INDEPENDENCE LOCAL SCHOOLS Board Meeting
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1 Exhibit #2 INDEPENDENCE LOCAL SCHOOLS Board Meeting October 2015 Financial Reports 1
2 Independence Local Schools Fiscal Year 2016 Revenue Collection by Fund Exhibit #2 FY 16 % of Projected % of Fiscal % of Projected % of Fiscal Amount Fiscal Month Available Revenue Year Revenue Year Fund Description Fund Budgeted To date To Date Balance Collected Completed Outstanding Remaining General 001 $ 16,349,554 $ 7,215,127 $ 696,512 $ 9,134, % 33.33% 55.87% 66.67% Bond Retirement 002 1,202, ,790 42, , % 33.33% 28.15% 66.67% Permanent Improvement , ,671 22, , % 33.33% 56.28% 66.67% Building % 33.33% 0.00% 66.67% Food Service ,000 72,503 31, , % 33.33% 75.83% 66.67% Endowment % 33.33% 0.00% 66.67% Uniform School Supplies (600) 0.00% 33.33% 0.00% 66.67% Public Sch. Support ,766 16,584 9,607 40, % 33.33% 70.79% 66.67% Other Grants % 33.33% 0.00% 66.67% District Agency ,000 1,704 1,704 10, % 33.33% 85.80% 66.67% Student Managed Activity ,995 70,007 11, , % 33.33% 69.43% 66.67% District Managed Activity ,000 29,934 7,842 65, % 33.33% 68.49% 66.67% State Grants ,000 76,239 2, , % 33.33% 70.90% 66.67% Federal Grants ,000 84, % 33.33% % 66.67% $ 19,214,192 $ 8,619,159 $ 825,293 $ 10,595, % 33.33% 55.14% 66.67% 2
3 General Fund Revenue Collection Exhibit # 2 GENERAL FUND REVENUE COLLECTION Month End Fiscal Year 2016 Actual Budget/Estimate Variance Actual Budget/Estimate Variance Real Estate $ $ $ $ 5,746,879 $ 5,746,879 $ TPP (PUPP only) 228, ,272 Foundation 64,293 55,500 8, , ,608 4,443 Restricted Grants Home/Role & TPP Reimb 551, ,389 6, , ,477 6,916 Other/Misc. 80,913 50,557 30, , ,587 46,943 Total Revenue: $ 696,511 $ 650,446 $ 46,065 $ 7,215,125 $ 7,156,823 $ 58,302 3
4 Independence Local Schools Fiscal Year 2016 Expenditure Projection by Fund Exhibit #2 Fy 16 w/o Encumb. % of Fiscal % of Fiscal Amount Fiscal Month Current Available % of Projected Year % of Budget Year Fund Description Fund Expendable To date To Date Encumbrances Balance Expended Completed Available Remaining General 001 $ 16,225,277 $ 5,634,713 $ 2,010,953 $ 964,847 $ 9,625, % 33.33% 65.27% 66.67% Bond Retirement 002 1,058,640 5, ,038,640 $ 14, % 33.33% 99.53% 66.67% Permanent Improvement 003 1,010, ,951 12, ,956 $ 165, % 33.33% 29.74% 66.67% Building 004 $ 0.00% 33.33% 0.00% 66.67% Food Service ,405 90,709 44,138 25,250 $ 184, % 33.33% 69.80% 66.67% Endowment 008 7,736 $ 7, % 33.33% % 66.67% Uniform School Supplies 009 3, $ 2, % 33.33% 92.88% 66.67% Public Sch. Support ,175 17,788 3,549 13,862 $ 25, % 33.33% 68.89% 66.67% Other Grants 019 5,000 $ 5, % 33.33% % 66.67% District Agency , $ 11, % 33.33% 95.41% 66.67% Student Managed Activity ,290 94,910 12,514 19,329 $ 113, % 33.33% 58.24% 66.67% District Managed Activity ,000 35,263 13,124 12,922 $ 47, % 33.33% 63.27% 66.67% State Grants ,700 18,518 10,401 69,996 $ 169, % 33.33% 92.81% 66.67% Federal Grants ,197 32,071 14,588 1,903 $ 61, % 33.33% 66.31% 66.67% $ 19,356,028 $ 6,639,720 $ 2,122,366 $ 2,281,995 $ 10,434, % 33.33% 65.70% 66.67% 4
5 General Fund Expenditure Exhibit #2 GENERAL FUND EXPENDITURE Month End FYTD 2016 Actual Budget/Estimate Variance Actual Budget/Estimate Variance Personnel/Salaries $ 992,972 $ 996,821 $ (3,849) $ 2,970,193 $ 3,007,208 $ (37,015) Benefits 297, ,821 (13,306) 1,064,097 1,082,010 (17,913) Purchased Services 681, ,024 36,160 1,189,602 1,121,620 67,982 Supplies 23,950 78,186 (54,236) 167, ,556 (73,222) Equipment 3,000 (3,000) 132, , Debt Service Other/Misc. 15,332 15, , ,928 (5,115) Transfers $ 2,010,953 $ 2,048,852 $ (37,899) $ 5,634,712 $ 5,699,654 $ (64,942) 5
6 General Fund Monthly Expense Comparison Fiscal Year 2016 vs. Fiscal Year 2015 Exhibit #2 July 14 August 14 September 14 October 14 Total FYTD 15 Fiscal Year 2015 Expenses Expenses Expenses Expenses Expenses 3 Pay Month Salaries $ 600,918 $ 681,297 $ 647,854 $ 970,823 $ 2,900,892 Benefits 230, , , ,899 $ 1,034,061 Purchase Services 140, , , ,044 $ 1,139,281 Supplies 28,350 24,555 89,962 40,250 $ 183,117 Capital Outlay 1,578 2,345 $ 3,923 Other Expenses 1,053 26,643 8,940 85,088 $ 121,724 Total Expenses $ 1,001,775 $ 1,129,647 $ 1,192,127 $ 2,059,449 $ 5,382,998 July 15 August 15 September 15 October 15 Total FYTD 16 Fiscal Year 2016 Expenses Expenses Expenses Expenses Expenses 3 Pay Month Salaries 617, , , ,972 2,970,193 Benefits 230, , , ,515 1,064,097 Purchase Services 68, , , ,184 1,189,602 Supplies 7,302 74,553 61,529 23, ,334 Capital Outlay 10, ,598 6, ,673 Other Expenses 1,209 84,719 9,553 15, ,813 Total Expenses $ 935,793 $ 1,518,129 $ 1,169,837 $ 2,010,953 $ 5,634,712 Over/(Under) Previous Yr. $ 65,982 $ (388,482) $ 22,290 $ 48,496 $ 251,714 Network upgrade cost. Salaries Benefits Purchase Services Supplies Capital Outlay Other Expenses 69,301 30,036 50,321 (15,783) 128,750 (10,911) 6
7 Independence Local Schools Fiscal Year 2016 Cash Flow by Fund Exhibit #2 7/1/2015 Fiscal Fiscal 10/31/2015 Cash Yr. to Date Yr. to Date Cash Fund Description Fund Balance Revenue Expenditures Balance General 001 $8,197,491 $ 7,215,127 $ 5,634,713 $9,777,905 Bond Retirement 002 2,591, ,790 5,025 3,450,723 Permanent Improvement , , ,951 76,763 Building 004 Food Service 006 1,019 72,503 90,709 (17,187) Endowment 008 7,486 7,486 Uniform School Supplies 009 9, ,145 Public Sch. Support ,249 16,584 17,788 29,045 Other Grants 019 9,872 9,872 District Agency 022 4,225 1, ,371 Student Managed Activity ,935 70,007 94, ,032 District Managed Activity 300 1,346 29,934 35,263 (3,983) State Grants ,239 18,518 57,720 Federal Grants ,071 (32,071) $11,614,383 $8,619,159 $6,639,720 $13,593,821 7
8 Actual Month-End General Fund Cash Balance Exhibit #2 8
9 Investment/Reconciliation Report Fiscal year 2016 Exhibit #3 Monthly Rate Interest cytd NFS Star Oho $ 1,333, % $ $ $ 5.00 Star Plus 9,184, % $ 1, $ 14, $ Charter One Bank 8, n/a Charter One Bank 467, n/a Charter One Bank 98, n/a Independence Bk Savings 580, % Independence Bk Checking 197, n/a Independence Bk CD 500, % Independence Bk CD 1,500, % 2, , Total Balance Per Bank Statement $ 13,868, $ 4, $ 19, $5.00 E/Z Pay Dept. not recorded 1, In Trans. Deposits In Transit H/S Café Unposted Receipt ODE: M/S Café NFS P/S Café Outstanding Checks (178,108.06) Manuscript Debt 0.00 Outstanding Payroll checks (98,862.44) Void Payroll Ck: 0.00 $ Memo Ck. Fed. Tax 0.00 Bank Fee 0.00 Void Check 0.00 Bk Coding Correction 0.00 Adjusted Total Balance Per Bank Statement 13,593, Fund Balances 13,593, Difference $ 9
10 Check Register Informational Item Warrants over $1, to Check Amount Vendor Description Check Amount Vendor Description ,648 School Datebooks, Inc. Student Handbooks ,537 Medicare/Fica Payroll Benefits ,945 NEWS 2 YOU Instructional Subscriptions ,486 M&M Express Solutions Athletic Apparel ,982 Oberlin Farms Cafeteria Supplies ,350 PSI ASSOCIATES ESY Camp Cheerful ,291 SERS Retirement ,360 Security Fence Bleacher Fencing ,349 Ace Copier Service Agreement ,943 United Cerebral Palsy Assoc. Special Ed. Transportation ,380 Treasurer, State of Ohio E Tech. Registration ,993 Suburban Transportation Special Ed. Transportation ,475 Solutions Behavioral Consulting Special Ed. Services ,396 Coresource Inc. Dental ,495 G & G, Inc. Auxiliary Services ,025 Gordon Foods Cafeteria ,661 Proforma Solution for Business VB Spirit Wear ,500 Monarch Center for Autism Special Ed. Placement ,750 Ohio Varsity Athletic Web Services ,328 PSI Associates Nurse/Health Aids ,000 Refpay, LLC Official Pay Services ,184 CES HVAC Services ,186 ESC Substitute Guidance ,556 Illuminating Company, The Utilities ,500 E Rate Central E Rate Services ,285 STRS Retirement ,500 CMP Communication Public Relation Services ,187 STRS Retirement ,668 United Cerebral Palsy Assoc. Special Ed. Services ,245 SERS Retirement ,194 Brindza, McIntyre and Seed Legal Services ,356 STRS Retirement ,341 STRS Retirement ,243 Orange City Schools Medical Benefits ,341 STRS Retirement ,072 Payroll Transfer Payroll ,341 STRS Retirement ,726 Payroll Transfer Payroll ,096 MEDICARE/FICA Payroll Benefits ,348 Payroll Transfer Payroll ,346 North Coast Council Connectivity Services ,877 EDUCATIONAL SERVICE CENT ESC Staffing ,420 Medicare/Fica Payroll Benefits 10
11 11 Projected General Fund Monthly Cash Flow
12 Monthly Cafeteria Report Fiscal Year 2016 FY FY 2015 July August September October Total Receipts High Sch. 5,259 5,887 7,357 18,504 Middle Sch. 5,094 6,379 7,627 19,100 Primary Sch ,083 6,554 8,648 21,396 Other ,677 7,988 Total Receipts ,437 18,904 31,310 66,988 Expenditures 3 pay month Total High Sch. 3,768 3,765 5,227 13,612 26,372 Middle Sch. 3,066 3,034 4,545 15,003 25,648 Primary Sch. 3,368 3,368 4,206 13,091 24,033 Other 4, , ,026 Total Expenditures 14,446 10,866 18,530 42,235 86,078 Fiscal Year 2015 Balance to Date: 785 (18,306) FY FY 2016 July August September October Total Receipts High Sch. 5,464 6,318 6,784 18,566 Middle Sch. 7,358 6,650 7,892 21,900 Primary Sch ,264 7,457 9,656 24,566 Other ,177 7,471 Total Receipts ,151 20,446 31,507 72,503 Expenditures 3 pay month Total High Sch. 1, ,838 14,423 19,385 Middle Sch. 3,089 3,089 6,759 15,138 28,074 Primary Sch. 3,522 3,522 4,346 14,377 25,766 other 9, , ,484 Total Expenditures 17,121 8,093 21,357 44,138 90,709 Fiscal Year 2016 Balance to Date: 1,019 (17,187) Revenue over/under previous Yr. 62 3,714 1, ,516 Expenditures Over/Under Prev. Yr. 2,675 (2,774) 2,827 1,902 4,631 Expenditure Categories: FY 2016 FY 2015 Inc./Dec. July July over Expenditure Categories: Oct 31 Oct 31 Previous yr. Salaries 47,277 43,239 4,038 Benefits 11,603 14,521 (2,917) Purch. Serv. 6,812 4,745 2,067 Supplies 25,015 23,573 1,443 90,709 86,078 4,631 Revenue Categories: FY 2016 FY 2015 Inc./Dec. Revenue July July over Categories: Oct 31 June 30 Previous yr. Sales Type A 65,013 58,999 6,013 Misc., Vending (150) State Subsidy 0 Federal Subsidy 6,895 7,242 (348) 72,503 66,988 5,516 12
13 Cafeteria Meals Served Comparison FY FY 2015 August September October Total Meals Served/# Serving Days High Sch. 2,415 1,988 4,403 Middle Sch. 2,085 1,794 3,879 Primary Sch. 3,320 2,901 6,221 Total Meals Served 7,820 6,683 14,503 FY FY 2016 August September October Total Meals Served/# Serving Days High Sch. 2,234 1,666 3,900 Middle Sch. 2,290 1,655 3,945 Primary Sch. 3,449 2,983 6,432 Total Meals Served 7,973 6,304 14,277 13
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