FINANCE REPORT FEBRUARY 2014

Transcription

1 Agenda Item # 4/10/14 Town of Mineral Springs FINANCE REPORT FEBRUARY 2014 Prepared for: The Mineral Springs Town Council By: Frederick Becker III Finance Officer April 10, 2014

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3 Cash Flow Report FY2013 YTD 7/1/2013 Through 2/28/2014 3/24/2014 Page 1 7/1/2013- Category Description 2/28/2014 INCOME Dup Prop Tax Receipts Refunds TOTAL Dup Prop Tax Franchise Cable 2, Util 60, TOTAL Franchise 62, Interest Income 1, Other Inc Zoning 3, TOTAL Other Inc 3, Prop Tax 2013 Receipts 2013 Int Tax 59, TOTAL Receipts , TOTAL Prop Tax , Prop Tax Prior Years Prop Tax 2001 Receipts 2001 Int 8.32 Tax 1.95 TOTAL Receipts TOTAL Prop Tax Prop Tax 2002 Receipts 2002 Int Tax TOTAL Receipts Refunds 2002 Int TOTAL Refunds TOTAL Prop Tax Prop Tax 2003 Annexation 2003 Receipts 2003 Int 4.22 Tax 5.25 TOTAL Receipts TOTAL Annexation Receipts 2003 Int Tax TOTAL Receipts TOTAL Prop Tax Prop Tax 2004 Receipts 2004

4 Cash Flow Report FY2013 YTD 7/1/2013 Through 2/28/2014 3/24/2014 Page 2 7/1/2013- Category Description 2/28/2014 Int Tax TOTAL Receipts Refunds 2004 Int TOTAL Refunds TOTAL Prop Tax Prop Tax 2005 Receipts 2005 Int Tax TOTAL Receipts TOTAL Prop Tax Prop Tax 2006 Receipts 2006 Int Tax TOTAL Receipts TOTAL Prop Tax Prop Tax 2007 Receipts 2007 Int Tax TOTAL Receipts TOTAL Prop Tax Prop Tax 2008 Receipts 2008 Int Tax TOTAL Receipts Refunds 2008 Int TOTAL Refunds TOTAL Prop Tax Prop Tax 2009 Receipts 2009 Int Tax TOTAL Receipts Refunds 2009 Int TOTAL Refunds TOTAL Prop Tax Prop Tax 2010 Receipts 2010 Int Tax TOTAL Receipts Refunds 2010 Int

5 Cash Flow Report FY2013 YTD 7/1/2013 Through 2/28/2014 3/24/2014 Page 3 7/1/2013- Category Description 2/28/2014 TOTAL Refunds TOTAL Prop Tax Prop Tax 2011 Receipts 2011 Int Tax TOTAL Receipts Refunds 2011 Int TOTAL Refunds TOTAL Prop Tax Prop Tax 2012 Receipts 2012 Int Tax TOTAL Receipts TOTAL Prop Tax TOTAL Prop Tax Prior Years 4, Sales Tax Cable TV 5, Natural Gas Excise Refunds State TOTAL Refunds Sales & Use Dist 9, telecommunications 1, TOTAL Sales Tax 16, Veh Tax Coll TOTAL Coll Int TOTAL Int 0.42 Int Int Int Int Int Int Int Int

6 Cash Flow Report FY2013 YTD 7/1/2013 Through 2/28/2014 3/24/2014 Page 4 7/1/2013- Category Description 2/28/2014 Int Tax Tax Tax Tax Tax Tax Tax Tax Tax , TOTAL Veh Tax 4, TOTAL INCOME 152, EXPENSES Uncategorized 0.00 Ads Attorney 3, Audit 4, Capital Outlay Beautification 2, TOTAL Capital Outlay 2, Community Donation Greenway Maint 2, Special Events TOTAL Community 3, Dues 4, Elections 2, Emp Benefits Dental Life NCLGERS 6, Vision TOTAL Benefits 7, Bond FICA Med Soc Sec 4, TOTAL FICA 5, Payroll SUI Work Comp TOTAL Emp 15, Ins 3, Newsletter Post Printing TOTAL Newsletter

7 Cash Flow Report FY2013 YTD 7/1/2013 Through 2/28/2014 3/24/2014 Page 5 7/1/2013- Category Description 2/28/2014 Office Bank 2.59 Clerk 20, Council 4, Deputy Clerk 4, Equip Finance Officer 19, Maint Materials Service 6, TOTAL Maint 6, Mayor 3, Misc Post Supplies 1, Tel 5, Util 3, TOTAL Office 70, Planning Administration Contract 0.00 Salaries 17, TOTAL Administration 17, Misc TOTAL Planning 18, Street Lighting 1, Tax Coll Bill Services TOTAL Bill Contract Post Sal 1, TOTAL Tax Coll 2, Training Officials Staff 1, TOTAL Training 1, Travel 3, TOTAL EXPENSES 138, TRANSFERS FROM Check Min Spgs 90, FROM MM Sav ParkSterling 20, TO Check Min Spgs -20, TO MM Sav ParkSterling -90, TOTAL TRANSFERS 0.00 OVERALL TOTAL 14,190.04

8 Account Balances History Report (Includes unrealized gains) As of 2/28/2014 3/24/2014 Page 1 6/29/2013 6/30/2013 7/31/2013 8/31/2013 9/30/ /31/ /30/2013 Account Balance Balance Balance Balance Balance Balance Balance ASSETS Cash and Bank Accounts Check Min Spgs 23, , , , , , , Copper Run Escrow 66, , , , , , , Estates at Soen Escrow 28, , , , , , , MM Sav Min Spgs 10, , , , , , , MM Sav ParkSterling 470, , , , , , , NCCMT_Cash 1, , , , , , , TOTAL Cash and Bank Accounts 600, , , , , , , Other Assets State Revenues Receivable , , , TOTAL Other Assets , , , TOTAL ASSETS 600, , , , , , , LIABILITIES Other Liabilities Accounts Payable , Escrows 94, , , , , , , TOTAL Other Liabilities 94, , , , , , , TOTAL LIABILITIES 94, , , , , , , OVERALL TOTAL 506, , , , , , ,282.67

9 Account Balances History Report (Includes unrealized gains) As of 2/28/2014 3/24/2014 Page 2 12/31/2013 1/31/2014 2/28/2014 Balance Balance Balance 22, , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,826.93

10 Mineral Springs Budget Comparison TOWN OF MINERAL SPRINGS BUDGET COMPARISON (Includes amendments & ) Appropriation dept Budget Unspent Spent YTD % of BudgeJuly August September October November Advertising $ 1, $ 1, $ % $ - $ - $ $ - $ - Attorney $ 9, $ 6, $ 3, % $ $ 1, $ $ $ Audit $ 4, $ - $ 4, % $ - $ - $ - $ - $ - Community Projects $ 19, $ 15, $ 3, % $ $ - $ - $ 1, $ - Contingency $ $ $ - 0.0% $ - $ - $ - $ - $ - Dues $ 5, $ $ 4, % $ 1, $ $ - $ - $ - Elections $ 4, $ 2, $ 2, % $ - $ - $ - $ - $ - Employee Overhead $ 24, $ 9, $ 15, % $ 2, $ 2, $ 1, $ 1, $ 1, Fire Department $ 12, $ 12, $ - 0.0% $ - $ - $ - $ - $ - Insurance $ 4, $ $ 3, % $ 3, $ - $ - $ - $ - Newsletter $ 2, $ 1, $ % $ - $ - $ - $ - $ Office $ 113, $ 42, $ 70, % $ 9, $ 8, $ 9, $ 8, $ 8, Planning & Zoning $ 37, $ 19, $ 18, % $ 2, $ 2, $ 2, $ 2, $ 2, Street Lighting $ 2, $ 1, $ 1, % $ - $ $ $ $ - Tax Collection $ 3, $ 1, $ 2, % $ $ $ $ $ Training $ 3, $ 1, $ 1, % $ - $ $ - $ $ - Travel $ 4, $ $ 3, % $ 1, $ - $ $ - $ Capital Outlay $ 50, $ 47, $ 2, % $ - $ - $ - $ - $ - Totals $ 304, $ 166, $ 138, % $ 21, $ 14, $ 15, $ 14, $ 13, Off Budget: Tax Refunds Interfund Transfers Total Off Budget: $ - $ - $ - $ - $ - $ - Prepared by Rick Becker 3/24/2014 Page 1

11 Mineral Springs Budget Comparison Appropriation dept December January February March April May June June a/p Advertising $ $ - $ Attorney $ $ $ Audit $ 4, $ - $ - Community Projects $ $ $ 1, Contingency $ - $ - $ - Dues $ 3, $ $ Elections $ 2, $ - $ - Employee Overhead $ 1, $ 1, $ 2, Fire Department $ - $ - $ - Insurance $ - $ - $ - Newsletter $ - $ $ - Office $ 8, $ 8, $ 8, Planning & Zoning $ 2, $ 2, $ 1, Street Lighting $ $ $ Tax Collection $ $ $ Training $ - $ $ - Travel $ - $ $ - Capital Outlay $ $ - $ 1, $ 24, $ 15, $ 16, $ - $ - $ - $ - $ - Off Budget: Tax Refunds $ - $ - $ - Interfund Transfers $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Prepared by Rick Becker 3/24/2014 Page 2

12 Mineral Springs Monthly Revenue Summary TOWN OF MINERAL SPRINGS REVENUE SUMMARY Source Budget Receivable Rec'd YTD % of Budget July August September October November Property Tax - prior $ 3, $ (1,368.03) $ 4, % $ $ $ $ 1, $ Property Tax $ 64, $ 4, $ 59, % $ - $ $ 3, $ 2, $ 10, Dupl. Property Tax $ - $ (61.17) $ $ - $ - $ - $ - $ - Franchise Taxes: cable $ 2, $ $ 2, % $ - $ $ - $ - $ Franchise Taxes: utility $ 180, $ 119, $ 60, % $ - $ - $ - $ - $ - Fund Balance Approp. $ - $ - $ - $ - $ - $ - $ - $ - Gross Receipts Tax $ - $ - $ - $ - $ - $ - $ - $ - Interest $ 1, $ $ 1, % $ $ $ $ $ Sales Tax $ 45, $ 29, $ 16, % $ - $ - $ 1, $ 1, $ 2, Vehicle Taxes $ 4, $ $ 4, % $ - $ $ $ $ Zoning Fees $ 3, $ (760.00) $ 3, % $ $ $ $ $ Other $ - $ - $ - $ - $ - $ - $ - $ - Totals $ 304, $ 152, $ 152, % $ $ 2, $ 6, $ 7, $ 15, December January February March April May June June a/r Property Tax - prior $ $ $ Property Tax $ 18, $ 17, $ 7, Dupl. Property Tax $ - $ - $ Franchise Taxes: cable $ - $ - $ Franchise Taxes: utility $ 60, $ - $ - Fund Balance Approp. $ - $ - $ - Gross Receipts Tax $ - $ - $ - Interest $ $ $ Sales Tax $ 8, $ 1, $ 1, Vehicle Taxes $ $ 1, $ Zoning Fees $ $ $ Other $ - $ - Totals $ 88, $ 20, $ 11, $ - $ - $ - $ - $ - $ - Prepared by Rick Becker 3/24/2014 Page 1

13 February 2014 Cash Flow Report 2/1/2014 Through 2/28/2014 3/24/2014 Page 1 2/1/2014- Category Description 2/28/2014 INCOME Dup Prop Tax Receipts TOTAL Dup Prop Tax Franchise Cable TOTAL Franchise Interest Income Other Inc Zoning TOTAL Other Inc Prop Tax 2013 Receipts 2013 Int Tax 7, TOTAL Receipts , TOTAL Prop Tax , Prop Tax Prior Years Prop Tax 2003 Receipts 2003 Int Tax TOTAL Receipts TOTAL Prop Tax Prop Tax 2004 Receipts 2004 Int Tax TOTAL Receipts TOTAL Prop Tax Prop Tax 2005 Receipts 2005 Int Tax TOTAL Receipts TOTAL Prop Tax Prop Tax 2006 Receipts 2006 Int TOTAL Receipts TOTAL Prop Tax Prop Tax 2008 Receipts 2008 Tax 3.15 TOTAL Receipts TOTAL Prop Tax Prop Tax 2009 Receipts 2009 Int 16.44

14 February 2014 Cash Flow Report 2/1/2014 Through 2/28/2014 3/24/2014 Page 2 2/1/2014- Category Description 2/28/2014 Tax TOTAL Receipts TOTAL Prop Tax Prop Tax 2010 Receipts 2010 Int Tax TOTAL Receipts TOTAL Prop Tax Prop Tax 2011 Receipts 2011 Int Tax TOTAL Receipts TOTAL Prop Tax Prop Tax 2012 Receipts 2012 Int 1.90 Tax TOTAL Receipts TOTAL Prop Tax TOTAL Prop Tax Prior Years Sales Tax Sales & Use Dist 1, TOTAL Sales Tax 1, Veh Tax Coll TOTAL Coll Int TOTAL Int 0.42 Int Int Int Int Int Tax Tax Tax Tax Tax TOTAL Veh Tax TOTAL INCOME 11, EXPENSES

15 February 2014 Cash Flow Report 2/1/2014 Through 2/28/2014 3/24/2014 Page 3 2/1/2014- Category Description 2/28/2014 Ads Attorney Capital Outlay Beautification 1, TOTAL Capital Outlay 1, Community Greenway Maint Special Events TOTAL Community 1, Dues Emp Benefits Dental Life NCLGERS 1, Vision TOTAL Benefits 1, FICA Med Soc Sec TOTAL FICA Payroll TOTAL Emp 2, Office Bank Clerk 2, Council Deputy Clerk Finance Officer 2, Maint Materials Service TOTAL Maint Mayor Supplies Tel Util TOTAL Office 8, Planning Administration Contract Salaries 2, TOTAL Administration 1, Misc TOTAL Planning 1, Street Lighting Tax Coll Contract Sal

16 February 2014 Cash Flow Report 2/1/2014 Through 2/28/2014 3/24/2014 Page 4 2/1/2014- Category Description 2/28/2014 TOTAL Tax Coll TOTAL EXPENSES 16, OVERALL TOTAL -5,818.08

17 Register Report 2/1/2014 Through 2/28/2014 3/24/2014 Page 1 Date Num Description Memo Category Amount 2/1/2014 EFT Debit Card (Home D...Survey stake locator (... Community:Greenway /3/2014 EFT Point And Pay Permit - Fleming (FY2... Other Inc:Zoning /3/2014 EFT American Communit...Service Charge refund... Office:Bank /4/2014 EFT...NC State Treasurer 1/14 LGERS contributionoffice:clerk /14 LGERS contributionoffice:finance Officer /14 LGERS contributionplanning:administration:salaries /14 employer contribu...emp:benefits:nclgers /4/2014 EFT American Communit...Service Charge refund... Office:Bank /6/ Sign Pro Capital Outlay:Beautification -1, Community:Maint /7/2014 EFT American Communit...Service Charge refund... Office:Bank /9/2014 EFT Debit Card (WalMart) Folders, CDs (FY2013) Office:Supplies /10/ Conder Flag Compa... I/N Banner Bra...Capital Outlay:Beautification /10/ Jan-Pro Cleaning S... I/N Janitorial (F... Office:Maint:Service /10/ Municipal Insurance... Emp:Benefits:Life Emp:Benefits:Dental Emp:Benefits:Vision /10/ Taylor & Sons Mowi... I/N /14 (FY2013) Office:Maint:Service /10/ Xerox Corporation I/N (FY2013)Office:Supplies /10/ Union County Public *00 (FY2013) Office:Util /10/ Clark, Griffin & McC... I/N /14 (FY2013) Attorney /10/ UNC School Of Gov... I/N IN43631 Intro. Zoni... Planning:Misc /10/ The Enquirer-Journ (FY2013) Ads /10/2014 EFT...Union County Prop Tax 2013:Receipts 2013:Tax 6, Public Service Prop Tax 2013:Receipts 2013:Tax Prop Tax 2013:Receipts 2013:Int Prop Tax Prior Years:Prop Tax 2012: Prop Tax Prior Years:Prop Tax 2012: Tax Coll:Contract Veh Tax:Tax Veh Tax:Int Veh Tax:Coll: Veh Tax:Tax Veh Tax:Int Veh Tax:Coll: Veh Tax:Tax Veh Tax:Int Veh Tax:Coll: Veh Tax:Tax Veh Tax:Int Veh Tax:Coll: Veh Tax:Tax Veh Tax:Int Veh Tax:Coll: /14/2014 EFT Debit Card (Harris T... Coffee, muffins for CW... Community:Special Events /14/2014 EFT Debit Card (Food Li... Turnovers, milk for CW...Community:Special Events /18/2014 EFT NC Department of R...12/13 (FY2013) Sales Tax:Sales & Use Dist 1, /20/2014 EFT Point And Pay Permit - Best (FY2013) Other Inc:Zoning /21/2014 EFT...Union County Veh Tax:Tax Veh Tax:Int

18 Register Report 2/1/2014 Through 2/28/2014 3/24/2014 Page 2 Date Num Description Memo Category Amount Veh Tax:Tax Veh Tax:Int: Veh Tax:Coll /21/2014 EFT Union County Accrued Interest 10/13... Veh Tax:Coll /21/2014 EFT Debit Card (Lowe's) Metal Cutting Blades (... Office:Maint:Materials /21/2014 EFT Debit Card (OfficeM... Copy Paper (FY2013) Office:Supplies /23/2014 EFT Debit Card (Lowe's) Sign Mounting Bolts (F... Community:Maint /25/2014 EFT Debit Card (PayPal) Computer Battery - Fin... Office:Supplies /27/ Heritage Propane /03/14 (FY20... Office:Util /27/ Windstream (FY2013) Office:Tel /27/ Windstream (FY2013) Office:Tel /27/ Duke Power (FY2013) Street Lighting /27/ Duke Power (FY2013) Office:Util /27/ Duke Power (FY2013) Community:Maint /27/ NC Association Of Z...Vicky Brooks 2014 Du... Dues /27/2014 EFT...Advantage Payroll Salary 2/14 Office:Clerk -2, Supplement 2/14 Office:Clerk 0.00 Hours 2/14 Office:Deputy Clerk Salary 2/14 Office:Finance Officer -2, Salary 2/14 Office:Mayor Salary 2/14 Office:Council Salary 2/14 Planning:Administration:Salaries -2, Salary 2/14 Tax Coll:Sal Emp:FICA:Soc Sec Emp:FICA:Med /27/2014 EFT...NC State Treasurer 2/14 LGERS contributionoffice:clerk /14 LGERS contributionoffice:finance Officer /14 LGERS contributionplanning:administration:salaries /14 employer contribu...emp:benefits:nclgers /28/2014 EFT Advantage Payroll F... 2/14 (FY2013) Emp:Payroll /28/2014 DEP... Deposit #486 Prop Tax Prior Years:Prop Tax 2003: #486 Prop Tax Prior Years:Prop Tax 2003: #486 Prop Tax Prior Years:Prop Tax 2004: #486 Prop Tax Prior Years:Prop Tax 2004: #486 Prop Tax Prior Years:Prop Tax 2005: #486 Prop Tax Prior Years:Prop Tax 2005: #486 Prop Tax Prior Years:Prop Tax 2006: /28/2014 DEP... Deposit Other Inc:Zoning Franchise:Cable Planning:Administration:Contract /28/2014 EFT American Communit...Service Charge 2/14 (... Office:Bank /27/2014 EFT...Deposit - Debt Setoff Prop Tax Prior Years:Prop Tax 2008: Prop Tax Prior Years:Prop Tax 2009: Prop Tax Prior Years:Prop Tax 2009: Prop Tax Prior Years:Prop Tax 2010: Prop Tax Prior Years:Prop Tax 2010: Prop Tax Prior Years:Prop Tax 2011: Prop Tax Prior Years:Prop Tax 2011: Dup Prop Tax:Receipts TOTAL 2/1/2014-2/28/2014-5,954.53

19 Register Report 2/1/2014 Through 2/28/2014 3/24/2014 Page 3 Date Num Description Memo Category Amount TOTAL INFLOWS 11, TOTAL OUTFLOWS -17, NET TOTAL -5,954.53

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21 February 2014 Revenue Details

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23 NC Sales & Use Distribution December 2013 Collections Summary February 12, 2014 ARTICLE 39 ARTICLE 40 ARTICLE 42 ARTICLE 43 ARTICLE 44 ARTICLE 45 ARTICLE 46 CITY HH TOTAL UNION (Ad Valorem) $ 1,208, $ 857, $ 644, $ - $ 1, $ - $ - $ (200,187.58) $ 2,511, FAIRVIEW $ $ $ $ - $ 0.56 $ - $ - $ $ 1, HEMBY BRIDGE $ - $ - $ - $ - $ - $ - $ - $ - $ - INDIAN TRAIL $ 47, $ 33, $ 25, $ - $ $ - $ - $ 33, $ 140, LAKE PARK $ 4, $ 3, $ 2, $ - $ 4.07 $ - $ - $ 3, $ 13, MARSHVILLE $ 5, $ 3, $ 2, $ - $ 4.87 $ - $ - $ 3, $ 16, MARVIN $ 4, $ 2, $ 2, $ - $ 3.56 $ - $ - $ 2, $ 11, MINERAL SPRINGS $ $ $ $ - $ 0.48 $ - $ - $ $ 1, MINT HILL * $ $ $ $ - $ 0.04 $ - $ - $ $ MONROE $ 145, $ 103, $ 77, $ - $ $ - $ - $ 102, $ 430, STALLINGS * $ 26, $ 18, $ 13, $ - $ $ - $ - $ 18, $ 76, UNIONVILLE $ $ $ $ - $ 0.68 $ - $ - $ $ 2, WAXHAW $ 34, $ 24, $ 18, $ - $ $ - $ - $ 24, $ 103, WEDDINGTON * $ 7, $ 5, $ 4, $ - $ 6.96 $ - $ - $ 5, $ 23, WESLEY CHAPEL $ 1, $ $ $ - $ 1.05 $ - $ - $ $ 3, WINGATE $ 3, $ 2, $ 2, $ - $ 3.43 $ - $ - $ 2, $ 11,412.95

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32 ADD ADD DEDUCT DEDUCT Dec_remit dated Dec-ncvts Dec-ncvts Dec-ncvts Oct-ncvts 1/28/2014 Finance Rpt dep_int_alloc cost alloc dep_int_alloc Grand Total 001 UC (173.86) Springs VFD (0.49) Stallings VFD (1.12) Hemby Bridge VFD (1.62) Wesley Chapel VFD (1.10) Waxhaw VFD (0.82) Monroe Schools Marvin (0.41) Marvin Monroe (22.61) Downtown (0.02) Wingate (0.53) Marshville (1.09) Waxhaw VFD (5.54) IT (7.67) Stallings (4.37) Weddington (0.87) Lake Park (0.84) Fairview (0.10) Hemby Br Wesley Ch (0.15) Unionville (0.13) MS (0.06) County Schools (223.41) <<<<<<<< Ties to remittance advice /28/2014 CASH RECEIVED Rounding Talley _ Dec 2/24/2014

33 County of Union, Monroe, NC Check Number: Invoice Date Invoice Number Description Invoice Amount 02/20/ NCVTS NCVTS OCT AND DEC 2013 INTERES $.07 Vendor No. Vendor Name Check No. Check Date Check Amount TOWN OF MINERAL SPRINGS /21/ County of Union 500 North Main Street Monroe, North Carolina Vendor Number Check Date Check Number /21/ "This disbursement has been approved as required by the Local Government Budget and Fiscal Control Act." $.07 Pay To The Order Of Dollars and 7 cents ****** TOWN OF MINERAL SPRINGS E. ANDREWS-HINSON, TAX COLLECT PO BOX 600 MINERAL SPRINGS NC EFT COPY NON-NEGOTIABLE AP County of Union 500 North Main Street Monroe, North Carolina ADDRESS SERVICE REQUESTED TOWN OF MINERAL SPRINGS E. ANDREWS-HINSON, TAX COLLECT PO BOX 600 MINERAL SPRINGS NC 28108