PUBLIC WORKS ADMINISTRATION

Transcription

1 PUBLIC WORKS ADMINISTRATION

2 ANNUAL BUDGET ESTIMATE - EXPENDITURE Amended CITY OF BREVARD FY /30/ Account Actual ($) Budget ($) Actual ($) Estimate %Remaining Requested Recommended Approved Fund: 10 General Fund Salaries - Reg 174, , , , Salaries - Ref - Ot 2, , , , Fica 13, , , , Group Insurance 30, , , , Retirement 12, , , , Training , , Telephone 5, , , , Postage Utilities 13, , , , Travel M & R Buildings 23, , , , TOM 8:14:25am 06/05/2017 bp-annual-budget-estimate Page 1 of 2

3 ANNUAL BUDGET ESTIMATE - EXPENDITURE Amended CITY OF BREVARD FY /30/ Account Actual ($) Budget ($) Actual ($) Estimate %Remaining Requested Recommended Approved M & R Equipment 5, , , , M & R Autos/Trucks 3, , , Automotive Supplies 1, , , , Office Supplies 10, , , , Uniforms 18, , , , Dues & Subscriptions 2, , , , Insurance & Bonds 6, , , , Total $324, $377, $343, $400, Report Total Expenditure $324, $377, $343, $400, TOM 8:14:25am 06/05/2017 bp-annual-budget-estimate Page 2 of 2

4 PUBLIC WORKS DEPARTMENT ADMINISTRATION ADMINISTRATION FY ACTUAL FY BUDGET Estimated FY ACTUAL Proposed FY BUDGET Salaries, Wages, Benefits 232, , , ,787 Materials, Supplies, Services 91,912 98,640 65,978 97,459 Capital Outlay Totals 324, , , ,246 Full Time Positions The responsibilities of Public Works Administration include supervising, leading, and directing all Public Works Department divisions. This division provides supervision and secretarial functions for the Garage, Streets-Local, Streets-Powell Bill, Sanitation, Water Distribution, and Sewer Collections divisions. The department provides on-call staff for emergency situations after hours, and who may be contacted through the Police Department. The Administrative division represents the department as a whole and reports to the City Manager. MISSION STATEMENT Maintain up-to-date information to ensure proper decision-making processes, to coordinate Public Works operations that oversee the city s public goods and services such as solid waste collection, street resurfacing, and leaf collection, and to improve work conditions, employee output, and quality of performance. 1

5 PUBLIC WORKS DEPARTMENT ADMINISTRATION BUDGET OBJECTIVES FY Protect our natural assets of woods and water by securing our collections system and removing inflow and infiltration areas as identified; protecting our water system by upgrading lines and repairing leaks; and encourage recycling to eliminate landfill disposal. Ensure infrastructure is constantly maintained and replaced to serve existing and future business by monitoring structures and maintaining equipment. Enhance quality of life by providing exceptional and efficient services by eliminating waste, frugal purchasing, and constantly striving for reliable and cost effective initiatives. GOALS ACHIEVED FY (through January) Provided supervision, support, and assistance to all divisions. Issued service requests or work orders to division supervisors. Issued vehicle maintenance requests and maintained historical maintenance and repair documents for city and county vehicles. Processed department payroll, personnel records, and leave schedules. Provided public announcements for holiday closings, cancellations, and service changes. Handled purchase, receiving and accounts payable processing for departmental supplies and materials. 2

6 PUBLIC WORKS DEPARTMENT ADMINISTRATION Participated in career development, safety and wellness activities. Processed and maintained work logs for each division s activities. Received 5,386 calls for general information, utility and street maintenance requests, sanitation and recycle service requests, vehicle maintenance appointments, staff and director issues, inter-departmental requests, and various engineers, surveyors, and sales representatives. Processed 460 (September 2016 through January 2017) locate requests through the NC811 service joined in late September. 3

7 City of Brevard, NC General Fund Budget Fiscal Year EXPENDITURES 5450 Public Works - Administration Salaries - Regular This line item covers the salary and wages for the Public Works Director, Administrative Services Manager, Administrative Support Specialist, and an Office Assistant as shown in the table below Salaries - Overtime This line item covers the salary and wages for the Public Works Director, Administrative Services Manager, Administrative Support Specialist, and an Office Assistant as shown in the table below Salaries Part Time This line item covers the salary and wages for the Public Works Director, Administrative Services Manager, Administrative Support Specialist, and an Office Assistant as shown in the table below FICA This line item covers the FICA cost on the annual salaries for the Public Works Director, Administrative Services Manager, Administrative Support Specialist, and an Office Assistant as shown in the table below Group Insurance This line item covers the cost of providing a group health insurance plan for this department as shown in the table below Retirement This line item covers the cost of providing a retirement plan through the NC Local Government Employees Retirement System to the Public Works Director, Administrative Services Manager, Administrative Support Specialist, and an Office Assistant as shown in the table below. FY Salaries Budgeted Amounts Overtime FICA Retirement Group Insurance 216,399 2,000 16,707 16,380 51,301 *Increase: 2.0% COLA, 2.0% Merit Budgeted Amount $ 302,787 1

8 City of Brevard, NC General Fund Budget Fiscal Year EXPENDITURES 5450 Public Works - Administration Training Employee Enrichment Training, NCDOT Street Resurfacing, and Flagging Techniques Training Telephone Public Works Building Telephone System: (1/3 cost shared with Water Distribution & Sewer Collections) Internet Service and Operations Center Modem Fees 1 Cell Phone (Public Works Director) 2 Cell Phones (On-Call Personnel) Comporium Telephone Line Telephone Line Fax Line (Admin) Fax Line (Director) Internet ADSL Line DMV Inspector Line Verizon Public Works Director On-Call Operations Center Modem number not known Budgeted Amount $ 1,100 Budgeted Amount $ 6, Postage Budgeted Amount $ Utilities Gas & Electricity for Public Works Building, Sheds, & Operations Building PSNC Account # Meter # Duke Energy Account # Meter # (Main Building) Duke Energy Account # Meter # (Lower Shed Lights) Duke Energy Account # Meter # (Lower Yard Electric) Duke Energy Account # Meter # (Operations Center) Budgeted Amount $ 22,500 2

9 City of Brevard, NC General Fund Budget Fiscal Year EXPENDITURES 5450 Public Works - Administration Travel Travel Expense, Lodging, Meals Maintenance and Repair - Buildings and Grounds Budgeted Amount $ 500 Janitorial and facility maintenance supplies, includes minor floor repairs, light fixture upgrade and repairs, security improvements, now includes Operations Center Building and Cable TV expenses for both facilities Maintenance and Repair - Equipment Budgeted Amount $ 23,900 Maintenance and Repair (office printers, time clock, radio system repeater contract, generator maintenance contract); includes RCS Wireless Pager number Maintenance and Repair -Vehicles Expense for 3 vehicles (Director s vehicle, vehicle #22, vehicle #40) Automotive Supplies Expense for 3 vehicles (Director s vehicle, vehicle #22, vehicle #40) Office Supplies General Office Supplies, Paper, Forms, Ink Cartridges, etc. Budgeted Amount $ 8,500 Budgeted Amount $ 1,500 Budgeted Amount $ 2,500 Budgeted Amount $ 5,819 3

10 City of Brevard, NC General Fund Budget Fiscal Year EXPENDITURES 5450 Public Works - Administration Uniforms 18-Man Rental Uniform Contract, T-Shirts, Personal Protective Equipment, Safety Shoe Allowance Dues and Subscriptions Dues and Subscriptions Insurance and Bonds Budgeted Amount $ 15,300 Budgeted Amount $ 1,800 This line item covers the cost of a prorated portion of the property/general liability coverage as well as the applicable worker s compensation insurance Capital Outlay Other Capital Outlay Equipment (>$5,000) Budgeted Amount $ 8,000 Budgeted Amount $ -0- Budgeted Amount $ Public Works Administration Dept. TOTAL $ 400,246 4