F ACILITIES M ANAGEMENT D ESIGN A ND C ONSTRUCTION

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1 TO: SUBJECT: DAT 10/01/2018 COLLEGE OF HUMAN SCIENCES DR. JUNE M. HENTON, DEAN MONTHLY CLIENT PROJECT REPORT F ACILITIES M ANAGEMENT D ESIGN A ND C ONSTRUCTION M E M O R A N D U M Please find attached this month s report for all projects related to your college that are currently being managed by Facilities Management. If you have any questions or comments about these reports or any of the projects contained therein, please let us know. Dan Berry Program Manager, and Construction (334) berrycd@auburn.edu ADDITIONAL INFORMATION: If you need to submit a new project request, the Form (PIF) is available through our website as follows: For reference, below are the primary contacts for each directorate within Facilities Management: FACILITIES MGMT ADMINISTRATION: FAC MGMT COMMUNICATIONS & MKTG: FAC MGMT SAFETY MANAGEMENT: FAC MGMT FINANCIAL SERVICES: FAC MGMT INFORMATION TECHNOLOGY: UNIVERSITY ARCHITECT (OUA): CAPITAL PROJECTS: CAMPUS PLANNING & SPACE MGMT: DESIGN AND CONSTRUCTION: UNIVERSITY ENGINEER: DESIGN SERVICES (DES): CONSTRUCTION MGMT (CM): PROJECT SUPPORT: FACILITIES OPERATIONS: MAINTENANC IN-HOUSE CONSTRUCTION (IHC): UTILITIES & ENERGY MGMT: CAMPUS SERVICES: DAN KING (Assoc. VP, Facilities Mgmt), and Gina Mann (exec. support asst.) Martha Gentry (manager) Margaret Smith (manager) Bob Moseley (director), and Zilun Fan (accountant III) Shanda Foster (manager) SIMON YENDLE (Univ. Architect), and Noelle Wills (coordinator, FM AVP/OUA) Simon Yendle (interim director) Richard Guether (director) SCOTT FULLER (executive director), and Susan Miller (coordinator, D&C Admin) Mark Aderholdt (University Engineer), and Nolan Yon (FCA program mngr.) Mickey Allen (director), Matt Wagner (asst-director), Bob Hix (asst-director), and Vanessa Kleypas (coordinator, D&C) Wendy Peacock (asst-director) Walker Davis (chief estimator) RON BOOTH (executive director), and Anne Wilbourne (coordinator, FAC OPS) Dan Whatley (director), and Bruce Arnold (asst-director) Hank Moreman (manager) Ken Martin (director), and Malcolm Dailey (asst-director) Dee Sneed (director), Vic Walker (asst-dir.), and Burl Sumlin (dir., Event Ctr. Facilities)

For Health Ecology & Equity Research - Card Access System For All Exterior Doors Status: SCOPING 6/8/18 18-281 D: Daniel Clarke AU Hotel & Dixon Conf Ctr - HVAC Improvements Status: ORIG BUDGET APPR

2 denotes "Client Priority s" Client s (by Phase) COLLEGE OF HUMAN SCIENCES Total s: 15 PROGR.: 6 CONSTR.: 2 HOLD_SCOP 0 PROGRAMMING Num D = Lead Name Total s: $10,172,037 DESIGN: 3 CLOSEOUT: 3 HOLD: 1 6 s = Baseline = Estimated = Actual D: William Ledbetter C: William Ledbetter Grp: IHC Center For Health Ecology & Equity Research - Card Access System For All Exterior Doors Status: SCOPING 6/8/ D: Daniel Clarke AU Hotel & Dixon Conf Ctr - HVAC Improvements Status: ORIG BUDGET APPR 7/11/18 10/1/18 10/1/18 9/11/18 Daniel Clarke : No Schedule: No Schedule Current Status: Preparing budget. Next Step: Submit budget for approval D: Joseph Ruscin Harris Early Learning Ctr - Various Painting Services & Flooring Repairs Status: SCOPING 8/7/18 9/13/18 9/13/18 Joseph Ruscin : to be determined (Funded by R&R) Schedule: To be developed Current task: Margaret Devall meeting with clients to pick out colors for paint, and new flooring materials Next step: Solicit three bids for flooring and painting October 1, of 4

3 denotes "Client Priority s" Client s (by Phase) COLLEGE OF HUMAN SCIENCES Total s: 15 PROGR.: 6 CONSTR.: 2 HOLD_SCOP 0 PROGRAMMING Num D = Lead Name Total s: $10,172,037 DESIGN: 3 CLOSEOUT: 3 HOLD: 1 6 s = Baseline = Estimated = Actual D: Amy Bingham AU Hotel & Dixon Conf Ctr - Renovations To Create Model Guest Room Status: ORIG BUDGET APPR 8/28/18 10/31/18 10/16/18 Amy Bingham : Developing (Funding source(s) to be determined) Schedule: Developing (PIF requested construction October advised client extensive lead time on FFE from China - developing new conceptual schedule) Current Task: Scope. Margaret Devall working with furniture suppliers to obtain pricing for model room and lead times to prepare schedule. Next Step: Original and Conceptual Schedule for client D: John Moore C: John Moore Grp: MAINT AU Hotel & Dixon Conf Ctr - Chiller Compressor Repairs Or Replacement Status: BUDGET/CONTRACT 9/17/18 $20, D: Walker Davis C: Marriage & Family Therapy Ctr - Exterior Paint Abatement For Cracked & Peeling Surfaces Status: ASSIGN PM 9/21/18 DESIGN 3 s = Baseline = Estimated = Actual Num D = Lead Name D: William Maffett Grp: OUA William Maffett Rane Culinary Science Center - New Building Status: DD 9/23/16 10/30/17 $5,993,233 1/23/19 1/31/19 Schedule: On schedule. : ~$6M design fees budget approved. Current Task: Construction documentation. Meeting with user-group twice a week. Met with Executive Committee 9/25 to review interior finishes/plans/exterior. Next Step: Completing equipment design. Creating utilities expansion options for leadership review. Workshop with food consultant on 9/28. 3/1/19 4/19/21 October 1, of 4

4 denotes "Client Priority s" Client s (by Phase) COLLEGE OF HUMAN SCIENCES Total s: 15 PROGR.: 6 CONSTR.: 2 HOLD_SCOP 0 Total s: $10,172,037 DESIGN: 3 CLOSEOUT: 3 HOLD: 1 DESIGN 3 s = Baseline = Estimated = Actual Num D = Lead Name D: Nicholas Blair C: Nicholas Blair Nicholas Blair AU Hotel & Dixon Conf Ctr - Elevator Modernization & Fire Protection Backflow Preventers Status: DESIGN 12/19/17 4/13/18 2/8/19 2/8/19 $45,000 4/13/18 4/13/18 5/22/18 5/22/18 : R&R budget change in development to include possibly moving backflow preventer assembly into mechanical room of the Hotel. Schedule: N/A Current Task: A new avenue for possibly fixing the issue with the backflow preventer has been suggested by Mark Aderholdt and Jon Haney from RMS. On 9/24, Jon provided an estimate from Brendle Sprinker that would move the entire assembly inside the building in a very compact configuration. This would solve many of the problems that prevented the original scope to cover the backflow preventer with a hotbox. Next Step: change, and change order submittal. 5/22/18 5/22/ D: Joseph Ruscin CONSTRUCTION Num Joseph Ruscin D = Lead Harris Early Learning Ctr - Building Envelope Restoration Status: STUDY : budget approved Schedule: to be developed with bid documents Current task: IDIQ contract with Stephen Ward Architects Next step: design and construction documents Name 1/24/18 2/13/18 2/13/18 2/13/18 $89,449 2 s 11/22/18 12/4/18 1/22/19 = Baseline = Estimated = Actual 3/23/ D: Joseph Ruscin C: William Simons 9/21/18 William Simons Spidle Hall - Rm 244, Renovations For CHS Multi-Purpose Conference Room Status: CONSTRUCTION Phase:CONSTRUCTION : On budget Schedule: on schedule Current task: New work almost complete. fan coil unit to be installed next week. Next step: prepare for substantial completion. 9/25/17 6/22/18 7/2/18 7/2/18 $219,760 10/19/18 8/1/18 8/1/18 8/1/18 8/13/18 8/13/18 10/12/18 10/12/ D: Sarah Rakestraw C: Johnny Clark Grp: IHC 9/21/18 Sarah Rakestraw Early Learning Center - 2nd Floor, New Carpet & Tile Flooring Status: BUYOUT Phase:CONSTRUCTION : $25, RR Funded approved Schedule: Christmas break project - transfer to Construction Current task: Transfer to Construction - procure materials to prepare for execution Next step: Schedule project for Christmas break /24/18 9/21/18 9/21/18 9/21/18 $25,300 10/4/18 12/5/18 1/1/19 October 1, of 4

5 denotes "Client Priority s" Client s (by Phase) COLLEGE OF HUMAN SCIENCES Total s: 15 PROGR.: 6 CONSTR.: 2 HOLD_SCOP 0 Total s: $10,172,037 DESIGN: 3 CLOSEOUT: 3 HOLD: 1 CLOSEOUT 3 s = Baseline = Estimated = Actual Num D = Lead Name D: William Maffett 8/27/18 Wendy Peacock AU Hotel & Dixon Conf Ctr - Comprehensive Renovation Of The Conference Center Status: WARRANTY/CLOSEOUT 9/4/15 3/29/16 7/21/16 7/21/16 $3,650,000 Remaining Items to Closeout: - Working thru force account charges with the contractor for the last change item to be added to the final change order. 7/21/17 2/17/17 2/17/17 8/1/17 3/14/17 3/14/17 5/1/17 5/1/17 5/1/17 12/7/17 11/27/17 11/27/ D: Daniel Clarke C: William Simons 7/23/18 William Simons Spidle Hall - Rm 149, Restroom Renovation Status: FINANCIAL CLOSEOUT Substantailly complete on 7/23/18. 9/29/17 12/6/17 1/23/18 1/23/18 $107,200 3/19/18 3/19/18 3/19/18 3/29/18 3/29/18 3/29/18 5/8/18 5/8/18 5/8/18 8/5/18 8/5/18 7/23/ D: Daniel Clarke C: Daniel Clarke HOLD Num 7/26/18 Daniel Clarke D = Lead AU Hotel & Dixon Conf Ctr - Wine Room, HVAC Improvements For Increased Cooling Status: WARRANTY/CLOSEOUT : Schedule: On Schedule Current Status: NTP date is and Pre-construction meeting date is Next Step: Preform work Name 12/13/17 7/2/18 6/8/18 6/8/18 $22,095 1 s 7/11/18 7/30/18 7/30/18 = Baseline = Estimated = Actual 8/10/18 8/30/18 8/30/ D: Benjamin Burmester C: Grp: OUA 9/27/18 Benjamin Burmester Cary Center (Halliday-Cary-Pick House) - Exterior Plaques For Historical Features Status: HOLD Phase:HOLD 9/6/17 Schedule: No schedule at this time. : Sent client budget for approval on 6/5 with multiple follow-ups. Reply on 9/26 to move forward. Need to confirm previous budget still valid. Next Steps: Confirm budget and resend to client for approval. Comments: N/At. October 1, of 4

F ACILITIES M ANAGEMENT D ESIGN A ND C ONSTRUCTION

TO: SUBJECT: DAT 02/01/2018, DESIGN & CONSTRUCTION DR. VINI NATHAN, DEAN MONTHLY CLIENT PROJECT REPORT F ACILITIES M ANAGEMENT D ESIGN A ND C ONSTRUCTION M E M O R A N D U M Please find attached this month