high quality services Level of Service Impacts and Demands

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1 Mission Statement The Mayor, Council Members and Employees of the City of Peachtree City recognize that our primary responsibility is to provide high quality services to our residents. We are therefore committed to: Ensuring residents a safe and healthy environment in which to live, work and enjoy leisure time Providing consistency in the delivery of municipal services in a fiscally responsible manner Responding in a courteous, timely, and effective manner to the expressed needs, concerns, and expectations of our residents Promoting a sense of community through family oriented activities and citizen involvement. Level of Service Impacts and Demands

2 FY 2016 Draft Budget June 15, 2015 City Council Workshop

3 FY 2016 Budget Proposal Where History Meets the Future Budget options range from $33.2 Million to $34.4 Million Millage rate increase of 0 to.650 Various level of service options and initiatives representing an investment in our brand and infrastructure.

4 ONE PTC: Things We Like

5 ONE PTC: Things We Want Improved

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7 Level of Service Initiatives Priority 1 Consider increasing golf cart registration fee to $15 every 3 years. Review and prioritize golf cart master plan including Cedarcroft, Gittings, and Camden Apartments Priority 2 Prioritize & expand golf cart resurfacing projects Priority 4 Connect annexed areas to the path system (Publix East) Priority 5 Revisit Connector from Line Creek Development Retail to SCT/MacDuff Retail Extend Right Turn Lane coming out of Planterra Way onto HWY 54

8 Cart Path Summary Miles of Paths ( CI of 99%) 13% below 80 rating/12 Miles $175K per mile resurfaced(labor and Materials) ($375K to $400K per mile quoted by outsourced vendors) Labor and resources equal roughly 1.1 Million annual investment on cart path resurfacing (.539 mil) 2015 Target 6 Miles/$440,000(3 Miles complete: On target to complete 6 Miles) 8

9 Repaired Opportunity Cost 9

10 Cart Path Supervisor Crew Lead Heavy Equipment Operator Heavy Truck Driver Heavy Equipment Operator Maintenance Tech Cart Path Crew (7 employees $492K Salary and Benefits) Reconstruct, widen, and repair existing cart paths. Construct new cart path segments Install and maintain signs, fences, drainage, and maintain cart path rights of way. Cart Path Ratings Evaluation 6 Miles per year of resurfacing Maintenance Tech 10

11 Paving Supervisor(Vacant) Crew lead (Maintenance) Street Crew (7 employees): Heavy Equipment Operator (FTE) Heavy Tuck Driver Pavement management, patching, pothole repairs. Curb repairs and replacements. Street Ratings Evaluation Contracted resurfacing and restriping Storm water FTE Heavy Equipment Operator Path Construction(2015) Maintenance Tech III Maintenance Tech I 11

12 Crew Lead Heavy Equip. Operator Heavy Truck Driver Heavy Truck Driver Maint. Tech Maint. Tech Maint. Tech Supervisor Crew (15 employees): Reconstruct, widen, and repair existing cart paths. Construct new cart path segments Install and maintain signs, fences, drainage, and maintain cart path rights of way. Cart Path/Street Ratings Evaluation Pavement management, pothole repairs. Curb repairs and replacements. Contracted resurfacing and restriping 9 Miles per year of resurfacing/expansion Storm water FTE Path Construction(2015) Crew Lead Heavy Equip. Operator Heavy Truck Driver Heavy Truck Driver Heavy Truck Driver(Re class) Maint. Tech Maint. Tech

13 Cart Path Enhancement Proposal Refocus efforts of Crew to Cart Paths (Add $225K to Cart Path Resurfacing) Eliminate Vacant Supervisor (1 Position Subtract $90K Salary and Benefits) Add Heavy Truck Driver and Maintenance Tech I (2 Positions Add 1 to overall head count, add $25,000 Salary and Benefits) Outsource Patching Program (FY 2015 Peachtree Parkway 18,900 Sqft at $3.94/Sqft or $74,466 Add 100k to Paving Budget) Add Ford 750 Dump Truck ($78K instead of FY2015 Budgeted Ford 350 Dump $54K $24K cost difference with a $5k debt service impact) Replace Bobcat S 250 with Bobcat T 650 $65K instead of $60K in FY 2016 PIP Net Impact on Budget $25K increase in Salary and Benefits $5K in Debt Service for FY 2016 PIP Variables Adjust Paving line to account for Cart Path Supplies, Cart Path Expansions(Where to expand Cart Paths?) 13

14 Multi use Path System Master Plan Last updated October, 2010 Identifies: miles of new paths 59 new path projects 5 new multi use bridges/ tunnels 10 new tunnels (to replace existing corrugated metal tunnels) Estimated cost $15,524,782 (2010) Paths prioritized using evaluation matrix including connectivity, design and construction, safety and funding City Council Workshop on March 4, 2014 Multi-use Path System Master Plan

15 Current Expansion Proposals Cedarcroft / MacDuff Parkway New Crosstown Grade Crossing Ranked 50th Huddleston Rd Ranked 22 nd Carriage Ln/54 East Ranked 28th 15

16 Cedarcroft /MacDuff Plan $150,000 available for other cart path projects.

17 Carriage LN/ HWY 54 East Peachtree East City Limit $104,000: Land? Multi-use Path System Master Plan

18 Crosstown DR Option 1 Multi-use Path System Master Plan $377K

19 4,164 : $125K to $250K depending on soil conditions

20 Street Repaving

21 Street Paving Summary 179 Miles of roads and streets(ci of 98%) 38% below 80 rating or approximately 68 Miles or 362,656, or $21,847,000 for FDR 21

22 2015 Funding $770K Street Resurfacing Program Budget $6,542 for $3,226 Geotech $209,701 Street Patching $425,853 Resurfacing Streets $124,768 Street Supplies (Signs, etc.) $618K appropriated from Cash Reserves to complete paving projects 22

23 Roads 8+ Miles $2.44 Million Bid None were completed Added to 2015 List $1,053,964 reverted to Fund Balance at end of FY 2014

24 Roads(18/ 2014:31/2015) 21+ Miles $1.7 Million Bid Crosstown and Peachtree Pkwy Sections. Completed 1.45 Miles and some patching. Others remaining added to 2016 List $618K appropriated from Cash Reserves to fund $1.7 Mil Bid.

25 Carry Over to FY2016 from FY2014/ Roads(15/ 2014 : 31/2015) 19.5 Miles or $6 Million (FDR?) $315K per mile $1.6 Million = 5 Miles $2.1 Million = 6.6 Miles $2.5 Million = 7.9 Miles

26 Transportation Improvements

27 Short Term Improvements

28 $54K in Design Costs $175 to $250K in Construction Costs Modify Planterra Road intersection to improve efficiency of side street movements 4) Push back median nose on east side of intersection 5) Construct Northbound left turn lane to allow removal of split phase operation

29 Police Detective

30 Peachtree City Fraud Reports Investigated (Projected See Below) 2015 White Collar Crimes reports investigated by month: January 29 February 17 March 43 April 53 May total so far in 2015, which averages 34.4 cases per month. Projected out for the remainder of 2015, estimated total of white collar cases in 2015.

31 Peachtree City Investigated Reports, (projected) Frauds Total Cases (projected)

32 Peachtree City Fraud Reports Investigated (Projected See Below) 2015 White Collar Crimes reports investigated by month: January 29 February 17 March 43 April 53 May total so far in 2015, which averages 34.4 cases per month. Projected out for the remainder of 2015, estimated total of white collar cases in 2015.

33 Peachtree City Investigated Reports, (projected) Frauds Total Cases (projected)

34 CID CASE CLOSURE PERCENTAGES, (To Date)

35 SURROUNDING AGENCIES INVESTIGATOR & FRAUD COMPARISON AGENCY INVESTIGATORS FRAUD INV. FRAUD DIV? TOTAL SWORN Fayette County SO NO 165 No longer able to specialize, looking to begin a Fraud Unit in the near future. Fayetteville PD 5 5 NO 44 No longer able to specialize, 80% of their cases are Frauds. Looking to add an investigator. Tyrone PD 1 1 NO 15 They are down 1 detective, usually 2 working investigators. Unable to specialize. Over the past 2 years, approx. 50% of their assigned cases are frauds. Senoia PD 1 1 NO 15 Unable to specialize. Approximately 40% of their caseload are fraud investigations. Looking to add another investigator in the coming year. Coweta County SO 15 3 YES 143 Last year had to add another investigator to investigate frauds. Approximately 40 50% of the cases being investigated are frauds. Are now not assigning some frauds based on dollar amounts, etc. While they have a dedicated fraud unit, they are now also assigning frauds to other investigators. Newnan PD 7 7 NO 80 No specialized Unit. Too many frauds to do so. Do not assign all of the frauds coming in based on location, etc % of the cases assigned are frauds, but not all frauds are assigned. Griffin PD NO 87 Unable to specialize. Reports go to officers based on strengths. Approx. 30% of their reports are frauds. Spalding County SO 9 9 NO 147 Total sworn number includes jailers. No longer specialize. Used to have people/property crimes specializations but are no longer able to do so. Approx % of their cases assigned are frauds. Peachtree City PD 4 1 NO 64 Lost the ability to specialize. Approximately 34% of assigned cases are Frauds. Assigning all Fraud reports for investigation to maintain level of service.

36 Anticipated Cost/Detective SALARY/BENEFITS: $71, UNIFORMS: $2, VEHICLE: OTHER EQUIP: $35, (Vehicle & Accessories) $4, (Weapons, Radio, etc.) LAPTOP: $2,000.00

37 Fiscal Outlook by the Numbers

38 FY 2014 Year End Audit Actual G/F Revenues: $29,850,590 Actual G/F Expenditures: 28,583,421 Surplus $ 1,267,169 Projected Deficit: ($ 1,281,085) Positive Variance: $ 2,548,254 Ending Fund Balance*: $ 12,701,041 Ending Fund Balance Percent: 45% * Net of reserves for Inventories and Prepaid Expenses

39 FY 2015 Review The original FY 2015 Budget called for use of cash reserves in the amount of $412,060 The current FY 2015 Budget includes amendments that have increased the use of reserves to over $2.1M There were several factors that account for the additional $1.7M difference

40 FY 2015 Review Surplus in excess of Projection: $2,548,254 Appropriated in FY 2015 Budget process: 412,060 Additional FY15 appropriations of cash reserves: Carryover of FY 2014 PO s: $191,090 Paving carry over of unspent funds 618,000 Revised Pay Plan 604,328 Lake Peachtree Expenses 208,295 Station 84 Renovation & Sewer 74,903 New Human Resources Position (partial yr.) 28,128 $1,724,744 Remaining Surplus in Excess of Projection: $411,450

41 FY 2015 General Fund Expense Projections Recap: Current Expense Budget* $32,544,764 Projected FY 2015 Expenses 31,837,601 Projected (pos.) Variance** $ 707,163 * Net of budgeted savings factor ($603,796) ** $354K Departments, $348K Debt Service

42 FY 2015 General Fund Revenue Projections Recap: Current Revenue Budget: $30,407,861 Projected FY15 Revenues: 31,003,253 Projected Revenue Surplus: 595,392

43 Projected Year End FY 2015 Beginning Fund Balance (45%): $12,701,041 Projected G/F Revenues: 31,003,253 Projected G/F Expenditures: 31,837,601 Deficit*: (834,348) Ending Fund Balance: $11,866,693 Ending Fund Balance Percent: 37% * Original Budget $412K; Current Budget $2.1M

44 FY 2016 Major Budget Discussion Items Revenue Issues: Property Tax Digest expected to increase 9.5% (prior to appeals process, which could impact significantly) No more (2005) T SPLOST funds available for FY 2016! Continued uncertainty concerning future TAVT revenues and the impact of LOST & MV Property Taxes Building Permit revenues coming in strong, but will also generate additional expenses Hotel/Motel Taxes continue to come in strong Golf Cart Registration Should the $15 renewal fee be annual instead of every 5 years? Other?

45 FY 2016 Major Budget Discussion Items What decisions still need to be made regarding service levels going forward? Street Resurfacing baseline funding level is not sustainable ($425K out of $770K total budget is all that is appropriated for actual street resurfacing contracts the rest is for sealing, patching, striping & supplies) Pay Plan consultant recommendation was to apply Employment Cost Index as an escalation factor for future years. Still no merit system.

46 FY 2016 Budget Discussion Items Service level decisions (continued) Additional Detective data supports hiring this new position in order to keep up with case load increases Additional Safebuilt Contract Employee data supports contracting for this additional labor, which would be offset by additional revenues

47 Highlights of Managers Proposed Budget Increase Street Resurfacing line item from $645,232 to $2,575,000 Fund Bridge Maintenance at $200,000 Keep Cart Path Maintenance at $440,000 Includes 2.1% Employment Cost Index New Detective position in Police Department Annual Golf Cart Registration proposal Recommend Millage Rate Increase of 0.65 mills (as opposed to in last year s model)

48 5 Year Financial Model Projected Proposed Model Model Model Model Actual Actual Budget Budget Budget Budget Budget General Fund FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Beginning Unassigned/Committed Fund Balance $11,546,572 $12,701,041 $11,866,693 $11,442,328 $11,294,634 $11,121,364 $11,095,296 Sources of Funds: Percentage Increase in G.F. Revenue over Prior Year 3.45% 3.86% 11.67% 1.71% 1.93% 2.28% 2.54% Total Revenues & Transfers In $29,850,590 $31,003,253 $ 33,956,253 $34,537,863 $35,203,936 $36,004,876 $36,918,742 Uses of Funds: 1.82% 12.51% 7.01% 1.08% 2.22% 1.59% 2.03% Departmental Operating Expenses $24,796,718 $27,899,128 $30,851,886 $31,345,079 $32,041,980 $32,552,368 $33,212,964 Salary Vacancy/Other Savings: ($617,038) ($783,627) ($801,050) ($813,809) ($830,324) General Administration Expenses $601,255 $643,172 $ 673,941 $689,412 $705,402 $721,932 $721,932 Transfers to Other Funds/Authorities $3,185,448 $3,295,301 $ 3,471,829 $3,434,695 $3,430,873 $3,570,453 $3,805,943 Total Uses of Funds: $28,583,421 $31,837,601 $34,380,618 $34,685,558 $35,377,206 $36,030,944 $36,910,514 Percentage Increase in G.F. Expenses over Prior Year 2.47% 11.38% 5.64% 0.89% 1.99% 1.85% 2.44% Surplus / (Deficit) $1,267,169 ($834,348) ($424,365) ($147,695) ($173,270) ($26,068) $8,227 Ending Fund Balance - General Fund $12,813,741 $11,866,693 $11,442,328 $11,294,634 $11,121,364 $11,095,296 $11,103,524 Reserve Percentage 45% 37% 33% 33% 31% 31% 30% Target Reserves (25% of Uses of Funds)*: $7,145,855 $7,959,400 $8,595,155 $8,671,389 $8,844,301 $9,007,736 $9,227,629 Over (Under) $5,667,886 $3,907,293 $2,847,174 $2,623,244 $2,277,062 $2,087,560 $1,875,895 * Note: Was 20% prior to FY 2015 Budget process Maintenance & Operation Millage Rates M & O Millage Increase/Decrease Percent Increase/Decrease % 0.00% 0.00% 0.00% 0.00% Bond Millage Rates Bond Millage Increase/Decrease (0.090) (0.090) (0.009) (0.002) (0.004) (0.105) (0.212) Percent Increase/Decrease % -0.62% -1.25% % % Total Millage Rate Increases/(Decreases) (0.002) (0.004) (0.105) (0.212)

49 Fiscal Impacts of Budget Highlights Assessments Millage Street Resurfacing Employment Cost Index

50 Revenues Proposed Property Tax Changes from Last Years 5 Year Model Tax on Average Amount Mills PTC Home One mill= $ 1,855,451 (est.) Impact of 9.5% Assessment Increase $1,057, $58 FY 2016 Amount Generated from Proposed Mill Increase $1,206, $70 Total: $2,263, $128 $ Digest Growth Projected for FY 2016 last year 2.5% $278, $17 Millage Increase programmed for FY 2016 last year $387, $25 Total: $666, $41 Change in Property Tax Increase Planned for FY 2016 $1,597, $87 All Other Revenues Total Revenue estimated this year for FY 2016 $33,956,253 Total Revenue estimated last year for FY 2016 $31,301,431 $2,654,822 Amount just from property tax increase $1,597,234 Net Increase estimated from all other G/F revenues $1,057,588 (LOST, Building Permits, Ambulance Fees, H/M Tax, Golf Cart Registration) All coming in with favorable projections this year

51 Expenses Resurfacing One mill= $ 1,855,451 Street Resurfacing Proposed Increase $1,929, $2,575,000 FY 2016 (est.) Bridge Maintenance Proposed Increase $50, Employment Cost Index 2.1% (DoL State & Local Gov't.) $303, New Detective PD (including Vehicle & Equipment) $79,211 * * This is the approximate ongoing annual expense $2,362, Alternate Proposal 1 No Millage Rate Increase Street Resurfacing Alternate Proposed Increase 1,027,040 $1,672,272 Decrease from proposed increase 902, Eliminate Employment Cost Index 2.1% (DoL State & Local Gov't.) $303, Derease in proposed millage rate: Alternate Proposal Millage Rate Increase $ 463,863 Street Resurfacing Alternate Proposed Increase 1,490,903 $2,156,795 Decrease from proposed increase 438, Employment Cost Index 2.1% (DoL State & Local Gov't.) $303, Derease in proposed millage rate: Alternate Proposal Millage Rate Increase $ 927,725 Street Resurfacing Alternate Proposed Increase 1,954,765 $2,599,997 Decrease from proposed increase $24, Employment Cost Index 2.1% (DoL State & Local Gov't.) $303, Derease in proposed millage rate: 0.150

52 Alternate 5 Year Model No Mill Increase Projected Proposed Model Model Model Model Actual Actual Budget Budget Budget Budget Budget General Fund FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Beginning Unassigned/Committed Fund Balance $11,546,572 $12,701,041 $11,866,693 $11,418,268 $11,242,291 $11,045,803 $10,994,836 Sources of Funds: Percentage Increase in G.F. Revenue over Prior Year 3.45% 3.86% 7.70% 1.71% 1.94% 2.28% 2.52% Total Revenues & Transfers In $29,850,590 $31,003,253 $ 32,750,209 $33,310,514 $33,957,668 $34,732,844 $35,608,647 Uses of Funds: 1.82% 12.51% 2.84% 1.07% 2.23% 1.58% 2.03% Departmental Operating Expenses $24,796,718 $27,899,128 $29,648,966 $30,118,533 $30,790,903 $31,276,658 $31,912,127 Salary Vacancy/Other Savings: ($592,979) ($752,963) ($769,773) ($781,916) ($797,803) General Administration Expenses $601,255 $643,172 $ 670,818 $686,226 $702,153 $718,618 $718,618 Transfers to Other Funds/Authorities $3,185,448 $3,295,301 $ 3,471,829 $3,434,695 $3,430,873 $3,570,453 $3,770,943 Total Uses of Funds: $28,583,421 $31,837,601 $33,198,634 $33,486,490 $34,154,157 $34,783,812 $35,603,884 Percentage Increase in G.F. Expenses over Prior Year 2.47% 11.38% 2.01% 0.87% 1.99% 1.84% 2.36% Surplus / (Deficit) $1,267,169 ($834,348) ($448,425) ($175,977) ($196,488) ($50,968) $4,762 Ending Fund Balance - General Fund $12,813,741 $11,866,693 $11,418,268 $11,242,291 $11,045,803 $10,994,836 $10,999,598 Reserve Percentage 45% 37% 34% 34% 32% 32% 31% Target Reserves (25% of Uses of Funds)*: $7,145,855 $7,959,400 $8,299,659 $8,371,623 $8,538,539 $8,695,953 $8,900,971 Over (Under) $5,667,886 $3,907,293 $3,118,610 $2,870,669 $2,507,264 $2,298,883 $2,098,627 * Note: Was 20% prior to FY 2015 Budget process Maintenance & Operation Millage Rates M & O Millage Increase/Decrease Percent Increase/Decrease % 0.00% 0.00% 0.00% 0.00% Bond Millage Rates Bond Millage Increase/Decrease (0.090) (0.090) (0.009) (0.002) (0.004) (0.105) (0.212) Percent Increase/Decrease % -0.62% -1.25% % % Total Millage Rate Increases/(Decreases) (0.009) (0.002) (0.004) (0.105) (0.212)

53 Capital Budget FY 2016 Public Improvement Program Highlights $200K Bridge Maintenance + $60K Timber Bridges No Police Vehicle Replacements (mileage policy) Routine Vehicle & Equipment Replacements Court Software & routine network upgrades City Council Chambers Audio Visual Upgrades Glenloch Playground Equipment Upgrade

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55 Questions