INDEPENDENCE LOCAL SCHOOLS Board Meeting
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1 Exhibit #2 INDEPENDENCE LOCAL SCHOOLS Board Meeting December 2017 Financial Reports 1
2 Independence Local Schools Fiscal Year 2018 Revenue Collection by Fund Exhibit #2 FY 18 % of Projected % of Fiscal % of Projected % of Fiscal Amount Fiscal Month Available Revenue Year Revenue Year Fund Description Fund Budgeted To date To Date Balance Collected Completed Outstanding Remaining General 001 $ 16,807,093 $ 7,754,041 $ 90,178 $ 9,053, % 50.00% 53.86% 50.00% Bond Retirement 002 1,110, , , % 50.00% 48.94% 50.00% Permanent Improvement , , , % 50.00% 65.02% 50.00% Building % 50.00% 0.00% 50.00% Food Service , ,043 20, , % 50.00% 60.90% 50.00% Endowment % 50.00% 0.00% 50.00% Uniform School Supplies % 50.00% 0.00% 50.00% Public Sch. Support ,000 34,115 4,029 25, % 50.00% 43.14% 50.00% Other Grants % 50.00% 0.00% 50.00% District Agency ,500 5,443 7, % 50.00% 56.46% 50.00% Student Managed Activity , ,358 5, , % 50.00% 51.59% 50.00% District Managed Activity ,000 66,796 18,707 29, % 50.00% 30.42% 50.00% State Grants , ,963 (3,486) 96, % 50.00% 40.62% 50.00% Federal Grants ,996 14,542 92, % 50.00% 86.41% 50.00% $ 19,809,197 $ 9,108,270 $ 135,973 $ 10,700, % 50.00% 54.02% 50.00% 2
3 General Fund Revenue Collection Exhibit # 2 Month End Fiscal Year 2018 Actual Budget/Estimate Variance Actual Budget/Estimate Variance Real Estate $ $ $ $ 5,185,224 $ 5,146,086 $ 39,138 TPP (PUPP only) , , Foundation 66,594 63,769 2, , ,293 (63,271) Restricted Grants Home/Roll & TPP Reimb 619, ,185 21,617 Other/Misc. 23,122 20,000 3,122 1,249,153 1,165,395 83,758 Total Revenue: $ 90,178 $ 83,769 $ 6,409 $ 7,754,042 $ 7,672,338 $ 81,704 Real estate estimates are decreased due to the reclassification of the TIF revenue into other revenues. This will allow for a clearer picture of the district s tax duplicate collection rates and splits. 3
4 Independence Local Schools Fiscal Year 2018 Expenditure Projection by Fund Exhibit #2 Fy 18 w/o Encumb. % of Fiscal % of Fiscal Amount Fiscal Month Current Available % of Projected Year % of Budget Year Fund Description Fund Expendable To date To Date Encumbrances Balance Expended Completed Available Remaining General 001 $ 17,483,219 $ 8,827,186 $ 1,393,938 $ 1,065,382 $ 7,590, % 50.00% 49.51% 50.00% Bond Retirement 002 1,059, , ,245 $ 13, % 50.00% 14.37% 50.00% Permanent Improvement , ,211 33, ,081 $ (78,912) 65.07% 50.00% 34.93% 50.00% Building 004 $ 0.00% 50.00% 0.00% 50.00% Food Service , ,035 25,501 32,971 $ 134, % 50.00% 55.31% 50.00% Endowment 008 1,000 $ 1, % 50.00% % 50.00% Uniform School Supplies ,560 $ (660) % 50.00% 73.33% 50.00% Public Sch. Support ,500 20,746 4,499 6,482 $ 32, % 50.00% 65.13% 50.00% Other Grants 019 $ 0.00% 50.00% 0.00% 50.00% District Agency ,950 5,379 3,489 $ 6, % 50.00% 54.99% 50.00% Student Managed Activity , ,077 39,631 47,680 $ 32, % 50.00% 36.50% 50.00% District Managed Activity , ,319 22,988 7,101 $ (33,420) % 50.00% 27.42% 50.00% State Grants ,100 53,248 5,848 77,618 $ 108, % 50.00% 77.73% 50.00% Federal Grants ,996 15, $ 91, % 50.00% 85.79% 50.00% $ 20,415,252 $ 10,770,864 $ 1,529,876 $ 1,746,559 $ 7,897, % 50.00% 47.24% 50.00% 4
5 General Fund Expenditure Exhibit #2 GENERAL FUND EXPENDITURE Month End FYTD 2018 Actual Budget/Estimate Variance Actual Budget/Estimate Variance Personnel/Salaries $ 762,837 $ 755,516 $ 7,321 $ 4,604,619 $ 4,597,298 $ 7,321 Benefits 301, ,830 5,144 1,714,105 1,708,961 5,144 Purchased Services 240, ,457 66,285 1,688,898 1,622,613 66,285 Supplies 43,732 47,775 (4,043) 419, ,974 (4,043) Equipment 35,630 35, , ,121 (992) Debt Service 96,706 96,706 Other/Misc. 9,023 4,259 4, , ,690 (21,889) $ 1,393,938 $ 1,314,459 $ 79,479 $ 8,827,189 $ 8,775,363 $ 51,826 5
6 General Fund Monthly Expense Comparison Fiscal Year 2018 vs. Fiscal Year 2017 Exhibit #2 July 16 August 16 September 16 October 16 November 16 December 16 Total FYTD 17 Fiscal Year 2017 Expenses Expenses Expenses Expenses Expenses Expenses Expenses 3 Pay Month Salaries $ 623,172 $ 641,561 $ 1,012,841 $ 698,356 $ 733,020 $ 724,156 $ 4,433,106 Benefits $ 230,356 $ 228,314 $ 314,591 $ 263,847 $ 251,723 $ 279,467 $ 1,568,298 Purchase Services $ 132,921 $ 185,556 $ 49,747 $ 731,347 $ 179,470 $ 205,282 $ 1,484,323 Supplies $ 24,198 $ 34,787 $ 123,204 $ 53,818 $ 51,828 $ 40,992 $ 328,827 Capital Outlay $ $ 51,222 $ 99,260 $ 414 $ 6,200 $ 11,245 $ 168,341 Other Expenses ,447 6,470 18,709 93,409 3,147 $ 213,180 Total Expenses $ 1,011,645 $ 1,231,887 $ 1,606,113 $ 1,766,491 $ 1,315,650 $ 1,264,289 $ 8,196,075 July 17 August 17 September 17 October 17 November 17 December 17 Total FYTD 18 Fiscal Year 2018 Expenses Expenses Expenses Expenses Expenses Expenses Expenses 3 Pay Month Salaries 668, ,426 1,086, , , ,837 4,604,619 Benefits 254, , , , , ,974 1,714,105 Purchase Services 68, , , , , ,742 1,688,898 Supplies 19,093 26,246 77, ,305 69,775 43, ,931 Capital Outlay (1,000) 7, ,695 32,842 (15,075) 35, ,129 Other Expenses 7,571 81,440 2,228 97,830 18,415 9, ,507 Total Expenses $ 1,016,351 $ 1,220,947 $ 1,836,905 $ 2,078,490 $ 1,280,558 $ 1,393,938 $ 8,827,189 Over/(Under) Previous Yr. $ 4,706 $ (10,940) $ 230,792 $ 311,999 $ (35,092) $ 129,649 $ 631,114 Over/Under Salaries Benefits Purchase Services Supplies Capital Outlay Other Expenses Previous Yr. 171, , ,575 91,104 14,788 3,327 $ 631,114 6
7 Independence Local Schools Fiscal Year 2018 Cash Flow by Fund Exhibit #2 7/1/2017 Fiscal Fiscal 12/31/2017 Cash Yr. to Date Yr. to Date Cash Fund Description Fund Balance Revenue Expenditures Balance General 001 $10,064,585 $ 7,754,041 $ 8,827,186 $8,991,440 Bond Retirement 002 3,339, , ,901 2,999,348 Permanent Improvement , , , ,676 Building 004 Food Service 006 1, , ,035 (15,572) Endowment 008 6,986 6,986 Uniform School Supplies , ,560 12,880 Public Sch. Support ,986 34,115 20,746 37,355 Other Grants 019 District Agency 022 9,659 5,443 5,379 9,723 Student Managed Activity , , , ,434 District Managed Activity ,726 66, ,319 (43,796) State Grants ,963 53,248 87,715 Federal Grants ,542 15,201 (659) $14,085,123 $9,108,270 $10,770,864 $12,422,529 7
8 Actual Month-End General Fund Cash Balance Exhibit #2 Large variances in cash flow are due to the Real Estate collection cycles in the spring and fall. (Feb. & March August & Sept.) 8
9 Investment/Reconciliation Report Fiscal year 2018 Exhibit #3 Monthly December 31, 2017 Rate Interest cytd NFS Star Oho $ 5,300, % $ 7, $ 76, $ Star Plus 1,058, % , $ Dollar Bank Closed 0.15% $ USBank 5,000, Dollar Bank 450, $ Dollar Bank 20, Independence Bk Savings 593, % Independence Bk Checking 140, n/a Independence Bk CD Redeemed 0.30% Independence Bk CD Redeemed 0.72% 9, Total Balance Per Bank Statement $ 12,563, $ 8, $ 123, $ E/Z Pay Dept. not recorded In Trans. Deposits In Transit (576.44) Coffee NFS P/S Café Outstanding Checks (120,757.66) (576.44) M/S Café Outstanding Payroll checks (20,555.97) H/S Café Bank coding Error 0.00 Bank Fee 0.00 (576.44) Adjusted Total Balance Per Bank Statement 12,422, Fund Balances 12,422, Difference $ 9
10 Check Register Informational Item Warrants over $1, to Check Amount Vendor Description Check Amount Vendor Description ,600 Moore, Gary Spring trip reimb ,408 STRS Retirement Benefits ,638 Lego Education Tech. Ed. Supplies ,441 Medicare/Fica Payroll Benefits ,701 Dominion East Oh. Utilities ,591 Houghton Mifflin Instructional supplies ,730 Riddell/American Sports Corp. Football ,130 ESC Oh on line Instruction ,799 Agile Sports Technologies, Inc Athletic supplies ,232 State Auditor Financial audit serv ,821 Division of water Utilities ,565 Medicare/Fica Payroll Benefits ,832 Mark T. McGuire, Treasurer Tournament gate ,715 BSN Sports Football Equip ,938 M&M Express Solutions Apparel ,000 CMP Communication Public relations ,105 Fan Cloth Apparel wrestling ,000 Hotel & Leisure Advisors, LLC Appraisal Serv ,116 Stoller Enterprises LLC Fundraiser band ,207 Cleveland Metroparks Golf fee ,250 NaviGate Prepared Security ,259 Gordon Food Services Café supplies ,291 North Coast Therapy Special ed. Services ,488 BSN SPORTS Volleyball/Football ,332 Wideopenwest Finance LLC Fiber lines ,603 Friends Business Source Furniture H/S ,342 Fan Cloth Apparel basketball ,490 SERS Retirement Benefits ,469 Buckeye International, Inc. Custodial supplies ,886 Coresource Dental benefits ,590 Chagrin Valley Conference Tournament fee ,756 Lykins Energy Solutions Fuel ,616 Greater Cleveland Tire Bus supplies ,968 SERS Retirement Benefits ,015 AT&T Phone service ,886 PSI Associates Nurse services ,137 Cuyahoga Community College College credit + books ,048 United Cerebral Palsy Assoc. Special ed. Services ,460 ESC Psychologist ,875 Monarch Center for Autism Special ed. Services ,489 Simplex Grinnell Security service ,213 Illuminating Company, The Utilities ,493 Treasurer, State of Ohio Return of Aux. service funds ,636 BWC Workers' comp ,523 ESC Personnel ,333 KidsLink Neurobehavioral Ctr. Special ed. Services ,643 Citizens Bank Credit card OSBA conf ,376 Baker Vehicle Systems Ventrac utility vech ,750 Northeast Oh. Sewer District Utilities ,630 STRS Retirement Benefits ,914 Veritiv Operating Company Paper order ,988 STRS Retirement Benefits ,933 Fan Cloth Apparel football ,828 Quadstar Qrt. Fee & Equip ,024 Ace Copier service fee ,893 Payroll Transfer Notations ,500 E Rate Central E rate service agreement ,819 Orange City Sch. Medical benefits ,061 CES HVAC services ,488 Payroll Transfer Payroll ,219 Rush Trucking Center Fleet repairs/supplies ,864 Payroll Transfer Payroll 8E+05 5,403 STRS Retirement benefits 10
11 11 Projected General Fund Monthly Cash Flow
12 Monthly Cafeteria Report Fiscal Year 2018 FY FY 2017 July August September October November December Total Receipts High Sch. 5, ,559 7,718 5,004 24,480 Middle Sch. 6,321 6,289 7,466 8,079 4,461 32,616 Primary Sch ,872 6,319 8,924 7,481 5,159 34,931 Other 6,289 5,978 4,694 4,212 21,173 Total Receipts ,226 19,062 28,928 27,972 18, ,199 Expenditures 3 pay month Total High Sch. 2,416 2,416 5,963 12,254 4,200 14,029 41,278 Middle Sch. 3,189 3,189 7,116 12,384 5,109 8,158 39,144 Primary Sch. 2,867 2,704 6,102 11,813 4,525 10,765 38,777 Other 7, , ,463 1,782 16,177 Total Expenditures 15,852 8,809 23,719 36,965 15,297 34, ,376 FY 2017 Balance to Date: 4,001 (18,175) FY FY 2018 July August September October November December Total Receipts High Sch. (77) 5,430 5,294 7,836 5,410 3,571 27,464 Middle Sch. 7,092 8,980 10,093 8,180 6,642 40,987 Primary Sch. 7,062 6,774 7,246 6,465 6,156 33,703 Other 879 5,320 5,277 4,414 15,889 Total Receipts (77) 19,584 21,926 30,494 25,332 20, ,043 Expenditures 3 pay month Total High Sch. 2,544 2,544 6,443 14,151 4,298 9,337 39,317 Middle Sch. 3,033 3,033 8,494 13,117 6,267 8,944 42,887 Primary Sch. 4,550 3,091 6,580 11,765 5,147 6,032 37,165 other 5, , ,188 15,665 Total Expenditures 15,552 9,168 29,361 39,084 16,369 25, ,035 FY 2018 Balance to Date: 1,420 (15,572) Expenditure Categories: FY 2018 FY 2017 Inc./Dec. Expenditure July July over Categories: Dec. 31 Dec. 31 Previous yr. Salaries 68,336 63,340 4,996 Benefits 18,627 19,625 (998) Purch. Serv. 9,432 9, Supplies 38,641 43,019 (4,378) Equipment 0 135, ,376 (341) Revenue Categories: FY 2018 FY 2017 Inc./Dec. Revenue July July over Categories: Dec. 31 Dec. 31 Previous yr. Sales Type A 102,154 98,149 4,005 Misc., Vending 2, ,536 State Subsidy 151 (151) Federal Subsidy 13,187 14,733 (1,546) Transfer 118, ,199 4,843 12
13 Cafeteria Meals Served Comparison FY FY 2017 July August September October NovemberDecember Total Meals Served/# Serving Days High Sch. 1,909 1,527 1, ,492 Middle Sch. 1,944 1,491 1, ,643 Primary Sch. 3,027 2,538 2,199 1,492 9,256 Total Meals Served 6,880 5,556 4,955 3,000 20,391 FY FY 2018 July August September October NovemberDecember Total Meals Served/# Serving Days High Sch. 1,380 1, ,195 Middle Sch. 2,320 1,908 1,548 1,312 7,088 Primary Sch. 2,516 2,234 1,886 1,820 8,456 Total Meals Served 6,216 5,285 4,396 3,842 19,739 Over/Under Previous FY: (652) 13
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