Waynesboro Public Schools Waynesboro, Virginia School Board Meeting

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1 Waynesboro Public Schools Waynesboro, Virginia School Board Meeting Tuesday, March 17, 2015 Central Office 301 Pine Avenue Waynesboro, Virginia Regular Meeting 7:00 p.m. 1. Call to Order 2. Closed Session None Needed 3. Pledge of Allegiance 4. Action Items A. FY School Fund Operating Recommended Motion: I move that the Waynesboro School Board approve the FY School Fund Operating as presented. B. FY Miscellaneous/Substitute Pay Rates Recommended Motion: I move that the Waynesboro School Board approve the FY Miscellaneous/Substitute Pay Rates as presented. C. Adoption of FY Fee Schedule Recommended Motion: I move that the Waynesboro School Board approve the FY Fee Schedule. D. FY School Food Service Fund Recommended Motion: I move that the Waynesboro School Board approve the FY School Food Service Fund as presented. E. FY School Textbook Fund Recommended Motion: I move that the Waynesboro School Board approve the FY School Textbook Fund as presented. ADJOURNMENT

2 Waynesboro School Board s March 17, March 17, 2015

3 School und erat ng

4 School Operating Fund Summary March 17, 2015 Increase / % Total (Decrease) Change % REVENUES State Funds - Based on ADM 3,060 16,124,758 16,546, , % 51.20% Federal Funds 1,819,555 1,788,451 (31,104) -1.71% 5.54% Other Funds 310, ,065 76, % 1.20% Local City Appropriation 13,573,996 13,592,258 18, % 42.06% Total Operating Revenues 31,828,656 32,314, , % % EXPENDITURES Salaries (without Regional Adult Basic Ed.) 19,194,719 19,531, , % 60.09% Benefits (without Regional Adult Basic Ed.) 7,487,593 7,687, , % 23.65% Non-Salary (without Regional Adult Basic Ed.) 5,146,344 5,284, , % 16.26% Total Operating Expenditures 31,828,656 32,503, , % % Regional Adult Basic Education Federal Funds - Regional Adult Basic Education 570, , % 63.26% State Funds - Regional Adult Basic Education 333, ,007 (2,000) -0.60% 36.74% Total Regional Adult Basic Education Revenues 903, ,031 (2,000) -0.22% % Salaries - Regional Adult Basic Education 156, , % 17.40% Benefits - Regional Adult Basic Education 40,654 41, % 4.58% Non-Salary - Regional Adult Basic Education 705, ,046 (2,591) -0.37% 78.03% Total Regional ABE Expenditures 903, ,031 (2,000) -0.22% % Grand Total Revenues 32,731,687 33,215, , % Grand Total Expenditures 32,731,687 33,404, , % (188,828) Difference 2-1

5 Revenues STATE FUNDS Account (Decrease) Explanation: FY 2016 Based on ADM of 3,060 Composite Index Sales Tax - One Cent 2,841,187 2,911,244 3,060, , Sales Tax - Additional 1/8th Cent 315, , , Basic Aid 7,580,775 8,074,432 8,142,677 68,245 Compensation Supplement for 1.5% Average Salary Increase 155, , , GED Funding / ISAEP 15,717 15,717 15,717 0 Based on Governor's Estimate $3,351, ,000 for 1/8 Cent Sales Tax = 23,028,033 Based on 8,151,077 Less $8,400 for State Visual/Mental Health Adjustment State Funds provide $139,761 + Match $42,954 for a 1.5% Average Salary Increase. PPA is $ Must apply for State ISAEP/GED Grant to receive funds. No Match Required Remedial - Summer School 55,322 53,752 47,772 (5,980) Used State Estimate. No Match Required Foster--Regular 22,792 22,000 37,041 15,041 Used Local Estimate. State Estimate is $64, Gifted Education 89,255 92,069 93,584 1,515 State Share = 93,584 + Match 50,236 = 143, Prevention, Intervention & Remediation 378, , ,104 6,898 State Share = 426,104 + Match 228,736 = 654, Enrollment Loss No Funding Anticipated Special Education 651, , ,591 8,768 State Share = 541,591 + Match 290,729 = 832, Comp. Index Transition Payment No Funding Anticipated Textbook 172, , ,588 1, SOL Teacher Training No Funding Anticipated State funding but transfer out to Textbook Fund. State Funding = 189,588 + Local Match = 102,846 = 292, Vocational Education 164, , ,256 2,708 State Share = 167,256 + Match 89,784 = 257, Social Security 487, , ,759 8,155 State Share = 502,759 + Match 270,241 = 773, VRS Retirement 812,996 1,016, ,571 (21,102) State Share = 995,571 + Match 534,429 = 1,530, Supplemental Support School Operating Costs - Lottery No Funding Anticipated Supplemental Support School Operating Costs - Incentive No Funding Anticipated Group Life Insurance 31,045 35,260 31,858 (3,402) State Share = 31,858 + Match 17,102 = 48, Early Reading Intervention 51,221 45,397 37,137 (8,260) State Share = 37,137 + Match 19,935 = 57, Homebound 3,957 4,701 4,407 (294) Used Local Estimate Career & Tech Ed--Equipment --Waynesboro 4,659 6,063 5,277 (786) Based on FY 2014 Actual Received Career & Tech Ed -- Occupational (Vocational) Prep for Waynesboro 1,987 2,207 2, Based on FY 2014 Actual Received SOL Teaching Materials Program Eliminated Salary Supplement Program Eliminated Special Education - Foster Children 1, No Funding Anticipated SOL Staff Development Program Eliminated At Risk 403, , ,729 6,850 State Share = 428,729 + Match 230,145 = 658, K-3 Primary Class Size Reduction 639, , ,066 23, Va Preschool Initiative 412, , ,133 31,177 Additional Assistance with Retirement, Inflation, & Preschool Costs 150, Mentor Teacher Program 3,679 3,679 2,033 (1,646) State Funded. No Match School Construction Last time funded FY2009 State Share 633,066 + Match 339,834 = 972,900 - Based on Free Lunch Eligability Rate for Elementary Schools. State Share 402,133 +Match 215,868 = 618,001. State approved 103 student slots. Program Eliminated. Supported Salaries, VRS Benefits, nonpersonal inflation costs and one-time costs associated with Va Preschool Initiative program. State Share = 83,623+ Match 44,889 = 128,512. PPA is English as a Second Language (ESL) 83,148 88,892 83,623 (5,269) $ National Board Certification Bonus 7,500 7,500 10,000 2,500 (4) Teachers Funded Other Funds (Miscell.) 1,000 1,000 1,000 0 Unually One Time Revenues. Estimate Only SOL Algebra Readiness 44,372 44,370 46,530 2,160 State Share = 46,530 + Match 24,978 = 71, Project Graduation No Funding Anticipated VPSA Technology Grant 206, , ,000 0 Total 15,789,834 16,124,758 16,546, ,646 Increase Allocation is $ per school + $50,000 per division thru filing of VPSA Technology Grant. Per State. STATE FUNDS - REGIONAL ABE Adult Basic Ed: Secondary Payments (GAE) 54,910 50,520 50, Adult Basic Ed: Regional Administrators (SLCA) 125, , , Adult Basic Ed: Race to GED 114, , , Adult Basic Ed: PluggedInVA 65,000 48,000 46,000 (2,000) Adult Basic Ed: Local 0 8,500 8,500 0 Total 359, , ,007 (2,000) Decrease 2-5

6 Revenues FEDERAL FUNDS Account (Decrease) Explanation Title I 930, , ,025 (12,334) Project # IN Title VI-B (Special Education Grants - IDEA Part B) 626, , ,335 31,212 Project # SS Special Education Preschool Minigrant - IDEA 14,193 14,650 14,658 8 Project # SS Vocational Education Basic Grant (Perkins) 70,224 62,450 60,248 (2,202) Project # IN Title II Part A Teacher Quality 142, , ,326 5,757 Project # IN Title VI - Part B- Rural & Low Income Schools 56,108 54,272 0 (54,272) Project #IN Language Acquisition State Grant (Title III, Part A) 14,179 14,132 14, Project # SS 91 All Salaries/Benefits Totals 1,854,902 1,819,555 1,788,451 (31,104) Decrease FEDERAL FUNDS (Regional - ABE) Account (Decrease) Explanation Adult Basic Ed: Literary Service (ABE) 438, , ,006 (5,253) Waynesboro Fiscal Agent for Adult Basic Education Adult Basic Ed: Corrections & Institutions 10,318 10,765 16,018 5,253 Waynesboro Fiscal Agent for Adult Basic Education Adult Basic Ed: English Lit/Civics 0 136, ,000 0 Waynesboro Fiscal Agent for Adult Basic Education Totals 448, , ,024 0 OTHER LOCAL FUNDS Account (Decrease) Rent 9,000 10,000 9,500 (500) Facility Rental Fees Daily Bank Interest 3,000 1,926 2, Daily Bank Interest on our funds Investment Income 22,000 31,937 30,713 (1,224) Tuition--Day School 7,000 8,000 8, Estimate: Out of District Tuition Explanation Charge Va Preschool for Transportation Charge Instruction Dept (VPI) for Transportation Transportation of Pupils 0 11,000 0 (11,000) Reimbursement of Transportation from PreK/VPI Tuition--Adult Programs - VT 80,000 53,084 68,499 15,415 Based in FY Tuition--Adult Basic Ed - Now Waynesboro Adult Vocational Classes Tuition--Summer School 2, Tuition for Summer School Rebates / Refunds 25,000 47,000 62,132 15, Rebate - Valley Tech Field Trip Reimbursement 10,000 6,000 15,000 9,000 Reimbursement from Schools for Out-of-Town Trips Donations & Gifts (375) Estimate VVTC Sale of Supplies 27,000 32,000 24,802 (7,198) Insurance Adjustments 5, ,988 6, Other Funds Not Classified 2, E- Rate 92,000 80,000 94,000 14, Other Pay From Another City or County 30,000 29,025 63,731 34,706 Totals 315, , ,065 76,718 Increase Project Graduation funding moved to Other Pay from Another City/County Estimated Reimbursement: Headstart Sub Teachers = 6,000 Augusta Co. Shared Vision Services = 43,631, Boys/Girls Club = 10,000, JMU Field Trip Reimbursement = 100, Augusta Co. Project Graduation = 3,000 LOCAL FUNDS Account (Decrease) Explanation Local City Appropriation (Revenue Sharing Formula) 13,573,996 13,573,996 13,592,258 18,262 Totals 13,573,996 13,573,996 13,592,258 18,262 Increase 2-6

7 Expenditures PERSONNEL SERVICES - SALARIES Object Code Title (Decrease) Explanation 1110 Administrative Salaries 650, , ,682 81, FTE's. Correct salary from manager (line 1130) to administrator (line 1110). Includes ABE grant funded administrator. 1.5% Raise Board Members 21,520 21,520 26,520 5, FTE's. Board Members $5,100 & Chairman $6, Superintendent 169, , ,203 1,725 Superintendent's Salary & Benefit Package. 1.5% Raise 1113 Assistant Superintendent 103, , ,736 1, FTE Assistant Superintendent. 1.5% Raise Instructional (Teachers) 13,131,261 12,841,072 13,060, ,285 FY2016 = 262 Teachers, FY2015 = 266 Teachers, and FY2014 = Librarians 284, , ,254 8, FTE's Librarians. Added.40% Librarian 1126 Principals 542, , ,503 (554) 6.6 FTE Principals. 1.5% Raise 1127 Assistant Principals 474, , ,778 7, FTE Assistant Principal's. 1.5% Raise. 4 Managers. Less 1 Manager to Admin Line. Includes grant 1130 Managers 235, , ,522 (66,018) funded ABE Manager and Interpreter. 1.5% Raise 1131 Nurses 232, , ,827 (23,465) 6.0 FTE's. I.5% Raise 1132 Psychologist 123, , ,301 1, Psychologists. 1.5% Raise Library Aides (0), School Office Aides (3), Clinic Aide (1), & 1140 Technical: Office Aides, Library Aides, Bus Aides 181, , ,907 (14,971) (6) Bus Aides. 1.5% Raise Technology Technicians 142, , ,428 7,679 (2 )Tech Support & (1) Data Specialist. Technology Coaches in Teacher Category. 1.5% Raise Clerical 941, , ,278 14, Clerical / Secretaries / Bookkeepers. 1.5% Raise Instructional Aides 1,206,251 1,141,234 1,215,687 74, Maintenance 254, , ,540 4, Bus Drivers 394, , ,443 5, Instructional (Program & Student) Aides & (2) Interpreter Aides. 1.5% Raise. (4) Maintenance Tech's & (1) Grounds Tech. 1.5% Raise. Includes salary for Middle River Regional Jail Supervisors 26.5 Bus Drivers. 1.5% Raise. Cost includes base contracts, substitutes pay, field trips, summer school, training, & extended school day bus runs 1180 Custodians & Summer Workers 512, , ,028 9, Custodians. 1.5% Raise Substitute Teachers 130, , ,000 - Substitute Pay for Teachers & Instructional Aides Total Salaries - All Programs: 19,732,959 19,351,459 19,687, ,535 Increase BENEFITS Object Code Title (Decrease) Explanation 2101 FICA 1,461,275 1,419,999 1,430,269 10, % VRS Retirement 2,196,805 2,622,334 2,576,254 (46,080) 4 Group Employees: 14.06%. service. Bus Drivers & Part Time Food Service Employees Not Covered Hybrid Disability Retirement - - 1,580 1,580 New Retirement Program Added 2260 Hybrid Retirement Plan (ICMARC) - - 5,200 5,200 New Retirement Program Added 2301 Health Insurance 2,761,156 3,002,472 3,238, ,412 - Use 2015 Rate for July 2015 thru Nov 2015 / Used 12% Increase for Dec Jun Employee Coverage to 85/15% Split. School Division Costs: $6,560 Annually for Employee Subscriber & $12,548 for Family Plan. Costs Includes 38 Retirees at $130, VRS Life Insurance 224, , ,303 (7,224) Rate Lowered Rate from Amount ed in FY Unemployment Compensation 5,000 10,000 10,000 - Claims for Unemployment. 4 Group Rate 1.06%. Lowered Rate from Amount ed 2750 Health Care Credit 202, , ,070 (19,726) in FY Other-Leave Payouts 46,693 30,000 50,000 20,000 Sick & Vacation Leave Payouts 2810 Flexible Benefits Program 7,719 8,119 7,895 (224) Flexible Benefit Payments (Cost $56 per month / $ 672 Yr) TOTAL Benefits - All Programs: 6,905,602 7,528,247 7,728, ,208 Increase 2-8

8 Expenditures NON - SALARY Object Code (Decrease) Title Explanation Increase Due to Contract Requirements and Grant 3001 PURCHASE SERVICES 1,832,803 1,813,625 1,875,825 62,200 Requirements PRIVATE CARRIERS 20,000 5,000 5,000 0 Special Ed Transportation Requirements 3810 TUITION - OTHER DIVISIONS 5,000 6,000 6,000 0 Dual Enrollment Payments for WHS Students at BRCC 5101 UTILITY - ELECTRICITY 644, , ,000 18, UTILITY - NATURAL GAS 240, , ,000 16, UTILITY - WATER & SEWAGE 52,000 60,000 62,500 2,500 Anticipated increase based on previous year costs and anticipated increases. Anticipated increase based on previous year costs and anticipated increases. Anticipated increase based on previous year costs and anticipated increases COMMUNICATION (Postage) 32,200 32,500 32,500 0 School & Divisionwide Postage for Mail 5202 COMMUNICATION (Telephones) 131, , ,310 (5,490) Anticipated decrease based on previous year costs. Anticipated Rate Decrease. Includes: Buses Insurance $16,000, Property/Liability/Auto Insurance $66,500, Workers 5301 INSURANCE 167, , ,500 (19,400) Compensation Insurance $74, LEASES & RENTALS 165, , ,135 13,400 Anticipated Increase for Xerox Copier Lease for Buildings 5501 TRAVEL 68,112 69,372 76,160 6,788 Anticipated Increase: Local Rate Mileage Increase & Additional Staff Development Requirements 5801 MISCELLANEOUS-MEMBERSHIPS 33,345 28,155 30,691 2,536 School Subscriptions, Membership Dues & Legal Fees 6008 VEHICLE FUELS 145, , ,000 (15,000) Costs Decrease in Fuel for Vehicles & Buses 6009 VEHICLE & POWER EQUIPMENT TEXTBOOKS Textbooks Charged to Textbook Fund 6030 INSTRUCTIONAL MATERIALS 151, , ,508 0 Majority for School Supplies 6040 TECHNOLOGY SOFTWARE 47,275 34,050 36,100 2,050 Increase in Costs for Computer Software 6050 TECHNOLOGY HARDWARE, Non-Capital 114, , ,345 (7,830) Decrease in Computer Hardware 6060 TECHNOLOGY INFRASTRUCTURE, Non-Capital Decrease Due to General Materials/Supplies Reductions for 6101 MATERIALS & SUPPLIES 531, , ,620 (63,348) Major Programs and the School Per Pupil Allocations MATERIALS & SUPPLIES -REPLACEMENT - $1,000 TO $5,000 20,000 30,000 20,000 (10,000) Decrease Due to Transportation Bus Parts 6902 MATERIALS & SUPPLIES - ADDITIONS - $1,000 TO $5, PAYMENTS TO JOINT OPERATIONS (Regional Programs) 588, , , , CAPITAL OUTLAY REPLACEMENT > $5,000 94, CAPITAL OUTLAY ADDITIONS > $5, CAPITAL OUTLAY HARDWARE > $5, Increase to Valley Tech and Governor's School. Genesis Decreased and Headstart Did Not Change LEASE PURCHASE PAYMENTS 343, , ,859 Annual Suntrust Payment - Energy Systems Equipment Replacements $343,054 Annually (2021 Final Payment). Capital Bus Lease/Purchase (2 Buses) $34,805 Annually (FY (800) 2017 Final Payment) 9349 FUND TRANSFERS FROM GOVERNMENT FUND TRANSFERS 277, , ,471 3,849 TOTALS: 5,703,515 5,851,981 5,987, ,607 Increase State Textbook + Local Match ($190,962 + Match $102,509 = 293,471). Fund Transfer From Operating Fund to Textbook Fund. 2-9

9 M scellaneous and Subst tute ay ates

10 Miscellaneous/Substitute Pay Rates Substitute Teachers - Degree Daily Rate Full Day Daily Rate (50%) / 3.5 hrs or Less Substitute Teacher - Non-Degree Daily Rate Full Day Daily Rate (50%) / 3.5 hrs or Less Long Term Teacher (Substitute) Substitute Interpreters Substitute Secretaries (7 hr day, minimum wage $7.25) Substitute Aides (7 hr day day, minimum wage $7.25) Substitute Custodians (8 hr day, minimum wage $7.25) Substitute Bus Driver (Start September) Currently: $ per day $ per day $ per day $ per day $ per day $ per day $ per day $ per day $ per day $ per hour Change Substitute Food Service $ 7.50 per hour Substitute LPN and RN Substitute Administrators (Must hold current license) Long-term Administrator (Substitute) $ per day $ per day $ per day OTHER PAY RATES Bus Aide $ per hour $15.00 per hour Bus Driver Field Trips (Start September) $ per hour Homebound $ per hour $25.00 per hour Direct Services: Extended School Year (Summer School) $ per hour $25.00 per hour Extended School Day (Regular & Special Ed.) $ per hour $25.00 per hour Tutoring $ per hour $25.00 per hour Aides - Degreed $ per hour $20.00 per hour Aides - Licensed $ per hour $25.00 per hour Aides - Support Services $ per hour $15.00 per hour Interpreting (Extra Hours and Outside Agencies) $ per hour $25.00 per hour Seasonal Maintenance Employee (temporary employees) $ per hour Summer Student Employee (temporary employees) $ 8.00 per hour School Board Members School Board Chairman $5,100 annually $6,120 annually 3-10

11 ee Schedule

12 Fee Schedule Fourth Grade Recorder & Book $ High School Transcript Request $ 5.00 Current Seniors Unlimited Copies $ 3.00 Former Students Per Transcript 3. Summer School Tuition: a. Elementary & Middle No costs to student b. Secondary (City & Regional Residents) No costs to student 4. Drivers Training (Behind the Wheel) $ SAT Preparation Session $ Photography Lab Fee $ WHS Student Parking Permit $ KCMS Science Material Fee $ Kate Collins PE Uniform $ School Meal Costs: Changes a. Student Lunch High & Middle School $ 2.60 $ 2.70 b. Student Lunch Elementary $ 2.35 $ 2.45 c. Reduced Price Lunch (Federal Rate) $.40 d. Adult Lunch $ 3.20 $ 3.30 e. Student Breakfast $ 1.35 $ 1.40 f. Reduced Price Breakfast (Federal Rate) $.30 g. Adult Breakfast $ 1.80 $ Out of District Tuition Fee $ per child/year 12. Foreign Language Workbooks (Optional) $ maximum 13. Extended School Day No costs to students 14. PE Uniform Loaner (KCMS).50 cents per day NOTE: Fees are not refundable 3-11

13 School ood Ser ce und

14 Expenditures Account Objects BUDGET SUMMARY Decrease % Change 1130 Other Professional Salaries 38,060 36,876-1, % 1150 Secretary Salaries 41,836 42, % 1190 Service Salaries and Wages 413, ,138 5, % 2101 FICA Benefits 37,754 38, % 2210 VRS Benefits 36,268 42,808 6, % 2301 Health Ins. Benefits 142, ,744 15, % 2401 GLI Benefits 5,122 4, % 2750/2800 Retiree Health Care Credit % Total Salaries and Benefits 716, ,940 27, % 3001 Purchased Services 31,603 37,125 5, % 4001 Internal Services % 5501 Travel 3,034 3, % 5801 Miscellaneous/Communication 1,542 1, % 6101 Materials & Supplies 56,035 56, % 6002 Food Supplies 540, ,938 5, % 8152 Capital Outlay Replacement % 8252 Capital Outlay Additions % Total Other Expenditures 632, ,732 11, % Total Expenditures 1,349,320 1,388,672 39, % Revenue Account Objects Decrease % Change Interest on Bank Deposits 1,403 1, % School Food Service Sales 316, ,750 14, % Rebates and Refunds 9,112 9, % State Reimbursement 27,071 27, % Federal Reimbursement 984,943 1,009,355 24, % FFVP Grant 9,849 9, % Total Revenue 1,349,320 1,388,672 39, % Notes: 9.4% VRS retirement for Group % VRS retirement for Group 4 1.5% salay increase increase revenues based on trend

15 School e tboo und

16 Textbook School Textbook Fund FY 2014 FY Fund Balance - Rolled Forward $509,493 FY 2015 (Current Year) FY Anticipated Expenditures -$240,000 FY State Revenue + Local Match $288,660 Projected FY 2015 End of Year Balance $558,153 FY 2016 FY Anticipated Traditional Textbook Expenditures -$115,000 FY Anticipated Technology Expenses -$175,000 FY State Revenue + Local Match $293,471 FY 2016 End of Year Projected Balance $561,624 Historical Information FY 2014 End of Year Fund Balance $509,493 FY 2014 Textbook Expenditures $411,457 FY 2013 End of Year Fund Balance $650,944 FY 2013 Textbook Expenditures $378,891 FY 2012 End of Year Fund Balance $785,747 FY 2012 Textbook Expenditures $116,514 FY 2011 End of Year Fund Balance $834,419 FY 2011 Textbook Expenditures $158,232 Note: Actual State Revenues and Local Match are ed in Operating Fund Funds are Transferred in From Operating Fund to the Textbook Fund at Year End 7-1

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