Budget Variance Report. Month Ending November 30, 2018
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1 Budget Variance Report Month Ending November 30, 2018
2 Overview Reviewed by CFOC on January 2nd % of the Fiscal Year has transpired. We have received 92.73% of our expected annual revenue. Year to date expenditures are at 38.48% and 41.53% including encumbrances.
3 Additional Details Credit card transactions totaled $13, % of the carryover funds from previous budget years have been spent or encumbered as of November 30th.
4 Citizen Finance Oversight Committee A member of the committee will address the board.
5 Questions?
6 BUDGET VARIANCE REPORT As of November 2018 Prepared By: Colonial School District Business Office Budget Oversight Committee Review: 4-Jan-19 Board of Education Approval: 8-Jan-19 Portion of Fiscal Year Expired: 41.67%
7 SUMMARY OF REVENUE Board Approved Receipt Percent Budget to Date Received Variance DISCRETIONARY STATE REVENUE Division II Costs, AOC 2,143, , % (1,870,695.00) Division III Equalization 4,878,773 4,386, % (492,031.00) Educational Sustainment 2,088,786 1,879, % (208,879.00) Excellence/Admin Option 235, , % (24,580.00) SUBTOTAL 9,346,289 6,750, % (2,596,185.00) RESTRICTED STATE REVENUE State formula salaries 66,972,459 59,384, % (7,588,012.85) Cafeteria Salaries 2,248,659 1,174, % (1,073,934.00) Division II Costs, AOC - Voc 194, , % (48,583.00) Division II Costs, Energy 2,064,893 1,651, % (412,979.00) State Transportation 6,450,000 4,763, % (1,686,373.92) Drivers Ed 39,746 31, % (7,949.00) Unique Alternative 963, , % (159,788.00) Related Services 429, , % (45,627.00) Professional Development 110, , % - Technology Block Grant 166, , % 84, Student Success Block Grant 650, , % - Opportunity Grants 573, , % - Other State Revenue 50, , % 72, John G. Leach 7,182,736 6,242, % (940,215.04) ECAP (Pre-K State grant) 287, , % 3, Minor Capital Improvements 943, % (943,163.00) SUBTOTAL 89,328,667 76,582, % (12,746,229.04) Operational Budget Reduction (1,948,482) TOTAL STATE REVENUE 96,726,474 83,332, % (13,393,932.04)
8 SUMMARY OF REVENUE Board Approved Receipt Percent Budget to Date Received Variance DISCRETIONARY LOCAL REVENUE Current Expense Tax Receipts 46,281,607 46,037, % (243,901.73) Interest 175,000 71, % (103,043.61) Athletics 20,000 7, % (12,542.00) Indirect Costs 350,000 2, % (347,622.55) CSCRP 145, % (145,000.00) Building Rental 26,000 13, % (12,435.00) SUBTOTAL 46,997,607 46,133, % (864,544.89) RESTRICTED LOCAL REVENUE Debt Service Tax Receipts 4,863,557 4,659, % (204,286.00) Tuition Receipts (excl. Leach) 7,215,110 9,762, % 2,547, John G. Leach (tuition revenue) 3,750, , % (3,000,000.00) Match Tax Receipts 1,616,202 1,971, % 355, Technology Maintenance Match 447,125 85, % (361,869.27) Cafeteria 6,450,000 1,698, % (4,751,328.15) Donations 100,000 21, % (78,892.82) E3 Grant 1,500, % (1,500,000.00) Other Local Revenue 515, , % (219,149.02) SUBTOTAL 26,456,994 19,243, % (7,213,048.01)
9 SUMMARY OF REVENUE Board Approved Receipt Percent Budget to Date Received Variance OTHER LOCAL FUNDS Charter (Reduction) (5,685,442) (1,726,162.15) 30.36% 3,959, Choice (Reduction) (1,042,091) % 1,042, Reserve funds (4,122,368) % SUBTOTAL (10,849,901) (1,726,162.15) 15.91% 9,123, TOTAL LOCAL REVENUE 62,604,700 63,650, % 1,046, FEDERAL REVENUE IDEA Part B 2,689,190 2,689, % - IDEA Pre-K 100, , % - Title I 4,094,316 4,094, % - Title II 697, , % - Title III 97,148 97, % - Perkins 262, , % 9, Title IV 431, , % - Other Federal Funds 115, , % 131, TOTAL FEDERAL REVENUE 8,486,498 8,628, % 141, TOTAL REVENUE 167,817, ,611, % (12,206,069.56)
10 Board Approved Remaining Percent Percent EXPENDITURES Budget Encumbrance Expenditures Balance Obligated Spent Operating Unit Program Code SUMMARY OF EXPENDITURES DISCRETIONARY SCHOOL BUDGETS A Carrie Downie Library 2,880-1,645 1, % 57.11% A Carrie Downie Elementary 45,063 5,797 24,520 14, % 54.41% A Castle Hills Library 4,531 4, % 10.69% A Castle Hills Elementary 64,103 10,531 37,898 15, % 59.12% A Pleasantville Library 3, , % 0.00% A Pleasantville Elementary 46,796 9,672 25,518 11, % 54.53% A Wilmington Manor Library 2, , % 0.00% A Wilmington Manor Elementary 32,607 4,111 11,826 16, % 36.27% A Wilbur Library 8, , % 7.39% A Wilbur Elementary 124,839 15,556 41,859 67, % 33.53% A Southern Library 6, , % 0.00% A Southern Elementary 89,375 20,306 32,213 36, % 36.04% A New Castle Library 4, , % 0.00% A New Castle Elementary 62, ,058 37, % 38.45% A Eisenberg Library 3,712-3, % 99.99% A Eisenberg Elementary 51,125 1,782 17,023 32, % 33.30% A Gunning Bedford Library 7, , % 0.00% A Gunning Bedford Middle 119,966 13,038 43,055 63, % 35.89% A George Read Library 5, , % 0.00% A George Read Middle 89, ,151 80, % 10.21% A McCullough Library 5,234 2,000-3, % 0.00% A McCullough Middle 87,777 18,838 17,229 51, % 19.63% A Wallin (Regular Ed) 1, , % 0.00% A William Penn - ROTC 4, , % 2.81% A William Penn - Music Choir 26,100 11,360 9, , % 36.38% A William Penn - Library 18,000-7, , % 41.44% A William Penn - Summer School 9, , % 0.00% A William Penn - Athletics 155,000 39,868 72, , % 47.05% A William Penn High School 234,734 37, , , % 58.55% SUBTOTAL 1,316, , , , % 39.35%
11 Board Approved Remaining Percent Percent EXPENDITURES Budget Encumbrance Expenditures Balance Obligated Spent Operating Unit Program Code SUMMARY OF EXPENDITURES DISCRETIONARY DIVISION/DEPARTMENT BUDGETS Board of Education 29, , , % 50.51% Legal 40,000 22, , % 43.77% Substitutes & Homebound 850,000 58, , , % 6.51% Community & Schools 20, , % 0.00% Teacher of the Year 7, , % 6.67% General District Expenses 942,526 62, , , % 17.10% Marketing 60,000 30, , % 48.83% Public Communications 20,000 4, , , % 36.62% Copy Center 240,000 26, , , % 35.63% District Administration 90,000 36, , , % 15.66% District Choice 4, , % 17.07% Superintendent 18, , , % 20.15% Preschool Expansion 141,300 27, , , % 33.89% Elementary Wellness 85,000-24, , % 28.57% Assistant Superintendent 1 15, , % 2.09% Assistant Superintendent 2 15,000 5, , % 4.08% Curriculum/Instruction 115,000 14, , , % 5.50% Common Core/Curriculum 250,000 4, , % 1.79% Music/Art Curriculum 45,000 9, , , % 25.18% Discipline Programs/SRO 175, , , , % 17.70% Security/Constables 505,000 9, , , % 46.52% Athletics 50,000-4, , % 9.08% Special/Student Services 45,000 1, , , % 59.99% Business Office 42,300 28, , (1,808.87) % 36.74% Facilities Maintenance 450, , , (33,424.78) % 36.30% Local Salaries & Benefits 35,748, , ,355, ,740, % 42.95% Personnel 36,000 2, , , % 44.45% Custodial Services 410, , , , % 52.36% Operations 9,500-4, , % 42.27% School Supervision 60,000 1, , , % 29.85% Visiting Teachers 4, , % 19.98% SUBTOTAL - DISCRETIONARY 40,523,577 1,566, ,570, ,386, % 40.89%
12 Board Approved Remaining Percent Percent EXPENDITURES Budget Encumbrance Expenditures Balance Obligated Spent Operating Unit Program Code SUMMARY OF EXPENDITURES RESTRICTED FUNDING WITH LOCAL INVESTMENT Tech Equipment & Repair 1,498, , , , % 55.77% Energy/Utilities 2,064, , , , % 43.56% Transportation 7,466, , ,279, ,383, % 43.92% SUBTOTAL - RESTRICTED/LOCAL 11,030,329 1,749, ,014, ,266, % 45.46% OTHER RESTRICTED BUDGETS Contractual Services 429, , , , % 27.00% Extra Time 270,000-56, , % 20.78% Professional Development 110,643 28, , , % 20.83% Drivers Education 10,000 16, , (13,691.93) % 73.79% Division I Salaries 66,972,459-28,816, ,156, % 43.03% Division II Vocational 174,899 19, , , % 28.15% Immersion Funding 60, , % 0.00% Competitive Grants - State 50, , % 0.00% Federal Funds 8,486, , , ,818, % 2.10% Private Grants/Donations 100, , % 0.00% Child Nutrition Operations 8,698,659-3,437, ,261, % 39.51% Debt Service 4,863,557-3,023, ,839, % 62.17% Opportunity Grants 573, , , , % 16.03% Student Success Block Grant 1,084, ,084, % 0.00% E3 Grant 1,500, , , % 44.92% Minor Capital 1,571, ,571, % 0.00% ECAP (State Pre-K grant) 287,140-86, , % 30.24% SUBTOTAL - RESTRICTED 95,244, , ,559, ,740, % 38.38% RESTRICTED TUITION FUNDED BUDGETS Preschool 54,000 14, , , % 25.17% PreK Payroll 561, , , % 18.50% A Carrie Downie Exceptional Children 2, , % 69.11% A Castle Hills Exceptional Children 9,360 1, , , % 40.73% A Pleasantville Exceptional Children 3,600-1, , % 29.13% A Wilmington Manor Exceptional Childr 3,840 1, , , % 26.51%
13 SUMMARY OF EXPENDITURES Board Approved Remaining Percent Percent EXPENDITURES Budget Encumbrance Expenditures Balance Obligated Spent Operating Unit Program Code A Wilbur Exceptional Children 7,200-5, , % 70.92% A New Castle Exceptional Children 4,320-1, , % 27.49% A Eisenberg Exceptional Children 7, , , % 50.19% A George Read Exceptional Children 4,080-1, , % 30.58% A McCullough Exceptional Children 9, , % 1.18% A Southern ILC 66,600 11, , , % 15.64% A Southern ILC Payroll 417,000-76, , % 18.23% A Southern CASL 44,100 3, , , % 12.85% A Southern CASL Payroll 314, , % 0.00% A Southern Exceptional Children 5,520 1, , , % 47.97% A Gunning Bedford ILC 44,100 35, , , % 2.67% A GB ILC Payroll 268, , % 0.00% A Gunning Bedford CASL 36,000 35, , (874.92) % 3.81% A GB CASL Payroll 250, , % 0.00% A Gunning Bedford Exceptional Children 1, % 47.56% A WPHS CASL 36, , % 1.78% A WPHS CASL Payroll 126, , % 0.00% A William Penn Exceptional Children 22,800 16, , , % 21.44% A Wallin General Expenses 880,000 7, , , % 40.78% A Wallin Principal 43,200 17, , , % 33.62% LEP/ESL 590, , , % 20.92% Private Placement 1,376, , , % 27.70% In State Tuition 3,045, , , ,643, % 3.82% Exceptional Children Payroll 500, , % 0.00% Assistive Technology 36,000 2, , , % 4.50% SUBTOTAL - TUITION 8,773, , ,236, ,101, % 14.10% See detailed budget Leach - Special School 10,929, , ,672, ,022, % 42.75% TOTAL EXPENDITURES 167,817,678 5,125, ,571, ,120, % 38.48%
14 DETAIL COST CENTERS Board Approved Remaining Percent Percent EXPENDITURES Budget Encumbrance Expenditures Balance Obligated Spent Operating Unit Program Code General District Expenses - Summarized on page 6 - Detail of budget Audit 10,000 10, % 0.00% Insurance 185,000 12, , % 6.72% Data Service Center 447, , , % 23.47% One Time Items 200,000 62, , , % 21.85% Contingency 100, , % 0.00% TOTAL EXPENDITURES 942,526 62, , , % 17.10% Child Nutrition Operations - Summarized on page 7 - Detail of budget TOTAL EXPENDITURES 8,698,659-3,437, ,261, % 39.51% Transportation - Summarized on page 7 - Detail of budget TOTAL EXPENDITURES 7,466, , ,279, ,383, % 43.92% (2) Fuel expense was used to bill for NCLB $154,254
15 DETAIL COST CENTERS Board Approved Remaining Percent Percent EXPENDITURES Budget Encumbrance Expenditures Balance Obligated Spent Operating Unit Program Code Leach Special School - * Summarized on page 8 - Detail of budget A Southern Integration Program 19,187 2, , , % 18.41% A George Read Integration Program 27,761-1, , % 4.70% A William Penn Integration Program 18, , , % 13.28% A Leach Principal's Budget 66,256 3, , , * 9.11% 4.10% A Vocational Expenses 21,420 1, , % 0.00% A Related Services 10,000 6, , % 1.56% A Assistive Technology 15,000 15, * 0.00% 0.00% A Summer School 10,000 10, * 0.00% 0.00% Substitutes 35,000-10, , % 29.02% General 850,000 26, , , % 1.50% Division I Salaries 6,834,000-3,219, ,614, % 47.11% Local Salaries * 2,958, , ,416, ,394, % 47.87% Energy/Utilities 55,000 45, , , % 7.89% Minor Capital 9,316 9, % 0.00% TOTAL EXPENDITURES 10,929, , ,672, ,022, % 42.75% * Includes local Benefits ** State funds needed to be spent
16 LOCAL TAX COLLECTIONS Current Debt Month Expense Service Tuition MCI July 77, , , , August 473, , , , September 5,042, , ,102, , October 39,470, ,019, ,063, ,704, November 973, , , , December January February March April May June Transfers to Leach Sr Citizen Prop Relief Total Collected 46,037, ,659, ,512, ,971, Budget 46,281,607 4,863,557 7,215,110 2,063,327 % Collected 99.47% 95.80% % 95.55% Receipts are recorded in the month in which they are received.
17 COMPARISON OF LOCAL FUND PROPERTY TAX RECEIPTS FOR CURRENT OPERATIONS WITH THE PRIOR TWO FISCAL YEARS Month Fiscal Year 2017 Fiscal Year 2018 Fiscal Year 2019 July 43, , , August 134, , , September 4,522, ,147, ,042, October 16,822, ,561, ,470, November 12,941, ,443, , December 127, , January 295, , February , March 262, , April 129, , May 84, , June 97, , Senior Citizens' Tax Rebate 1,569, ,086, Year To Date Receipts $37,009, $43,255, ,114, Projected Tax Receipts $34,668, $42,608, ,281,607 % of Annual Tax Collections % % 99.64%
18 CREDIT CARD PURCHASES Credit cards are issued to Colonial employees under special circumstances and only with the approval of the CFO and Superintendent. Cards are used when Purchase orders and/or checks are not accepted or feasible and for travel. Name Trans Date Merchant Amount Description Nutrition Supervisor Angelucci,A Paula 11/7/2018 THE HOME DEPOT #1605 1, Equipment Angelucci,A Paula 11/8/2018 SP * SCHEDULE73PARTS Supplies Angelucci,A Paula 11/19/2018 AMZN MKTP US*M05XO3CJ Supplies Angelucci,A Paula 11/21/2018 AMZN MKTP US*M04GF1CE Supplies Angelucci,A Paula 11/21/2018 OTC BRANDS, INC Supplies Angelucci,A Paula 11/24/2018 AMZN MKTP US*M09QK8NJ Supplies Business Office Miller,Cindy L 11/1/2018 COSCHEDULE.COM Marketing (Districtwide purchases) Miller,Cindy L 11/2/2018 DDOE EDUCATOR CONFERENCE Registration Miller,Cindy L 11/2/2018 PAYPAL *LEARNINGENG Software Miller,Cindy L 11/2/2018 EMA*EMMA MARKETING Marketing Miller,Cindy L 11/8/2018 SSC - MIDDLETOWN, Supplies Miller,Cindy L 11/8/2018 MAIN EVENT- WILMINGTON Student recognition Miller,Cindy L 11/8/2018 SSC - MIDDLETOWN, (271.88) credit Miller,Cindy L 11/17/2018 STAPLES DIRECT Supplies Miller,Cindy L 11/20/2018 STAPLES DIRECT Supplies Miller,Cindy L 11/26/2018 DNH*GODADDY.COM Website Business office Papanicolas,Leslie Fay 11/1/2018 BUREAU OF EDUCATION AND R Registration (Districtwide travel) Papanicolas,Leslie Fay 11/1/2018 HILTON DFW LAKES Lodging Papanicolas,Leslie Fay 11/2/2018 DDOE EDUCATOR CONFERENCE Registration Papanicolas,Leslie Fay 11/2/2018 DDOE EDUCATOR CONFERENCE Registration Papanicolas,Leslie Fay 11/2/2018 DDOE EDUCATOR CONFERENCE Registration Papanicolas,Leslie Fay 11/3/2018 MARRIOTT MINNEAPOLIS C Lodging Papanicolas,Leslie Fay 11/8/2018 AMTRAK.COM Train Papanicolas,Leslie Fay 11/8/2018 LEARNING FORWARD (175.00) Credit Papanicolas,Leslie Fay 11/9/2018 SQ *NORDTREE, INC. 1, Registration Papanicolas,Leslie Fay 11/10/2018 CCLV - ADV DEP Registration Papanicolas,Leslie Fay 11/12/2018 PAW*GRETCHEN BOGGS Registration Papanicolas,Leslie Fay 11/14/2018 MARRIOTT MINNEAPOLIS C Lodging Papanicolas,Leslie Fay 11/14/2018 MARRIOTT MINNEAPOLIS C Lodging
19 CREDIT CARD PURCHASES Credit cards are issued to Colonial employees under special circumstances and only with the approval of the CFO and Superintendent. Cards are used when Purchase orders and/or checks are not accepted or feasible and for travel. Name Trans Date Merchant Amount Description Papanicolas,Leslie Fay 11/14/2018 MARRIOTT MINNEAPOLIS C Lodging Papanicolas,Leslie Fay 11/14/2018 MARRIOTT MINNEAPOLIS C Lodging Papanicolas,Leslie Fay 11/14/2018 MARRIOTT MINNEAPOLIS C Lodging Papanicolas,Leslie Fay 11/14/2018 MARRIOTT MINNEAPOLIS C Lodging Papanicolas,Leslie Fay 11/14/2018 MARRIOTT MINNEAPOLIS C Lodging Papanicolas,Leslie Fay 11/14/2018 MARRIOTT MINNEAPOLIS C Lodging Papanicolas,Leslie Fay 11/14/2018 MARRIOTT MINNEAPOLIS C Lodging Papanicolas,Leslie Fay 11/14/2018 MARRIOTT MINNEAPOLIS C Lodging Papanicolas,Leslie Fay 11/14/2018 MARRIOTT MINNEAPOLIS C Lodging Papanicolas,Leslie Fay 11/14/2018 MARRIOTT MINNEAPOLIS C Lodging Papanicolas,Leslie Fay 11/14/2018 MARRIOTT MINNEAPOLIS C Lodging Papanicolas,Leslie Fay 11/14/2018 MARRIOTT MINNEAPOLIS C Lodging Papanicolas,Leslie Fay 11/14/2018 MARRIOTT MINNEAPOLIS C Lodging Papanicolas,Leslie Fay 11/14/2018 MARRIOTT MINNEAPOLIS C Lodging Papanicolas,Leslie Fay 11/14/2018 MARRIOTT MINNEAPOLIS C Lodging Papanicolas,Leslie Fay 11/14/2018 MARRIOTT MINNEAPOLIS C Lodging Papanicolas,Leslie Fay 11/14/2018 MARRIOTT MINNEAPOLIS C (66.37) Lodging Papanicolas,Leslie Fay 11/14/2018 MARRIOTT MINNEAPOLIS C (910.86) Lodging credit Papanicolas,Leslie Fay 11/15/2018 LOEWS HOTELS Lodging Papanicolas,Leslie Fay 11/15/2018 LOEWS HOTELS Lodging Papanicolas,Leslie Fay 11/15/2018 DDOE EDUCATOR CONFERENCE (175.00) Registration credit Papanicolas,Leslie Fay 11/20/2018 HILTON DFW LAKES Lodging Papanicolas,Leslie Fay 11/21/2018 RESIDENCE INN BY MARRI Lodging Technology Supervisor Smallwood,Philip Lee 11/1/2018 DIGITALOCEAN.COM Website Smallwood,Philip Lee 11/15/2018 IFIXIT.COM Equipment
20 CREDIT CARD PURCHASES Credit cards are issued to Colonial employees under special circumstances and only with the approval of the CFO and Superintendent. Cards are used when Purchase orders and/or checks are not accepted or feasible and for travel. Name Trans Date Merchant Amount Description
21 GRANTS AND DONATIONS Amount Encumbered & Grantor/Donor School Date Received Received Spent to Date Received in Fiscal Year 2019 Walmart Southern Sep Colonial Education Foundation Various Oct-18 20, Grants and Donations are budgeted under The funds are received and expended according to the grantor or donor guidelines. There is no impact to the district budget or district funds. Total 21,
22 CARRY OVER BUDGET ITEMS BALANCE ON JULY 1, 2018 Encumbered Expended Remaining Balance Percent Carryover Obligated BUDGET FY Major Cap Renovate John G. Leach ,796 33, , % TOTAL 425,796 33, , % - - MCI- Local % MCI- Local , , % MCI- Local ,502 96, ,436 0 MCI- State % MCI- State ,399 14,053 20, % MCI- State ,399 94, ,998 68,266 TOTAL 521, , ,411 68,305 89% State Funds Division II AOC ,028 60, ,204 4,397 99% World Language Immersion ,997 5, ,675 12% Energy ,611 32, , ,674 46% Unique Alternatives ,801 6,223 71,953 38,625 67% Standards & Assessment (0) 100% Transportation ,835 30,835 (0) 100% Division II Vocational ,163 26,699 51,619 1,845 98% Education Opportunity ,273 1,428 30, % Drivers Education ,217 4, % Professional Development ,393-58,393 (0) 100% TOTAL 1,190, , , ,791 71%
23 CARRY OVER BUDGET ITEMS BALANCE ON JULY 1, 2018 Encumbered Expended Remaining Balance Percent Carryover Obligated BUDGET FY Federal Funds Title II ,535 12, % Title II ,474 39, , ,031 66% Title I ,769-49, % Title I ,143,912 18,850 2,029,823 95,240 96% Title III (ELL) , (0) 100% Title III (ELL) , ,189 59,385 33% IDEA B ,831 5, % IDEA B ,094, , ,516 (10,366) 101% IDEA Preschool ,175-66,094 2,081 97% IDEA Preschool ,806 18,735 0% Career Tech (Perkins) % Career Tech (Perkins) ,651-13, % TOTAL 4,057, ,883 3,474, ,505 91% John G. Leach (State Funds) Energy ,676-7,074 53,602 12% Division II AOC ,776 7,828 12,538 1,410 94% Division II Voc , ,287 4% TOTAL 102,644 8,525 19,820 74,299 28% GRAND TOTAL 6,298, ,973 4,962, ,899 87%
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