City of Biddeford, Maine
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1 City of Biddeford, Maine : Personnel FY2020 Account Number: Revised 3/11/2019 FY20 FY17 Actual FY18 FY18 Actual FY19 FY19 YTD Dept Head Manager's Rec Personnel Services: $102,455 $81,780 $78,441 $123,682 $39,869 $109,121 $82,122 Purchased Services $0 $2,000 $0 $2,000 $823 $6,500 $6,500 Utilities & Fuel $0 $0 $0 $0 $0 $0 $0 Operating Costs $8,757 $8,800 $6,417 $8,100 $5,950 $10,300 $10,300 Capital Outlay $0 $0 $0 $0 $0 $0 $0 Social & Municipal Services $0 $0 $0 $0 $0 $0 $0 TOTALS: $111,212 $92,580 $84,858 $133,782 $46,642 $125,921 $98,922 FY20 CM Rec FY19 Forecast Graphic Representation Social & Municipal Services Capital Outlay FRINGE BENEFIT IMPACT (Estimated): FICA $6,198 Workers Comp $259 Health Insurance $9,739 Retirement $1,977 Unemployment $101 Other Insurance $1,131 Total Fringe Benefit Impact $19,405 # of Full Time Employees 2.00 FY19 FY18 Actual FY18 FY17 Actual $0 $50,000 $100,000$150,000 Operating Costs Utilities & Fuel Purchased Services Personal Services: FY19 FY20 Dollar Percentage Manager's Rec Change Change Personal Services: $123,682 $82,122 -$41, % Purchased Services $2,000 $6,500 $4,500 $2 Utilities & Fuel $0 $0 $0 N/A Operating Costs $8,100 $10,300 $2, % Capital Outlay $0 $0 $0 N/A Social & Municipal Serivices $0 $0 $0 N/A TOTALS: $133,782 $98,922 -$34, % Personnel Workbook, Base Sheet, Page 1
2 Personnel Services Revised 3/11/2019 Account FY17 FY18 FY18 FY19 FY19 FY20 Number Description Actual Actual YTD 01/31/19 Dept Head Mgr's Rec Dept Manager Salary Exp $65,813 $70,767 $69,763 $70,032 $33,818 $65,893 $65, F-T Employee Wage Exp $0 $0 $0 $0 $0 $40,154 $ P-T Employee Wage Exp $8,414 $9,973 $8,369 $52,610 $6,026 $0 $13, FICA/Medicare-ER Share Exp $5,220 $0 $0 $0 $0 $0 $ Plan-Employer Share Exp $1,953 $0 $0 $0 $0 $0 $ HPHC Ins Employer Share Exp $19,824 $0 $0 $0 $0 $0 $ S-T Disability ER Share Exp $77 $0 $0 $0 $0 $0 $ L-T Disability ER Share Exp $174 $0 $0 $0 $0 $0 $ RHSA Plan ER Share $543 $0 $0 $0 $0 $0 $ Conferences/Training Expense $196 $800 $100 $800 $0 $2,800 $2, Dues/Memberships Expense $240 $240 $209 $240 $25 $275 $275 Totals $102,455 $81,780 $78,441 $123,682 $39,869 $109,121 $82,122 Purchased Services Account FY17 FY18 FY18 FY19 FY19 FY20 Number Description Actual Actual YTD 01/31/19 Dept Head Mgr's Rec Other Prof/Consult Srvs Exp $0 $2,000 $0 $2,000 $823 $1,000 $1, Advertising $0 $0 $0 $0 $0 $5,500 $5,500 Totals $0 $2,000 $0 $2,000 $823 $6,500 $6,500 Other Operating Costs Account FY17 FY18 FY18 FY19 FY19 FY20 Number Description Actual Actual YTD 01/31/19 Dept Head Mgr's Rec Admin/Office Supp/Eqt Non-C $300 $300 $300 $300 $50 $300 $ Operating Supp/Eqt Non-Cap $8,457 $8,500 $6,117 $7,800 $5,900 $10,000 $10,000 Totals $8,757 $8,800 $6,417 $8,100 $5,950 $10,300 $10, Personnel Workbook, Base Sheet, Page 2
3 DEPARTMENT PERSONNEL SERVICES BUDGET WORKSHEET BUDGET DEPARTMENT: Personnel YEAREND ANNUALIZED CITY MANAGER COUNCIL CLASSIFICATION EMP # FTE TOTAL REQUESTED RECOMMEND. APPROP. LAST NAME DEPUTY HUMAN RESOURCES DIRECTOR , , , , DEPAOLO BENEFITS CLERK - PART TIME , , , , BOISVERT TOTAL BUDGETED POSITIONS , , , , Personnel Workbook, Payroll, Page 3
4 Request Account Title: Dept Manager Salary Exp Department Number: Account Number: Actual Actual Est. Expended $65, $70, $69, $70, $62, $65, $65, $65, ($4,139.42) Support for Request: Provide justification for the budget request using as much detail as possible
5 Request Account Title: F-T Employee Wage Exp Department Number: Account Number: Actual Actual Est. Expended $0.00 $0.00 $0.00 $0.00 $40, $0.00 $0.00 $0.00 Support for Request: Provide justification for the budget request using as much detail as possible An additional staff member is necessary for the HR Department; with nine different providers, multiple plans under each provider and around 250 employees there needs to be a focused staff person for enrollments, terminations, reconciliations, administration, deduction management, purchase orders and maintenance of provider relationships and employee information as well as coordination of multiple open enrollments and an annual fair. Additionally, time could be used for job posting and applicant tracking to obtain more raw data to educate us about recruitment. This will allow for the Director s focus to be on performance management, recruiting, retention, training and leadership as well as to act as a true partner with the Department Heads.
6 Request Account Title: P-T Employee Wage Exp Department Number: Account Number: Actual Actual Est. Expended $8, $9, $8, $52, $13, $0.00 $13, $13, ($39,455.60) Support for Request: Provide justification for the budget request using as much detail as possible
7 Request Account Title: Conferences/Training Expense Department Number: Account Number: Actual Actual Est. Expended $ $ $ $ $ $2, $2, $2, $2, Support for Request: Provide justification for the budget request using as much detail as possible Munis 1 day training on HR/Payroll $ 1, MMA/HR conference $ 1, $ 2,800.00
8 Request Account Title: Dues/Memberships Expense Department Number: Account Number: Actual Actual Est. Expended $ $ $ $ $ $ $ $ $35.00 Support for Request: Provide justification for the budget request using as much detail as possible
9 Request Account Title: Other Prof/Consult Srvs Exp Department Number: Account Number: Actual Actual Est. Expended $0.00 $2, $0.00 $2, $ $1, $1, $1, ($1,000.00) Support for Request: Provide justification for the budget request using as much detail as possible
10 Request Account Title: Advertising Department Number: Account Number: Actual Actual Est. Expended $0.00 $0.00 $0.00 $0.00 $0.00 $ 5, $5, $5, $5, Support for Request: Provide justification for the budget request using as much detail as possible Base Annual Jobs in ME ( , was reduced by this amount) $ 3, Boosting (Highlighing Jobs) with Indeed and Craigs List $ 1, Other Recruiting/Job Fairs/Expos $ 1, $ 5, The market for the most talented and skilled employees, the future of our departments and the City of Biddeford, is the most difficult it has been in many years. We need to start tracking spending and the efficacy of those dollars more closely to create a results oriented approach to attracting and retaining the best talent.
11 Request Account Title: Admin/Office Supp/Eqt Non-Cap Department Number: Account Number: Actual Actual Est. Expended $ $ $ $ $ $ $ $ $0.00 Support for Request: Provide justification for the budget request using as much detail as possible
12 Request Account Title: Operating Supp/Eqt Non-Cap Department Number: Account Number: Actual Actual Est. Expended $8, $8, $6, $7, $7, $ 10, $10, $10, $2, Support for Request: Provide justification for the budget request using as much detail as possible Employee Banquet $ 7, Employee Health Fair $ 1, Leadership Academy $ 1, $ 10,000.00
City of Biddeford, Maine
City of Biddeford, Maine : Animal Control Officer FY2019 Account Number: 21149 Revised 3/4/2018 FY19 FY16 Actual FY17 FY17 Actual FY18 FY18 YTD Dept Head Manager's Rec Personnel Services: $66,070 $68,485
City of Biddeford, Maine
City of Biddeford, Maine : GIS Division FY2019 Account Number: 21168 Revised 3/4/2018 FY19 FY16 Actual FY17 FY17 Actual FY18 FY18 YTD Dept Head Manager's Rec Personnel Services: $75,653 $76,555 $76,972
City of Biddeford, Maine
City of Biddeford, Maine : Finance FY2020 Account Number: 21106 Revised 3/1/2019 FY20 FY17 Actual FY18 FY18 Actual FY19 FY19 YTD Dept Head Manager's Rec Personnel Services: $438,348 $289,803 $306,083 $309,385
City of Biddeford, Maine
City of Biddeford, Maine : Police Investigative Services FY2019 Account Number: 21147 Revised 3/4/2018 FY19 FY16 Actual FY17 FY17 Actual FY18 FY18 YTD Dept Head Manager's Rec Personnel Services: $606,194
City of Biddeford, Maine
City of Biddeford, Maine : Computer Services FY2020 Account Number: 21107 Revised 2/27/2019 FY20 FY17 Actual FY18 FY18 Actual FY19 FY19 YTD Dept Head Manager's Rec Personnel Services: $119,254 $89,924
City of Biddeford, Maine
City of Biddeford, Maine : Mooring Fees FY2019 Account Number: 31102 Revised 3/9/2018 FY19 FY16 Actual FY17 FY17 Actual FY18 FY18 YTD Dept Head Manager's Rec Personnel Services: $10,862 $11,214 $10,577
City of Biddeford, Maine
City of Biddeford, Maine : City Clerk FY2020 Account Number: 21103 Revised 2/27/2019 FY17 Actual FY18 FY18 Actual FY19 FY19 YTD Dept Head Manager's Rec FY20 Personnel Services: $261,410 $254,731 $255,620
City of Biddeford, Maine
15 Spent City of Biddeford, Maine : Police Investigative Services FY2018 Account Number: 21147 Revised 4/14/2017 FY15 FY16 FY16 FY17 FY17 FY2018 Spent Spent Yr to Date Spent thru 3/1/2017 Dept Head Manager's
City of Biddeford, Maine
City of Biddeford, Maine : Parks Maintenance FY2019 Account Number: 21165 Revised 3/5/2018 FY19 FY16 Actual FY17 FY17 Actual FY18 FY18 YTD Dept Head Manager's Rec Personnel Services: $379,494 $410,839
City of Biddeford, Maine
City of Biddeford, Maine : PW Admin/Fleet Maint. Exp FY2019 Account Number: 21161 Revised 3/5/2018 FY19 FY16 Actual FY17 FY17 Actual FY18 FY18 YTD Dept Head Manager's Rec Personnel Services: $1,343,658
City of Biddeford, Maine FY2019 Account Number: 21162
City of Biddeford, Maine FY2019 Account Number: 21162 Revised 3/5/2018 : Public Works Roads Maintenance FY19 FY16 Actual FY17 FY17 Actual FY18 FY18 YTD Dept Head Manager's Rec Personnel Services: $1,209,408
City of Biddeford, Maine
15 Spent City of Biddeford, Maine : Communications FY2018 Account Number: 21148 Revised 4/14/2017 FY15 FY16 FY16 FY17 FY17 FY2018 Spent Spent Yr to Date Spent thru 3/1/2017 Dept Head Manager's Rec City
City of Biddeford, Maine
City of Biddeford, Maine : General Administration FY2020 Account Number: 21111 Revised 3/5/2019 FY20 FY17 Actual FY18 FY18 Actual FY19 FY19 YTD Dept Head Manager's Rec Personnel Services: $767,109 $840,033
City of Biddeford, Maine
15 Spent City of Biddeford, Maine FY2018 Account Number: 21162 Revised 4/14/2017 : Public Works Roads Maintenance FY15 FY16 FY16 FY17 FY17 FY2018 Spent Spent Yr to Date Spent thru 3/1/2017 Dept Head Manager's
City of Biddeford, Maine FY2018
City of Biddeford, Maine FY2018 Mooring Fees Fund Revenue Revised 4/19/2017 FY15 FY16 FY16 FY17 FY17 FY2018 Received Estimate Received Estimate Received to Date Dept Head Manager's Rec City Council Rec
City of Biddeford, Maine FY2018
City of Biddeford, Maine FY2018 Pool Beach Fund Revenue Revised 4/19/2017 FY15 FY16 FY16 FY17 FY17 FY2018 Received Estimate Received Estimate Received to Date Dept Head Manager's Rec City Council Rec Taxes
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