Village of North Palm Beach FY Council Budget Workshop. Property & Casualty Insurance Public Safety Community Development August 30, 2017

Transcription

1 Village of North Palm Beach FY Council Budget Workshop Property & Casualty Insurance Public Safety Community Development August 30, 2017

2 Tonight s Meeting Agenda FY 2018 Summary of Budget Changes General Fund Property & Casualty Insurance Renewal Discussion Public Safety Police Org Chart Budget Summary 10 Year CIP FY 18 Capital Outlay Fire Rescue Org Chart Budget Summary 10 Year CIP FY 18 Capital Outlay General Services Public Safety Building Budget Summary 10 Year CIP FY 18 Capital Outlay Community Development Org Chart Budget Summary (Combined for all divisions) Community Planning Building Code Enforcement 10 Year CIP 2

3 FY 2018 Summary of Budget Changes General Fund Change Impact Positive / (Negative) CST (Telecommunication Tax) Estimate received from FDOR 26,841 Update Revenue in Community Development 2,000 Updated Personnel Costs 1. Sanitation Overtime Budget Reduced 2. Recreation staff changes 3. General Employees Pension Employer Contribution requirement increased (due to decreasing payroll of the Plan) 4. Health Insurance estimate increased 5. Workers Compensation estimate decreased 6. Title Change: Communications Manager vs. PIO 7. Title Change: Executive Assistant vs. Executive Secretary New changes are shown in red 119,998 Delete Cost for PW Accreditation 65,000 Delete Cost for Energy Conservation Project (Facility & Street LED Lighting) 30,000 Cost for Annual Audit reduced 1,000 Add hardware & software for Communications Manager position & Delete cost for training in purchasing division 2,500 Total $247,339 3

4 General Fund Revenues Description FY 18 Budget % of total Ad Valorem Taxes 14,789, % Building 1,044, % Code Enforcement 11, % Franchise Fees 1,144, % Interest Earnings 50, % Library 5, % Other 71, % Planning 139, % Pool 93, % Public Safety 534, % Public Works 557, % Recreation 483, % Sales & Use Taxes 311, % Shared Revenue-Other Local Units 28, % State Shared Revenue 1,408, % Tennis 481, % Utility Service Taxes 2,310, % Village Clerk 11, % Total Revenue 23,477, % 4

5 General Fund Expenses Debt Service $1,293, % General Government $3,183, % Police and Fire $9,113, % Leisure Services $2,842, % Community Development $1,611, % Public Works $5,186, % Total = $23,230,627 5

6 Police Chief of Police Captain 2 FT Summary FY 2018 FY 2017 Change Full Time Part Time Volunteers Administrative Coordinator CALEA Manager / Captain Professional Standards 1 PT Clerical Specialist Operation Division / Patrol Operations Support Division / Criminal Investigations Sergeant 4 FT Police Officer 16 FT (+2 FT) Sergeant Detective 3 FT Detective (Crime Scene) Crime Analyst Sergeant Police Officer (K 9) Police Officer (Marine Unit) Police Officer (Motor) 2 FT Records Clerk Police Service Aide School Crossing Guards 14 PT (+2 PT) Volunteers: Reserves 19 ( 4) Non Sworn 5 Explorer 1 ( 5) 6

7 Police Department Initiatives Using a Neighborhood Enhancement Team approach that Police, Fire, Code Enforcement and Public Works Departments will focus on the declining neighborhoods, and partner with local motels to reduce code violations as well as make enhancements that will aid in the reduction of overdoses and drug sales/usage. Manatee Enforcement Grant to provide additional enforcement in the waterways. Continue the High Visibility Enforcement / Pedestrian Grant program. Continued community engagement by directed patrols. Performance Measures FY 2016 Actual FY 2017 Projected FY2018 Estimated Community Policing 1,335 1,400 1,500 Contacts Enforcement Contacts 4,800 5,471 5,570 Number of Code Compliance Issues Increase Number of Warnings issued for Traffic Stops Reduce Traffic Crash Reports ,065 2,115 2,

8 Police Revenues Description FY 2018 FY 2017 % Change $ Change YTD 7/31/17 Actual 9/30/16 Accident Reports & I.D % $ 0 $ 575 $ 1,070 Court Fines 20,000 20,000 0% 0 22,539 35,916 $12.50 Revenue 25,000 25,000 0% 0 12,499 23,107 False Alarm Fines 5,000 8, % $ (3,000) 1,800 2,475 Alarm Users Permit Fee ,000 0% 0 21,975 21,975 Outside Services 0 0 0% 0 70, ,672 Towed Vehicles 0 0 0% Parking Fines % Seized Tag Payment % Total 73,475 76, % $ (2,900) $ 130,387 $ 192,032 8

9 Police Budget Summary FY 17 Merit Increase is still Outstanding Fiscal Year 2018 Budget FY 2017 Budget % increase / decrease $ increase / decrease YTD 7/31/17 Actual 09/30/16 Personnel Total Salary & Benefits $ 4,545,713 $ 4,252, % $ 293,705 $ 3,825,187 $ 4,597,368 Operating Advertising % Books, Publications & Subscriptions % (200) Conferences & Seminars % Contractual Services 480, , % 12, , ,092 Employee Relations 3,000 2, % 1,000 1,721 1,044 Gas, Oil & Lubricants 118, , % 0 60,856 73,314 Law Enforcement Trust (Operating) % 0 4,800 4,800 Licenses & Fees 8,166 8, % Materials & Supplies 176, , % 1,780 81,937 87,073 Memberships & Dues 2,800 3, % (200) 2,399 1,905 Postage % Printing & Binding 3,500 3, % 0 2,492 2,702 Professional Services 10,000 10, % 0 6,198 9,669 Rental 27,200 20, % 6,600 20,889 18,394 Repairs & Maintenance 77,000 68, % 9,000 53,080 53,451 Travel & Training 38,500 38, % 0 33,176 31,851 Uniforms 32,000 32, % 0 24,636 27,818 Utilities 15,150 13, % 1,850 4,850 12,280 Other Operating Costs % Total Operating Costs 994, , % 32, , ,014 Capital Capital Outlay 29,683 27,405 Total Expenses $ 5,540,180 $ 5,214, % $ 325,743 $ 4,574,962 $ 5,343,786 9

10 Police Budget Changes Personnel Primarily due to the addition of two (2) Police Officers Contractual Services: Increase in North Com contract Rental: Increase in motorcycle lease and copier lease Repairs & Maintenance: GPS for Marine Flir monocular for Marine Citation Communications 4 car radios 10

11 Police 10 Year CIP Category FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 FY26 FY27 Total Automotive 177, , , , , , , , ,500 1,369,500 Equipment Purchase/ Replacement 50,000 50, ,800 Total 177, , , , , , , , , ,470,300 11

12 Police FY 2018 Capital Outlay Vehicle Replacement ($177,700) One (1) Marked Black & White F150 Pick Up Truck (PSA) $ 27,979 Replaces 2005 Ford Crown Vic (Unit # 211, Mileage = 79,303) One (1) Marked Black & White F250 Pick Up Truck (Marine) $ 39,907 Replaces 2002 Ford F 150 Pick Up Truck (Unit # 262, Mileage = 105,944) Two (2) Marked Black & White Police Vehicles $ 79,814 Replaces 2007 Ford Crown Victoria (Unit # 238, Mileage = 104,631) Replaces 2007 Ford Crown Victoria (Unit # 210, Mileage = 98,232) One (1) Un Marked Taurus (Sober Homes) $ 30,000 Additional vehicle for sober homes task force 12

13 Fire Rescue Fire Chief District Chief Senior Fire Inspector Volunteer Firefighters 18 Fire Lieutenants 3 FT Driver/Engineer EMT Driver/Engineer Medic 2 FT Firefighter/Medic 12 FT Firefighter/Medic or Firefighter/EMT 3 FT Summary FY 2018 FY 2017 Change Full Time No Change Part Time 0 0 No Change Volunteers No Change 13

14 Fire Rescue Fire Prevention Improve our plans review process by adding the hardware & software to be compatible with the Building Department s electronic system. EMS Replace two (2) obsolete cardiac monitor/defibrillators with modern, state-of-the-art units. Fleet Replace a 2004 GMC Yukon command car with a 2018 Chevrolet Tahoe. Facilities Remodel the original 1999 kitchen to provide more storage and workspace. 14

15 Fire Rescue Revenues Description FY 2018 FY 2017 % Change $ Change YTD 7/31/17 Actual 9/30/16 Fire Inspection Fees $ 35,000 $ 35,000 0% $ 0 $ 33,537 $ 37,581 Fire Plan Review Fee 40,000 40,000 0% 0 11,665 34,217 Ambulance Fees 375, , % 50, , ,545 Miscellaneous Revenue 10,800 10,800 0% 0 5,400 10,612 Total $ 460,800 $ 410, % $ 50,000 $ 362,318 $ 435,955 15

16 Fire Rescue Budget Summary FY 17 Merit Increase is still Outstanding Fiscal Year 2018 Budget FY 2017 Budget % increase / decrease $ increase / decrease YTD 7/31/17 Actual 09/30/16 Personnel Total Salary & Benefits $ 3,204,309 $ 3,125, % $78,744 $ 2,715,249 $ 3,197,458 Operating Books, Publications & Subscriptions 2,100 1, % ,305 Contractual Services 36,000 36, % (200) 18,218 33,548 Gas, Oil & Lubricants 24,200 31, % (7,400) 12,984 13,121 Licenses & Fees 1,500 3, % (2,000) 4, Materials & Supplies 66,000 62, % 3,100 48,095 56,899 Memberships & Dues 1,340 1, % 65 2, Postage % Printing & Binding % (350) Professional Services 15,600 15, % ,070 15,470 Rental 2,750 2, % 0 1,701 2,283 Repairs & Maintenance 47,500 47, % 0 29,173 25,064 Travel & Training 30,560 29, % ,503 23,641 Uniforms 32,000 29, % 3,000 1,202 25,289 Utilities 2,000 2, % 0 0 1,306 Other Operating Costs % 0 0 (0) Total Operating Costs 262, , % (1,635) 163, ,360 Total Expenses $ 3,466,859 $ 3,389, % $ 77,109 $ 2,878,898 $ 3,396,819 Retirement of long tenured employee; new position budgeted at reduced salary & benefits 16

17 Fire Rescue 10 Year CIP Project FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 FY26 FY27 Total Automotive 38, , , ,000 35, , ,000 2,173,000 Equipment Purchase / Replacement 80, ,000 67, , ,000 35, ,000 Fire Kitchen Remodel 65,000 65,000 Total 183, , , , , , , , , ,925,000 17

18 Fire Rescue FY 2018 Capital Outlay Cardiac Monitor / Defibrillator (2) $80,000 Current cardiac monitor/defibrillators are at the end of their useful lifetime and are obsolete SUV (1) $38,000 Replacement of a 2004 GMC Yukon that serves as the Fire Chief s response vehicle. This purchase includes the cost of associated emergency response devices and installation. Fire Rescue requests to retain the replaced SUV as a spare vehicle to be used by staff when other vehicles are unavailable due to service or repair. Fire Kitchen Remodel $65,000 Renovation and remodel of the original (1999) Fire Rescue Kitchen. Work to include replacement of flooring, cabinets, countertops and sink. The area would be repainted with all new finish work. Appliances will be replaced as needed. 18

19 General Services Public Safety Building Budget Summary Fiscal Year 2018 Budget FY 2017 Budget % increase / decrease $ increase / decrease YTD 7/31/17 Actual 09/30/16 Operating Postage 1,400 1, % (38) Repairs & Maintenance 30, % 30,000 4,502 26,758 Utilities 74,997 83, % (8,210) 64,107 78,826 Other Operating Costs % Total Operating Costs 106,477 84, % 21,752 69, ,543 Total Expenses $ 106,477 $ 84, % $ 21,752 $ 69,489 $106,543 Replace multi purpose room glass doors($9,000) Six (6) additional/replacement access card readers and control unit($21,000) 19

20 General Services Public Safety Building 10 Year CIP Project FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 FY26 FY27 Total Roof Replacement 310, ,000 HVAC System Replacement 135, ,000 Emergency Generator 350, ,000 HVAC Controls 90,000 90,000 Total 0 90, , , , ,000 No capital outlay in FY 18 20

21 Community Development Administrative Coordinator Director of Community Development Administrative Assistant 1 PT Note: The following change is being made to provide a greater level of customer service Addition of one (1) Planner position to assist the Village Planner with building and zoning permit reviews, Certificates of Appropriateness, and various needed planning tasks. Village Planner Building Official Code Compliance Officer Zoning Compliance Officer Planner (+) License & Permit Supervisor Senior Building Const. Inspector 2 FT Building Const. Inspector Permit & License Technician 3 FT Summary FY 2018 FY 2017 Change Full Time Part Time 1 1 No Change 21

22 Community Development Projects & Initiatives Local Update of Census Addresses (LUCA) Comprehensive Plan Evaluation and Appraisal Report (EAR) ULDC Code Re Write Master Plan Comprehensive Plan and Code Revisions Boat/RV Code Implementation Electronic Application Submittal and Plan Review Fee Schedule Remove Construction Lien Law Notification Charge and Reduce Surcharge to 1% Based on Statutes, Assess Four (4) Versus Two (2) Times Permit fee for Work Without a Permit, and Remove the $200 Voluntary Annexation Fee 22

23 Community Development Budget Summary (combined) Fiscal Year 2018 Budget FY 2017 Budget % increase / decrease $ increase / decrease YTD 7/31/17 Actual 09/30/16 Personnel Total Salary & Benefits $ 1,215,857 $ 1,204, % $ 11,843 $793,035 $ 987,991 Operating Advertising 5,000 5, % Books, Publications & Subscriptions 4,322 1, % 2, Charge Card Fees 5,460 5, % 260 5,372 5,373 Comp Plan Amendments 0 10, % (10,000) 0 0 Conferences & Seminars 4,950 3, % 1,475 2,030 1,214 Contractual Services 97,900 80, % 17,016 47,075 55,107 Developer Fees % 0 10,630 12,531 Gas, Oil & Lubricants 6,000 7, % (1,000) 2,087 2,580 Materials & Supplies 24,700 36, % (11,500) 9,621 13,051 Memberships & Dues 5,315 3, % 1,912 2,272 2,629 Postage 3,150 3, % 0 1,589 3,470 Printing & Binding % Professional Fees 195, , % 80,000 85, ,852 Repairs & Maintenance % Small Business Grant % 0 7,500 7,500 Travel & Training 17,275 11, % 6,016 4,942 2,373 Uniforms 1,800 1, % Utilities 22,547 21, % 1,424 17,053 19,039 Other Operating Costs % 200 3, Total Operating Costs 395, , % 88, , ,063 Capital Capital Outlay % 0 0 3,662 Total Expenses $ 1,611,006 $ 1,510, % $ 100,097 $ 994,536 $ 1,354,716 23

24 Community Planning Revenues Description FY 2018 FY 2017 % Change $ Change YTD 7/31/17 Actual 9/30/16 Zoning & Annexation Fees $ 10,000 $ 10,000 0% $ 0 $10,049 $ 9,275 Developer s Fee 0 0 0% ,511 Temporary Signage % Rent Cell Tower 129, ,500 0% 0 108, ,423 Total $ 139,700 $ 139,700 0% $ 0 $ 119,186 $ 148,439 24

25 Community Planning Budget Summary Fiscal Year 2018 Budget FY 2017 Budget % increase / decrease $ increase / decrease YTD 7/31/17 Actual 09/30/16 Personnel Total Salary & Benefits $ 330,245 $ 269, % $ 60,679 $ 189,403 $ 246,026 Operating Advertising 5,000 5, % Books, Publications & Subscriptions % Comp Plan Amendments 0 10, % (10,000) 0 0 Conferences & Seminars 2,700 1, % 1,450 1, Contractual Services 13,200 12, % 400 8,119 12,022 Developer Fees % 0 10,630 12,531 Gas, Oil & Lubricants % Materials & Supplies 7,100 4, % 2,900 3,759 2,865 Memberships & Dues 3,410 2, % 1,235 1,722 1,759 Postage % Printing & Binding % Professional Services 175, , % 75,000 53, ,168 Small Business Grant % 0 7,500 7,500 Travel & Training 7,500 3, % 4, Uniforms % Utilities 1,440 1, % Other Operating Costs % Total Operating Costs 216, , % 75,385 87, ,651 Capital Capital Outlay % 0 0 3,662 Total Expenses $ 546,895 $ 410, % $ 136,064 $ 277,046 $ 470,339 Personnel Addition of one (1) full time Planner position Professional Services US1 Study $50,000, Increase in Master Plan Implementation Cost $25,000 25

26 Building Revenues Description FY 2018 FY 2017 % Change $ Change YTD 7/31/17 Actual 9/30/16 Business Tax Receipts $ 250,000 $ 275, % $ (25,000) $ 264,936 $280,659 Contractor Registration 0 1, % (1,600) 0 1,594 Building Permits 695, , % 10, , ,513 Building Plan Review 81,000 85, % (4,000) 70,495 88,559 Non-Domicile Business Registration 400 1,000-60% (600) Re-Inspection Fee 2,000 3, % (1,000) 2,150 3,050 Training 6,000 7, % (1,700) 6,627 8,302 Digitizing Plans 2,200 4,000-45% (1,800) 2,023 4,079 Unscheduled Inspections 1,000 5, % (4,500) 2,175 6,525 Change of Contractor 500 1,000-50% (500) Lien Law Notification 3,700 4, % (300) 3,699 4,285 Temp CO/CC % (800) Early Power Release % (300) 0 2,486 Document Search % Business Tax Receipts Penalty 3, % (4,000) 3,380 9,750 Surcharge / Inspector Discount 0 2, % (2,310) 2,291 2,874 Miscellaneous Revenues 0 0 0% 0 (39) (662) Total $ 1,044,900 $ 1,083, % $(38,410) $ 951,418 $ 1,139,284 26

27 Building Budget Summary Personnel Fiscal Year 2018 Budget FY 2017 Budget % increase / decrease $ increase / decrease YTD 7/31/17 Actual 09/30/16 Total Salary & Benefits $ 757,691 $ 815, % $ (57,973) $ 542,746 $ 636,038 Operating Books, Publications & Subscriptions 2,822 1, % 1, Charge Card Fees 5,460 5, % 260 5,372 5,373 Conferences & Seminars 1,350 1, % ,014 Contractual Services 66,700 54, % 11,944 31,258 31,931 Gas, Oil & Lubricants 3,000 4, % (1,000) 1,339 1,424 Materials & Supplies 14,600 29, % (14,400) Scanner 4,683 9,397 Memberships & Dues 1,435 1, % Postage 3,000 3, % 0 1,574 3,420 Printing & Binding % Professional Services 20,000 15, % 5,000 32,620 54,684 Repairs & Maintenance % Travel & Training 8,475 6, % 1,516 3,460 1,438 Uniforms 1,000 1, % Utilities 20,416 17, % 2,813 16,312 17,338 Other Operating Costs % Total Operating Costs 149, , % 8,426 $ 98, ,858 Total Expenses $ 907,079 $ 956, % $ (49,547) $ 641,511 $ 763,896 Personnel New employees hired at reduced salary & benefits Contractual Services Digitizing PW Storage Professional Services Services for inspection and plan review backup coverage 27

28 Code Enforcement Revenues Description FY 2018 FY 2017 % Change $ Change YTD 7/31/17 Actual 9/30/16 Abandoned Property Registration $ 1,050 $ 3,000-65% $ (1,950) $ 1,500 $ 2,850 Code Citations % Code Enforcement Fines 10,000 10,000 0% 0 38,997 8,308 Total $ 11,150 $ 13,100-15% $ (1,950) $ 40,822 $ 11,483 28

29 Code Enforcement Budget Summary Fiscal Year 2018 Budget FY 2017 Budget % increase / decrease $ increase / decrease YTD 7/31/17 Actual 09/30/16 Personnel Total Salary & Benefits $ 127,921 $ 118, % $ 9,137 $ 60,886 $105,927 Operating Books, Publications & Subscriptions % Conferences & Seminars % Contractual Services 18,000 13, % 4,672 7,698 11,153 Gas, Oil & Lubricants 3,000 3, % ,140 Materials & Supplies 3,000 3, % 0 1, Memberships & Dues % Printing & Binding % Repairs & Maintenance % Travel & Training 1,300 1, % Uniforms % Utilities 691 2, % (1,389) 614 1,070 Other Operating Costs % 0 3, Total Operating Costs 29,111 24, % 4,443 15,093 14,554 Total Expenses $ 157,032 $ 143, % $ 13,580 $ 75,979 $120,481 Personnel Code Compliance Officer hired at higher salary due to expertise & certifications Contractual Services MUNIS Training, Air cards 29

30 Community Development 10 Year CIP Project FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 FY26 FY27 Total Automotive 20,000 23,000 92, ,000 CDD Relocation 100, ,000 Total , ,000 92, ,000 No capital outlay in FY 18 30

31 FY Budget Workshop Schedule Day Date Time Subject Wednesday June 14, pm Council Goal Setting and Mid-Year Budget Review Wednesday July 19, pm Thursday July 27, :30 pm Wednesday August 9, pm Wednesday August 16, pm Wednesday August 23, pm Wednesday August 30, pm Country Club Budget Overview General Fund Budget Overview Council Meeting Manager s Proposed Budget / Tentative Millage Rate Country Club & General Fund Departmental Budgets: Golf/Restaurant/Administration Parks & Recreation/Library General Fund Departmental Budgets: Council/Clerk/Village Attorney/Village Manager HR/Finance/IT/Debt & Other General Fund Departmental Budget: Public Works General Fund Departmental Budgets: Police/Fire Rescue/ Community Development Wednesday September 6, pm Budget Recap and Millage Discussion 31

32 Discussion 32