STAATSKOERANT, 28 JANUARIE 2011 GOVERNMENT NOTICE DEPARTMENT OF BASIC EDUCATION SOUTH AFRICAN SCHOOLS ACT, 1996 (ACT NO.

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1 STAATSKOERANT, 28 JANUARIE 2011 N GOVERNMENT NOTICE N. 47 DEPARTMENT OF BASIC EDUCATION 28 January 2011 SOUTH AFRICAN SCHOOLS ACT, 1996 (ACT NO. 84 OF 1996) AMENDED NATIONAL NORMS AND STANDARDS FOR SCHOOL FUNDING I, Angelina Matsie Mtshekga, Minister f Basic Educatin, in ters f sectin 35 and 39 f the Suth African Schls Act, 1996 (Act 84 f 1996), after cnsultatin with the Minister f Finance and the Cuncil f Educatin Ministers, hereby publish aendents t the Natinal Nrs and Standards fr Schl Funding. The Natinal Nrs and Standards fr Schl Funding were published in Gvernent Ntice N. 890, Gvernent Gazette N f 31 August 2006, crrected by Gvernent Ntice N. 1282, Gvernent Gazette N f 14 Deceber 2006, aended by Gvernent Ntice N. 26, Gvernent Gazette N f 18 January 2008 and further aended by Gvernent Ntice N. 1089, Gvernent Gazette N f 17 Octber 2008, Gvernent Ntice N f 4 Nveber 2008, Gvernent Gazette N f 30 January 2009, Gvernent Ntice N f 6 Nveber 2009, Gvernent Ntice N f3 Deceber 2009 and Gvernent Ntice f 11 Deceber The Natinal Nrs and Standards fr Schl Funding are hereby aended by - (a) the insertin after paragraph 138 n page 39 fthe Natinal Nrs and Standards fr Schl Funding, Gvernent Gazette N f 31 August 2006; and (b) the insertin after paragraph 170 n page 45 fthe Natinal Nrs and Standards fr Schl Funding, Gvernent Gazette N f31 August The aendents are cntained in the Schedule belw. The effective date fr ipleentatin fthis aendent will be l!"'a,wil MRS GIE MOTSHEKGA, P Minister f Basic Educatin Date: y.e:;= -L,-.{ A L.-...:c2.\\

2 4 N GOVERNMENT GAZETTE, 28 JANUARY 2011 SCHEDULE The Natinal Nnns and Standards fr Schl Funding are hereby aended by - (a) the insertin after paragraph 138 n page 39 f the Natinal Nnns and Standards fr Schl Funding, Gvernent Gazette N f 31 August 2006 fthe fllwing: "138A. PROVIDING OPERATIONAL FUNDS TO NO-FEE SCHOOLS (a) Criteria fr vviding peratinal funds t n fee schls (i) All n-fee schls shuld annually, in accrdance with the applicable prescripts f the PFMA and its regulatins and any Treasury practice ntes be prvided with an allwance fr their ttal schl allcatin fr the year in rder t be able t defray day-t-day peratinal, nnpersnnel expenditure. This will include thse day-t-day, nnpersnnel expenditure t supprt the effectiveness and efficiency f the adinistrative, anageent and curricular prgras f the schl. (ii) In accrdance with Sectin 21 (6) f SASA the MEC shall by ntice in the Prvincial Gazette deterine that gverning bdies f n-fee schls be allcated the functin t adinister and utilize the peratinal funds fr day-t-day peratins in accrdance with the prvisins fsectin 21(1)(e) f SASA. (b) Deterinatin f the aunt fr peratinal purpses (i) The aunt f the allwance fr daily peratins t be ade available t schls ust be detennined by the Head f the Departent. (c) Prviding schls with details fperatinal funds allcated (i) The prvisinal and final cunicatin n the schl's allcatins as guided by Paragraphs 119 and 121 ust, where applicable, include details f the aunt f the allcatin fr peratinal funds and what the peratinal funds can be utilised fr.

3 STAATSKOERANT, 28 JANUARIE 2011 N (d) When and hw shuld schls receive the peratinal funds,, (i) (ii) The allwance ust be paid t schls s that they are functinal thrughut the year. The transfer payents fr peratinal funds ust be in accrdance with the prvisins as set ut in paragraph 121 A. (e) Reprting n the use f the peratinal allwance by the schls (i) The PED ust clearly infr the schls that the funds are fr their daily peratins and that it is a prtin f their ttal schl allcatin fr the year. (ii) The PED ust prvide the schls with prcedures and plicies fr recrding and reprting n the use f the allcatins as well as the tiefraes fr such reprting which schls need t cply with befre they ay receive their next allwance fr peratinal purpses.." and (b) the insertin after paragraph 170 n page 45 fthe Natinal Nrs and Standards fr Schl Funding, Gvernent Gazette N f 31 August 2006 f the fllwing: "170A COMPENSATION FOR FEE EXEMPTIONS (a) A PED will deterine an allcatin fr cpensatin fr fee exeptin t fee paying schls fr each financial year. (b) (c) (d) The schls will apply t the Head f Departent fr cpensatin nt later than 30 June feach year using the applicatin fr (Appendix A). The applicatin fr ust be cpleted and be certified by the fficial schl auditr accrding t the audit guidelines (Appendix B). The iniu infratin t be prvided by the schl n applicatin will include the nae f schl; the EMIS nuber; the physical address f the schl; the nae and cntact details f the persn that cpleted the fr; the ttal nuber f learners enrlled at schl; the list f learners exepted fr paying schl fees in the previus year indicating the LURITS unique tracking nuber feach learner. The infratin cntained in the applicatin fr ust be verified by the Schl Principal befre subissin and als be signed ff by the Chairpersn fthe SGB, a representative fthe schl's Finance Cittee and the fficial schl Auditr. All infratin received will be subject t a departental validatin prcess as deterined by the PED. If any infratin is fund t have been

4 6 N GOVERNMENT GAZETTE, 28 JANUARY 2011 fraudulently supp.lied, the applicant schl will be subjected t sanctin, which sanctin ay include disciplinary actin against the principal wh verified the infratin and/r recvery f any payent ade. Late subissin (Le. after 30 June f the year), incplete infratin, altered infratin, incrrect infratin as well as infratin subitted in an incrrect frat will render the applicatin invalid. The riginal, cpleted applicatin fr, and nt a cpy, ust be subitted. (e) (f) (g) (h) The Head f Departent will infr the schl f whether they qualify fr cpensatin and, if they d qualify, what the aunt f cpensatin awarded is by n later than 30 Septeber feach year. Cpensatin will be based n the situatin at the schl in the previus schl year, and payent will be ade in the new financial year. The Prvincial Educatin Departent ust ake transfer payents f cpensatin fr fee exeptins t schls n r befre 15 Nveber f the year during which the applicatin is ade. The table belw prvides an exaple fr calculating the level f cpensatin per learner based n the fee exeptins granted by the schl per learner: LURITS Leaer Nuber Table: List flearners exepted by the schl in the previous year Perid Full tie Percentage PED per Cpensatin fr equivalent (FTE) f schl learner per learner which = nuber f fees fr allcatin learner schl days in the which was year fr which learner was enrlled learner was exepted at schl enrlled at the in schl days schl (re than 0% t a axiu f 100%) (E% x n fee threshld x FTE) inus (PED per learner allcatin t the schl), based n a n fee threshld f R784 in 2010 (P) (FTE) Eg. There are 200 schl days in the year and learner B was enrlled fr 150 days (150..; 200 = 0.75) (E %) Eg. Leaer B received a full schl fee exeptin, therefre 100% % RI % RI00 (C) Eg. Cpensatin in respect flearner B is: (100% x 784 x 0.75) = 388

5 STAATSKOERANT, 28 JANUARIE 2011 N I % RIOO R96 2 ) I 40% RIOO R214 2 ) % RIOO R0 2 ) R ) 2) These preliinary ttals d nt take int accunt prvincial weight (W) as described belw 3) Preliinary ttal fr the schl (i) Each learner t be cnverted t a FTE, i.e. schl days enrlled -:- fficial nuber f schl days. The schl will receive fr each learner: [% Exeptin x FTE x NFT x Weight (W)] inus the per learner allcatin fr the schl where, NFT is the N Fee Threshld and W is calculated by dividing the ttal PED budget fr cpensatin by the preliinary ttal exeptin clai fall schls, therefre: W fr the PED = PED Budget fr cpensatin -:- L. f Preliinary Ttal (all schls) If, fr exaple, a prvince has budgeted R5 illin fr cpensatin fr exeptin and the preliinary ttal f clais fr cpensatin by all schls in the prvince aunts t R6 illin, the prvincial weight will be calculated as fllws: W = 5,000,000 -:- 6,000,000 = 0.83 Exaple: Ifthe prvincial weight is 0.83, the clai payable t the schl by the PED will be RI 230 (RI 482 x 0.83).

6 Appendix A CD z w W <0 "... APPLICATION FOR COMPENSATION FOR SCHOOL FEES EXEMPTED DURING......SCHOOL YEAR NAME OF SCHOOL:. EMIS NUMBER:. QUINTILE:.. SCHOOL PHYSICAL ADDRESS:.. TOTAL ALLOCATION AS PER FINAL ALLOCATION LETTER:.. PER LEARNER ALLOCATION AS PER FINAL ALLOCATION LETTER:. G) < II z ẕi G)» N ::j CD c...» z c» II -< ọ LEARNER ENROLLMENT AS PER SNAP SURVEY:.. TOTAL NUMBER OF ATTENDED SCHOOL DAYS FOR ALL LEARNERS:. APPLICATION FORM COMPLETED BY:

7 FULL NAMES:. DESIGNATION:. CONTACT DETAILS:. AUDITOR DETAILS: FULL NAMES:. CONTACT DETAILS:. LIST OF EXEMPTED LEARNERS NAME OF LEARNER ill Nuber Date Enrlled Date Withdrawn* 0/0 Exeptin Schl fee** (fj (fj /\ II» z _-I CD c...» z c»ii -' -' z w W \0 -..J -'

8 ... z t) t) <D '!... G) < ljz Ẕi G)» N 1"" CD L» z c» lj -< ọ *Only t be cpleted ifthe learner did nt cplete the schlyear at this schl **Schlfee payable by learner ifn exeptin was granted

9 STAATSKOERANT, 28 JANUARIE 2011 N Appendix B NATIONAL GUIDELINES FOR THE AUDIT OF APPLICATION FOR COMPENSATION FOR SCHOOL FEES EXEMPTED 1. The audit ust be cpleted and certified by the fficial schl auditr, r a persn appinted by the gverning bdy in line with Sectin 43 f the Suth African Schls Act, befre the applicatin is subitted t the Prvincial Educatin Departent (PED). 2. The applicatin fr cpensatin will be fr the previus schl year, hence the situatin at the schl in the previus schl year will apply. 3. The fllwing dcuentatin ust be btained fr the schl: i. Final departental allcatin letter t the schl fr the year fapplicatin. ii. Audited financial stateents fr the year fapplicatin. iii. Learner attendance registers and quarterly/annual suaries f registers fr the year fapplicatin. iv. Schl adissin register/s v. Snap survey fr the year fapplicatin. vi. Exeptin applicatin frs and dcuentatin in supprt f applicatin fr each exepted learner. vii. Dcuentatin cnfiring / apprving the exeptin f each exepted learner. 4. The abve-entined dcuentatin btained fr the schl ust be used in verificatin fthe crrectness fall infratin prvided. 5. Where supprting dcuentatin is nly available in electrnic frat, the auditr ust request and be given access t the infratin. 6. The auditr ust cplete and sign the applicable sectin n the applicatin fr.

10 12 N GOVERNMENT GAZETTE, 28 JANUARY Any cncerns r nn-cpliance with regard t the infnnatin audited ust be reprted in the space prvided n the applicatin fnn r n a separately attached nte signed by the auditr. 8. All nn-cpliance r incrrect infnnatin ust be crrected befre the applicatin fnn can be signed ffby the auditr. 9. Any fraudulent infnnatin will lead t the applicatin beingdisqualified.

11 FlNCOM REP SIGNATUR DATE:. PRINCIPAL SIGNATlJRE: DATE:. SGB CHAIRPERSON SIGNATURE: DATE:. AUDITOR CERTIFICATION (REFER TO AUDIT GUIDELINES): I.. HEREBY CERTIFIES THAT I HAVE VERIFIED ALL REQUIRED INFORMATION CONTAINED IN THE DOCUMENTATION IN SUPPORT OF THIS APPLICATION AND CONFIRM THE CORRECTNESS OF THE INFORMAnON SUPPLIED. COMMENT:. (fj (fj A II l> Z.-i f\) OJ c... l> Z C l> II f\) ọ AUDITOR SIGNATURE: DATE:.

January Pretoria, 28 Januarie 2011 No

January Pretoria, 28 Januarie 2011 No Vl. 547 January Pretria, 28 Januarie 2011 N. 33971 2 N. 33971 GOVERNMENT GAZETTE, 28 JANUARY 2011 IMPORTANT NOTICE The Gvernent Printing Wrks will nt be held respnsible fr faxed dcuents nt received due