FY 2016/17 OPERATING BUDGET OVERVIEW. Cathy Capriola, Interim City Manager April 12, 2016

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1 FY 2016/17 OPERATING BUDGET OVERVIEW Cathy Capriola, Interim City Manager April 12,

2 April 12, 2016 Operating Budget Budget Workshop #1 April 26, 2016 Operating Budget Workshop #2 May 3, 2016 Capital Improvement Budget Workshop #3 May 17, 2016 Council Budget Direction Interim City Manager Opening Comments Community Development Department Parks, Recreation, and Community Services Department Police Department Public Works Department Central Administration Administrative Services Department Budget Overview / Forecast / Sustainability Municipal Facilities Parks, Recreation and Community Facilities Transportation, Drainage and Utilities Technology and Organizational Investment Operating Budget Capital Improvement Budget June 3, 2016 Proposed Budget posted for Council and community June 14, 2016 Budget Hearing and Discussion June 28, 2016 Budget Decision and Council approval/direction 2

3 To provide excellent services and enrich the quality of life within the community in a fiscally responsible manner 3

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5 Novato Property Tax 74/75 75/76 76/77 77/78 78/79 Rate / $1,000 $0.95 $0.92 $0.88 $0.85 $0.77 Novato has historically had less revenue for services &community improvements 2009 recession and loss of redevelopment funding created service impacts that we are still feeling 30% reductions in each department; except Police 11% staff reduction; still have 38 fewer employees Employees have had reductions to take-home pay and below-inflation raises for past 8 years Recession also impacted CalPERS, creating increasing pension rates to cities Passage of Measure F, 5 year ½ sales tax, allowed the preservation and protection of services and prevented additional reductions in Very judicious with Measure F expenditures over the past 5 years Hesitant to add staff coming out of the recession Did not want to commit Measure F for ongoing operations15/16 budget was mostly a status quo budget awaiting voter decision on Measure C Fiscal Sustainability Plan developed from anticipated a ½ cent sales tax 72% Passage of Measure C in November 2015, ¼ cent tax, provides revenue stability of $2.5 million annually but not long term sustainability. Large amount of unallocated Measure F funding estimated at $7.5 million 19% Reduction Council future conversation about long-term sustainability - Fall 2016 / Winter

6 Economy has improved bringing an increase in revenue, but also an increase in workload and need for enhanced services especially permit & inspection services Workload is increasing in all departments impacting our ability to respond in a timely manner and increases frustration with staff and community Some services are just getting by or slowly degrading over time basic services need additional funding Increase in services are not nice to haves basic services required for safety, liability, and fiscal prudence Focus on services that are important to the community tied to our 2015 Community Satisfaction Survey With Measure C, we have financial stability for the near horizon that allows increased investment in service levels to the community 6

7 Proposed budget acknowledges the need for service level enhancements while retaining flexibility Council still needs a strategic discussion about City s long term fiscal strategy Council also needs to review the City s Strategic Plan Budget Strategies #1 Shift from temporary hourly staffing or contract to added positions in no or limited cost; increases service levels and operational flexibility. #2 Minor increase in staffing (3/4 time to full-time) provides more services at modest cost. #3 Use limited term positions (some rolling 2 years and some 4 years). Allows Council future flexibility while at the same time stepping forward to improve service levels now. Rolling 2 year limited term positions can be added during positive economy and reduced if a recession. #4 Use a portion of unallocated Measure F funding ($3.2 M committed out of $7.5M unallocated; $4.3M remaining unallocated) for primarily police, maintenance and recreation service level enhancements. While Measure F can be used for any municipal purpose, honors the original public information provided to the public while at the same time still preserving a significant portion of unallocated Measure F for other needs or one-time purposes. 7

8 2015 Community Survey Most Important Services Rapidly responding to 911 emergency calls (#1) Enhancing youth crime prevention and gang intervention (#3) Attracting, training and retaining qualified police officers (#4) Maintaining the Novato Response Team (#5) Maintain neighborhood police patrols (#7) Shoring up our dispatch night services and augmenting staffing and professional support for our police hiring, retention, training and crime analysis programs. Budget Highlights Enhance dispatch services and redundancy Add Police Dispatcher (1.0 FTE) Increase professional marketing plus analytical and administrative support to police recruitment, retention and training efforts Increase hours for Senior Management Analyst (from 0.75 to 1.0 FTE) Additional funding for professional police marketing and video production Continue the City s Novato Response Team of 3 sworn officers and 1 Management Analyst for proactive crime prevention, intervention and enforcement Provide regular and detailed crime analysis data and research for police operations Continue part-time Crime Analyst 8

9 2015 Community Survey Most Important Services 1. Maintaining city streets, road and repairing potholes (#2) 2. Providing adequate park and recreation facilities (#9) 3. Providing safe pedestrian sidewalks and crosswalks (#10) 4. Maintaining parks (#11) 5. Cleaning up graffiti (#13) 6. Providing flood protection (#14) 7. Maintaining city facilities (#15) Strategic investments in streets/parks/island deferred maintenance and enhanced custodial/facility maintenance services through a variety of staffing and programs, including a proposed partnership with the Downtown Streets Team. Budget Highlights Addition of 2 Maintenance Workers Addition of 1.5 Custodians with shift from contracting Pavement Crack Sealing Initiative mobilize additional resources to protect our streets Parks/Islands Special and Seasonal Projects mobilize additional resources to improve maintenance of parks and islands; funding for minor upgrades and enhancements Partnership with the Downtown Streets Team creek, open space, street clean-up 9

10 With the economic upswing, One-Stop Shop, building, planning and code enforcement services are all impacted; long queues for service, appointments and follow-up responses. In these development services functions, there are increasing revenues to cover the cost for the increasing demand for services. Budget Highlights: Enhance public counter and planning services Add 1.0 Planner I Enhance building inspection and code enforcement services Add Building Inspector 10

11 Providing recreation programs (#18) Providing senior citizen services (#20) Maintaining the Novato senior center programs (#22) Restoring youth and teen services (#27) Providing community events (#29) Increased pre-school and youth programs; expansion of senior fitness program; expansion of the Financial Assistance Program; improved maintenance in parks, fields and facilities allows better coordination and programming. Budget Highlights Enhance coordination of expanded childcare program 0.75 Recreation Coordinator Continuation of Youth Financial Assistance Program Help lower income youth participate Support growth of gymnastics program Support growth of children s program Support growth of senior fitness program 11

12 Respond to Council and communities desires; deliver on the City s commitment to enhance public engagement and make our public outreach and web site information consistent, accessible, understandable and proactive with enhanced staffing and operational funding. Budget Highlights: Additional operating funds for noticing, advertising, and other operational costs Addition of 1.0 Webmaster/Public Communications position 12

13 Continue to support our employees by providing them with tools (technology, software, maintenance skid steer), support and recognition (training program, evaluation, reward and recognition program). Support our Employees Improve service levels employees are frustrated with ability to respond & make improvements Build an Employee Recognition and Reward Program eliminated during recession Purchase a new Bobcat/Skid Steer for maintenance services; current tractor from 1983 Provide tools and technology to allow our employees to work more efficiently and effectively despite less permanent staffing CIP budget Technology and Organizational Investment NOTE: In active labor negotiations with all groups. Proposed budget will reflect no change in salary; will be updated in final budget in Fall after negotiations are completed. 13

14 2015 Community Survey Most Important Services Support the local economy, increasing local jobs (#6) Attracting and retaining local businesses (#8) Encouraging more stores, restaurants, theaters, &other entertainment venues downtown (#12) Foster healthy business environment with a focus on high paying jobs and leveraging Novato s bio life science advantages; continue Shop/Local; support business attraction and retention; move forward the revitalization and redevelopment of the city-owned Hamilton properties. Budget Highlights Continue Hamilton Base Reuse Program Continue the North Bay Life Science Alliance Continue the Shop Local program Broaden work for small business attraction and retention 14

15 Interim City Manager Opening Comments Community Development Department Bob Brown Initial Council questions (20 minutes) Public Comment (15 minutes) Parks, Recreation, and Community Services Department Pam Shinault Initial Council questions (20 minutes) Public Comment (15 minutes) Police Department Matt McCaffrey Initial Council questions (20 minutes) Public Comment (15 minutes) Council Further Questions and Comments 15