Abilene Independent School District Bond Oversight Committee. Meeting Agenda

Transcription

1 Abilene Independent School District Bond Oversight Committee Meeting Agenda May 12, :00 noon Type of Meeting: Meeting of 2013 Bond Oversight Committee Meeting Facilitator: Cary Etter Invitees: Oversight Committee Members, MFP Committee Chair and Vice Chair, AISD Administration; Dr. Burns and Cabinet, Parkhill, Smith &Cooper Architects I. Call to order II. Roll call III. New business a) 2013 Bond Project Status Update b) Budget as of April 30, 2014 c) Architect Inquiries d) Other Information Requests e) Future Meetings IV. Adjournment

2 Abilene Independent School District 2013 Bond Issue Project Status Update April 2014 Project #1: Replace Johnston; Improve Lee and Long Budget: $21,727,000 Crockett Early Head Start - Project #1A (see attached scope summary) Budget: $2,084,000 Contractor: Don Faulkner Construction (recommended) Anticipate Board approval at May 2014 meeting Anticipate construction beginning June 2014 and completed by April 2015 Project #2: Replace Bowie Elementary School Architect: CADCO Budget: $7,931,000 Scope of work: construction of new Bowie Elementary and taking down old parts of facility Programming meetings with campus staff over last 3 months Design phase is nearing completion Bid opening date is set for May 2014 and presented to the Board in June 2014 Anticipate construction beginning June 2014 and completed by mid-july 2015 Project #4: Campus Safety and Security Upgrades Budget: $11,289,000 Elementary School Safety & Security Upgrades Phase 1 Scope of work includes select elementary school safety and security upgrades Architects have verified current conditions and locations of improvements Design phase is nearing completion Bids opening date is set for June 2014 and presented to the Board in July 2014 Work beginning as soon as possible after Board approval and continuing into school year Project #5: District Capital Renewal Projects Budget: $8,860,000 Thomas, Ward, Bassetti and Ortiz HVAC Replacement Budget: $1.85 million* Contractor: Batjer and Associates, Inc. Scope: HVAC replacement at identified elementary schools Bid as two separate projects: Thomas/Ward and Bassetti/Ortiz Bid opening date of March 2014 and was approved by Board at April 2014 meeting Anticipate work to begin in June 2014 and completed by August

3 Abilene Independent School District 2013 Bond Issue Project Status Update April 2014 Project(s) #6 High School/Middle School Auditorium Renovations Budget: $2,818,000 Project(s) #6A AHS Auditorium Renovation/Restroom ADA (see attached scope summary) Budget: $2,400,000 Contractor: The Crowe Group, Inc. (recommended) Scope of work includes modernizing AHS auditorium and restroom and accessibility renovations Anticipate Board approval at May meeting Anticipate construction beginning June 2014 and completed by December 2014 Project(s) #7 Restroom & ADA Renovation Budget: $8,259,000 Districtwide restroom and accessibility renovations Work scheduled prioritization and campus access is established Project(s) #10 Campus Circulation and Paving Replacements Architect: Jacob & Martin Ltd. Budget: $6,107,000 Scope of work includes improving existing paving surfaces and improving traffic circulation Planning meetings with architects/engineers and district staff ongoing to prioritize work Plan designs to be complete by late spring/early summer 2014 Estimated Budget for this portion of Project #10 is $4,600,000 Bids opening date is early summer 2014 Anticipate work beginning June/July 2014 and ongoing into fall 2014/winter

4 Crockett: At the May 19 th Board meeting renovation work at the Crockett Early Childhood Center renovation will be presented for approval. Recommendation has been made for Don Faulkner Construction to be awarded the contract for this job. Work is scheduled to begin as soon as school is out the first week in June. The north wing will be gutted including the removal of most inside walls and much of the concrete floor. New classroom walls will be constructed and new restrooms will be added. The existing windows will be replaced and all doors will be replaced to meet ADA standards. New HVAC units will be installed in the north wing. The lighting will be upgraded with T-8 fixtures and additional electrical circuits will be added to all areas. New cabinets and sinks are included in all rooms as well as new ceilings and finishes. A new front entry security system which includes a camera, monitor, and buzzer will be used by staff in the front office area to control access to the campus. Additional security measures including video cameras, bells, and a refurbished PA system are also included in this project. The exterior work includes new perimeter fencing, the removal of several dead and dying trees near the rear of the building, and the construction of new concrete sidewalks surrounding the north play area. All asbestos was abated in the areas to be renovated several years ago. A new roof was installed on the north wing as part of a grant executed approximately 8-10 years ago. The contract calls for the work to be completed in 300 days from the time the contract is signed. Abilene High: At the May 19 th Board meeting, renovation work on the auditorium and various ADA upgrades at Abilene High School will be presented for approval. The Crowe Group, Inc. submitted the lone proposal for this project. The scope of work on this project includes replacing auditorium seats and house lights; installing an ADA compliant concrete ramp to the south walkway inside the auditorium and a wheel chair lift at the left front of the stage; asbestos tiles in the balcony will be removed; a new vestibule with new entry doors will be added to the rear of the seating area; a new control room for lighting and sound will be constructed at the rear of the auditorium downstairs; and the inside walls and ceiling will be repainted. Additional speakers will be added along the sides of the auditorium walls to eliminated dead spots. The foyer will be renovated with a new glass wall on the south; new paint throughout; replacement of the handrails; new outside entry doors; and new balcony entry doors with an inside landing. The rails in the balcony will be replaced and raised as required and new isle lighting will be added. Asbestos tiles in the balcony and in offices and practice rooms behind the stage area will be abated. New flooring will be installed in the office areas. The restrooms in both the foyer and between the band hall and the choir room will also be renovated. The restrooms in the academic buildings will be renovated to bring them up to current ADA standards. Restrooms located on the north side of the campus such as the gyms and vocational buildings will be part of a phase two project next summer. The two elevators on the east side of the academic buildings will also be replaced. The restroom and asbestos abatement jobs will be completed before school begins in August of this year. The auditorium renovations will be completed by December 1 st.

5 Abilene Independent School District 2013 Bond Issue Projects Period Ended 4/30/14 Project Budget Actual Costs This Period Costs Carried Forward Encumbrances Total Costs to Date plus Encumbrances Remaining Budget Project #1 - Replace Johnston, Improve Lee, Long & Crockett Construction $19,894,000 $0 $19,894,000 Architect & Professional Fees 1,561, ,561,000 Furniture & Equipment 272, ,000 Subtotals $21,727,000 $0 $0 $0 $0 $21,727,000 Project #1A - Crockett Renovation Construction $1,858,000 $0 $1,858,000 Architect & Professional Fees 181, ,000 Furniture & Equipment 45, ,000 Subtotals $2,084,000 $0 $0 $0 $0 $2,084,000 Project #1 - Total $23,811,000 $0 $0 $0 $0 $23,811,000 Project #2 - Replace Bowie Construction $7,212,500 $0 $7,212,500 Architect & Professional Fees 582, ,500 Furniture & Equipment 136, ,000 Subtotals $7,931,000 $0 $0 $0 $0 $7,931,000 Project #3 - Replace Bonham Construction $9,313,500 $0 $9,313,500 Architect & Professional Fees 732, ,500 Furniture & Equipment 236, ,000 Subtotals $10,282,000 $0 $0 $0 $0 $10,282,000 Project #4 - Safety & Security Construction $10,540,000 $0 $10,540,000 Architect & Professional Fees 749, ,000 Subtotals $11,289,000 $0 $0 $0 $0 $11,289,000 Project #5 - Capital Renewal Construction $7,990,000 $0 $7,990,000 Architect & Professional Fees 870, ,000 Subtotals $8,860,000 $0 $0 $0 $0 $8,860,000 Page 1 of 2

6 Abilene Independent School District 2013 Bond Issue Projects Period Ended 4/30/14 Project Budget Actual Costs This Period Costs Carried Forward Encumbrances Total Costs to Date plus Encumbrances Remaining Budget Project #6 - HS/MS Auditorium Construction $2,576,000 $0 $2,576,000 Architect & Professional Fees 242, ,000 Subtotals $2,818,000 $0 $0 $0 $0 $2,818,000 Project #6A - AHS Pkg #1 Auditorium/Restroom ADA Construction $2,200,000 $0 $2,200,000 Architect & Professional Fees 200, ,000 Subtotals $2,400,000 $0 $0 $0 $0 $2,400,000 Project #6 - Total $5,218,000 $0 $0 $0 $0 $5,218,000 Project #7 - Restroom & ADA Construction $7,636,000 $0 $7,636,000 Architect & Professional Fees 623, ,000 Subtotals $8,259,000 $0 $0 $0 $0 $8,259,000 Project #8 - Madison/Mann Construction $2,559,000 $0 $2,559,000 Architect & Professional Fees 210, ,000 Furniture & Equipment 64, ,000 Subtotals $2,833,000 $0 $0 $0 $0 $2,833,000 Project #9 - Technology Construction $500,000 $0 $500,000 Architect & Professional Fees 35, ,000 Furniture & Equipment 2,555, ,555,000 Subtotals $3,090,000 $0 $0 $0 $0 $3,090,000 Project #10 - Campus Circulation/Paving Construction $5,482,625 $0 $5,482,625 Architect & Professional Fees 624, ,375 Subtotals $6,107,000 $0 $0 $0 $0 $6,107,000 Summary 2013 Bond Program Totals $87,680,000 $0 $0 $0 $0 $87,680,000 Page 2 of 2

7 Budget Amendment Abilene Independent School District 2013 Bond Program - $87.68 million Crocket Renovation Transfer In Transfer Out Crockett Renovation - Project #1A Construction - Project #1 1,411,000 Construction - Project #4 190,000 Construction - Project #7 74,000 Construction - Project #10 183,000 A & P Fees - Project #1 137,000 A & P Fees - Project #4 19,000 A & P Fees - Project #7 7,000 A & P Fees - Project #10 18,000 Furniture - Project #1 45,000 2,084,000 0 Replace Johnston, Improve Lee, Long & Crockett - Project #1 Construction 0 1,411,000 Architect & Professional Fees 0 137,000 Furniture & Equipment 0 45, ,593,000 Safety and Security Upgrades - Project #4 Construction 0 190,000 Architect & Professional Fees 0 19,000 Furniture & Equipment ,000 Restrooms & ADA - Project #7 Construction 0 74,000 Architect & Professional Fees 0 7,000 Furniture & Equipment ,000 Campus Circulation/Paving - Project #10 Construction 0 183,000 Architect & Professional Fees 0 18,000 Furniture & Equipment ,000 Totals 2,084,000 2,084,000

8 Budget Amendment Abilene Independent School District 2013 Bond Program - $87.68 million AHS Renovation - Pkg 1 Transfer In Transfer Out AHS Auditorium/Restroom & ADA - Project 6A Construction - Project #6 1,500,000 Construction - Project #7 700,000 A & P Fees - Project #6 150,000 A & P Fees - Project #7 50,000 2,400,000 0 HS/MS Auditorium - Project 6 Construction 0 1,500,000 Architect & Professional Fees 0 150, ,650,000 Restroom & ADA - Project 7 Construction 0 700,000 Architect & Professional Fees 0 50, ,000 Totals 2,400,000 2,400,000

9 FIRSTPUBLIC MEMBER FINRA/SIPC firstpublic.com Research Blvd. Austin, Texas Participant #: Lone Star «Investment Pool March 2014 Monthly Statement Keith Dowell Abilene ISD PO Box 981 Abilene,Texas Statement Period: 03/01/2014 to 03/31/2014 Summary of Portfolio Holdings Number Price Account Account Fund of Shares Per Share Balance 2014 Bond Proceeds Government Overnight 87,680, ,680, % Fund Totals Fund Totals: 87,680, Share Price Fund Yield Quantity Per Share Balance (USD) Corporate Overnight Fund 0.00 % % Government Overnight Fund 0.04 % 87,680, ,680, % Corporate Overnight Plus Fund 0.00 % % % Port. % Port. Total Value: 87,680, % Portfolio Transactions 2014 Bond Proceeds - Government Overnight Fund Settle Date Trade Type Share Balance Number of Shares Price/Share Amount (USD) 03/01/2014 Starting Balance /26/2014 Deposit 87,680, ,680, ,680, /31/2014 Interest 87,680, /31/2014 Ending Balance 87,680, ,680, Important Information about this statement Please review this statement carefully, it is the official record of your account with Lone Star Investment Pool and First Public, LLC. If you disagree with any transaction, or if there are any errors or omissions in this statement please notify us promptly in writing, but no later than 10 business days after receipt of this statement. Trades pending settlement will not appear on this statement. All such trades will appear in the next monthly statement. The yield for the period is an annualized rate that reflects the relationship between the average amount of income earned and the average daily balance for the account. Please notify First Public promptly and in writing of any changes of address or phone number. Times of transactions will be furnished upon written request. The Lone Star Investment Pool Information Statement should be read carefully before investing. Investors should consider the investment objectives, risks, charges and expenses associated with municipal fund securities before investing. All transactions are no load. No remuneration has, or will be, paid to any entity in connection with this transaction. An investor may obtain an Information Statement by contacting First Public at the address and phone number identified above. An investment in Lone Star investment Pool is not insured or guaranteed by the Federal Deposit Insurance Corporation ("FDIC") or any other government agency and although Lone Star Investment Pool seeks to preserve the value of the investment at a fixed share price, it is possible to lose money by investing in municipal fund securities. Participant #: Page 1 of 1

10 FIRSTPUBLIC MEMBER FINRA/SIPC firstpublic.com Research Blvd. Austin, Texas Participant #: Lone Star «Investment Pool April 2014 Monthly Statement Keith Dowell Abilene ISD PO Box 981 Abilene,Texas Statement Period: 04/01/2014 to 04/30/2014 Summary of Portfolio Holdings Number Price Account Account Fund of Shares Per Share Balance 2014 Bond Proceeds Government Overnight 87,683, ,683, % Fund Totals Fund Totals: 87,683, Share Price Fund Yield Quantity Per Share Balance (USD) Corporate Overnight Fund 0.00 % % Government Overnight Fund 0.04 % 87,683, ,683, % Corporate Overnight Plus Fund 0.00 % % % Port. % Port. Total Value: 87,683, % Portfolio Transactions 2014 Bond Proceeds - Government Overnight Fund Settle Date Trade Type Share Balance Number of Shares Price/Share Amount (USD) 04/01/2014 Starting Balance 87,680, ,680, /30/2014 Interest 87,683, , , /30/2014 Ending Balance 87,683, ,683, Important Information about this statement Please review this statement carefully, it is the official record of your account with Lone Star Investment Pool and First Public, LLC. If you disagree with any transaction, or if there are any errors or omissions in this statement please notify us promptly in writing, but no later than 10 business days after receipt of this statement. Trades pending settlement will not appear on this statement. All such trades will appear in the next monthly statement. The yield for the period is an annualized rate that reflects the relationship between the average amount of income earned and the average daily balance for the account. Please notify First Public promptly and in writing of any changes of address or phone number. Times of transactions will be furnished upon written request. The Lone Star Investment Pool Information Statement should be read carefully before investing. Investors should consider the investment objectives, risks, charges and expenses associated with municipal fund securities before investing. All transactions are no load. No remuneration has, or will be, paid to any entity in connection with this transaction. An investor may obtain an Information Statement by contacting First Public at the address and phone number identified above. An investment in Lone Star investment Pool is not insured or guaranteed by the Federal Deposit Insurance Corporation ("FDIC") or any other government agency and although Lone Star Investment Pool seeks to preserve the value of the investment at a fixed share price, it is possible to lose money by investing in municipal fund securities. Participant #: Page 1 of 1

11 2013 Bond Oversight Committee May 12, 2014 Meeting Minutes The 2013 Bond Oversight Committee met Monday, May 12, 2014 in the Crockett Room at One AISD Center. Members present include Danny Kittley, Sandra Minnick, Cary Etter, and Brooke Bailey. Also present were Jeff Arrington and Tracy Howle and architects Mike Baker, Allan Wolf and Ruppert Rangel from Parkhill, Smith & Cooper, Inc. The meeting was called to order by Chair Cary Etter at 12:20 p.m. He asked Scott McLean to give an update to the committee. Scott McLean explained that the role of the committee is to oversee that the bond proceeds are being used for projects as they were presented to Board of Trustees and the public before the election. At the time of the last meeting, the district was in the planning stage. Since that time, the Board has approved HVAC work at Bassetti, Ortiz, Thomas, and Ward at the April 14, 2014 Board meeting. These projects were part of the Capital Improvement section of the bond. At the next Board meeting, it is anticipated that the Board will approve work for Crockett Early Head Start North Wing renovation and Abilene High School Auditorium and restroom ADA upgrades. Joe Humphrey gave details about the work to be done and time line for these phases and Scott McLean explained the budget for these projects. Scott McLean also informed the committee that other summer projects include some paving and/or driveways at Abilene High School, Jackson Elementary and Reagan Elementary. Cary Etter requested that the architects show their slideshow of other school district s designs for Learning Neighborhoods. These architects are working to design the new Johnston Elementary. Afterward, the committee viewed various site plans that were available. Meeting adjourned at 1:30.