Parks and Recreation Department. FY 2014 Budget Presentation

Transcription

1 Parks and Recreation Department FY 2014 Budget Presentation

2 Department Mission To provide a variety of positive recreational experiences to enhance life values for individuals, families and our diverse culture.

3 3% FY 2014 Request 28% Total Salaries and Wages General Operating 69% Capital Outlay

4 Parks and Recreation Department FY 2014 Request Actual 2012 Original Budget 2013 Projected 2013 Proposed 2014 Salaries/Benefits $3,664,009 $4,204,496 $4,018,142 $4,386,822 Operating Expenses $1,475,899 $1,766,746 $1,767,042 $1,804,592 Capital Outlay $226,068 $448,830 $438,950 $158,500 TOTAL $5,365,976 $6,420,072 $6,224,134 $6,349,914

5 Staffing Full-time Equivalent FY 2010 FY 2011 FY 2012 FY 2013 Proposed FY 2014 # of Full-time # of Part-time Full-time Equivalent

6 General Operating Request Cost Justification Roof, Drywall & Sidewalk replacement at Heritage Concessions $11,500 Critical repairs-leaking roof causing further damage; ADA compliance on sidewalk Spray Program Expanded to McGregor and Liberty Parks $23,000 McGregor-Turf upkeep after events and general usage; Liberty-Overseeding and spraying sports fields and Great Lawn Weight Room Equipment-all 3 centers $5,800 Replace Universal Multi-Workout Station-25+ year old equipment, can no longer replace parts

7 Capital Outlay Capital Outlay Request Cost Justification Ballfield Light Replacement-Swan Lake sports Complex (1 Field) $80,000 Safety-poles are split and out of compliance Utility Vehicle $15,000 Replacing one at McGregor that is always in the shop. Utility Trailer $6,000 To safely haul larger equipment. Maintenance Vehicles (2) $48,000 Replace 24 year-old vehicles that were transferred from Streets. Mower Replacement-Heritage $9,500 Replace aging mower in fleet

8 Capital Projects Request Cost Justification Land Acquisition-Blueway $340,000 Eastern put-in/take-out point from Port Royal to McGregor Park Excursion Boat Project $325,000 Working with local boat operator to locate excursion boat at McGregor Park and relocate existing courtesy dock

9 Revenues by Source Revenues by Source Actual 2012 Original Budget 2013 Projected 2013 Proposed 2014 Pools $238,339 $224,200 $229,307 $231,627 Community Programs $32,821 $35,525 $41,876 $41,876 Rentals $15,475 $11,000 $70,075 $94,075 Concessions $45,617 $35,400 $43,748 $43,748 Total $332,252 $306,125 $385,005 $411,326

10 Imperative to achieving our Vision and Mission is that we continue to offer no less than the same, and preferably higher, levels of service in the coming year than we have maintained in the past. This means funding the programs and staff at a level that our community expects from their park and recreation system. Our Vision Our vision is a healthy community where all citizens have access to fun, safe, and affordable services and facilities to meet their recreation and leisure needs.

11 Fiscal Year 2014 Budget Presentation

12 CITY COURT FY 2014 Proposed Budget 20% Salaries/Benefits 80% Operating Expenses

13 CITY COURT FY 2014 Proposed Budget Actual 2012 Original Budget 2013 Projected 2013 Proposed 2014 Salaries/Benefits $313,090 $320,827 $319,415 $328,666 Operating Expenses $107,463 $97,024 $61,268 78,711 TOTAL $420,553 $417,851 $380,683 $407,377

14 FTE/New Employee Requests # of Full-time # of Part-time Full-time Equivalent New Employee Requests Expected Cost Reason for Position

15 CITY COURT Revenues By Source Revenues by Source Court Costs Fines & Fees Traffic School Actual 2012 Original Budget 2013 Projected 2013 Proposed 2014 $ 790,577 $ 818,000 $ 735,000 $ 765,000 $ 648,753 $ 671,460 $ 615,000 $ 637,000 $ 363,395 $ 376,113 $ 304,369 $ 315,000 Total $ 1,802,725 $ 1,947,000 $ 1,654,369 $ 1,717,000

16

17 Payment Source Actual 2012 Original Budget 2013 Projected 2013 Proposed 2014 DS General $ 5,566,917 $ 6,386,026 $ 6,386,026 $ 7,094,016 Govt Pd by E-911 $ 389,993 $ 390,393 $ 390,393 $ 389,780 DS pd by CPRD $ 1,252,102 $ 1,963,785 $ 1,963,785 $ 2,500,209 Other Exp $ 5,700 $ 5,550 $ 5,550 $ 300 Total $ 7,214,712 $ 8,745,754 $ 8,745,754 $ 9,984,305

18 Revenues by Source Actual 2012 Original Budget 2013 Projected 2013 Proposed 2014 Transfer from GF $ 5,269,423 $ 6,391,576 $ 6,391,576 $ 6,291,128 PD by E-911 $ 389,993 $ 390,393 $ 390,393 $ 389,780 Transfer fr $ 1,252,102 $ 1,963,785 $ 1,963,785 $ 2,500,209 Cap Imp Sal/Benefit $ - $ - $ 802,889 $ - Savings Total $ 6,911,518 $ 8,745,754 $ 9,548,643 $ 9,181,117

19 Debt Principal Interest Total FMHA-IPB 1976 GO-E TMBF-VR 2005 GO TAX IP 2006 TMBF-VR 2007 $40,000 $6,250 $46,250 $260,000 $129,780 $389,780 $189,000 $35,705 $224,705 $310,000 $183,146 $493,146 $115,000 $69,888 $184,888

20 Debt Principal Interest Total TMBF-VR 2007 $459,000 $279,615 $738,615 TMBF-VR 2008 $165,000 $117,945 $282,945 Capital Outlay 2008A $107,000 $39,543 $146,543 TMBF-VR 2008 $733,000 $493,778 $1,226,778 CAP Outlay 2008 $181,000 $20,962 $201,962 GO Refunding 2009 $1,124,000 $652,538 $1,776,538 GO Refunding 2009A $341,950 $16,470 $358,420 TMBF-VR 2010 $375,000 $175,015 $550,015

21 Debt Principal Interest Total GO Refunding 2011 Capital Outlay 2012 GO Public Improvements 2012 $775,000 $458,504 $1,233,504 $600,000 $39,600 $639,600 $1,025,000 $465,315 $1,490,315 Total Cost of Debt Service in Property Tax Dollars $6,799,950 $3,184,054 $9,984,004

22 TMBF-vr ADA $224,705 TMBF-vr Dunlop Ln $184,888 TMBF-vr Peacher s Mill Rd & ADA $683,957 TMBF-vr Marina & Txbl Cap Outlay Note Pressler Prop $201,963 Total $2,500,209

23 CITY OF CLARKSVILLE Purchasing Department

24 Meet your Purchasing Department Camille Thomas Senior Purchasing Specialist LaQuita Bell Admin. Support Tech Robert Bryant Purchasing Supervisor

25 Purchasing FY 2014 Proposed Budget Operating Expenses 13% FY 2014 Salaries/ Benefits 87%

26 Purchasing FY 2014 Proposed Budget Actual 2012 Original Budget 2013 Projected 2013 Proposed 2014 Salaries/Benefits $128,822 $121,027 $121,027 $125,018 Operating Expenses $14,649 $16,971 $16,971 $18,619 Capital Outlay TOTAL $143,471 $137,998 $137,998 $143,637

27 Who are you going to call? Purchasing! Creates all purchase orders over $5,000 Approves all purchase orders over $1,000 Posts all purchase orders to General Ledger regardless of the dollar amount Prepares bids/proposals for all purchases over $10,000 Approves professional, emergency, state contract purchases, & etc.

28 The Bid Process- How it Works Department Requests services/products Purchasing Dept. prepares bids/proposals and sends to vendors Purchasing Dept. handles the opening of bids/proposals Finance Office approves funding Purchasing Dept. approves the recommendation Department makes recommendation, turns paperwork in to Purchasing Dept. Purchasing creates P.O. then sends P.O to the department and occasionally the vendor If there s a contract, notice to proceed, insurance, bonds, etc. those are kept by Purchasing Services or products are ordered and delivered

29 Statistics In Fiscal Year bids were created Fiscal Year 2013 (July 2012 Present) 127 bids have been created

30 Project Major Projects for FY Amount WWTP Improvements for CGW $71,441, Street Repair & Resurfacing for the Street Dept. $4,014, Substation Power Transformers for CDE $1,873, Resurfacing of Various Streets for the Street Dept. $1,111, Gallows Hollow Combined Sewer Separation for CGW $821, Clarksville/Ft. Campbell Gas Work for CGW $691, Police Vehicles for the Police Dept. (31) $679, Asphalt Rejuvenating for the Street Dept. $670, College Street Combined Sewer Replacement for $419, CGW Fiber Materials for CDE $348, Live Fire Scenario House for the Police Dept. $298, Arbitrator Cameras with Installation for the Police Dept. (20) $228,806.32

31 P-Card Program The P-card program is used for purchases under $1,000; this process reduces amount of procurement time and resources used. The P-card program provided $1,087,665 in procurement cost avoidance last year. Transactions must be approved by the department head & budgeted.

32 P-card Program In the previous 12 months, an estimated 19,775 transactions costing $3.24 million were done by the City using p- cards.

33 GovDeals $214, in GovDeals transactions in Fiscal Year 2012 $160, in GovDeals transactions from July 2012 March 2013

34 CITY OF CLARKSVILLE Purchasing Department