County Officer's Annual Report For Oklahoma County Only Please Read Carefully

Transcription

1 FUND COST CENTER FISCAL YEAR County Officer's Annual Report For Oklahoma County Only Please Read Carefully This form is designed for use by all DEPENDENT OFFICES AND AGENCIES including the following: GENERAL GOVERNMENT COUNTY AUDIT PUBLIC DEFENDER CENTRAL HR/HEALTH & SAFETY MIS FACILITIES MANAGEMENT COURTHOUSE FACILITIES MANAGEMENT - CUSTODIAL PLANNING COMMISSION COMMUNITY SERVICE JUVENILE JUSTICE BUREAU EMERGENCY MANAGEMENT SOCIAL SERVICES FREE FAIR OSU EXTENSION GENERAL FUND DIST GENERAL FUND DIST GENERAL FUND DIST ENGINEERING ECONOMIC DEVELOPMENT COMMUNITY PROJECT SUPPORT and other dependent and OPTIONAL DEPARTMENTS AND CONTRACTUAL AGENCIES which are amenable to the Board of County Commissioners Items appearing on the Budget but not on this form should be written exactly as they are on the Budget. SA&I Form 1162 (2000)

2 Department: County Assessor/GF/1300 Office of: County Assessor SA&I No (2000) Special For Oklahoma County Only To The Honorable Board of County Commissioners and the County Excise Board Oklahoma County, Oklahoma ANNUAL REPORT FOR THE FISCAL YEAR ENDING JUNE 30, 2004 AND ESTIMATE OF EARNINGS FOR THE ENSUING FISCAL YEAR I, J'me Overstreet, the duly qualified and acting of the County and State aforesaid, do hereby certify that the following is a true and correct report of the earnings of my office during the fiscal year just closed with a statement of estimated earnings, not exceeding statutory limitations, for the ensuring fiscal year. CLASS OF ITEMS COLLECTIONS OF 90% NORMALLY (List only fees to County General Fund) THE YEAR JUST RECURRENT SOURCES OJA Detention Services Contract-Fully executed (if Apr-June extention apprpved) OJA/DHS Transport CLOSED OF PRECEDING YEAR 2,350, ,350, , , DHS Rent-FY 18 Full Contract amount ($ /month) 481, , School Lunch and Breakfast Program 87, , LINK Drug Testing 1, , Misc Deposits REPORT AND ESTIMATE OF EARNINGS Total Earnings 2,929, ,920, THE DUTY OF TAXING OFFICIALS Supreme Court Case 22, 626 Opinion Filed April 26, 1932 The Duty of Taxing Officials to make Appropriations is plain and definite, and the refusal to perform such duty is sufficient to authorize the issuance of a writ of mandamus. "It is not the duty of taxing officials to make appropriations for the performance of constitutional governmental functions, but it is the duty of the officers charged with the performance of those duties to see that those appropriations are made, and such officers may not sit idly by and see the income and revenue of the county appropriated for other purposes then recover compensation for the performance of their duties."

3 Office of: Oklahoma County, Oklahoma ANNUAL REPORT FOR THE FISCAL YEAR ENDING AND ESTIMATE OF NEEDS FOR THE ENSUING FISCAL YEAR To The Honorable Board of County Commissioners and the County Excise Board I, J'me Overstreet _, the duly qualified and acting of the County and State aforesaid, do hereby certify that the following is a true and correct report of expenditures of this office during the fiscal year just closed with an estimate of my actual needs for the ensuing fiscal year. REPORT OF PRIOR EXPENDITURES AND ESTIMATE OF NEEDS CLASSIFICATION Items of Expense Net Amount Determined Approved by Appropriations Warrants Unencumbered Estimate Board of County By Excise Board Issued Reserves By Officer by Officer Commissioners Salaries and Wages 4,405, ,609, ,725, , ,811, Fringe Benefits 1,625, , , , ,364, Travel 17, , , , , Operating Expense 738, , , , Capital Outlay 42, , , , Total $6,829, $4,024, $2,720, $85, $8,058, $0.00 SET OUT BELOW ANY DETAIL DEEMED ESSENTIAL TO EXPLAIN ESTIMATE FOR ENSUING YEAR Personal Services Estimation for Salary/Wage and Fringe Benefits include actual Full-time and Part-time positions needed for the agency operations. Also included is a 3% raise for staff. Maintenance and Operation Capital Outlay 15 more computers/software replacing VDI System, Smoke Detector Sensors, Shower Light Fixtures in Detention, Roof Drain repairs, Extended warranty on new locks in Detention, replace AHU in the Detention Kitchen and replace 7 of the 12 cell doors in Dayroom B. Respectfully Submitted, Official Title

4 Fund Cost Center Oklahoma County Budget Request Worksheet FY 18/19 FY 17/18 Exp Proposed Adopted Acct Description Budget Budget Difference Salaries and Wages FT Salaries and Wages $ 4,771, $ 4,368, $ 403, PT Salaries and Wages 39, , , Total Salary & Wages $ 4,811, $ 4,406, $ 404, Fringe Benefits FICA and Medicare--7.65% $ 368, $ 316, $ 51, Retirement-Dept. Defined Contribution 572, , , Unemployment 25, , , Dept-Health, Dental & Life Ins. 1,398, , , Total Fringe Benefits $ 2,364, $ 1,625, $ 738, Travel Monthly Mileage/In State $ $ $ /53110Lodging 4, , /53120Meals 3, , /53140Registration Fees 3, , /53160Incidentals/In State 1, , Airfare 5, , Total Travel $ 17, $ 17, $ -

5 Fund Cost Center Oklahoma County Budget Request Worksheet FY 18/19 FY 17/18 Exp Proposed Adopted Acct Description Budget Budget Difference Maintenance & Operation Postage $ 3, $ 3, $ Printing & Binding Advertising 1, , Fees for Licenses & Permits Memberships Utilities-Gas 15, , Utilities-Electric 187, , Utilities-Sewer & Water 30, , Parking 1, , Cellular Telephone 30, , Equipment-Telecommunications(Radios/Batteries) 3, , Equipment - Other 4, , Building & Grounds (Maint Supplies) 45, , Building & Grounds (Repair Supplies) 25, , Equipment (Repair Supplies) In-House 40, , Food 110, , Kitchen Supplies 3, , Medical Supplies 5, , Laundry Supplies 5, , Inmate Toiletries 6, , Lab Supplies (I-Cups) 2, , Inmate Clothing 9, , Motor Vehicle Fuel 15, , Medical & Drugs 2, , Janitorial Supplies 30, , Misc Supplies 5, , Uniform & Wearing Apparel 12, , Safety Supplies 5, , Inmate Bedding/Textiles 5, , Office Supplies - Expendable 20, , Professional Services - Medical (Mercy Clinic OK/Dr. Turner) 32, , Professional Services - Other(Reaccreditation/Court Services) 45, , Services Other 40, , Transfer to Capital per Budget Board (2,290.00) 2, Total Maint & Operations $ 740, $ 738, $ 2, Capital Outlay Computers $595 ea) $ 8, $ 11, $ (2,387.00) Software (Microsoft Office $452) 6, , Furniture 5, , Other Equipment(Smoke Detector Sensors,Shower Light Fixtures,Roof Drain,Extended Warranty on new Locks,AHU for Det Kitchen,Replace 7 of cell doors in Dyroom B) 93, , , Office Equipment - Lease (Postage Meter) Copier-Lease 10, , Transfer from M/O to Capital per Budget Board 2, (2,290.00) Total Capital $ 125, $ 42, $ 82, Grand Total Budget $ 8,058, $ 6,830, $ 1,228, Approved Budget $ 6,829, Over (Short) $ 1, should be zero

6 Department: Fund: Fiscal Year: Juvenile Justice Bureau General Fund FY Section 1: Full Time & Part-Time 3% Budgeted Adopted Budget Budget Total Budgeted Salary Other Salary Salary for FY 18- Salary Increase Requested Full Time Positions/ Position Title Positions Salary FY Amendments Salary Increases Adjustments 19 (Decrease) Positions Notes Director 1 $ 97, $ 97, $ 2, $ 100, $ 2, Director's Secretary 1 44, , , , , , month raise Training Manager 2 96, , , , , Policy Manager 1 51, , , , , Business Manager 1 69, , , , , Purchasing Clerk 1 43, , , , , Executive Secretary 2 72, , , , , Admin Assistant 5 174, , , , , HR Manager 1 60, , , , , , , month raise HR Generalist 1 39, , , , , Internal Affairs/Maint Sup 1 48, , , , , Journeyman (HVAC) 1 52, , , , , Maintenance Worker 4 122, , , , , Custodian 5 122, , , , , Court Services Chief 1 69, , , , , Programs/Interns Coord 1 47, , , , , Intake/Diversion Manager 1 53, , , , , Intake/Diversion Supervisor 1 40, , , , , Intake Officer I/II 6 176, , , , , Probation Officer III(Supvr) 3 119, , , , , , month raise Probation Officer I , , , , , Facility Administrator 1 74, , , , , Asst Facility Admin 1 56, , , , , Det Shift Supv II 3 122, , , , , Det Shift Supv I 3 98, , , , , , , month raise Detention Officer II , , , , , Detention Officer I 44 1,114, ,114, , ,147, , Youth Guide Spec 2 72, , , , , Rec/Vol Coord 1 32, , , Det Kitchen Mgr 1 33, , , , , Det Cook 5 126, , , , , Det Laundry Worker 1 27, , , , month raise RN 1 60, , , , , LPN 2 75, , , , , Total Full Time Positions 136 $ 4,361, $ 6, $ 4,368, $ 131, $ 4, $ 4,504, $ 135, Part-Time: 4 $ 38, $ - $ 38, $ 1, $ 39, $ 1, Total Part-Time Positions 4 $ 38, $ - $ 38, $ 1, $ - $ 39, $ 1, New Positions: Vacant I-A Investigator $ - $ 42, $ 42, Salary/3% DO II 52, , Salary/3% DO II 82, , Salary/3% PO I 90, , Salary/3% Total New Positions:Vacant 0 $ - $ - $ - $ - $ - $ 267, $ 267, Total 140 $ 4,400, $ 6, $ 4,406, $ 132, $ 4, $ 4,811, $ 404, Section 2 Health Premiums Fringe Benefits Costs Budget $ 4,400, $ 6, $ 4,406, $ 198, $ - FY Rates No. of Employees Total Budgeted Premiums No. of Employees FY Rates Premiums Single $ $ 440, Single 75 $ $ 691, Family $ 1, $ 358, Family 26 $ 1, $ 562, New Positions 4 $ $ 36, New Positions 5 $ 1, $ 108, Total 101 $ 798, $ 1,398, Notes

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8 Department: Fund: Fiscal Year: Juvenile Justice Bureau General Fund FY Section 1: Full Time & Part-Time 3% Budgeted Positions Salary for FY Salary Increase (Decrease) Adopted Budget Budget Total Budgeted Salary Other Salary Full Time Positions/ Position Title Salary FY Amendments Salary Increases Adjustments Training Manager 1 45, , , , , Executive Secretary 1 33, , , , , Admin Assistant 2 68, , , , , Facility Administrator 1 74, , , , , Asst Facility Admin 1 56, , , , , Det Shift Supv II 3 122, , , , , Det Shift Supv I 3 98, , , , , , , Detention Officer II , , , , , Detention Officer I 44 1,114, ,114, , ,147, , Youth Guide Spec 2 72, , , , , Rec/Vol Coord 1 32, , , Det Kitchen Mgr 1 33, , , , , Det Cook 5 126, , , , , Det Laundry Worker 1 27, , , , RN 1 60, , , , , LPN 2 75, , , , , Total Full Time Positions 89 $ 2,584, $ 2, $ 2,587, $ 77, $ 1, $ 2,666, $ 79, Part-Time: 3 $ 28, $ - $ 28, $ $ 29, $ Total Part-Time Positions 3 $ 28, $ - $ 28, $ $ - $ 29, $ New Positions: Vacant DO I 2 $ 52, $ 52, DO II 3 $ 82, $ 82, Total New Positions:Vacant 5 $ - $ - $ - $ - $ - $ 135, $ 135, Total 97 $ 2,613, $ 2, $ 2,616, $ 78, $ 1, $ 2,831, $ 215, Fringe Benefits Costs Budget $ 2,613, $ 2, $ 2,616, $ 83, $ - Section 2 Health Premiums FY Rates No. of Employees Total Budgeted Premiums No. of Employees FY Rates Premiums Single $ $ 287, Single 49 $ $ 451, Family $ 1, $ 234, Family 17 $ 1, $ 367, New Positions 2 $ $ 18, New Positions 3 $ 1, $ 64, Total 66 $ 521, $ 902, DETENTION ONLY PERSONNEL Requeste d Positions

9 Department: Fund: Fiscal Year: Juvenile Justice Bureau General Fund FY Section 1: Full Time & Part-Time 3% Budgeted Adopted Budget Budget Total Budgeted Salary Other Salary Salary for FY 18- Salary Increase Requeste d Full Time Positions/ Position Title Positions Salary FY Amendments Salary Increases Adjustments 19 (Decrease) Positions Director 1 $ 97, $ 97, $ 2, $ 100, $ 2, Director's Secretary 1 44, , , , , , Training Manager 1 50, , , , , Policy Manager 1 51, , , , , Business Manager 1 69, , , , , Purchasing Clerk 1 43, , , , , Admin Assistant 1 39, , , , , HR Manager 1 60, , , , , , , HR Generalist 1 39, , , , , Internal Affairs/Maint Sup 1 48, , , , , Journeyman (HVAC) 1 52, , , , , Maintenance Worker 4 122, , , , , Custodian 5 122, , , , , Total Full Time Positions 20 $ 840, $ 3, $ 843, $ 25, $ 2, $ 870, $ 27, Part-Time: 1 $ 9, $ - $ 9, $ $ 9, $ Total Part-Time Positions 1 $ 9, $ - $ 9, $ $ - $ 9, $ New Positions: Vacant I-A Investigator 1 $ - $ 42, $ 42, Total New Positions:Vacant 1 $ - $ - $ - $ - $ - $ 42, $ 42, Total 22 $ 849, $ 3, $ 852, $ 25, $ 2, $ 922, $ 70, Fringe Benefits Costs Budget $ 849, $ 3, $ 852, $ 9, $ - Section 2 Health Premiums FY Rates No. of Employees Total Budgeted Premiums No. of Employees FY Rates Premiums Single $ $ 64, Single 11 $ $ 101, Family ####### 4 $ 55, Family 4 $ 1, $ 86, New Positions 1 $ $ 9, Total 15 $ 119, $ 197, CORE SERVICES PERSONNEL The above listed "Core Services" are positions that service the entire OCJB. The Detention personnel make up 65% (97/149) of the total Core Services personnel.

10 Department: Fund: Fiscal Year: Juvenile Justice Bureau General Fund FY Section 1: Full Time & Part-Time 3% Budgeted Positions Other Salary Salary for FY 18- Salary Increase Requeste d Adjustments 19 (Decrease) Positions Adopted Budget Budget Total Budgeted Salary Full Time Positions/ Position Title Salary FY Amendments Salary Increases Executive Secretary 1 38, , , , , Admin Assistant 2 67, , , , , Court Services Chief 1 69, , , , , Programs/Interns Coord 1 47, , , , , Intake/Diversion Manager 1 53, , , , , Intake/Diversion Supervisor 1 40, , , , , Intake Officer I/II 6 176, , , , , Probation Officer III(Supvr) 3 119, , , , , , Probation Officer I , , , , , Total Full Time Positions 27 $ 936, $ 1, $ 938, $ 28, $ $ 967, $ 28, Part-Time: $ - $ - $ - $ - $ - $ - Total Part-Time Positions 0 $ - $ - $ - $ - $ - $ - $ - 0 New Positions: Vacant PO I 3 90, , Total New Positions:Vacant 3 $ - $ - $ - $ - $ - $ 90, $ 90, Total 30 $ 936, $ 1, $ 938, $ 28, $ $ 1,057, $ 118, Fringe Benefits Costs Budget $ 936, $ 1, $ 938, $ 52, $ - Section 2 Health Premiums FY Rates No. of Employees Total Budgeted Premiums No. of Employees FY Rates Premiums Single $ $ 88, Single 15 $ $ 138, Family ####### 5 $ 68, Family 5 $ 1, $ 108, New Positions 1 $ $ 9, New Positions 2 $ 1, $ 43, Total 20 $ 156, $ 298, COURT SERVICES (NON-DETENTION) PERSONNEL

11 FUND DEPARTMENT FISCAL YEAR County Officer's Annual Report For Oklahoma County Only Please Read Carefully This form is designed for use by all SPECIAL REVENUE FUNDS/CASH FUNDS including the following HIGHWAY CASH HIGHWAY CASH HIGHWAY CASH RESALE PROPERTY-BUDGETED TREASURER MORTGAGE FEE FUND COUNTY CLERK LIEN FEE FUND COUNTY CLERK UCC FUND COUNTY CLERK RECORDS MGMT. & PRESERVATION FUND SHERIFF SER. FEE FUND SHERIFF SPECIAL REV. FUND ASSESSOR'S REVOLVING FEE FUND JUVENILE PROBATION FEE JUVENILE WORK RESTITUTION FUND JUVENILE GRANT FUND PLANNING COMMISSION LOCAL EMERGENCY PLANNING COMMITTEE EMERGENCY MANAGEMENT FUND COMMUNITY SERVICE FEE FUND COMMUNITY SENTENCING FEE FUND DRUG COURT FUND MENTAL HEALTH COURT FUND SHINE PROGRAM FUND MIS SPECIAL REVENUE FUND CAPITAL PROJECTS- REGULAR CAPITAL PROJECTS - DISTRICT TINKER CLEARING 2002 FUND COUNTY BONDS JAIL FACILITY FUND SALE OF PROPERTY PROCEEDS CAPITAL IMPROVEMENT - OSU BLDG EMPLOYEE BENEFITS WORKER'S COMPENSATION SELF INSURANCE PBA-LINCOLN BUILDING PBA-METRO PARKING GARAGE PBA-INVESTOR'S CAPITAL BUILDING PBA-DEBT SERVICE SA& I No A Special Revenues (2000) Adjusted by the Office of David B. Hooten, County Clerk

12 Department: County Assessor/GF/1300 Office of: County Assessor SA&I No Special For Oklahoma County Only To The Honorable Board of County Commissioners and the County Excise Board Oklahoma County, Oklahoma ANNUAL REPORT FOR THE FISCAL YEAR ENDING JUNE 30, 2004 FOR SPECIAL REVENUE-CASH FUNDS I, J'me Overstreet, the duly qualified of the County and State aforesaid, do hereby certify that the following is a true and correct report of the Special Revnue Cash Funds of my office during the fiscal year just closed. REPORT OF EARNINGS CLASS OF ITEMS COLLECTION OF 90% NORMALLY (List only fees collected for Special Revenue Cash Funds) THE CURRENT RECURRENT SOURCES FISCAL YEAR OF PRECEDING YEAR List-Statutory and Account Criteria: Fund- Title IV E Purpose- These funds are used to pay staff salaries and supplement our travel and training budgets Source(s) of Revenue- Title IV E program is a federal program that reimburses state and local governments for certain types of activities related to service provided to children Fees($ is anticipated in receipts thru June 2018) 212, , Fund-Juv Accountability Block Grant ( ) Fund- Formula Grant (5217) Purpose- Program provides survival and life skills to juveniles referred into the program by Probation Officers Source(s) of Revenue - Fees paid by young men and women Fees-None Collected Total Actual Collections 212, , THE DUTY OF TAXING OFFICIALS Supreme Court Case 22, 626 Opinion Filed April 26, 1932 The Duty of Taxing Officials to make Appropriations is plain and definite, and the refusal to perform such duty is sufficient to authorize the issuance of a writ of mandamus. "It is not the duty of taxing officials to make appropriations for the performance of constitutional governmental functions, but it is the duty of the officers charged with the performance of those duties to see that those appropriations are made, and such officers may not sit idly by and see the income and revenue of the county appropriated for other purposes then recover compensation for the performance of their duties." Special Revenue Funds, as required, to account for the proceeds of specific revenue sources that are restricted by law to expenditures for specified purposes.

13 Office of: Oklahoma County, Oklahoma ANNUAL REPORT FOR THE FISCAL YEAR ENDING JUNE 30, 2004 FOR SPECIAL REVENUES - CASH FUNDS To The Honorable Board of County Commissioners and the County Excise Board I,J'me Overstreet, the duly qualified of the County and State aforesaid, do hereby certify that the following is a true and correct report of expenditures of this office during the fiscal year just closed with an estimate of my actual needs for the ensuing fiscal year. REPORT OF PRIOR EXPENDITURES AND ESTIMATE OF NEEDS CLASSIFICATION Items of Expense Total Estimated Estimated Appropriations Appropriations Checks Appropriations Estimate As of February 28 April thru June Issued Reserves to carry forward of Needs Salaries and Wages 135, , , , , , Fringe Benefits 64, , , , , , Travel 6, , , , Operating Expense 74, , , , , , Capital Outlay 31, , , , Total $311, $108, $135, $69, $214, $272, SET OUT BELOW ANY DETAIL DEEMED ESSENTIAL TO EXPLAIN ESTIMATE FOR ENSUING YEAR Personal Services Statutory Annual Salary of Principal Officer Annual Salary of First Deputy Annual Salary of Second Deputies at $ Per Month Per Annum Annual Salary of Third Deputies at $ Per Month Per Annum Annual Salary of Fourth Deputies at $ Per Month Per Annum Annual Salary of (Insert Desc.) Deputies at $ Per Month Per Annum Total of Principal Officer and Deputies Salaries Wages and/or Compensation of Part-time Help Travel Expenses as Authorized and/or Defined by Law TOTAL FOR ALL PERSONAL SERVICES Maintenance and Operation Postage, Telephone and Telegraph Books, Printed Forms, Ledgers and other Supplies Premiums on Surety Bonds of Officers, Deputies and Employees Repair and Upkeep of Office Furniture, Machines and Equipment TOTAL FOR MAINTENANCE AND OPERATION Capital Outlay Furniture, Machines and Equipment to be replaced Additional Furniture, Machines and Equipment Needed TOTAL FOR CAPITAL OUTLAY Respectfully Submitted, Official Title

14 Oklahoma County Budget Request Worksheet Fund Cost Center FY Exp Proposed Acct Description Budget Salaries and Wages FT Salaries and Wages $ 139, Total Salary & Wages $ 139, Fringe Benefits FICA and Medicare--7.65% $ 10, Retirement-Dept. Defined Contribution 16, Dept-Health, Dental & Life Ins. 61, Total Fringe Benefits $ 89, Travel 53030/53110 Lodging $ 2, /53120 Meals 1, /53140 Registration Fees 1, /53160 Incidentals/In State Airfare 3, Total Travel $ 9, Maintenance & Operation Cellular Telephone $ 1, Medical Supplies (I-Cups) $ 2, Educational Supplies (Juv-5217) Miscellaneous (Bus Tickets) Uniform & Wearing Apparel 2, Office Supplies - Non Expendable 2, Prof Srv - Other (Justice Benefit, Inc/Reaccreditation Audit) 17, Services Other - (JABG/5210) 1, Total Maint & Operations $ 28, Capital Outlay Computers $595) 2, Software (4 $452) 1, Other Equipment 2, Total Capital $ 6, Grand Total Budget Request $ 272,471.18

15 Department: Fund: Fiscal Year: 520-Juvenile Justice 1233-Juvenile Grant Fund FY Section 1: Full Time & Part-Time 3% Budgeted Adopted Budget Budget Total Budgeted Salary New Positions Salary for FY 18- Salary Increase Requested Full Time Positions/ Position Title Positions Salary FY Amendments Salary Increases Requested 19 (Decrease) Positions Intake/Diversion Officer II 1 $ 37, $ 37, $ 1, $ 38, $ 1, Probation Officer II 3 98, , , , , Total Full Time Positions 4 $ 135, $ - $ 135, $ 4, $ - $ 139, $ 4, Part-Time: - $ - $ - $ - Total Part-Time Positions 0 $ - $ - $ - $ - $ - $ - $ - 0 New Positions: $ - $ Total New Positions 0 $ - $ - $ - $ - $ - $ - $ - 0 Total 4 $ 135, $ - $ 135, $ 4, $ - $ 139, $ 4, Fringe Benefits Costs Budget $ 135, $ - $ 135, $ - $ - Section 2 Health Premiums FY Rates No. of Employees Total Budgeted Premiums No. of Employees FY Rates Premiums Single $ $ 11, Single 2 $ $ 18, Family $ 1, $ 27, Family 2 $ 1, $ 43, New Positions $ $ - New Positions $ 1, $ - Total 4 $ 39, $ 61,680.00