City of DuPont 1700 Civic Drive DuPont, WA October 29, 2013 Budget Workshop Following Special City Council Meeting at 6:00PM AGENDA

Transcription

1 City of DuPont 1700 Civic Drive DuPont, WA October 29, 2013 Budget Workshop Following Special City Council Meeting at 6:00PM Page AGENDA 1. CALL TO ORDER 2. ROLL CALL DISCUSSION ITEMS a) Personnel b) Other Funds c) Police d) Fire 4. QUESTIONS/COMMENTS 5. ADJOURNMENT Council Budget Workshop (Public Works) - November 5, 6PM Regular Council Meeting & Public Hearing (Budget Revenue) - November 12, 7PM Visit the City of Dupont! facebook twitter Page 1 of 7

2 Agenda Item # 3a) 2014 Budget Workshop Personnel and Other Funds (Special Revenue, Debt Service and Capital Projects Funds) October 29 th, 2013 Budget Workshop This workshop includes a review of city-wide Personnel and a look at the proposed budgets of other funds not previously discussed (e.g. Hotel/Motel Tax Fund, Capital Projects Fund). The bullet points below provide details about each topic area. 1. Personnel Salaries/Wages: o Step increases included for union employees not at the top of their salary range o Longevity included for eligible employees (based on service years) o Freeze on step increases and the 3% reduction taken in 2012 continued for exempt employees until implementation of a performance-based evaluation system during 2014 o Contract and wage adjustment reserve included in each department to account for all 3 unions (Police, Fire and DuPont Employees Association (office and field workers)) scheduled to negotiate bargaining unit contracts during 2014 Health benefits: o Budgeted for each employee at their individual family demographic o Medical plans include AWC Regence HealthFirst and Group Health plans o AWC Benefit Trust will transition to a self-insured model for medical, dental and vision benefits o 2014 health benefit rates (medical, dental and vision) have zero increase from 2013 rates due to switch to self-insurance model o City will receive 2% discount on Regence HealthFirst medical plan rates due to 2013 WellCity Award estimated savings of $14,900 for % discount available for Group Health plans beginning in 2015 for 2014 WellCity Award recipients additional estimated savings of $1,100 based on 2014 health benefit rates State retirement rates include the following rate assumptions per the Dept. of Retirement Systems o PERS rate of 9.21% for the entire year (compared to a rate of 8.12% for 2013) o LEOFF rate of 5.23% for the entire year, which is 0% increase from 2013 FTE Staffing changes: o Finance Specialist: 0.25 FTE increase to bring position to full time (total estimated cost increase of $19,736 with an impact to the General Fund of $12,830) o Police Officer: new ongoing position (total estimated cost of $94,700) o Firefighter: continue temporary 10 th position to help maintain 3-person minimum staffing levels (total estimated cost of $80,250) o o Senior Planner: new conditional position related to development activity (total estimated cost of $110,000) Maintenance Worker II: new position funded from Water and Stormwater Utilities at 50% each (total estimated cost of $78,900) Personnel Page 2 of 7

3 Agenda Item # 3a) 2. Other Funds Street Operating and Street Depreciation Funds o Operating Fund Utility costs for electricity related to street lights continues to increase as new lights are turned over to the City from the ROA/COA and electricity rates increase Gas tax revenue fairly flat over last 3 years less than 2% increase per year Transportation Benefit District license fee revenue helping to offset costs and reduce subsidy from the General Fund o Depreciation Fund Preventative maintenance of crack sealing included with a larger coverage area planned for 2014 Hotel/Motel Tax Fund o 2014 Proposed Budget revenue projection is 32% greater than 2013 Revised Budget due to the 2013 budget estimates being conservative for the new hotel and accounting for decreased revenue in 2012 with existing hotels o 2014 Proposed Budget is 3% greater than the 2013 YE estimate o Tourism priorities funded in the proposed budget include promotion of historic sites and of DuPont as the home of golf in the Pacific Northwest o The Lodging Tax Advisory Committee will be meeting on Monday 10/28 to review the proposed budget and make any final recommendations to the City Council per DMC Any updates to the Hotel/Motel Tax Fund budget will be discussed at the budget workshop. Public Safety Mitigation Fund o 2014 Proposed Budget revenue projection based on expected development o Expenditures include replacement of personal protective equipment (PPE) for current firefighters in 2013 and purchase of new PPE for reserves in 2014 Debt Service Funds o No current debt activity in the General Obligation Debt Fund or the LID Debt Fund (Civic Center debt service allocated and paid from other funds) o LID Debt Service Fund remaining fund balance to be transferred to the Capital Projects Fund at the end of 2013 and the fund closed out Capital Projects Fund o Real Estate Excise Tax (REET) 2013 YE estimate is 21% ($30,000) greater than the 2013 Budget due to conservative budget estimates that accounted for several years of declining revenue and due to revenue received from unexpected commercial property sales 2014 Proposed Budget projection is equal to 2013 Budget o Proposed Budget includes interfund transfer from the General Fund to provide sufficient resources to pay the general tax portion of the Civic Center debt service payment o No capital outlay or capital improvement projects budgeted in 2014 o Any remaining capital funds from the Train Canopy project and Community Center Improvements project will be carried over during the first quarter of 2014 Equipment Repair & Replacement Fund o A comprehensive update of the City s inventory records is currently underway o Several departments are analyzing their capital equipment replacement needs o Comprehensive, city-wide capital equipment discussion will be presented at a future workshop after completion of the inventory update and department analysis Personnel Page 3 of 7

4 Agenda Item # 3c) DuPont Police Department October 29, 2014 Budget Workshop The DuPont Police Department is responsible for protecting and serving the citizens of Dupont. The department provides 24-hour neighborhood patrols, conducts investigations of crimes and traffic accidents, provides neighborhood community policing programs, and responds to quality of life issues such as abandoned vehicles and noise complaints Department Priorities Continue to provide high quality services to the citizens of DuPont Assist with the new emergency services antenna process o Status Tower is almost complete and radio equipment is almost ready to be installed Complete all required Incident Command System (ICS) training for all personnel Complete the revision of the Department s general orders Meet the State mandatory training standard for law enforcement agencies o Status State mandatory training standards met for 2013 Conduct speed surveys and hold neighborhood meeting regarding speeding o Status Will be incorporated into Community Policing program in 2014 Conduct a Police Citizens Academy o Status Police Citizens Academy is currently underway and will be completed by mid- November Successfully negotiate a new Police Association contract o Status Negotiations have not begun and there are discussions to rollover the current contract to next year and negotiate during 2014 Conduct an audit of the property room and the armory o Status Management of the property room is being prepared to be transferred to the Pierce County Sheriff s Department. The armory audit will be complete by the end of Department Priorities Continue to recruit and hire up to budgeted staffing levels to provide high quality service to the citizens of DuPont Revise and implement reserve program o Fully equip officers o Each officer to attend and complete reserve academy o Hire two reserve officers by the end of 2014 Implement community policing program and schedule at least 4 community meetings Revise and implement department policies Establish a fully functional volunteer program in conjunction with the City volunteer program Restructure Police administrative and support functions Continue to prepare for full accreditation by 2015 Meet the State training standard for law enforcement agencies Police Page 4 of 7

5 Agenda Item # 3c) DuPont Police Department 2014 Department Priorities (continued) Continue to monitor overtime and strive to reduce overtime as staffing levels increase Work with the Washington State Patrol to bring a breathalyzer unit to DuPont Improve call response times 3. Personnel Currently department staffing consists of a Police Chief, one Sergeant, one Detective (Acting as Step-Up Sergeant), four Police Officers, one police officer recruit presently attending the academy, one Records Specialist and one Chaplain. We are currently in the background process for entry level recruits and are advertising for lateral officers to fill our vacancies. 4. Major Service/Activity/Line Item Changes Increase in Repairs & Maintenance Vehicles line item to account for age of cars and accurately reflect actual maintenance costs Decreases in Small Tools & Equipment, Conferences/Training, and Capital Outlay line items due to declining revenues from the Impound Vehicle Release fees that were dedicated by Council towards equipment and training 5. New Requests Request one new officer position for Budget Impact The proposed 2014 Police Department budget represents about a 2% increase from the revised 2013 budget. The increase is mainly due to the addition of a new Police officer and increased expenses for vehicle maintenance. The Police Department will be implementing new and revamped programs in 2014 including: o Volunteer program o Reserve program o Community policing program o Obtaining a breathalyzer unit Police Page 5 of 7

6 Agenda Item # 3d) DuPont Fire Department October 29, 2013 Council Budget Workshop MISSION: The mission of the City of DuPont Fire Department is to provide professional service with compassion and integrity. Goal: Respond Efficiently Flawless Performance Compassionate Actions 2014 BUDGET OVERVIEW The 2014 proposed Fire Department budget maintains the levels of service to the community that currently exist in 2013 with the 10 th position requested to help reduce overtime and maintain 3-person minimum staffing levels. An enhancement to the newly established EMS reserve program is requested and included as well Department Priorities Complete inspections on all Class B and Class M occupancies o Status Annual inspections will be complete by December Create business park Pre-plans for inclusion on Engine 25 MDC o Status Work has begun and is in process Meet or exceed State of Washington mandatory training standards o Status Department will meet Washington mandatory training standards for 2013 Conduct two Community Emergency Response Team (CERT) classes for citizens of DuPont o Status Completed 2 CERT classes in 2013 for the community Conduct one CERT Class for City Administrative Staff o Status Completed 1 CERT class in 2013 for City staff Explore grant opportunities for 2013 and 2014 o Status Explored various grant opportunities and applied for a new SAFER grant for 2014 Explore opportunities for regional cooperation Department Priorities Complete inspections on all Class B and Class M occupancies Complete business park Pre-Fire plan for inclusion on E-25 MDC Meet Washington mandatory training standards Conduct two CERT classes for the citizens of DuPont Continue enhancements to the reserve programs Maintain the 10th position to help reduce overtime cost Explore grants for 2014 and 2015 Continue to build strong relationships with our mutual aid partners Fire Page 6 of 7

7 Agenda Item # 3d) 3. Personnel Current department staffing includes an Operations Battalion Chief, 3 Lieutenants, 7 Firefighter/EMTs, 5 EMS Reserve EMTs, and an AmeriCorps member (non-employee). 4. Major Service/Activity/Line Item Changes Salaries and benefit line items decrease in the 2014 Proposed Budget compared to the 2013 Revised Budget due to 2013 including a partial year of SAFER grant position costs. $40,000 included in various line items for reserve program stipends, uniforms and training expenses. 5. New Requests Development of the Reserve Program with funding for uniforms, training, and per shift/call stipends. Maintain the 10th Firefighter/EMT position. 6. Budget Impact The 2014 Proposed Budget contains funding for the 2 new requests and will maintain our current level of services and necessary support. The 2014 proposed Fire Department budget represents about a 1.2% decrease ($19,159) from the revised 2013 budget. The decrease is mainly due to the net reduction in personnel costs in the Fire and EMS divisions from the completion of the SAFER grant in Fire Page 7 of 7