCI range to 85 Cape Seals (Global Maintenance); PCI range 40 to 60 Overlays (Major Maintenance); PCI range to 60 AC Reconstruction (Major Maintenance); PCI range 0 to 20 Bucknam Infrastructure Group, Inc. 17

27 Table 3 Necessary Annual funding to achieve a weighted PCI of 65 after five (5) years Bucknam Infrastructure Group, Inc. 18

28 Table 4 Necessary annual funding to achieve a weighted PCI of 70 after five (5) years Bucknam Infrastructure Group, Inc. 19

29 Table 5 Necessary annual funding to achieve a weighted PCI of 75 after five (5) years Bucknam Infrastructure Group, Inc. 20

30 Storm Drain Maintenance & Repair Bucknam assessed the City s 2012 Storm Drain Facility Location report as well as available Public Works street improvement plans (2012 thru 2015 and found the following: 2012 GHD Storm Drain Facility Final Report 2012 Report indicated $446,500 of cleaning, minor and major storm drain maintenance and repair ($484,000 in 2016 adjusted dollars) Bucknam performed field site assessments of storm drain sites with minor and major issues; linked storm drain costs to five-year recommended PMP forecast maintenance report Linked storm drain costs equate to $198,700 over five-years Covered/Clogged CMP, Skyline Drive (W)

31 Combined Pavement Management and Storm Drain M&R Clogged Culvert, Valle Drive Bucknam Infrastructure Group, Inc. 22

32 Findings and Recommendations Network has weighted PCI of % of the network (approx miles) qualifies for slurry seal; 43% of the network (approx miles) qualifies for overlay/reconstruction there is $460,000 of slurry seal maintenance and $4.2 million of overlay maintenance on the network At a minimum, capital and maintenance projects should focus on maintaining the current weighted PCI of 65.1 over next five years The City should re-evaluate PMP rehabilitation budget every two years to improve CIP The City should perform maintenance inspections every two to three years to build a solid planning model forecasts for and beyond to ensure results Bucknam Infrastructure Group, Inc. 23

33 Findings (Cont d) Budget shown in Table 4 (PMP report) is ample to increase weighted PCI of 65.1 to 70 after five years, additionally, the citywide deferred backlog decreases from a level of $4,600,000 to $4,100,000 after five years The City should budget pavement maintenance at levels shown in Table 4 (PCI 70) or 5 (PCI 75) to improve upon conditions found today as well as decrease deferred maintenance The City should evaluate alternative pavement applications such as cape seal, high density mineral bond, and rubber overlay to stretch the City s allocated funding and pavement section life cycles Storm Drain facility maintenance and repair is projected at $484,000 citywide; appending storm drain costs to PMP schedule equates to $198,700 over five years Bucknam Infrastructure Group, Inc. 24

34 Questions? City of La Habra Heights Public Works Department