City of Biddeford, Maine
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1 City of Biddeford, Maine : Computer Services FY2020 Account Number: Revised 2/27/2019 FY20 FY17 Actual FY18 FY18 Actual FY19 FY19 YTD Dept Head Manager's Rec Personnel Services: $119,254 $89,924 $85,631 $90,886 $52,918 $91,276 $91,226 Purchased Services $696 $6,000 $5,812 $4,750 $1,581 $4,000 $4,000 Utilities & Fuel $0 $0 $0 $0 $0 $0 $0 Operating Costs $9,210 $5,000 $7,394 $5,750 $3,397 $5,950 $79,150 Capital Outlay $0 $0 $0 $0 $0 $0 $0 Social & Municipal Services $0 $0 $0 $0 $0 $0 $0 TOTALS: $129,160 $100,924 $98,838 $101,386 $57,897 $101,226 $174,376 FY20 CM Rec FY19 Forecast Graphic Representation Social & Municipal Services Capital Outlay FRINGE BENEFIT IMPACT (Estimated): FICA $7,447 Workers Comp $301 Health Insurance $21,566 Retirement $5,510 Unemployment $57 Other Insurance $1,081 Total Fringe Benefit Impact $35,963 # of Full Time Employees 1.00 FY19 FY18 Actual FY18 FY17 Actual Operating Costs Utilities & Fuel Purchased Services Personal Services: FY19 FY20 Dollar Percentage Manager's Rec Change Change Personal Services: $90,886 $91,226 $ % Purchased Services $4,750 $4,000 -$750 $0 Utilities & Fuel $0 $0 $0 N/A Operating Costs $5,750 $79,150 $73, % Capital Outlay $0 $0 $0 N/A Social & Municipal Serivices $0 $0 $0 N/A $0 $50,000 $100,000 $150,000 TOTALS: $101,386 $174,376 $72, % Computer Service Workbook, Base Sheet, Page 1
2 Personnel Services Revised 2/27/2019 Account FY17 FY18 FY18 FY19 FY19 FY20 Number Description Actual Actual YTD 01/31/19 Dept Head Mgr's Rec Dept Manager Salary Exp $81,935 $84,149 $85,125 $85,441 $50,492 $88,446 $88, Mid Mgmt Hrly Employee Wage Ex $0 $0 $0 $0 $0 $0 $ FICA/Medicare-ER Share Exp $6,222 $0 $0 $0 $0 $0 $ MPERS-Employer Share Exp $0 $0 $0 $0 $0 $0 $ Plan-Employer Share Exp $4,909 $0 $0 $0 $0 $0 $ HPHC Ins Employer Share Exp $19,863 $0 $0 $0 $0 $0 $ S-T Disability ER Share Exp $28 $0 $0 $0 $0 $0 $ L-T Disability ER Share Exp $260 $0 $0 $0 $0 $0 $ Delta Dental ER Share $0 $0 $0 $0 $0 $0 $ RHSA Plan ER Share $558 $0 $0 $0 $0 $0 $ Conferences/Training Expense $4,434 $3,800 $0 $3,500 $499 $2,100 $2, Travel/Mileage Expense $219 $875 $377 $545 $1,000 $580 $ Food/Lodging Expense $726 $950 $29 $1,250 $ Dues/Memberships Expense $100 $150 $100 $150 $0 $150 $100 Totals $119,254 $89,924 $85,631 $90,886 $52,918 $91,276 $91,226 Purchased Services Account FY17 FY18 FY18 FY19 FY19 FY20 Number Description Actual Actual YTD 01/31/19 Dept Head Mgr's Rec Computer Support/Service Exp $696 $6,000 $5,812 $4,750 $1,581 $4,000 $4,000 Totals $696 $6,000 $5,812 $4,750 $1,581 $4,000 $4, Computer Service Workbook, Base Sheet, Page 2
3 Other Operating Costs Revised 2/27/2019 Account FY17 FY18 FY18 FY19 FY19 FY20 Number Description Actual Actual YTD 01/31/19 Dept Head Mgr's Rec Operating Equip Repair Exp $6,375 $4,400 $6,040 $4,200 $2,693 $4,550 $4, Admin/Office Supp/Eqt Non-Cap $2,419 $300 $557 $300 $287 $300 $ Operating Supp/Eqt Non-Cap $417 $300 $796 $1,250 $417 $1,100 $74,300 Totals $9,210 $5,000 $7,394 $5,750 $3,397 $5,950 $79, Computer Service Workbook, Base Sheet, Page 3
4 DEPARTMENT PERSONAL SERVICES BUDGET WORKSHEET BUDGET Revised 2/27/2019 DEPARTMENT: Computer Services YEAREND ANNUALIZED CITY MANAGER COUNCIL CLASSIFICATION EMP # FTE TOTAL REQUESTED RECOMMEND. APPROP. LAST NAME SYSTEM ADMINISTRATOR , , , , GERLACH TOTAL BUDGETED POSITIONS , , , , Computer Service Workbook, Payroll, Page 4
5 Request Account Title: Dept Manager Salary Exp Department Number: Account Number: Actual Actual Est. Expended $81, $84, $85, $85, $87, $88, $88, $88, $3, Support for Request: Provide justification for the budget request using as much detail as possible Base salary for IT Director position
6 Request Account Title: Conferences/Training Expense Department Number: Account Number: Actual Actual Est. Expended $4, $3, $0.00 $3, $1, $2, $2, $2, ($1,400.00) Support for Request: Provide justification for the budget request using as much detail as possible Conferences Unit Unit Rate Subtotal Midsized Enterprise Summit 1 $ $ Misc Training 1 $ $ Meals/Lodging Munis/Tyler 1 $1, $1, Midsized Enterprise Summit 1 $ $ $2,100.00
7 Request Account Title: Travel/Mileage Expense Department Number: Account Number: Actual Actual Est. Expended $ $ $ $ $ $ $ $ $35.00 Support for Request: Provide justification for the budget request using as much detail as possible Description Unit Unit Rate Subtotal Mileage/Travel 1,000 $0.580 $580.00
8 Request Account Title: Food/Lodging Expense Department Number: Account Number: Actual Actual Est. Expended $ $ $29.49 $1, $ #REF! #REF! #REF! #REF! Support for Request: Provide justification for the budget request using as much detail as possible Moved to 60251
9 Request Account Title: Dues/Memberships Expense Department Number: Account Number: Actual Actual Est. Expended $ $ $ $ $ $ $ $ ($50.00) Support for Request: Provide justification for the budget request using as much detail as possible Desc Unit Unit Rate Subtotal GMIS Membership 1 $75.00 $75.00 MMA Membership 1 $75.00 $ $0.00 $0.00 $150.00
10 Request Account Title: Computer Support/Service Exp Department Number: Account Number: Actual Actual Est. Expended $ $6, $5, $4, $4, $4, $4, $4, ($750.00) Support for Request: Provide justification for the budget request using as much detail as possible This is a contingency line for outside support expenses. An expert in a specific field may be called in to work on an issue. This contingency also covers firewall and router changes. Due to the nature of unexpected issues the full budget amount is listed as expended under "FY2019 Est. Expended". Past expenses are detailed below for comparison purposes FY2013 Actual $4, FY2014 Actual $3, FY2015 Actual $5, FY2016 Actual $1, FY2017 Actual $ FY2018 Actual $5, Average $3, Median $4, Maximum $5,812.45
11 Request Account Title: Operating Equip Repair Exp Department Number: Account Number: Actual Actual Est. Expended $6, $4, $6, $4, $4, $4, $4, $4, $ Support for Request: Provide justification for the budget request using as much detail as possible This is a contingency line for repair or replacement of out-of-warranty computer equipment Due to the nature of unexpected issues the full budget amount is listed as expended under "FY2018 Est. Expended". Past expenses are detailed below for comparison purposes FY2013 Actual $4, FY2014 Actual $2, FY2015 Actual $4, FY2016 Actual $3, FY2017 Actual $6, FY2018 Actual $6, Average $4, Median $4, Maximum $6,374.51
12 Request Account Title: Admin/Office Supp/Eqt Non-Cap Department Number: Account Number: Actual Actual Est. Expended $2, $ $ $ $ $ $ $ $0.00 Support for Request: Provide justification for the budget request using as much detail as possible Desc Unit Unit Rate Subtotal General administrative office supplies 1 $ $ (pens, notepads, media, etc) Past expenses are detailed below for comparison purposes FY2013 Actual $1, FY2014 Actual $1, FY2015 Actual $1, FY2016 Actual $1, FY2017 Actual $2, FY2018 Actual $ Average $1, Median $1, Maximum $2,418.78
13 Request Account Title: Operating Supp/Eqt Non-Cap Department Number: Account Number: Actual Actual Est. Expended $ $ $ $1, $1, $1, $74, $74, $73, Support for Request: Provide justification for the budget request using as much detail as possible Desc Unit Unit Rate Subtotal IT Director Home Internet (systems access) 12 $50.00 $ Operating supplies (cables, cases, memory, etc) 1 $ $ $1, Moved from (Codes Computer Replacement) $2, Moved from (PD Computer Replacement) $5, Moved from (Fire Computer Replacement) $5, Subtotal $14, Computer Replacement for other departments $60, Total Amount $74, Moving toward having all Computer Replacements being centralized to allow for better use of our limited resources
City of Biddeford, Maine
City of Biddeford, Maine : GIS Division FY2019 Account Number: 21168 Revised 3/4/2018 FY19 FY16 Actual FY17 FY17 Actual FY18 FY18 YTD Dept Head Manager's Rec Personnel Services: $75,653 $76,555 $76,972
City of Biddeford, Maine
City of Biddeford, Maine : Animal Control Officer FY2019 Account Number: 21149 Revised 3/4/2018 FY19 FY16 Actual FY17 FY17 Actual FY18 FY18 YTD Dept Head Manager's Rec Personnel Services: $66,070 $68,485
City of Biddeford, Maine
City of Biddeford, Maine : Police Investigative Services FY2019 Account Number: 21147 Revised 3/4/2018 FY19 FY16 Actual FY17 FY17 Actual FY18 FY18 YTD Dept Head Manager's Rec Personnel Services: $606,194
City of Biddeford, Maine
City of Biddeford, Maine : Finance FY2020 Account Number: 21106 Revised 3/1/2019 FY20 FY17 Actual FY18 FY18 Actual FY19 FY19 YTD Dept Head Manager's Rec Personnel Services: $438,348 $289,803 $306,083 $309,385
City of Biddeford, Maine
City of Biddeford, Maine : Personnel FY2020 Account Number: 21108 Revised 3/11/2019 FY20 FY17 Actual FY18 FY18 Actual FY19 FY19 YTD Dept Head Manager's Rec Personnel Services: $102,455 $81,780 $78,441
City of Biddeford, Maine
City of Biddeford, Maine : Mooring Fees FY2019 Account Number: 31102 Revised 3/9/2018 FY19 FY16 Actual FY17 FY17 Actual FY18 FY18 YTD Dept Head Manager's Rec Personnel Services: $10,862 $11,214 $10,577
City of Biddeford, Maine
City of Biddeford, Maine : City Clerk FY2020 Account Number: 21103 Revised 2/27/2019 FY17 Actual FY18 FY18 Actual FY19 FY19 YTD Dept Head Manager's Rec FY20 Personnel Services: $261,410 $254,731 $255,620
City of Biddeford, Maine
City of Biddeford, Maine : PW Admin/Fleet Maint. Exp FY2019 Account Number: 21161 Revised 3/5/2018 FY19 FY16 Actual FY17 FY17 Actual FY18 FY18 YTD Dept Head Manager's Rec Personnel Services: $1,343,658
City of Biddeford, Maine
15 Spent City of Biddeford, Maine : Police Investigative Services FY2018 Account Number: 21147 Revised 4/14/2017 FY15 FY16 FY16 FY17 FY17 FY2018 Spent Spent Yr to Date Spent thru 3/1/2017 Dept Head Manager's
City of Biddeford, Maine
City of Biddeford, Maine : Parks Maintenance FY2019 Account Number: 21165 Revised 3/5/2018 FY19 FY16 Actual FY17 FY17 Actual FY18 FY18 YTD Dept Head Manager's Rec Personnel Services: $379,494 $410,839
City of Biddeford, Maine
15 Spent City of Biddeford, Maine : Communications FY2018 Account Number: 21148 Revised 4/14/2017 FY15 FY16 FY16 FY17 FY17 FY2018 Spent Spent Yr to Date Spent thru 3/1/2017 Dept Head Manager's Rec City
City of Biddeford, Maine FY2019 Account Number: 21162
City of Biddeford, Maine FY2019 Account Number: 21162 Revised 3/5/2018 : Public Works Roads Maintenance FY19 FY16 Actual FY17 FY17 Actual FY18 FY18 YTD Dept Head Manager's Rec Personnel Services: $1,209,408
City of Biddeford, Maine
15 Spent City of Biddeford, Maine FY2018 Account Number: 21162 Revised 4/14/2017 : Public Works Roads Maintenance FY15 FY16 FY16 FY17 FY17 FY2018 Spent Spent Yr to Date Spent thru 3/1/2017 Dept Head Manager's
City of Biddeford, Maine
City of Biddeford, Maine : General Administration FY2020 Account Number: 21111 Revised 3/5/2019 FY20 FY17 Actual FY18 FY18 Actual FY19 FY19 YTD Dept Head Manager's Rec Personnel Services: $767,109 $840,033
City of Biddeford, Maine FY2018
City of Biddeford, Maine FY2018 Mooring Fees Fund Revenue Revised 4/19/2017 FY15 FY16 FY16 FY17 FY17 FY2018 Received Estimate Received Estimate Received to Date Dept Head Manager's Rec City Council Rec
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