Facility Condition Assessment. Facility Condition Assessment 8/13/2013 AGENDA

Transcription

1 AGENDA benefits & limitations Rod Moore, RA, LEED AP, PMP Georgia Tech Benjamin Dutton, FFB, MCIOB, MRICS Faithful+Gould GT Facilities GT Program What is GT FCA Deliverables How GT uses FCA Information Challenges to a successful FCA Program Insure Future FCA Value & Success Successful FCA Consultant Partnership 03 August

2 GT FACILITIES Main Campus: 400 acres in midtown Atlanta, t Georgia GT FACILITIES Parking Decks 15% Other 1% Academic Instruction & Research 38% 202 buildings of all ages, types, & conditions million GSF Multi-tier Facilities Management organization Residential 23% Student Support 5% GTRI 6% Athletic Association 4% Campus Support 5% Academic Support 3% 2 Data provided by GT Capital Planning & Space Management 3 2

3 GT FACILITY CONDITION ASSESSMENT PROGRAM Current 5 year program started in out 112 facilities assessed to-date 3.3+ million GSF assessed to-date WHAT IS FACILITY CONDITION ASSESSMENT? Visual, non-destructive inspection Objective assessment of facility needs: Capital Renewal Code Compliance Deferred Renewal Deferred Maintenance Routine Maintenance Current & 5-year future needs 4 5 3

4 FACILITY NEEDS DEFINITIONS Code Compliance: Projects required to modify, repair or replace existing building systems or components in order to comply with current codes. Capital Renewal: Projects required to replace building systems and components at the end of their projected life: Typical project costs are >$40K. Capital renewal projects will be completed or contracted in future years. Routine Maintenance: Projects required to repair failed building systems or components in order to restore proper function: Typical repair costs are <$40K & <30% of replacement costs. Repairs can be completed or contracted in coming year. FACILITY NEEDS DEFINITIONS (continued) Deferred Maintenance: Projects to repair failed building systems or components in order to restore proper function: Typical repair costs are >$40K or 30%-60% of replacement costs. Repairs will be completed or contracted in the current year. Deferred Renewal: Projects required to repair failed building systems or components in order to restore proper function: Typical repair costs are >$40K & >60% of the replacement cost. Repairs will be completed or contracted in the current year

5 GT FCA DELIVERABLES FCA Report: Comprehensive condition analysis for each selected building & infrastructure system. Executive summary with Facility Condition Needs Index, Deferred Needs Index, & Expenditure Forecasts Detailed [written and photographic] condition description with [immediate and 5-year future] expenditure forecast of key building components GT FCA DELIVERABLES (continued) Equipment Inventory: Collect MEP equipment & lighting system data Energy Projects: Propose energy saving projects AIM Asset Management Software: Input data and fully functional FCA module Training & Technical Support: FCA module of AIM Asset Management Software 8 9 5

6 FACILITY CONDITION NEEDS INDEX Code Compliance + Capital Renewal + FCNI = Deferred Maintenance + Deferred Renewal Current Replacement Value (CRV) FCNI and RELATIVE CONDITION CONDITION DEFINITION SCORE GOOD In a new or well maintained condition, with not visual evidence of wear, soiling, or other deficiencies GOOD FAIR POOR V POOR FAIR Subject to wear, and soiling, but is still in a serviceable and functioning condition % 5% 10% 50% 100% Simple ratio of renewal needs divided by replacement value Industry accepted metric for measuring overall condition FCNI measures current and future condition Subject to hard or long term wear. Nearing the end of its POOR useful or serviceable life. VERY POOR Subject to hard or long-term wear. Has reached the end of its useful or serviceable life. Renewal now necessary. >

7 DEFERRED NEEDS INDEX EXPENDITURE FORECAST by Facility Needs DNI = Deferred Maintenance + Deferred Renewal + Routine Maintenance Current Replacement Value (CRV) $70,000,000 $60,000,000 $50,000,000 Similar to the FCNI, the DNI only measures current condition. $40,000,000 $30,000,000 $20,000,000 $10,000,000 $0 Code Compliance Capital Renewal Routing Maintenance Deferred Maintenance Deferred Renewal 12 Data based on 49 assessed buildings 13 7

8 PRIORITY CODE DEFINITIONS Health & Life Safety: Health safety, regulatory and related considerations Timely Repair & Replacement: Reduces the probability of operational failure of building systems, components or equipment Desirable Improvements: Improves building efficiency or human performance EXPENDITURE FORECAST by Priority Code $50,000,000 $45,000,000 $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 Health & Life Safety Timely Repairs & Replacements Desirable Improvements 14 Data based on 42 assessed buildings 15 8

9 EXPENDITURE FORECAST by System Element $80,000,000 $70,000,000 $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 EXPENDITURE FORECAST of Exterior Walls & Roofing $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- Substructure Shell Interiors Services Accessibility Total $0 B20 Exterior Walls B30 Roofing Total Immediate Scheduled Immediate Scheduled Data based on 49 assessed buildings 16 Data based on 49 assessed buildings 17 9

10 EXPENDITURE FORECAST of MEP Elements $35,000,000 EXPENDITURE FORECAST by Year $30,000,000 $30,000,000 $25,000,000 $25,000,000 $20,000,000 $20,000,000 $15,000,000 $15,000,000 $10,000,000 $10,000,000 $5,000,000 $5,000,000 $0 D10 Elevators D20 Plumbing D30 HVAC D40 Fire Protection Immediate Scheduled D50 Electrical Total $ Current Costs Data based on 49 assessed buildings 18 Data based on 49 assessed buildings 19 10

11 BLDG FUNCTION: % of Portfolio GSF, Condition, & Expenditure Forecast Academic 66% (Fair) $55.1M Campus Support 20% (Good) $5.2M Administration 5% (Poor) $7.4M BLDG AGE: % of Portfolio GSF & Expenditure Forecast Years 18% $5.3M Years 26% $2.7 M 70+ Years 9% $23.3M Years 32% $14.2M Years 13% $11.7M Library 9% (Poor) $7.0M Years 2% $1.8M Data based on 49 assessed buildings 20 Data based on 49 assessed buildings 21 11

12 EXAMPLE: Work Order Summary WORK ORDER DESCRIPTION STATUS TYPE CATEGORY BUILDING BLDG # DATE CREATED INSPECT/REPAIR CASTSTONE; LOCATION O = BD OPEN FCA RM 49: REPLACE EXTERIOR SELEANTS; LOCATION = BD OPEN FCA RM 50: INSPECT/REPAIR3RDFLOOR BACK UP BLOCK; LOCATION = BD OPEN FCA RM 51: ROOF REPLACEMENT WITH COOL ROOFING SYSTEM; LOCATION = 99 OPEN FCA CR 56: PAINT METAL ROOF; LOCATION = 99 OPEN FCA RM 57: INSTALL WATER EFFICIENT FLUSH VALVES AT REMAINING LOCATIONS; OPEN FCA RM 58:13.0 LOCATION = BD REPLACE 225 TON CHILLER; LOCATION = B01 OPEN FCA CR 59: REPLACE COOLING TOWERCT1;LOCATION = ST OPEN FCA CR 03:21.0 INSTALL VFDs ON REMAINING DISTRIBUTION PUMPS; LOCATION = OPEN FCA CR 06:27.0 B INSTALL DDC CONTROL SYSTEM; LOCATION = BD OPEN FCA CR 08: REPLACE OUTDATED PANELS AND ASSOCIATED DISTRIBUTION; OPEN FCA CR 12:24.0 LOCATION =BD REPLACE AIRHANDLERS; LOCATION = BD OPEN FCA CR 19: REPLACE PIU & VAV BOXES; LOCATION = BD OPEN FCA CR 20:53.0 EXAMPLE: Equipment Inventory DESCRIPTION MANUFACTURER MODEL SERIAL CAPACITY CONTROLS COMPRESSOR CHAMPION R10SR R HP; SIMPLEX; 60 GAL SUPPLY FAN CARRIER 39ED D ,065 CFM; 30 HP RETURN AIR FAN NOT AVAILABLE WT565R WQ5 20,440 CFM; 10 HP MOTOR RA-1 BALDOR TL8W4N65 79RTL HP MOTOR SF-1 BALDOR EM2535T-G Z HP; FRAME 286T; 770 RPM;230/460 VOLTS VFD SF-1 EATON VS030411A- NP HP; 480 VOLT VFD RA-1 EATON VS010411A- NP HP; 480 VOLT VFD CHWP-2 EATON VS015411A- N HP; 480 VOLT VFD CHWP-2 EATON VS015414A-N HP; 480 VOLT CONDENSATE RETURN UNIT FURNAS 83CFM35BF XMO947875J 32 GPM CHILLED WATER PUMP PACO T54L98FE D9786TJURW 3 HP; 174 GPM; 30 FT. HEAD

13 EXAMPLE: Lighting Audit ROOM # LIGHTING TYPE QUANTITY AUTOMATIC CONTROL? INCANDESCENT? IF INCANDESCENT, ON DIMMER? NOTES 400 T12 4 N N N 401 T12 2 N N N 8' shop 403 T12 1 N N N 2' X 4' 404 T12 2 N N N 300 T5 6 N N N 301 T5 6 N N N 302 T8 16 N N N 303 T5 3 N N N 304 T5 6 N N N 305 T8 16 N N N 306 T5 6 N N N 2' x 4' layin 2' x 4' layin 2' x 4' layin 2' x4' layin 2' x 4' layin 307 T8 16 N N N 308 T8 16 N N N 309 T5 3 N N N 2' x 4' la 310 T8 16 N N N EXAMPLE: Lighting Upgrade Project WORK DESCRIPTION CATEGORY BUILDING BLDG ORDER # BUDGET YEAR UPGRADE BAS SYSTEM ; LOCATION = BD CR $90, UPGRADE BAS SYSTEM ; LOCATION = BD CR $122, UPGRADE DDC CONTROL SYSTEM; LOCATION = BD CR $107, UPGRADE BAS SYSTEM ; LOCATION = BD CR $77, UPGRADE BAS; LOCATION = BD CR $218, UPGRADE BAS SYSTEM ; LOCATION = BD CR $111, UPGRADE BAS SYSTEM; LOCATION = BD CR $80, REPLACE INCANDESCENT WITH COMPACT FLUORESCENT; LOCATION = CAF DM $1, OCCUPANCY SENSORS; LOCATION = BD RM $38, REPLACE DIMMABLE INC. LAMPS WITH DIMMABLE CFL AND MATCHING DIMMERS; LOCATION = LECTURE HALL REPLACE MAGNETIC BALLASTED T12 FIXTURES WITH T8 RETROFIT; LOCATION = BD REPLACE MR16 LAMPS WITH LED MR16 REPLACEMENT LAMPS; LOCATION = 1ST FLOOR COMMON AREA OCCUPANCY SENSORS, ADD TO RESTROOMS, OFFICES, AND HALLWAYS; LOCATION = BD RM $4, RM $43, RM $ CR $106,

14 EXAMPLE: Energy Project List Building Item Bldg Element Recommendation Estimated Cost $ Est. Annual Savings Payback in Yrs 1 D3040 Waterpumps pumps, add variable speed drive $8,400 $1, D3090 Fume Hood Closure Awareness Campaign $1,000 $1, D5020 Replace magnetic ballasted T12 fixtures with T8 retrofit kit $11,725 $5, D5020 Occupancy Sensors $10,290 $2, D5020 Replace dimmable incandescent lamps with compact fluorescent dimmable lamps and matching dimmers $1,201 $ D5020 Replace MR16 lamps with LED MR16 replacement lamps $170 $ D3060 Upgrade BAS system $42,986 $8, D5020 Lighting upgrades $13,860 $6, B3010 Add insulation in attic area $6,510 $ D5020 Replace magnetic ballasted T12 fixtures with T8 retrofit $700 $ B3010 High Efficiency Roofing Cost Premium $8,477 $1, D3030 Condensing unit replacement $8,750 $4, D3090 Fume Hood Closure Awareness Campaign $1,000 $1, D5020 Replace magnetic ballasted T12 fixtures with T8 retrofit kit $13,510 $4, D5020 Occupancy Sensors $7,718 $2,573 3 HOW GT USES FCA INFORMATION 5 year facilities maintenance planning Project prioritization optimizing facilities funding Major Repair & Renovation (MRR) budgeting Repair program development (exterior, interior, etc.) Preventive maintenance programs Energy upgrade recommendations Capital & campus master planning

15 CHALLENGES TO A SUCCESSFUL FCA PROGRAM Funding a FCA program Identifying the right Scope of Work: Establish the needs definitions, processes, data deliverables and reports structured to the owner s requirements o Recommendation: Conduct and evaluate trial FCAs and adjust / modify the deliverables and reports Compiling current data for each selected building or infrastructure system for use by FCA consultant CHALLENGES TO A SUCCESSFUL FCA PROGRAM (continued) Engaging stakeholders to assist in compiling data, reviewing draft reports and consistently utilizing the FCA information and [work order] database Learning and using the FCA module of the AIM Asset Management Software

16 INSURE FUTURE FCA VALUE & SUCCESS Conduct periodic FCA reviews to insure previous conclusions and recommendations remain valid and appropriate Regularly update FCA [work order] database to insure long-term accuracy SUCCESSFUL FCA CONSULTANT PARTNERSHIP Partner with thorough, technically knowledgeable, and experienced consultants Familiar with the [academic, classroom, research, housing, support] building types to be assessed Ability to provide accurate and defendable cost estimates Consultant has the ability to clearly, understandably and responsively [written and orally] communicate with administrative, academic, building management, facilities management, and maintenance personnel

17 SUCCESSFUL FCA CONSULTANT PARTNERSHIP (CONTINUED) Consultant has sufficient staff available to timely perform assessments and compile reports Consultant has the ability and flexibility to work with: Unique conditions and situations such as high security, school calendar, campus events, study week, etc. Facilities management personnel and asset management software system QUESTIONS? 32 17