Professionally and compassionately helping people 2018 Final Budget

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Sound Regional Fire Authority is a community

and EMS services, that maximize the resources

1 Professionally and compassionately helping people 2018 Final Budget RFA Vision Statement The Puget Sound Regional Fire Authority is a community partner, providing effective and sustainable fire and EMS services, that maximize the resources entrusted to us, to serve the needs of a changing community.

3 Puget Sound Regional Fire Authority 2018 Budget Table of Contents Table of Contents... 1 Page Budget Timeline... 2 Puget Sound Fire Fact Sheet Response Area Map... 5 Organizational Chart... 6 FTE Allocation / List of Positions Recap of Expenditure History... 9 Expenditures Capital Projects Preliminary Levy Limit Worksheet Revenue Budget Summary

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5 Puget Sound Regional Fire Authority 2018 Budget Submittal Timeline Date Action Responsible Party May-July Chief Officers meet with staff to identify 2018 Chief Officers 2017 budget needs Capital Facilities & Equipment Master Plan Chief Schneider July 19, 2017 presented to Governance Board Captain Rabel Division Chief Madson meet with Fire Chief Division Chief Madson August 2017 & Finance Manager to discuss budget requests Chief Schneider (week of 8/8) for OEM Finance Manager Martin August 2017 (week of 8/8) August 2017 (week of 8/15) August 2017 (week of 8/15) August 2017 (week of 8/22) August 2017 (week of 8/22) August 2017 (week of 8/29) August 2017 (week of 8/29) Sept 21, 2017 Oct 4, 2017 Division Chief Napier meet with Fire Chief & Finance Manager to discuss budget requests for Fire Prevention IT Manager Gentry meet with Fire Chief & Finance Manager to discuss budget requests for Information Technology Deputy Chief Wiwel meet with Fire Chief & Finance Manager to discuss budget requests for Fleet Management Deputy Chief Carson meet with Fire Chief & Finance Manager to discuss budget requests for Training Deputy Chief Tomlinson meet with Fire Chief & Finance Manager to discuss budget requests for Operations Division Chief Jones meet with Fire Chief & Finance Manager to discuss budget requests for Logistics Division Chief Pawlak meet with Fire Chief & Finance Manager to discuss budget requests for Facilities Management Introduction to 2018 Preliminary Budget Division Budget Presentations Set by Resolution the Public Hearing - Revenue Sources 2018 Preliminary Budget Division Chief Napier Chief Schneider Finance Manager Martin IT Manager Gentry Chief Schneider Finance Manager Martin Deputy Chief Wiwel Chief Schneider Finance Manager Martin Deputy Chief Carson Chief Schneider Finance Manager Martin Assistant Chief Tomlinson Chief Schneider Finance Manager Martin Division Chief Jones Chief Schneider Finance Manager Martin Division Chief Pawlak Chief Schneider Finance Manager Martin Fire Chief Assistant Chief Deputy Chief Division Chiefs IT Manager Finance Manager Fire Chief Finance Manager Oct 18, 2017 Public Hearing on Benefit Charge Fire Chief Nov 1, 2017 Approval by Governance Board of 2018 Preliminary Budget Adopt Resolution on FBC Adopt Tax Levy Resolution Fire Chief 2

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7 PUGET SOUND REGIONAL FIRE AUTHORITY Nationally Accredited since 2004 Serving the Citizens of Covington, Kent, SeaTac, and Fire District 37 Regional Fire Authority Governance Board Members: Les Thomas Chairperson Harry George, Sr. Vice Chairperson Bill Boyce Board Member Dennis Higgins Board Member Allan Barrie Board Member Margaret Harto Board Member Erin Sitterley Advisory Board Member Sean Smith Advisory Board Member Fire Chief: Matt Morris Congressional Districts: 8 and 9 Legislative Districts: 33 and 47 Fire Insurance Rating: Kent: Class 3 Covington: Class 3 SeaTac: Class 3 District 37: Class 4 Population Served: Total: 182,145 Kent: 127,100 SeaTac: 28,850 Covington: 19,850 District 37: 6,345 Square Miles: Total: Kent: SeaTac: Covington: District 37: square miles square miles square miles 5.89 square miles square miles Assessed Valuation (AV): Total AV $20,821,351,596 Kent: $13,983,053,842 SeaTac: $4,191,191,771 Covington: $1,888,923,119 District 37: $758,182,864 Budget: 2017 Operating: $51,644,691 Capital: $ 1,890,000 Department Staff: 275 Paid Personnel 218 Uniform 45 Non-Uniform 7 Vacant uniform positions 5 Vacant civilian positions Member of: Washington State Region 4 King County Zone 3 Fire Stations: Headquarters/Station th Avenue SE Kent, WA Fire Station staffed 24 hours Fire Admin. Office Hrs. 8:00 am-4:30 pm Monday - Friday Station West Crow Street Kent, WA Staffed 24 hours Station th Avenue SE Kent, WA Staffed 24 hours Station Military Road S Kent, WA Staffed 24 hours Station SE 272 nd Street Kent, WA Staffed 24 hours Station nd Avenue S Kent, WA Staffed 24 hours Station nd Avenue SE Kent, WA Staffed 24 hours Station SE 256 th Street Covington, WA Staffed 24 hours Station S. 200th Street SeaTac, WA Staffed 24 hours Station S 170 th Street SeaTac, WA Staffed 24 hours Station S 152 nd Street SeaTac, WA Staffed 24 hours 3

8 PUGET SOUND REGIONAL FIRE AUTHORITY Nationally Accredited since 2004 Serving the Citizens of Covington, Kent, SeaTac, and Fire District 37 Divisions: FDCAREs 3521 S 170 th Street SeaTac, WA Logistics 8320 S 208 th Street, H110 Kent, WA Fire Prevention 400 West Gowe Street Kent, WA Office Hrs. 8:00 am 5:00 pm Monday Friday Police/Fire Training th Avenue SE Kent, WA Office of Emergency Management th Avenue SE Kent, WA Office Hrs. 7:00 am 5:00 pm Monday Friday Vehicle Maintenance Facility nd Avenue S Kent, WA South King County Fire Training Consortium th Avenue South, Ste. 102 Kent, WA Apparatus: 8 Engines 2 Hazardous Materials Unit 6 Reserve Engines 2 Mobile Air Unit 2 SkyBooms 3 Command Units 1 Reserve SkyBoom 2 Reserve Command Units 2 Ladders 1 Rescue Boat 1 Reserve Ladder 1 1 Decontamination Unit 2 Aid Units 3 Reserve Aid Units Calls For Service: 2006 Fire EMS Service Other Total , ,990 15, Fire EMS Service Other Total , ,567 15, Fire EMS Service Other Total , ,588 16, Fire EMS Service Other Total , ,799 16, Fire EMS Service Other Total , ,525 15, Fire EMS Service Other Total , Fire EMS Service Other Total , ,766 17, Fire EMS Service Other Total , ,328 16, Fire EMS Service Other Total , ,450 22, Fire EMS Service Other Total 1,066 18, ,790 24, Fire EMS Service Other Total , ,892 25,356 INCIDENTS: 1991: 9, : 15, : 10, : 15, : 10, : 16, : 9, : 16, : 10, : 15, : 11, : 15, : 11, : 17, : 12, : 16, : 13, : 22, : 13, : 24, : 13, : 25, : 12, : 13, : 13, : 14,297 4

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Puget Sound Regional Fire Authority FTE Allocation 2017 Approved FTE 2018 Requested FTE Uniform Civilian Total Uniform Civilian Administration 1 11 12 Operations 203 1 204 Fire Prevention 12 4 16 EMS

11 Puget Sound Regional Fire Authority FTE Allocation 2017 Approved FTE 2018 Requested FTE Uniform Civilian Total Uniform Civilian Administration Operations Fire Prevention EMS / CARES Facilities Mgmt Fleet Information Tech Logistics Planning/Pub Ed Training OEM Approved FTE FTE Totals if Approved Puget Sound Fire FTE Allocation 2018 Administration EMS / CARES Fac/Property Mgmt Fire Prevention Fleet Information Tech Logistics Planning/Pub Ed OEM Operations Training 7

12 Puget Sound Regional Fire Authority - List of Positions 2016 FTE Positions 2017 FTE Positions 2018 FTE Positions Account # Uniform Civilian Uniform Civilian Uniform Civilian Request Administration Fire Chief Executive Asst HR Manager HR Specialist HR Admin Asst HR Admin Asst VACANT Finance Manager Finance Specialist Finance Admin Asst Receptionist Records Specialist VACANT Facilities & Property Management Division Chief Captain Facilities Maintenance Tech Facilities Maintenance Tech Facilities Painter Operations Asst Chief Crisis Intervention Coordinator District Chief Battalion Chief Captain - PIO Captain Engineer 77 Firefighter VACANT Firefighter FTE EMS Officer - C.A.R.E. Division Chief Captain FF Tech Coordinator (CARES) Social Worker Nurse Supervisor Nurse Development Svc Captain Inspector Inspector (Civilian) Prevention Admin Divison Chief Admin Supervisor Admin Support Code Enforcement Battalion Chief Captain Inspector Investigation Captain Investisgator Information Technology IT Manager Senior Systems Analyst VACANT Systems Analyst IT Support 1 1 IT Support 1 FF, Special Project Training Deputy Chief Battalion Chief Captain FF, Engineer Trainer Firefighter Admin Supervisor Admin Support Fleet Deputy Chief Procurement Specialist VACANT App Maint Supervisor App Mechanic Fleet Mechanic Auto Mechanic Suppor Services/Logistics Division Chief Captain Purchasing Coordinator Equip & Supplies Specialist Courier Admin Support FF, Assignment Strategic Planning / Public Education Division Chief (Planning) Gov't Liaison (remove) Systems Analyst Planner 1 Admin Staff 1 Battalion Chief (Planning) Pub Ed Admin Special Assignment OEM Division Chief EM Program Mgr (SeaTac: 0.7) EM Program Coordinator EM Specialist Total FTE VACANT Positions

13 Puget Sound Regional Fire Authority Expenditure History Expense Category Salaries & Benefits 2018 Preliminary Budget Supplies & Equipment Services Intergov't Total Budget $47,403,210 $2,086,710 $5,328,234 $1,132,520 $55,950,674 Expenses by Category 2015 Actual 2016 Actual 2017 YTD Projected 2017 Budget 2018 Request Salaries/Benefits $40,669,755 $42,274,174 $42,706,153 $43,823,805 $47,403,210 Supplies/Equip $1,647,354 $1,591,943 $1,040,826 $2,078,463 $2,086,710 Services $4,662,496 $4,695,786 $2,895,531 $4,814,823 $5,328,234 Intergovernmental $685,332 $974,346 $580,741 $927,600 $1,132,520 Total Operating Budget $47,664,937 $49,536,249 $47,223,251 $51,644,691 $55,950,674 Expenses by Division 2015 Actual 2016 Actual 2017 YTD Actual 2017 Budget 2018 Request Admin/Governance Board $1,875,724 $2,465,287 $2,936,612 $3,625,495 $4,052,218 Information Technology $1,269,140 $1,388,197 $899,056 $1,454,913 $1,759,740 Facilities / Property Mgmt $2,929,859 $2,881,145 $1,762,469 $3,165,065 $3,462,181 Fleet Management $1,875,217 $2,246,019 $1,540,047 $2,757,604 $3,325,934 Support Services/Logistics $1,715,980 $960,054 $1,670,044 $1,725,764 Strategic Planning/Pub Ed $1,023,075 $614,496 $1,178,731 $1,345,552 Emergency Mgmt Division $764,295 $831,100 $512,988 $806,411 $870,081 Operations $28,492,726 $30,677,987 $20,261,263 $30,600,375 $32,614,895 CARES $1,164,457 $815,548 $1,343,550 $1,440,653 Prevention $3,403,165 $2,888,188 $1,949,707 $2,981,765 $3,213,612 Training $1,966,762 $1,986,764 $1,312,635 $2,060,738 $2,140,044 Total Fire Department $42,576,888 $49,268,199 $33,564,875 $51,644,691 $55,950,674 9

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Puget Sound Regional Fire Authority Operating Budget 2018 Admin/Governance Board $4,052,219 Information Technology $1,759,740 Facilities/Property Mgmt $3,462,181 Fleet Management $3,325,933 Emergency

15 Puget Sound Regional Fire Authority Operating Budget 2018 Admin/Governance Board $4,052,219 Information Technology $1,759,740 Facilities/Property Mgmt $3,462,181 Fleet Management $3,325,933 Emergency Mgmt Division $870,081 CARES $1,440,653 Operations $32,614,895 Fire Prevention $3,213,612 Logistics $1,725,764 Planning / Pub Ed $1,345,552 Training $2,140,044 Total $55,950,674 reflects 10 FF vacancies Fire Prevention 6% 2018 Operating Budget by Division Planning / Logistics Pub Ed 3% 2% Training 4% Admin/Governance Board 7% Info Technology 2% Facilities/Property Mgmt 6% Fleet Mgmt 4% Emergency Mgmt Division 2% CARES 3% Operations 58% *Fire Benefit Charge = 44.4% of Operating Expenses (54.4% RFA Only) 10

Puget Sound Regional Fire Authority 2018 Budget 2018 RFA Budget (Operating and Capital) Salaries/Benefits Supplies/Equip $2,086,710 Services $5,328,234

Regional Fire Authority 2018 Preliminary Budget Intergovernmental 2% SeaTac Capital Capital Reserve Reserve 3% 1% Supplies/Equip 4% Services 9%

16 Puget Sound Regional Fire Authority 2018 Budget 2018 RFA Budget (Operating and Capital) Salaries/Benefits Supplies/Equip $2,086,710 Services $5,328,234 Intergovernmental $1,132,520 Capital Reserve $1,890,000 SeaTac Capital Reserve $499,341 Total $58,340,015 $47,403,210 (reflects 10 FF vacancies) Puget Sound Regional Fire Authority 2018 Preliminary Budget Intergovernmental 2% SeaTac Capital Capital Reserve Reserve 3% 1% Supplies/Equip 4% Services 9% Salaries/Benefits Supplies/Equip Services Intergovernmental Capital Reserve SeaTac Capital Reserve Salaries/Benefits 81% *Fire Benefit Charge = 44.4% of Operating Expenses (54.4% RFA Only) 11

17 Puget Sound Regional Fire Authority Description Capital and Lifecycle Replacement Projects for 2018 Fire Equipment Lifecycle Property & Facilities Projects IT Capital Fleet 72nd Ave SE Project $120,000 Quantum leases (2) (final year 2018) $253,560 Enforcer lease (final year 2019) $162,540 Fleet Replacement (1 engine) $900,000 Fleet Replacement (1 aid car) $536,000 Fleet Replace (1 SUV response veh) $96,000 2nd CARES Vehicle $75,000 Fleet Equipment $34,000 IT Capital Projects $732,000 Annual Facilities Lifecycle & Replacement $350,000 Haz Mat Equipment $46,000 TIC Replacement $30,000 Hydrant Fittings $213,455 Extrication Equipment $96,700 PPE Replacement / Body Armor $333,000 Fire Equip - Nozzles / Wildland Radios $20,000 Total $739,155 $470,000 $732,000 $1,941,155 Continuing Projects $1,327,693 Total Capital Budget $3,268,848 SeaTac Capital and Lifecycle Replacement Projects for 2018 Description Fire Equipment Lifecycle Fire Facilities Fire Facility & Equip Lifecycle Replacement $166,840 $101,500 Replacement Engine $900,000 Total $1,066,840 $101,500 $1,168,340 CIP Contributions - SeaTac $499,341 Continuing Projects $669,000 Revenue Total 2018 Capital Budget $1,168,341 12

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19 PRELIMINARY LEVY LIMIT WORKSHEET 2018 Tax Roll TAXING DISTRICT: Puget Sound Regional Fire Authority #62 The following determination of your regular levy limit for 2018 property taxes is provided by the King County Assessor pursuant to RCW (Note 1) Using Limit Factor For District Using Implicit Price Deflator Calculation of Limit Factor Levy 16,410,423 Levy basis for calculation: (2017 Limit Factor) (Note 2) 16,410, x Limit Factor ,574,527 = Levy 16,566, ,572,470 Local new construction 235,572, Increase in utility value (Note 3) 0 235,572,470 = Total new construction 235,572, x Last year s regular levy rate ,525 = New construction levy 199,525 16,774,052 Total Limit Factor Levy 16,765,847 Annexation Levy 0 Omitted assessment levy (Note 4) 0 16,774,052 Total Limit Factor Levy + new lid lifts 16,765,847 21,558,352,438 Regular levy assessed value less annexations 21,558,352, = Annexation rate (cannot exceed statutory maximum rate) x Annexation assessed value 0 0 = Annexation Levy 0 Lid lifts, Refunds and Total 0 + First year lid lifts 0 16,774,052 + Limit Factor Levy 16,765,847 16,774,052 = Total RCW levy 16,765, Relevy for prior year refunds (Note 5) 0 16,774,052 = Total RCW levy + refunds 16,765,847 Levy Correction: Year of Error (+or-) 16,774,052 ALLOWABLE LEVY (Note 6) 16,765,847 Increase Information (Note 7) Levy rate based on allowable levy ,428,349 Last year s ACTUAL regular levy 16,428, ,178 Dollar increase over last year other than N/C Annex 137, % Percent increase over last year other than N/C Annex 0.84% Calculation of statutory levy Regular levy assessed value (Note 8) 21,558,352,438 x Maximum statutory rate = Maximum statutory levy 21,558,352 +Omitted assessments levy 0 =Maximum statutory levy 21,558,352 Limit factor needed for statutory levy Not usable ALL YEARS SHOWN ON THIS FORM ARE THE YEARS IN WHICH THE TAX IS PAYABLE. Please read carefully the notes on the reverse side. 09/27/17 8:05 AM LevyLimitWS.doc 13

20 Notes: 1) Rates for fire districts and the library district are estimated at the time this worksheet is produced. Fire district and library district rates affect the maximum allowable rate for cities annexed to them. These rates will change, mainly in response to the actual levy requests from the fire and library districts. Hence, affected cities may have a higher or lower allowable levy rate than is shown here when final levy rates are calculated. 2) This figure shows the maximum allowable levy, which may differ from any actual prior levy if a district has levied less than its maximum in prior years. The maximum allowable levy excludes any allowable refund levy if the maximum was based on a limit factor. The maximum allowable levy excludes omitted assessments if the maximum was determined by your district s statutory rate limit. If your district passed a limit factor ordinance in the year indicated, that limit factor would help determine the highest allowable levy. However, if the statutory rate limit was more restrictive than your stated limit factor, the statutory rate limit is controlling. 3) Any increase in value in state-assessed property is considered to be new construction value for purposes of calculating the respective limits. State-assessed property is property belonging to inter-county utility and transportation companies (telephone, railroad, airline companies and the like). 4) An omitted assessment is property value that should have been included on a prior year s roll but will be included on the tax roll for which this worksheet has been prepared. Omits are assessed and taxed at the rate in effect for the year omitted (RCW ). Omitted assessments tax is deducted from the levy maximum before calculating the levy rate for current assessments and added back in as a current year s receivable. 5) Administrative refunds under RCW were removed from the levy lid by the 1981 legislature. 6) A district is entitled to the lesser of the maximum levies determined by application of the limit under RCW and the statutory rate limit. Levies may be subject to further proration if aggregate rate limits set in Article VII of the state constitution and in RCW are exceeded. 7) This section is provided for your information, and to assist in preparing any Increase Ordinance that may be required by RCW The increase information compares the allowable levy for the next tax year with your ACTUAL levy being collected this year. The actual levy excludes any refund levy and expired temporary lid lifts, if applicable. New construction, annexation and refund levies, as well as temporary lid lifts in their initial year, are subtracted from this year s allowable levy before the comparison is made. 8) Assessed valuations shown are subject to change from error corrections and appeal board decisions recorded between the date of this worksheet and final levy rate determination. 09/27/17 8:05 AM LevyLimitWS.doc 14

Kent Fire Department Regional Fire Authority 2018 Revenue Sources 2018 Tax Levy @ 98% $16,207,710 27.8% New Construction $235,572 0.4% Fire Benefit Charge @ 98% $24,320,725 41.

21 Kent Fire Department Regional Fire Authority 2018 Revenue Sources 2018 Tax 98% $16,207, % New Construction $235, % Fire Benefit 98% $24,320, % KC EMS Levy $1,449, % City of Kent - ILA $3,191, % City of SeaTac - ILA $10,326, % Misc Contracts $2,608, % Total Revenues $58,340, % Misc Contracts City of Kent - ILA KC EMS Levy City of SeaTac - ILA Tax 98% Tax 98% New Construction Fire Benefit 98% KC EMS Levy City of Kent - ILA City of SeaTac - ILA Misc Contracts New Construction Fire Benefit 98% *Fire Benefit Charge = 44.4% of Operating Expenses (54.4% RFA Only) 15

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23 2018 Budget Summary for Expenditures Change Salaries/Benefits $43,823,805 $47,403,210 $3,579, % Supplies/Equip $2,078,463 $2,086,710 $8,247.4% Services $4,814,823 $5,328,234 $ 513, % Intergovernmental $927,600 $1,132,520 $ 204,920 22% Total $51,644,691 $55,950,674 $4,305, % Salaries and Benefits Increase of 8% in medical expenses and salary increase of CPI-W (3%) per collective bargaining agreements. FTE change request for 2018: o o o One FTE is requested for Information Technology support in preparation of IT independence for the RFA. Two FTE are requested for Fleet: two mechanics to assist with the workload of our aging fleet and new contracts. Two FTE are requested for our Planning unit to fill the increased workload of managing the benefit charge process and meet new contractual demands. The Department currently has (10) ten vacant firefighter positions. Four (4) of these were filled in 2017 with Firefighters paid for by the SAFER grant. We have been awarded another SAFER grant to cover expenses for (5) five new firefighters for Supplies, Equipment, Services, and Intergovernmental Increase primarily due to the CPI increase for cost of goods. Increase is also due to projected increase of professional services expenses. Intergovernmental Increase is due to an increase in call volume. Dispatch costs have increased for individual calls; and our budget has increased due to an increased number of calls in addition to the per call cost increase. We have also budgeted election costs in 2018 for a Levy LID Lift election. 16

24 2018 Budget Summary for Revenue Revenue Change Tax 98% $15,938,605 $16,207,710 $269, % New Construction $169,630 $235,572 $65, % Fire Benefit 98% $20,902,620 $24,320,725 $3,418, % KC EMS Levy $1,385,840 $1,449,063 $63, % City of Kent - ILA $3,098,760 $3,191,723 $92, % City of SeaTac - ILA $9,991,757 $10,326,978 $335, % Misc. Contracts $2,532,276 $2,608,244 $75, % Total Projected Revenues $54,019,488 $58,340,015 $4,320, % We are projected to see an 13% increase in A/V in our area. Our allowable levy increase is restricted to 1%. Our gap in collection capacity has grown to over $4.7 million for An increase in the Fire Benefit Charge is being requested to meet projected expense increases due to contractual obligations, healthcare cost increases, and cost of goods increase. Per the Interlocal Agreement with the City of Kent for services of Fire Prevention, Fire Investigation, and Emergency Management, the contract amount increased by CPI-W of 3%. Per the Interlocal Agreement with the City of SeaTac for services of emergency response services, Fire Marshal, Fire Investigation, and Emergency Management, the contract amount increased by CPI-W of 3% plus increase of actual labor costs related to emergency services, for an estimated 3.3% increase overall. Our miscellaneous contracts have a net increase due to the revenue of an additional contract for apparatus maintenance service. 17

PORT OF SEATTLE 2017 STATUTORY BUDGET

PORT OF SEATTLE 2017 STATUTORY BUDGET A. INTRODUCTION The "statutory" budget as defined in RCW 53.35.010 is to portray "the estimated expenditures and the anticipated available funds from which all expenditures