SCHOOL BUDGETS 101. Mesa County Valley School District 51

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Morgan Hall
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1 SCHOOL BUDGETS 101 Mesa County Valley School District 51

2 Budget Process Districts fiscal year is July 1 through June 30 Annual budget is adopted each year by June 30 th Budget can be re-adopted each year by January 31 st of current fiscal year Re-adoption can be due to: Actual fund balance changes Changes in student count Other necessary spending or income adjustments

3 Funds Governmental (General) Fund: Operating fund that accounts for daily activities and operations General Fund Colorado Preschool Program Fund Charter Schools - Glade Park Community School & Independence Academy Special Revenue Funds: Created by state statute or BOE to account for revenues and expenditures associated with a specific purpose. Physical Activities Beverage Governmental Designated Purpose Grants Career Center Grant Other Local Projects/Grants Debt Service Fund: Used to account for payment of general obligation long-term debt Bond Redemption Fund

4 Funds (continued) Capital Projects Fund: Used for land acquisition, buildings, building improvement, equipment and vehicles. Building (2004 Bond Projects) Capital Projects Enterprise Fund: Intended to be self-supporting primarily through charges and reimbursements Nutrition Services Fund Internal Service Funds: Used to account for operations that provide services to other departments or agencies Insurance Fund: Used to manage risk related activities for the District Dental Insurance Fund: Accounts for the self-insured payment of dental expenses for District 51 employees covered by Dental Insurance Medical Insurance Fund: Accounts for the self-insured payment of medical expenses for employees covered by the Medical Insurance

5 General Fund Revenue Summary Total G/F Revenue $146,273,702 $610,000 (0.42 %) $84,744,132 (57.94 %) $60,919,570 (41.65 %) Local State Federal

6 General Fund Required Expenditures & Fund Transfers General Fund (Fund 10) Revenue Fund 10 Special Ed $146,273,702 Transfer to Capital Projects $(3,421,831) Transfer to Insurance $(1,550,000) Transfer to Physical Activities Use of Beginning Fund Balance $(15,674,124) Maintenance of Effort $(20,190) $243,829 Total Remaining Funds $125,851,386

7 General Fund Expenditures Category Instructional Programs Pupil Support Services School Administration Description Costs associated with those activities dealing directly with the interactions between staff and students. Costs associated with activities that facilitate and enhance instruction. Specific costs include counselors, nurses, psychologists, curriculum development, and library services. Cost for the administration of schools including all costs associated with school offices for secretaries, principals, assistant principals, etc.

8 General Fund Expenditures Category General Administration Business Support Central Support Community Services & Other Description Expenses for the Board of Education, legal services, audit services, the superintendent s office, and instructional leadership. Costs associated with paying, transporting, exchanging and maintaining goods and services for the district. This area includes accounting and payroll, purchasing, warehousing, printing, maintenance, custodial, grounds, the garage, transportation, and all utilities. Costs for activities that support each of the other instructional and supporting services programs which includes human resources, communications, technology services, and risk management. Costs associated with maintaining community relations including the cost of participating in the Parks Improvement Advisory Board.

9 General Fund Expenditures Expenses Instructional Programs Pupil Support School Administration Salaries $57,728,440 $7,922,343 $8,091,076 Benefits $14,734,681 $2,042,574 $2,010,244 Purchased Services $4,059,521 (1) $330,133 (3) $136,403 Supplies & Materials $3,013,896 (2) $161,453 $44,099 Property $656,487 $5,700 $8,500 Other $82,975 $23,800 $65,909 Total $80,276,000 $10,486,003 $10,356,231 Percent of General Fund 63.79% 8.33% 8.23% (1) Contract with the BOCES for vocational education at WCCC, payment to CMU for high school student tuition, and contract for The Opportunity Center, payment for the library services system (2) Building supply allocation and interventions, text books and materials, and instructional technology supplies and replacements (3) Contract with Colorado Mental Health

10 General Fund Expenditures Expenses Business Services Business Support Operations & Maintenance Student Transportation Salaries $1,424,518 $7,081,184 $49,954 Benefits $209,948 $1,108,568 $14,544 Purchased Services $123,804 $1,501,746 (2) $4,096,019 (4) Supplies & Materials $38,171 $3,585,611 (3) $785,507 (5) Property $4,935 $53,322 $3,000 Other ($445,515) (1) Total $1,355,861 $13,330,431 $4,949,024 Percent of General Fund 1.08% 10.59% 3.93% (1) Indirect overhead charges to grants (2) Energy lease, water and sewer charges for all buildings (3) Electricity and Gas fees for all buildings (4) Bus contract with First Student (5) Fuel for buses and other district vehicles

11 General Fund Expenditures Expenses General Administration Central Support Community Services Total Percent Salaries $843,508 $2,139,334 $85,280, % Benefits $163,961 $262,100 $20,546, % Purchased Services $567,041 (1) $872,318 (2) $16,500 $11,703, % Supplies & Materials $47,842 $92,763 $7,769, % Property $4,633 $42,386 $778, % Other $40,500 $4,950 ($227,381) (0.2%) Total $1,667,485 $3,413,851 $16,500 $125,851, % Percent of General Fund 1.32% 2.71% 0.01% 100% (1) Audit fees, legal fees and County Treasurer fees (2) Telephone lines, internet access and a portion of the personal computer lease

Dr. Abrego Superintendent. Director of Finance. DATE: May 2, SUBJECT: 3 rd Quarter Fiscal year All Funds Financial Reports March 31, 2018

Dr. Abrego Superintendent. Director of Finance. DATE: May 2, SUBJECT: 3 rd Quarter Fiscal year All Funds Financial Reports March 31, 2018 Division of Financial Services Educational Support Services 5291 E. 60 th Avenue Commerce City, CO 80022 P: 303-853-3209 F: 303-853-3334 www.adams14.org TO: FROM: Dr. Abrego Superintendent Eduard Storz