Capital Component. Fiscal Planning & Budget Proposal

Transcription

1 Fiscal Planning & Budget Proposal Capital Component Richard Outtrim, Director of Facilities III Robyn Bhend, Interim School Business Official Tammy J. Sutherland, Superintendent

2 Greenville Central School District Capital Component, Budget Proposal Capital Component of the School Budget: The capital component includes: operations and maintenance of buildings and grounds, debt service on buildings, leases, school bus purchases, tax certiorari and court ordered costs. Buildings & Grounds Overview : The Greenville Central School District maintains over $42,250,000 worth of buildings with an estimated square footage of 234,436 and personal property on approximately acres of land. This is equivalent to cleaning and maintaining one hundred seventeen (117) 2,000 square foot houses every day. Current Personnel: Classified Director of Facilities III Clerk Typist 10 months plus 25 days in the summer Maintenance 2 Custodians 6 (2 of the 6 work in the evenings) Cleaners 6 (6 work in the evenings) Cleaner Monitors 3 (2 full time / 1 part time) Summer Help 3 Adults (40 days) Recommended Personnel Changes: (as funding becomes available): The buildings and grounds are not maintained at the same quality of cleaning and maintenance as in previous years due to the reduction in force of 3.65 FTE (Custodians/Cleaners) plus two (2) student cleaners. Due to the financial constraints I am requesting at this time the following, with the hope of continuing to reinstate needed staff in future years: Reinstate clerk typist position back to 12 months a year. The Buildings and grounds department is extremely busy during the summer months. We also process all of the district's mail, from picking it up at the post office and delivering it to all of the offices on campus. All of the district's building use request forms also go through the Buildings & Grounds office. Reinstate 1 custodial position. This position will help with grounds maintenance and with the new Fitness Center. The new fitness center will be an extra 3000 square feet that we will have to keep clean and sanitized daily to keep infectious diseases away. 2

3 DCMO BOCES Fuel Bid Savings Buildings & Grounds Cost Analysis, Fuel Rate, per Gallon Rate, per Gallon Savings per Gallon Tank Wagon $ $ Motor Transport $ $ Estimated Savings $47,826 This is potentially a one time savings. Instead of removing the total savings and then adding it back to the budget the following year, it is recommended to take this opportunity for one time expenditures that can benefit the Building and Grounds department and save on future budgets. Based on this savings increases have been added to the equipment budget for the following: $13,500 Additional allocation for cost of a new tractor (Cost less trade in, $39,500) $34,326 Continuation of replacing classroom equipment and/or outside bleachers determined by priority 2015/ /2017 Total Percent Budget Projected Inc./Dec. Inc./Dec. Equipment $36,350 $87,146 $50, % In addition to the items listed under fuel savings and on the Five Year Building and Grounds Equipment Replacement plan (see last page of proposal), $10,320 of the equipment budget is to continue the replacement of the cafeteria tables at the Scott M. Ellis Elementary School. 2015/ /2017 Total Percent Contractual Expenses Budget Projected Inc./Dec. Inc./Dec. LP Gas, Fuel, Electric, Water, Sewer, & Telephone $398,500 $434,880 $36, % Contractual Expenses: All Other $259,800 $255,200 $4, % Total Contractual Expenses $658,300 $690,080 $31, % Contractual Services Increases have been made under the following budget codes Telephone (+$1,000) LP Gas (+$300) Water Tax (+$200) Sewer Tax (+$66,186) Water Usage (+$1,800) Sewer Usage (+$14,720) Refuse Collection (+$1,500) 3

4 Uniform Service (+$200) Shades (+$3,000) Hazardous Material Removal (+$1,500) Asbestos Triennial Inspection (Once every 3 Years), (+$3,200) Contractual Services Reductions have been made under the following budget codes: Fuel ( $24,826) Electricity ( $23,000) Windows, Frames, and doors ( $4,000) Security Alarm System ( $1,500) Service Clocks/Fire Alarm ( $1,500) Septic Tanks Cleaned ( $5,000) Machine Repair ( $1,000) Building Alterations ( $1,000) 2015/ /2017 Total Percent Budget Projected Inc./Dec. Inc./Dec. Materials and Supplies $60,165 $67,100 $6, % Materials/Supplies Increases have been made under the following budget codes: Cleaning Supplies (+$2,000) Paper Supplies (+$2,000) Paint Supplies (+$3,000) Hand Tools (+$500) Flags ($50) Materials/Supplies Decreases have been made under the following budget codes: Health & Safety Supplies ( $115) Sewer System Supplies ( $500) 2015/ /2017 Total Percent Budget Projected Inc./Dec. Inc./Dec. Total, Buildings & Grounds $754,815 $854,676 $99, % 4

5 Inter Fund Transfer to Capital 2015/ /2017 Total Percent (Capital Component) Budget Projected Inc./Dec. Inc./Dec. Capital Renovations $220,000 $220,000 $0 0.00% After meetings with the District Architect, Phil Snyder and the District Planning Committee it is proposed to use this money in conjunction with the Smart School Bond Act funds. One of the allowable expenses under the Smart School Bond Act is to provide instructional space to replace classroom trailers. Because the current capital project has provided a substantial amount of the needed technology upgrades, it will be proposed to use approximately half of the Smart School Bonds Act funding to close the classroom trailer that the Alternate Learning Program currently uses. In review of the Building Condition Survey later in March, it will be shown that over $125,000 is needed to provide upgrades to this temporary building that is over 40 years old. The proposal includes renovating the existing MS/HS library for classroom space and creating a new technology advanced library media center at the current MS multi purpose room. The conceptual drawings that were reviewed with the District Planning Committee will be reviewed at the March 3rd budget workshop. Remaining funds will be used to also provide technology upgrades to the elementary library media center. Debt Service 2015/2016 Budget 2016/2017 Projected Total Inc./Dec. Percent Inc./Dec. Principal $1,033,000 $1,278,000 $245, % Interest $342,594 $404,924 $62, % Total, Debt Service $1,375,594 $1,682,924 $307, % Debt Service: Principal and Interest payments for capital projects and bus purchases that have been bonded. In the 2015/2016 school year, the district will be converting a Bond Anticipation Note (BAN) (short term borrowing) to a Serial Bond (long term borrowing). Special Items (Capital Component) 2015/2016 Budget 2016/2017 Projected Total Inc./Dec. Percent Inc./Dec. Judgment of Claims $1,000 $1,000 $0 0.00% Property Tax Refund $1,000 $1,000 $0 0.00% Total, Special Items $2,000 $2,000 $0 0.00% Judgment/claims/property tax refund $2,000 Refund of taxes or other judgments approved by court action and/or funds set aside for potential property tax refunds for previous school years (usually the result of assessment errors). 5

6 Purchase of Buses 2015/ /2017 Total Percent (Capital Component) Budget Projected Inc./Dec. Inc./Dec. Bus (Van) Purchase $0 $43,535 $43, % This purchase is part of the Capital component of the budget. As mentioned in the program budget presentation, the transportation department will be purchasing a van due to the savings from fuel, equipment, and a reduction in the contracted transportation services budget. 6

7 Five Year Building and Grounds Equipment Replacement Plan Priority as Numbered Commercial Tractor four (4) wheel drive w/mower, snow blower, bucket, and backhoe (Budget 1/2 cost ($44k) purchase in (replacing the 2004 New Holland it will be Twevle years Old at Time of Order) (Trade in value $12k $17 k) $ 26, Two 14' Commerial Vacuums $ 2, Wet/dry Vacuum $ 1, $ 29, Floor Machine $ 16, Ride on Lawn Mower/ with snowblower ( to replace John Deere) 1/2 of cost $ 10, $ 26, Foot Personal Scissor Lift $ 17, Ride on Lawn Mower/ w/snowblower ( to replace John Deere) 1/2 of cost $ 10, $ 27, Equipment reserve fund for 1/2 purchase of 4x4 Regular Cab 1 ton pickup Truck with 9 foot snow plow. Regular bed with lift gate and sprayed in liner. The 2009 pick up will be 11 years old at the time of order. Two trucks are required for snow removal. $ 20, Commercial walk behind snowblower $ 2, Weedeaters $ 2, $ 24, Equipment reserve fund for 1/2 purchase of 4x4 Regular Cab 1 ton pickup truck with 9 foot snow plow. Regular bed with lift gate and sprayed in liner. The 2009 pick up will be 11 years old at the time of order. Two trucks are required for snow removal. $ 20, Floor Machine $6,000 $ 26,

8 Buildings & Grounds Budget Account Name ACTUAL ACTUAL ACTUAL ACTUAL APPROVED BUDGET DIRECTOR'S REQUEST A EQUIPMENT $ 29,919 $ 12,962 $ 7,535 $ 19,109 $ 26,000 $ 76,796 A EQUIPMENTCAFETERIA $ $ $ $ 29,389 $ 10,350 $ 10,350 TOTAL EQUIPMENT $ 29,919 $ 12,962 $ 7,535 $ 48,498 $ 36,350 $ 87,146 A FUEL $ 197,069 $ 192,550 $ 264,557 $ 201,907 $ 160,000 $ 135,174 A TELEPHONE $ 12,979 $ 9,037 $ 23,690 $ 18,073 $ 26,000 $ 27,000 A LP GAS $ 1,832 $ 1,470 $ 2,787 $ 1,943 $ 1,700 $ 2,000 A WATER & SEWER USAGE $ 10,334 $ 10,548 $ 10,613 $ 10,499 $ 11,000 $ 27,520 A WATER & SEWER TAX $ 6,310 $ 6,418 $ 6,418 $ 6,410 $ 6,800 $ 73,186 A ELECTRICITY $ 140,687 $ 155,102 $ 124,947 $ 162,233 $ 193,000 $ 170,000 A REFUSE COLLECTION $ 15,611 $ 13,441 $ 14,905 $ 18,285 $ 17,000 $ 18,500 A LAUNDRY & DRY CLEANING $ $ $ $ $ 100 $ 100 A SEWER SYSTEM TESTING $ 1,295 $ 318 $ $ $ 700 $ 700 A MISCELLANEOUS SERVICES $ 1,416 $ 1,403 $ 800 $ $ $ A COMMUNICATIONS $ 10,793 $ $ $ $ $ A INSURANCE CLAIMS $ $ 7,200 $ 897 $ $ $ A UNIFORM SERVICE $ 3,416 $ 4,536 $ 4,695 $ 4,839 $ 4,700 $ 4,900 A MATS/MOPS SERVICE $ 6,441 $ 5,672 $ 6,787 $ 6,845 $ 6,900 $ 6,900 A STONE, SAND & SOIL $ 2,989 $ 2,644 $ 6,922 $ $ 5,500 $ 5,500 A BLACKTOP & CEMENT $ 385 $ 39,200 $ 40,697 $ 7,515 $ 13,000 $ 13,000 A SEED & FERTILIZER $ 1,974 $ 550 $ 1,216 $ 153 $ 2,000 $ 2,000 A ICE MELT $ 4,028 $ 4,276 $ 5,938 $ 1,728 $ 7,000 $ 7,000 A PLAYGROUND EQUIPMENT REPAIR $ 825 $ 457 $ 12,980 $ 605 $ 1,000 $ 1,000 A WINDOWS, FRAMES & DOORS $ 8,110 $ 8,753 $ 8,649 $ 2,480 $ 8,000 $ 4,000 A SHADES $ $ $ $ 918 $ 2,000 $ 5,000 A EXTERIOR REPAIRS $ 12,939 $ 31,772 $ 159,791 $ 9,010 $ 12,000 $ 12,000 A INTERCOM REPAIRS $ 236 $ 3,770 $ 1,491 $ 1,105 $ 2,000 $ 2,000 A INTERIOR REPAIRS $ 12,738 $ 8,605 $ 28,341 $ 27,018 $ 15,000 $ 15,000 A ARCHITECT $ 2,400 $ 28,868 $ $ $ 3,000 $ 3,000 A HEATING CONTRACT $ 14,497 $ 10,277 $ 1,300 $ 10,130 $ 15,000 $ 15,000 A HEAT / AC REPAIRS $ 35,248 $ 5,033 $ 23,265 $ 997 $ 10,000 $ 10,000 A MOTORS $ 696 $ $ $ $ 2,000 $ 2,000 A BOILER REPAIR $ 2,000 $ 400 $ 1,800 $ $ 3,000 $ 3,000 A SECURITY ALARM SYSTEM $ 4,600 $ 2,720 $ 2,320 $ 2,927 $ 3,500 $ 2,000 A ELECTRICAL REPAIRS $ 5,413 $ 1,935 $ 3,950 $ 5,034 $ 6,000 $ 6,000 A UNIVENT PARTS $ 2,352 $ 998 $ 986 $ 2,980 $ 2,000 $ 2,000 A PUMPS $ 2,500 $ 3,803 $ 6,942 $ 3,945 $ 4,000 $ 4,000 A PARTSPLUMBING $ 1,776 $ 2,120 $ 4,238 $ 3,077 $ 4,000 $ 4,000 A SERVICE CLOCKS/FIRE ALARM $ 2,313 $ 425 $ 3,705 $ $ 2,000 $ 500 A STORAGE SPACE $ 2,853 $ 1,836 $ 1,488 $ 1,809 $ 2,200 $ 2,200 A EMERGENCY $ $ $ $ 1,507 $ 2,000 $ 2,000 A CAFETERIA EQUIPMENT REPAIRS $ 14,421 $ 9,927 $ 10,536 $ 5,007 $ 5,000 $ 5,000 A REGULATORY CERTIFICATIONS $ 475 $ 300 $ 800 $ 300 $ 300 $ 300 A SEPTIC TANKS CLEANED $ 6,578 $ 3,651 $ 6,767 $ 6,292 $ 7,000 $ 2,000 A FIRE EXTINGUISHER SERVICE $ $ 416 $ 3,779 $ 1,760 $ 2,000 $ 2,000 A MACHINE REPAIR $ 8,563 $ 15,216 $ 10,299 $ 8,657 $ 11,000 $ 10,000 A MATS & CARPETS $ 5,000 $ 508 $ 8,883 $ 1,538 $ 5,500 $ 5,500 A ELEVATOR SERVICE $ 2,864 $ 6,236 $ 6,025 $ 7,000 $ 6,500 $ 6,500 A BUILDING ALTERATIONS $ 19,472 $ 14,711 $ 16,816 $ 23,990 $ 19,000 $ 18,000 A CONFERENCE & TRAVEL $ 1,205 $ 802 $ 1,438 $ 1,643 $ 2,000 $ 2,000 A INSPECTION BLEACHERS $ 1,452 $ $ 4,836 $ 4,858 $ 5,000 $ 5,000 A BUILDING AUTOMATION SER./CONT. $ 7,798 $ 7,918 $ 8,156 $ 8,156 $ 8,700 $ 8,700 A FIRE SYSTEMS SER./CONT. $ 6,415 $ 4,381 $ 1,780 $ 6,150 $ 6,200 $ 6,200 A RISK MANAGEMENT SERVICES $ 11,642 $ 16,407 $ 11,280 $ 10,900 $ 13,000 $ 13,000 A ATHLETIC FIELD MAINTENANCE $ 5,400 $ 5,035 $ 6,000 $ 2,200 $ 5,500 $ 5,500 A HAZARDOUS MAT.REMOVAL $ $ $ 5,515 $ 5,267 $ 1,000 $ 2,500 A ASBESTOS TRIENNIAL INSP. $ $ 3,050 $ $ $ $ 3,200 A PAINTING $ $ 87 $ 10,450 $ 15,900 $ 4,000 $ 4,000 A PEST CONTROL SERVICES $ 2,046 $ 2,396 $ 2,046 $ 2,581 $ 2,500 $ 2,500 TOTAL CONTRACTUAL EXPENSES $ 622,386 $ 657,178 $ 892,520 $ 626,171 $ 658,300 $ 690,080 8

9 Buildings & Grounds Budget ACTUAL ACTUAL ACTUAL ACTUAL APPROVED DIRECTOR'S Account Name BUDGET REQUEST A MISCELLANEOUS SUPPLIES $ $ 1,577 $ 804 $ $ $ A CLEANING/MAIN. SUPPLIES $ 34,136 $ 18,036 $ 23,370 $ 29,856 $ 30,000 $ 32,000 A PAPER SUPPLIES $ 10,098 $ 9,235 $ 9,351 $ 8,441 $ 11,000 $ 13,000 A PAINT $ 873 $ $ 4,600 $ 968 $ 2,000 $ 5,000 A ELECTRICAL SUPPLIES $ 1,519 $ 4,338 $ 4,462 $ 3,029 $ 7,000 $ 7,000 A SEWER SYSTEM SUPPLIES $ 380 $ 338 $ 210 $ $ 500 $ A FURNITURE MAINTENANCE $ $ 189 $ $ $ 1,000 $ 1,000 A HAND TOOLS $ 2,752 $ 2,404 $ 1,601 $ 626 $ 2,500 $ 3,000 A BOILER SUPPLIES $ $ $ 100 $ $ 300 $ 300 A HARDWARE $ 345 $ 386 $ 198 $ 3,032 $ 800 $ 800 A WORKBOOTS/SHOE ALLOWANCE $ 1,155 $ 1,084 $ 1,227 $ 1,547 $ 2,250 $ 2,250 A OFFICE SUPPLIES $ 347 $ 69 $ 1,031 $ 261 $ 250 $ 250 A FLAGS $ 125 $ $ 374 $ 230 $ 450 $ 500 A FURNITURE & MATERIALS $ 742 $ $ 11,639 $ 16,859 $ $ A HEALTH & SAFETY SUPPLIES $ 3,771 $ 5,351 $ 1,845 $ 2,976 $ 2,115 $ 2,000 TOTAL SUPPLIES & MATERIALS $ 57,182 $ 43,007 $ 60,814 $ 67,825 $ 60,165 $ 67,100 TOTAL ALL CODES $ 709,487 $ 713,147 $ 960,869 $ 742,494 $ 754,815 $ 844,326 EQUIPMENT $ 29,919 $ 12,962 $ 7,535 $ 48,498 $ 36,350 $ 87,146 CONTRACTUAL $ 622,386 $ 657,178 $ 892,520 $ 626,171 $ 658,300 $ 690,080 SUPPLIES $ 57,182 $ 43,007 $ 60,814 $ 67,825 $ 60,165 $ 67,100 9

10 JUDGEMENT OF CLAIMS/PROPERTY TAX REFUND/DEBT SERVICE/RENOVATIONS/BUS PURCHASE BUDGET SPREADSHEET Account Name ACTUAL ACTUAL ACTUAL ACTUAL APPROVED PROPOSED A JUDGMENT AND CLAIMS $ $ $ $ $ 1,000 $ 1,000 TOTAL CONTRACTUAL $ $ $ $ $ 1,000 $ 1,000 A PROPERTY TAX REFUND $ $ $ $ 1,000 $ 1,000 TOTAL CONTRACTUAL $ $ $ $ $ 1,000 $ 1,000 A RENOVATIONS $ 220,000 $ 302,377 $ 1,001,000 $ 220,000 $ 220,000 $ 220,000 TOTAL TRANSFER TO OTHER FUNDS $ 220,000 $ 302,377 $ 1,001,000 $ 220,000 $ 220,000 $ 220,000 A PRINCIPAL BOND $ 525,000 $ 550,000 $ 575,000 $ 132,714 $ 155,000 $ 160,000 A PRINCIPAL 2012 BUS PURCHASES $ 185,000 $ 164,258 $ 160,000 $ 160,000 $ 165,000 $ 170,000 A PRINCIPAL 2004 HS RENOVATION $ 35,000 $ 35,000 $ 40,000 $ $ $ A PRINCIPAL 2003 BOND HS RENOV $ 200,000 $ 205,000 $ $ $ $ A PRINCIPAL 2003 BOND AG & GARAGE $ 35,000 $ 35,000 $ $ $ $ A PRINCIPAL ELEM ELEVATOR $ 40,000 $ 40,000 $ 45,000 $ 45,000 $ 50,000 $ 50,000 A PRINCIPAL 2003 BOND ELEM RENO $ 90,000 $ 95,000 $ $ $ $ A PRINCIPAL 2009/2014 BUS BOND $ 120,000 $ 125,000 $ 125,000 $ $ $ A PRINCIPAL REFUNDING 2013B $ $ 35,000 $ 380,000 $ 380,000 $ 395,000 $ 395,000 A PRINCIPAL REFUNDING 2013A $ $ $ 5,000 $ 45,000 $ 45,000 $ 50,000 A PRINCIPAL 2016 SERIAL BOND $ $ $ $ $ $ 453,000 A INTEREST BOND $ 75,900 $ 51,750 $ 26,450 $ 6,591 $ 7,867 $ 6,704 A INTEREST 2012 BUS PURCHASES $ 7,123 $ 7,301 $ 9,881 $ 8,281 $ 6,082 $ 3,400 A INTEREST 2004 HS RENOVATION $ 19,673 $ 18,605 $ 680 $ $ $ A INTEREST 2003 BOND HS RENOV $ 100,675 $ 50,422 $ $ $ $ A INTEREST 2003 BOND AG & GARAGE $ 40,515 $ 20,258 $ $ $ $ A INTEREST ELEM ELEVATOR $ 36,485 $ 35,705 $ 34,745 $ 33,598 $ 32,240 $ 30,690 A INTEREST 2003 BOND ELEM RENO $ 23,088 $ 11,625 $ $ $ $ A INTEREST 2009/2014 BUS BOND $ 10,375 $ 7,375 $ 3,875 $ $ $ A INTEREST REFUNDING 2013B $ $ 13,840 $ 85,206 $ 77,606 $ 70,006 $ 62,106 A INTEREST REFUNDING 2013A $ $ $ 5,696 $ 7,194 $ 6,575 $ 6,169 A INTEREST 2016 SERIAL BOND $ $ $ $ $ $ 295,855 A PRINCIPAL BAN NOTES NEW CONST. $ $ $ $ 650,000 $ 223,000 $ A INTEREST BAN NOTES NEW CONST. $ $ $ $ 910 $ 219,825 $ TOTAL PRINCIPAL/INTEREST $ 1,543,834 $ 1,501,139 $ 1,496,533 $ 1,546,894 $ 1,375,595 $ 1,682,924 A PURCHASE OF BUS $ $ $ $ 43,535 TOTAL CONTRACTUAL $ $ $ $ $ $ 43,535 GRAND TOTAL $ 1,763,834 $ 1,803,516 $ 2,497,533 $ 1,766,894 $ 1,597,595 $ 1,948,459 TRANSFER TO OTHER FUNDS $ 220,000 $ 302,377 $ 1,001,000 $ 220,000 $ 220,000 $ 220,000 DEBT SERVICE: PRINCIPAL/INTEREST $ 1,543,834 $ 1,501,139 $ 1,496,533 $ 1,546,894 $ 1,375,595 $ 1,682,924 JUDGEMENT OF CLAIMS/TAX REFUND $ $ $ $ $ 2,000 $ 2,000 BUS PURCHASE $ $ $ $ $ $ 43,535 $ 350, % 10

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