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6 BUDGET VARIANCE REPORT As of January 2017 Prepared By: Colonial School District Business Office Budget Oversight Committee Review: 7-Mar-17 Board of Education Approval: 14-Mar-17 Portion of Fiscal Year Expired: 58.33%
7 SUMMARY OF REVENUE REVENUE STATE REVENUE Board Approved Receipt Percent Budget to Date Received Variance Division I Salaries 63,357, ,072, % 17,285, Cafeteria Salaries 2,600, ,262, % 1,337, Division II Costs, AOC 2,128, ,117, % 11, Division II Costs, AOC - Voc 157, , % (33,824.00) Division II Costs, Energy 1,833, ,871, % (38,898.00) Division III Equalization 4,842, ,843, % (481.00) State Transportation 5,401, ,800, % 600, Educational Sustainment 2,075, ,120, % (45,799.00) Drivers Ed 32, , % (2,500.00) Unique Alternative 450, , % (127,268.80) Excellence/Admin Option 395, , % 93, Related Services 375, , % 111, Professional Development 116, , % (141.00) Technology Block Grant 165, , % (4,508.00) Other State Revenue 235, , % 178, John G Leach 7,375, ,602, % 1,772, Minor Capital Improvements 696, , % - TOTAL STATE REVENUE 92,235, ,098, % 21,136,
8 SUMMARY OF REVENUE REVENUE LOCAL REVENUE Board Approved Receipt Percent Budget to Date Received Variance Debt Service Tax Receipts 4,542, ,396, % 145, Tuition Revenue & Reserves 6,494, ,448, % 45, John G Leach (tuition revenue) 3,050, ,750, % 300, Current Expense Tax Receipts 34,668, ,592, % 76, Match Tax Receipts 712, , % (95,677.48) Technology Maintenance Match 436, , % 128, Interest 188, , % 26, Athletics 37, , % 21, CSCRP 95, , % 32, Indirect Costs 375, , % 80, Cafeteria 6,455, ,710, % 3,744, Donations 105, , % 33, Building Rental 17, , % 2, Other Local Revenue 540, , % 234, Charter (Reduction) (5,428,860.00) (5,428,859.72) % (0.28) Choice (Reduction) (1,378,714.00) 12, % (1,391,256.41) Debt Service & Other Reserve 6,384, % 6,384, TOTAL LOCAL REVENUE 57,293, ,523, % 9,769,
9 SUMMARY OF REVENUE REVENUE Board Approved Receipt Percent Budget to Date Received Variance OTHER REVENUE IDEA Part B 2,574, ,574, % - IDEA Pre-K 98, , % - Title I 3,625, ,625, % - Title II 758, , % - Title III 98, , % - Perkins 248, , % - Other Federal Funds 100, , % 41, TOTAL OTHER REVENUE 7,504, ,463, % 41, TOTAL REVENUE 157,033, ,086, % 30,947,
10 SUMMARY OF EXPENDITURES Board Approved Remaining Percent Percent EXPENDITURES Budget Encumbrance Expenditures Balance Obligated Spent Operating Unit Program Code SCHOOL BUDGETS A Carrie Downie Library 2, , , % 56.12% A Carrie Downie Elementary 31,039 2, , , % 65.91% A Castle Hills Library 5, , , % 58.47% A Castle Hills Elementary 62, , , % 91.01% A Pleasantville Library 3, , % 0.00% A Pleasantville Elementary 44,032 2, , , % 43.26% A Wilmington Manor Library 3, , % 85.98% A Wilmington Manor Elementary 39, , , % 73.83% A Wilbur Library 9, , % 5.98% A Wilbur Elementary 110,579 2, , , % 70.83% A Southern Library 6, , , % 45.03% A Southern Elementary 78,504 2, , , % 78.10% A New Castle Library 4, , % 0.00% A New Castle Elementary 52, , , % 83.96% A Eisenberg Library 4, , , % 36.98% A Eisenberg Elementary 50,999 1, , , % 74.65% A Gunning Bedford Library 7, , , % 21.07% A Gunning Bedford Middle 90,124 6, , , % 75.92% A George Read Library 5, , % 0.00% A George Read Middle 63,680 1, , , % 30.23% A McCullough Library 5, , % 0.00% A McCullough Middle 62,017 3, , , % 62.76% A Wallin (Regular Ed) 3, , % 0.22% 5
11 SUMMARY OF EXPENDITURES Board Approved Remaining Percent Percent EXPENDITURES Budget Encumbrance Expenditures Balance Obligated Spent Operating Unit Program Code A William Penn - ROTC 6, , , % 58.38% A William Penn - Music Choir 30, , , % 37.97% A William Penn - Library 19, , , % 14.03% A William Penn - Summer School 19, , % % A William Penn - Athletics 130,000 9, , , % 67.88% A William Penn High School 198,793 14, , , % 80.31% SUBTOTAL - OTHER 1,151,180 51, , , % 67.18% TUITION FUNDED BUDGETS Preschool 45, , , % 50.70% PreK Nonprincipal 450, , , % 53.20% A Southern ILC 11, , , % 55.26% A Southern ILC Nonprincipal Items 255, , , % 45.54% A Southern CASL 10, , , % 76.34% A Southern CASL Nonprincipal 22, , % 0.00% A G Bedford ILC Nonprincipal Items 60, , , % 5.73% A Gunning Bedford CASL 8, , , % 29.62% A Gunning Bedford Nonprincipal 60, , , % 6.00% A WPHS CASL 3, , % 76.50% A WPHS CASL Non Principal 35, , % 0.00% A Wallin Nonprincipal 860, , , % 59.55% A Wallin 44,712 21, , , % 47.33% LEP/ESL 365, , , % 47.25% Private Placement 875, , , % 51.07% In State Tuition 4,185, , , ,649, % 8.56% Assistive Technology 35,000 2, , , % 41.70% SUBTOTAL - TUITION 7,325, ,932 1,930,059 5,191, % 26.35% 6
12 SUMMARY OF EXPENDITURES Board Approved Remaining Percent Percent EXPENDITURES Budget Encumbrance Expenditures Balance Obligated Spent Operating Unit Program Code OTHER/LOCAL AND STATE FUNDED Board of Education 25, , , % 89.95% Legal 66,000 17, , % 72.62% Substitutes & Homebound 950, , , , % 30.86% Community & Schools 90, , % 0.31% Teacher of the Year 7, , % 0.00% General District Expenses 719, , , % 66.50% Marketing 65, , , % 38.83% Public Communications 20, , , % 58.56% Copy Center 235,000 39, , , % 74.35% District Administration 47,500 2, , , % 77.38% District Choice 7,500 3, , , % 26.33% Superintendent 9, , , % 52.19% Middle School Redesign 40,000 1, , , % 92.31% Preschool Expansion 175, , , % 20.97% Elementary Wellness 85, , , % 80.02% Assistant Superintendent 1 5,400 3, , % 12.64% Assistant Superintendent 2 5, , % 4.73% Contractual Services 475,000 57, , , % 36.16% Curriculum/Instruction 115, , , % 33.29% Common Core/ Curriculum 250,000 28, , , % 44.04% Music/Art Curriculum 45,000 1, , % 0.19% Discipline Programs/SRO 325, , , , % 63.39% Extra Time 270, , , % 39.42% Professional Development 116,438 7, , , % 23.23% Athletics 42, , , % 40.51% Drivers Education 32,830 69, , (42,109.46) % 17.70% Special/Student Services 24, , , % 47.24% 7
13 SUMMARY OF EXPENDITURES Board Approved Remaining Percent Percent EXPENDITURES Budget Encumbrance Expenditures Balance Obligated Spent Operating Unit Program Code Business Office 12, , , % 8.56% Division I Salaries 63,357, ,644, ,713, % 57.84% Local Salaries* 35,051, , ,963, ,456, % 56.95% Division II Vocational 153,000 1, , , % 16.50% Language Immersion 54, , % 0.00% Competitive Grants- State 80, , , % 64.33% Private Grants/Donations 80,000 1, , , % 21.84% Tech Equipment & Repair 1,410, , ,093, , % 77.58% Network/Wireless 200, , % 0.00% Personnel 71, , , % 66.11% Child Nutrition Operations 9,410, ,796, ,613, % 50.97% Energy/Utilities 2,051, , , , % 41.46% Facilities Maintenance 408,000 60, , , % 44.29% Custodial Services 442,000 25, , , % 66.71% Operations 9, , , % 18.73% Transportation 7,391, , ,062, ,418, % 54.96% School Supervision 94, , , % 42.19% Visiting Teachers 4, , , % 31.67% SUBTOTAL - OTHER 124,529,942 3,207,892 70,004,050 51,313, % 56.21% * Includes local benefits Debt Service 4,915, ,965, , % 80.69% Federal Funds 7,504, , ,536, ,830, % 20.47% Minor Capital 1,160, , , % 0.00% Leach - Special School* 10,442, , ,013, ,326, % 57.59% TOTAL EXPENDITURES 157,029, ,095, ,223, ,710, % 53.64% 8
14 DETAIL COST CENTERS Board Approved Remaining Percent Percent EXPENDITURES Budget Encumbrance Expenditures Balance Obligated Spent Operating Unit Program Code General District Expenses - Summarized on page 6 - Detail of budget Audit 40, , % 0.00% Insurance 175, , % % Data Service Center 404, , , % 75.00% Contingency 100, , % 0.00% TOTAL EXPENDITURES 719, , , % 66.50% Child Nutrition Operations - Summarized on page 7 - Detail of budget Personnel 5,000,000-2,807, ,192, % 56.16% Food 3,300,000-1,449, ,850, % 43.93% Miscellaneous 60,000-34, , % 57.16% Supplies 410, , , % 44.79% Indirect Cost 150, , , % 98.64% Equipment Repair 90,000-50, , % 55.64% Equipment 400, , , % 30.58% TOTAL EXPENDITURES 9,410, ,796, ,613, % 50.97% 9
15 DETAIL COST CENTERS Board Approved Remaining Percent Percent EXPENDITURES Budget Encumbrance Expenditures Balance Obligated Spent Operating Unit Program Code Transportation - Summarized on page 7 - Detail of budget Personnel 4,500,000-2,533, ,966, % 56.30% Professional Development 15,000-1, , % 6.76% Energy 35,000 17, , % 47.49% Contractor Payments 2,800, , ,218, , % 43.51% Bus Maintenance 360,000 64, , , % 75.06% Fuel 350,000 51, , , % 44.08% Miscellaneous 50,000 7, , , % 53.25% Parkway and Kingswood -73, (73,017.00) 0.00% 0.00% Billing to Leach -500, (500,000.00) 0.00% 0.00% Other Local Billable Activity -145,000 - (158,036.74) 13, % % TOTAL EXPENDITURES 7,391, , ,062, ,418, % 54.96% (2) Fuel expense was used to bill for NCLB $154,254 10
16 DETAIL COST CENTERS Board Approved Remaining Percent Percent EXPENDITURES Budget Encumbrance Expenditures Balance Obligated Spent Operating Unit Program Code Leach Special School - * Summarized on page 8 - Detail of budget A Southern Integration Program 20, , , % 65.01% A George Read Integration Program 29, , , % 17.67% A William Penn Integration Program 19, , , % 63.03% A Leach Principal's Budget 70, , , * 24.31% 24.01% A Vocational Expenses 43,250-3, , % 8.03% A Related Services 10,000-10, % % A Assistive Technology 20, , ** 0.00% 0.00% A Summer School 10, , ** 0.00% 0.00% Substitutes 45,000-33, , % 74.12% General 100,000 35, , , % 57.96% Division I Salaries 6,900,000-4,122, ,777, % 59.75% Local Salaries * 3,150,000 55, ,730, ,363, % 54.94% Energy/Utilities 15,000 10, , , % 16.48% Minor Capital 10,072-5, , % 53.44% TOTAL EXPENDITURES 10,442, , ,013, ,326, % 57.59% 11
17 LOCAL TAX RECEIPTS Collections as of January 31 Current Debt Month Expense Service Tuition MCI July 43, , , , August 134, , , , September 4,522, , ,191, , October 16,822, ,604, ,563, , November 12,941, , , , December 127, , , , January 295, , , , February March April May June Transfers to Leach Sr Citizen Prop Relief Total Collected 34,888, ,396, ,198, ,117, Budget 34,668, ,542, ,544, ,149, % Collected % 96.80% 96.38% 97.18% Receipts are recorded in the month in which they are received. 12
18 COMPARISON OF LOCAL FUND PROPERTY TAX RECEIPTS FOR CURRENT OPERATIONS WITH THE PRIOR TWO FISCAL YEARS Month Fiscal Year 2015 Fiscal Year 2016 Fiscal Year 2017 July 430, , , August 3,718, ,070, ,522, September 28,519, ,353, ,822, October 542, , ,941, November 545, , , December 290, , , January 133, , February 169, , March 132, , April 176, , May 101, , June 87, , Senior Citizens' Tax Rebate 1,556, ,589, Year To Date Receipts $36,403, $36,394, $34,844, Annual Receipts $34,759, $34,761, $34,844, Projected Tax Receipts $34,274, $34,167, $34,668, % of Annual Tax Collections % % % Note: This report reflects receipts in the month earned, not as recorded 13
19 CREDIT CARD PURCHASES Jan-17 Credit Card Holder Vendor Date Amount Purpose D Dolan Blakey Delta 1/4/ Airfare TOTAL A Paula Angelucci Shoprite 1/4/ Kitchen supplies Best Buy 1/5/ Office supplies Amazon 1/11/ Kitchen supplies BJ's 1/13/ Kitchen supplies Amazon 1/26/ Kitchen supplies Paypal 1/26/2017 1, Kitchen supplies TOTAL 1, Leslie Papanicolas (District Travel) Summit Prof. Ed. 1/7/ Professional development National Science Teacher 1/7/ Professional development Paypal 1/11/ Professional development Kagan 1/11/ Professional development MSU Payments 1/17/2017 2, Professional development Hilton 1/20/ Hotel NSBA 1/23/2017 1, Professional development Mark Bakos & Assoc. 1/24/ Professional development TOTAL 5, Cindy Miller (District wide Expenses) BLU*colonialschooldistrict 12/29/ Web domain registration EMA*EMMA 1/2/ Newsletter Facebook 1/3/ Advertising AccuWeather 1/6/ Weather forecasting Notary Stamp 1/12/ Notary supplies EZ-Pass 1/19/ Tolls Amazon 1/23/ School operating supplies Theatre Direct 1/26/ School trip TOTAL 1, Philip Smallwood Deepspacesparkle.com 1/12/ Online art teaching tool TOTAL TOTAL ALL CARDHOLDERS 9,
20 GRANTS/DONATIONS through January 31, 2017 Amount Encumbered & Grantor/Donor School Date Received Received Spent to Date Received in Fiscal 2017 Colonial Education Foundation District-wide Jan-17 11, , Grants and Donations are budgeted under The funds are received and expended according to the grantor or donor guidelines. There is no impact to the district budget or district funds. Total 11, ,
21 CARRY OVER BUDGET ITEMS BUDGET Major Cap FY BALANCE ON JULY 1, 2016 Encumbered Expended Remaining Balance Percent Carryover Obligated Current Budget (FY17) YTD Spend Renovate William Penn , , , % N/A N/A N/A Renovate John G. Leach , , , ,511 41% N/A N/A N/A TOTAL 1,172, , , ,511 60% - Minor Cap - MCI- Local ,725 11,939 60, % N/A N/A N/A MCI- Local ,556 28, , % N/A N/A N/A MCI- Local , , ,710 80,281 82% N/A N/A N/A MCI- State ,183 80, , % N/A N/A N/A MCI- State , , , ,522 70% N/A N/A N/A TOTAL 2,157, ,218 1,194, ,803 87% YTD Percent spend State Funds Division II AOC , ,084 33,866 72% 2,117,059 1,397,362 66% World Language Immersion ,635 1,781 20,442 2,412 90% 54,300 16,462 30% Energy ,102 40, , % 1,871, ,638 29% Standards & Assessment % % Transportation ,949-27, % 4,800,944 2,973,834 62% Division II Vocational , ,453 1,684 95% 190,824 24,020 13% Drivers Education ,575-15, % 35,330 5,812 16% Professional Development ,564 1,322 16, % 26,291 23,976 91% School Improvement (Focus Sc) ,000 1,960 35,588 30,452 55% - - 0% School Improvement (Focus Sc) ,861-4,381 10,480 29% - - 0% TOTAL 615,449 46, ,596 78,894 87%
22 CARRY OVER BUDGET ITEMS BUDGET Federal Funds FY BALANCE ON JULY 1, 2016 Encumbered Expended Remaining Balance Percent Carryover Obligated Current Budget (FY17) YTD Spend YTD Percent spend Title II ,189-10, % 758,654 86,321 11% Title II ,729 10, ,546 21,958 93% Farm to School , ,400 0% N/A N/A N/A Title I ,825-22, % 553, ,084 65% Title I ,635,125 51,408 1,510,822 72,895 96% Title III (ELL) ,579-2, % 98,783 26,099 26% Title III (ELL) ,282 1,000 68,650 9,632 88% IDEA B ,349-57, % 725, ,298 73% IDEA B , ,506 32,509 96% IDEA Preschool ,601-1,203 2,398 33% 98,035 26,556 27% IDEA Preschool ,594-9,066 7,528 55% Career Tech (Perkins) ,143-2, % 248, ,843 47% Career Tech (Perkins) ,371 2,169 32,904 8,298 81% TOTAL 3,095,202 64,802 2,848, ,442 94% John G. Leach (State Funds) Energy , ,179 0% 94,454-0% Division II AOC ,668 15,485 67,640 41,543 67% 85,296 71,019 83% Division II Voc ,548-5,842 35,706 14% 28,164 3,474 12% Minor Cap ,454-9, % 10,072 5,068 50% TOTAL 178,849 15,485 82,936 80,428 55% GRAND TOTAL 7,220,162 1,157,295 4,956,789 1,106,078 85%
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