INDEPENDENCE LOCAL SCHOOLS Board Meeting

Transcription

1 Exhibit #2 INDEPENDENCE LOCAL SCHOOLS Board Meeting June 2017 Financial Reports 1

2 Independence Local Schools Fiscal Year 2017 Revenue Collection by Fund Exhibit #2 FY 17 % of Projected % of Fiscal % of Projected % of Fiscal Amount Fiscal Month Available Revenue Year Revenue Year Fund Description Fund Budgeted To date To Date Balance Collected Completed Outstanding Remaining General 001 $ 16,777,619 $ 17,782,265 $ 145,515 $ (1,004,646) % % 5.99% 0.00% Bond Retirement 002 1,127,500 1,312,053 (184,553) % % 16.37% 0.00% Permanent Improvement , ,558 40,000 (83,558) % % 12.86% 0.00% Building % % 0.00% 0.00% Food Service , ,811 57,490 (1,566) % % 0.53% 0.00% Endowment % % 0.00% 0.00% Uniform School Supplies , (2,253) 0.00% % 0.00% 0.00% Public Sch. Support ,605 65,775 1,159 (11,170) % % 20.46% 0.00% Other Grants % % 0.00% 0.00% District Agency 022 9,300 9,312 (12) % % 0.13% 0.00% Student Managed Activity , ,978 9,409 (51,082) % % 22.61% 0.00% District Managed Activity , ,433 60,762 (17,762) % % 14.72% 0.00% State Grants , , % % 0.00% 0.00% Federal Grants , , % % 0.00% 0.00% $ 19,663,551 $ 21,020,151 $ 315,294 $ (1,356,600) % % 6.90% 0.00% 2

3 General Fund Revenue Collection Exhibit # 2 Month End Fiscal Year 2017 Actual Budget/Estimate Variance Actual Budget/Estimate Variance Real Estate $ $ $ $ 13,423,583 $ 12,675,019 $ 748,564 TPP (PUPP only) 697, ,407 27,998 Foundation 55,381 67,783 (12,402) 1,151,421 1,146,232 5,189 Restricted Grants 68,748 41,033 27,715 68,748 41,033 27,715 Home/Roll & TPP Reimb 1,216,211 1,225,615 (9,404) Other/Misc. 21,386 15,599 5,787 1,224,896 1,020, ,585 Total Revenue: $ 145,515 $ 124,415 $ 21,100 $ 17,782,264 $ 16,777,617 $ 1,004,647 One time Clev. Clinic Payment 3

4 Independence Local Schools Fiscal Year 2017 Expenditure Projection by Fund Exhibit #2 Fy 17 w/o Encumb. % of Fiscal % of Fiscal Amount Fiscal Month Current Available % of Projected Year % of Budget Year Fund Description Fund Expendable To date To Date Encumbrances Balance Expended Completed Available Remaining General 001 $ 16,625,356 $ 16,499,410 $ 1,491,691 $ 15,892 $ 110, % % 0.76% 0.00% Bond Retirement 002 1,058,990 1,053,001 $ 5, % % 0.57% 0.00% Permanent Improvement 003 1,240, ,876 4,669 $ 346, % % 27.92% 0.00% Building 004 $ 0.00% % 0.00% 0.00% Food Service , ,391 32,254 $ % % 0.00% 0.00% Endowment 008 3, $ 3, % % 87.07% 0.00% Uniform School Supplies 009 3,000 $ 3, % % % 0.00% Public Sch. Support ,436 71,985 4,455 $ 4, % % 5.82% 0.00% Other Grants 019 $ 0.00% % 0.00% 0.00% District Agency ,150 5,450 $ 6, % % 55.14% 0.00% Student Managed Activity , ,019 11,286 4,027 $ 35, % % 12.43% 0.00% District Managed Activity , ,316 (698) $ 8, % % 5.93% 0.00% State Grants , ,954 56,036 $ % % 0.00% 0.00% Federal Grants , ,321 $ (0) % % 0.00% 0.00% $ 20,242,635 $ 19,699,224 $ 1,599,693 $ 19,919 $ 523, % % 2.68% 0.00% 4

5 General Fund Expenditure Exhibit #2 Month End FYTD 2017 Actual Budget/Estimate Variance Actual Budget/Estimate Variance Personnel/Salaries $ 741,563 $ 757,227 $ (15,664) $ 8,912,636 $ 8,932,100 $ (19,464) Benefits 255, ,822 (305) 3,120,803 3,198,612 (77,809) Purchased Services 314, , ,682 3,219,166 2,967, ,791 Supplies 33,970 51,349 (17,379) 566, ,000 (33,048) Equipment 2,592 2, , ,000 (18,230) Debt Service 104, ,313 (1) Other/Misc. 11, , , ,800 (53,531) Transfers 142, ,000 32, , ,000 32,500 $ 1,502,294 $ 1,303,792 $ 198,502 $ 16,499,408 $ 16,417,200 $ 82,208 5

6 General Fund Monthly Expense Comparison Fiscal Year 2017 vs. Fiscal Year 2016 Exhibit #2 July 16 August 16 September 16 October 16 November 16 December 16 January 17 February 17 March 17 April 17 May 17 June 17 Total FYTD 17 Fiscal Year 2017 Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses 3 Pay Month 3 Pay Month Salaries $ 623,172 $ 641,561 $ 1,012,841 $ 698,356 $ 733,020 $ 724,156 $ 673,182 $ 688,571 $ 1,025,141 $ 664,980 $ 686,093 $ 741,563 $ 8,912,636 Benefits $ 230,356 $ 228,314 $ 314,591 $ 263,847 $ 251,723 $ 279,467 $ 255,195 $ 247,862 $ 290,819 $ 253,006 $ 250,106 $ 255,517 $ 3,120,803 Purchase Services $ 132,921 $ 185,556 $ 49,747 $ 731,347 $ 179,470 $ 205,282 $ 124,474 $ 649,063 $ 246,670 $ 116,006 $ 284,185 $ 314,445 $ 3,219,166 Supplies $ 24,198 $ 34,787 $ 123,204 $ 53,818 $ 51,828 $ 40,992 $ 60,096 $ 32,773 $ 28,923 $ 24,725 $ 57,638 $ 33,970 $ 566,952 Capital Outlay $ $ 51,222 $ 99,260 $ 414 $ 6,200 $ 11,245 $ 40 $ 9,061 $ 12,784 $ 1,832 $ 3,120 $ 2,592 $ 197,770 Other Expenses ,447 6,470 18,709 93,409 3,147 6,445 1,554 96,737 13,087 7,474 1,104 $ 339,581 Transfers 142,500 $ 142,500 Total Expenses $ 1,011,645 $ 1,231,887 $ 1,606,113 $ 1,766,491 $ 1,315,650 $ 1,264,289 $ 1,119,432 $ 1,628,884 $ 1,701,074 $ 1,073,636 $ 1,288,616 $ 1,491,691 $ 16,499,408 July 15 August 15 September 15 October 15 November 15 December 15 January 16 February 16 March 16 April 16 May 16 June 16 Total FYTD 16 Fiscal Year 2016 Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses 3 Pay Month 3 Pay Month Salaries 617, , , , , , , , , , , ,096 8,627,421 Benefits 230, , , , , , , , , , , ,858 3,008,978 Purchase Services 68, , , ,184 92,827 61, ,290 53, , , , ,971 2,883,984 Supplies 7,302 74,553 61,529 23,950 22,633 17,702 52,033 12,371 34,792 21,667 16,990 36, ,404 Capital Outlay 10, ,598 6,341 5,663 5,316 1,752 1,148 3, ,316 Other Expenses 1,209 84,719 9,553 15,332 10,135 3,547 12,256 1, ,353 5,192 10,709 1, ,664 Transfers 383, ,750 Total Expenses $ 935,793 $ 1,518,129 $ 1,169,837 $ 2,010,953 $ 1,008,603 $ 1,024,349 $ 1,701,874 $ 920,872 $ 1,245,930 $ 1,512,833 $ 1,150,706 $ 1,520,638 $ 15,720,517 Over/(Under) Previous Yr. $ 75,852 $ (286,242) $ 436,276 $ (244,462) $ 307,047 $ 239,940 $ (582,442) $ 708,012 $ 455,144 $ (439,197) $ 137,910 $ (28,947) $ 778,891 Over/Under Salaries Benefits Purchase Services Supplies Capital Outlay Other Expenses Tranfers Previous Yr. 285, , , ,548 47,454 55,917 (241,250) $ 778,891 6

7 Independence Local Schools Fiscal Year 2017 Cash Flow by Fund Exhibit #2 7/1/2016 Fiscal Fiscal 6/30/2017 Cash Yr. to Date Yr. to Date Cash Fund Description Fund Balance Revenue Expenditures Balance General 001 $8,781,730 $ 17,782,265 $ 16,499,410 $10,064,585 Bond Retirement 002 3,080,153 1,312,053 1,053,001 3,339,204 Permanent Improvement , , , ,554 Building 004 Food Service 006 4, , ,391 1,420 Endowment 008 7, ,986 Uniform School Supplies ,721 3,129 13,850 Public Sch. Support ,196 65,775 71,985 23,986 Other Grants 019 District Agency 022 5,797 9,312 5,450 9,659 Student Managed Activity , , , ,153 District Managed Activity 300 4, , ,316 11,726 State Grants , , ,954 (0) Federal Grants , ,321 (0) $12,764,196 $21,020,151 $19,699,224 $14,085,123 7

8 Actual Month-End General Fund Cash Balance Exhibit #2 8

9 Investment/Reconciliation Report Fiscal year 2017 Exhibit #3 Jun 17 Monthly Rate Interest cytd Star Oho $ 3,596, % $ 3, $ 19, Star Plus 7,043, % 3, , Dollar Bank 51, % Dollar Bank 567, Dollar Bank 17, Independence Bk Savings 442, % Independence Bk Checking 443, n/a Independence Bk CD 500, % Independence Bk CD 1,500, % 3, Total Balance Per Bank Statement $ 14,162, $ 7, $ 44, E/Z Pay Dept. not recorded In Trans. Outstanding Checks (59,970.41) M/S Café Outstanding Payroll checks (17,862.27) H/S Café Bank Fee 0.00 Adjusted Total Balance Per Bank Statement 14,085, Fund Balances 14,085, Difference $ 9

10 Check Register Informational Item Warrants over $1, to Check Amount Vendor Description Check Amount Vendor Description ,562 Dominion East Ohio Utilities ,343 Medicare/Fica Payroll Benefits ,563 Adler Sports Athletic Equip ,346 ESC PEP Spec. Ed ,613 CES HVAC ,568 Jay H. Berk, Ph. D, Inc. Spec. Ed. Services ,666 Rush Trucking Center Bus Parts ,219 Medicare/Fica Payroll Benefits ,668 Schindler Elevator Inspection ,237 ESC PEP Spec. Ed ,727 Ohio Mobile Gaming Corp M/S Last Day Games ,291 Brindza, McIntyre and Seed Legal Services ,775 SERS Retirement Benefits ,493 Gordon Food Services Cafeteria Supplies ,780 AT&T Phone Service ,500 Monarch Center for Autism Spec. Ed. Services ,796 Sherwin Williams Paint Supplies ,490 Dale Carnegie Training of Instruction ,800 Taylor Consulting Group, LLC Roof Consulting ,729 KidsLink Neurobehavioral Ctr. Spec. Ed. Services ,804 North coast Therapy OT/PT Services ,896 Farnham Equipment Co. Bus Parts ,000 Central Exterminating Company Debugging ,170 Gordon Food Services Cafeteria Supplies ,083 AT&T Phone Service ,748 Infinite Cohesion, Ltd Web Services ,100 Chase Carmichael, Cheryl Spec. Ed. Evaluations ,043 SERS Retirement Benefits ,196 Rettig Music, Inc. Band Supplies ,638 United Cerebral Palsy Assoc. Spec. Ed. Services ,252 Northeast Ohio Reg. Sewer Utilities ,086 CORESOURCE, INC Dental ,300 Blackboard connect Yearly Serv. Agreement ,272 SERS Retirement Benefits ,309 Dominion East Ohio Utilities ,688 KidsLink Neurobehavioral Ctr. Spec. Ed. Services ,349 Ace Copier Fee ,049 Lykins Oil Company Fleet Fuel ,546 Taylor Consulting Group, LLC Roof Consulting ,489 ESC On Line Instruction ,621 Amazon Instructional Supplies ,162 Suburban Transportation Spec. Ed. Services ,760 Squire Patton Boggs Legal Services ,054 PSI ASSOCIATES Nurse, Med. Services ,903 ESC Spec. Ed. Services ,899 PSI ASSOCIATES Nurse, Med. Services ,960 Digicom Printing ,959 STRS Retirement Benefits ,500 CMP Communications Public Relations ,411 STRS Retirement Benefits ,854 Frontline Technologies Group Aesop Services ,326 Illuminating Company, The Utilities ,169 Valore's Truck Paint & Body Bus Parts ,515 G & G, Inc Aux. Service Equipment ,398 Brindza, McIntyre and Seed Legal Services ,501 Payroll Transfer Notations ,500 E Rate Central E rete Services ,500 Independence Brd. Of Education Transfers ,800 Squire Patton Boggs Legal Services ,636 Orange City Sch. Medical Benefits ,078 STRS Retirement Benefits ,813 Payroll Transfer Payroll ,078 STRS Retirement Benefits ,817 Payroll Transfer Payroll 10

11 11 Projected General Fund Monthly Cash Flow

12 Monthly Cafeteria Report Fiscal Year 2017 FY FY 2017 July August September October November December January February March April May June Total Receipts High Sch. 5, ,559 7,718 5,004 6,441 7,420 7,273 4,371 4, ,610 Middle Sch. 6,321 6,289 7,466 8,079 4,461 6,918 8,093 8,327 5,771 7, ,868 Primary Sch ,872 6,319 8,924 7,481 5,159 7,955 7,833 8,951 5,227 7,368 2,040 74,304 Other 6,289 5,978 4,694 4,212 2,842 5,922 5,082 4,723 3,545 6,243 49,529 Total Receipts ,226 19,062 28,928 27,972 18,836 24,156 29,268 29,633 20,091 22,973 9, ,311 Expenditures 3 pay month 3 pay month Total High Sch. 2,416 2,416 5,963 12,254 4,200 14,029 10,586 5,262 15,252 5,016 9,801 9,717 96,912 Middle Sch. 3,189 3,189 7,116 12,384 5,109 8,158 7,489 4,593 15,856 4,851 9,919 11,058 92,911 Primary Sch. 2,867 2,704 6,102 11,813 4,525 10,765 7,379 4,668 14,155 5,003 9,003 11,479 90,463 Other 7, , ,463 1, ,624 19,105 Total Expenditures 15,852 8,809 23,719 36,965 15,297 34,734 25,454 15,411 45,362 15,186 30,348 32, ,391 FY 2017 Balance to Date: 4,001 (46,080) FY FY 2016 July August September October November December January February March April May June Total Receipts High Sch. 5,464 6,318 6,784 6,358 4,442 6,245 6,509 6,834 5,318 4, ,696 Middle Sch. 7,358 6,650 7,892 6,175 5,054 7,879 7,681 7,144 7,248 6, ,598 Primary Sch ,264 7,457 9,656 7,478 5,742 9,472 8,512 5,870 8,742 7, ,948 Other ,177 5,472 4,672 3,459 4, ,317 9,750 5,411 46,286 Total Receipts ,151 20,446 31,507 25,483 19,910 27,055 27,378 19,906 26,624 28,176 6, ,528 Expenditures 3 pay month 3 pay month Total High Sch. 1, ,838 14,423 3,779 9,879 9,038 4,305 10,748 6,843 9,025 5,522 78,523 Middle Sch. 3,089 3,089 6,759 15,138 4,633 8,731 9,664 5,027 12,835 9,587 14,797 8, ,950 Primary Sch. 3,522 3,522 4,346 14,377 4,139 9,029 9,438 4,216 13,324 6,923 11,776 7,617 92,229 other 9, , ,743 1, , ,593 Total Expenditures 17,121 8,093 21,357 44,138 12,552 28,208 29,883 14,858 37,664 23,887 37,695 21, ,296 FY 2016 Balance to Date: 1,019 (42,749) 12

13 Cafeteria Meals Served Comparison FY FY 2017 August September October NovemberDecember January February March April May June Total Meals Served/# Serving Days High Sch. 1,909 1,527 1, ,068 1,296 1, , ,223 Middle Sch. 1,944 1,491 1, ,455 1,475 1,544 1,051 1, ,176 Primary Sch. 3,027 2,538 2,199 1,492 2,355 2,570 2,574 1,868 2, ,985 Total Meals Served 6,880 5,556 4,955 3,000 4,878 5,341 5,458 3,723 5, ,384 FY FY 2016 August September October NovemberDecember January February March April May June Total Meals Served/# Serving Days High Sch. 2,234 1,666 1,351 1,351 1,373 1,463 1,326 1,243 1, ,219 Middle Sch. 2,290 1,655 1,415 1,415 1,542 1,613 1,463 1,658 1,782 14,833 Primary Sch. 3,449 2,983 2,499 2,499 2,484 2,676 2,595 2,859 2, ,060 Total Meals Served 7,973 6,304 5,265 5,265 5,399 5,752 5,384 5,760 5, ,112 Cafeteria Summary of Expenditures Over/Under Meals served Previous Yr. (6,728) Expenditure Categories: FY 2017 FY 2016 FY 2015 FY 2014 FY 2013 FY 2012 FY 2011 Salaries $ 138,470 $ 138,955 $ 134,707 $ 142,212 $ 131,725 $ 128,471 $ 129,648 Benefits 35,741 31,999 34,515 36,346 35,804 35,686 41,761 Purchase Services 11,751 11,319 11,956 4,236 4,917 1,460 1,009 Supplies 112, , , , , , ,508 Equipment 1,382 $ 299,392 $ 297,296 $ 285,808 $ 296,477 $ 287,621 $ 297,402 $ 309,925 13

14 Athletic Revenue/Expenditures FY-2017 Beginning Balance: 4,609 $ 1,346 $ 1,434 $ 453 $ 3,104 $ 2,133 FUND Description Revenue FY17 Act. TD FY16 Actual FY15 Actual FY14 Actual FY 13 Actual FY12 Actual 300 DONATIONS & GIFTS 71 6,250 3, OTHER REVENUES 32,374 18,428 21,565 19,296 17,800 13, ATHLETICS TRANSFER IN 55,000 37,000 45,000 18,500 45,000 43, ADMISSIONS BASKETBALL/BOYS 9,396 11,148 8,817 9,129 7,278 6, ADMISSIONS SOCCER/BOYS 2,145 4,513 1,368 1,392 2,650 2, ADMISSIONS FOOTBALL 16,343 13,770 19,001 18,678 12,722 19, ADMISSIONS WRESTLING , ADMISSIONS GIRLS SPORTS 1,497 1,860 1,968 2,184 2,170 2, ADMISSIONS BASKETBALL/GIRLS 2,250 3,028 6,406 3,214 2,708 4, ADMISSIONS VOLLEYBALL/GIRLS 4,790 4,950 3,454 4,765 3,178 3, ADMISSIONS MIXED SPORTS ,313 1, ATHLETIC CONCESSION RECEIPTS 13, DONATIONS MICKEY ZUBER FUND Total Receipts including Transfers: $ 138,433 $ 95,009 $ 109,029 $ 84,581 $ 95,476 $ 103,505 Receipts minus Transfers: $ 83,433 $ 58,009 $ 64,029 $ 66,081 $ 50,476 $ 60,505 FUND Description Expenditures FY17 Act. TD FY 16 Actual FY 15 Actual FY 14 Actual FY 13 Actual FY12 Actual 300 MILEAGE REIMBURSEMENT COACHES 1,743 $ $ 893 $ $ 702 $ 1, MEETS/TOURNAMENTS ENTRY FEES 8,379 9,089 11,666 9,256 8,527 9, PURCHASED SERVICES MIXED SPORTS HS 4,000 1,500 3,684 1,360 6, COACHES MATERIALS/SUPPLIES 72,477 45,741 64,556 35,359 53,767 60, REFEREES/OFFICIALS BOYS SPORTS HS 19,292 16,095 14,688 15,390 16,365 18, REFEREES/OFFICIALS GIRLS SPORTS HS 14,125 8,745 11,150 10,320 9,465 11, REFEREES/OFFICIALS BOYS SPORTS MS 4,125 3,935 1,357 2,000 1, REFEREES/OFFICIALS GIRLS SPORTS MS 4,125 1,940 1,025 1,855 1,050 1, SUPPLIES SOCCER/BOYS SUPPLIES WRESTLING 4, Ath. Concession Supplies 3, Zuber Fund 8,060 Total Athletic Expenditures $ 131,316 $ 91,746 $ 109,117 $ 83,599 $ 98,127 $ 102,534 Ending Balance: $ 11,726 $ 4,609 $ 1,346 $ 1,434 $ 453 $ 3,104 14