INDEPENDENCE LOCAL SCHOOLS Board Meeting
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- Marjorie Fletcher
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1 Exhibit #2 INDEPENDENCE LOCAL SCHOOLS Board Meeting May 2017 Financial Reports 1
2 Independence Local Schools Fiscal Year 2017 Revenue Collection by Fund Exhibit #2 FY 17 % of Projected % of Fiscal % of Projected % of Fiscal Amount Fiscal Month Available Revenue Year Revenue Year Fund Description Fund Budgeted To date To Date Balance Collected Completed Outstanding Remaining General 001 $ 16,777,619 $ 17,636,750 $ 826,081 $ (859,131) % 91.67% 5.12% 8.33% Bond Retirement 002 1,127,500 1,312,053 84,339 (184,553) % 91.67% 16.37% 8.33% Permanent Improvement , ,558 29,535 (43,558) % 91.67% 6.70% 8.33% Building % 91.67% 0.00% 8.33% Food Service , ,320 22,973 62, % 91.67% 20.62% 8.33% Endowment % 91.67% 0.00% 8.33% Uniform School Supplies , (1,293) 0.00% 91.67% 0.00% 8.33% Public Sch. Support ,605 64,615 9,287 (10,010) % 91.67% 18.33% 8.33% Other Grants % 91.67% 0.00% 8.33% District Agency 022 9,300 9,312 1,504 (12) % 91.67% 0.13% 8.33% Student Managed Activity , ,569 38,919 (41,673) % 91.67% 18.45% 8.33% District Managed Activity ,672 77,672 1,288 43, % 91.67% 35.63% 8.33% State Grants , , % 91.67% 0.00% 8.33% Federal Grants , ,321 28, % 91.67% 0.00% 8.33% $ 19,669,806 $ 20,704,857 $ 1,042,845 $ (1,035,050) % 91.67% 5.26% 8.33% 2
3 General Fund Revenue Collection Exhibit # 2 Month End Fiscal Year 2017 Actual Budget/Estimate Variance Actual Budget/Estimate Variance Real Estate $ 114,000 $ $ 114,000 $ 13,423,583 $ 12,675,019 $ 748,564 TPP (PUPP only) 697, ,407 27,998 Foundation 59,848 62,900 (3,052) 1,096,040 1,078,449 17,591 Restricted Grants Home/Roll & TPP Reimb 609, ,531 (13,350) 1,216,211 1,225,615 (9,404) Other/Misc. 43,051 20,256 22,795 1,203,510 1,004, ,798 Total Revenue: $ 826,080 $ 705,687 $ 120,393 $ 17,636,749 $ 16,653,202 $ 983,547 Received Real Estate Advance ($114,000) on Fall (Fy-18) Collections. 3
4 Independence Local Schools Fiscal Year 2017 Expenditure Projection by Fund Exhibit #2 Fy 17 w/o Encumb. % of Fiscal % of Fiscal Amount Fiscal Month Current Available % of Projected Year % of Budget Year Fund Description Fund Expendable To date To Date Encumbrances Balance Expended Completed Available Remaining General 001 $ 16,542,206 $ 15,007,719 $ 1,288,617 $ 1,029,461 $ 505, % 91.67% 9.28% 8.33% Bond Retirement 002 1,058,990 1,053, $ 5, % 91.67% 0.57% 8.33% Permanent Improvement 003 1,271, ,207 16, ,083 $ 59, % 91.67% 30.06% 8.33% Building 004 $ 0.00% 91.67% 0.00% 8.33% Food Service , ,137 30,348 26,363 $ 6, % 91.67% 11.07% 8.33% Endowment 008 3, $ 3, % 91.67% 87.07% 8.33% Uniform School Supplies 009 3,000 $ 3, % 91.67% % 8.33% Public Sch. Support ,436 67,530 17,419 5,654 $ 3, % 91.67% 11.65% 8.33% Other Grants 019 $ 0.00% 91.67% 0.00% 8.33% District Agency ,150 5, ,140 $ 5, % 91.67% 55.14% 8.33% Student Managed Activity , ,734 39,842 40,990 $ 9, % 91.67% 15.98% 8.33% District Managed Activity , ,015 9,424 8,475 $ (895) 94.57% 91.67% 5.43% 8.33% State Grants , , ,878 81,479 $ (25,443) 84.39% 91.67% 15.61% 8.33% Federal Grants , ,321 5,432 $ (0) % 91.67% 0.00% 8.33% $ 20,191,785 $ 18,099,531 $ 1,524,021 $ 1,516,645 $ 575, % 91.67% 10.36% 8.33% 4
5 General Fund Expenditure Exhibit #2 Month End FYTD 2017 Actual Budget/Estimate Variance Actual Budget/Estimate Variance Personnel/Salaries $ 686,093 $ 700,205 $ (14,112) $ 8,171,073 $ 8,174,873 $ (3,800) Benefits 250, ,999 (5,893) 2,865,286 2,942,790 (77,504) Purchased Services 284, ,596 74,589 2,904,721 2,838,612 66,109 Supplies 57,638 44,228 13, , ,651 (15,669) Equipment 3,120 8,119 (4,999) 195, ,000 (20,822) Debt Service 104,312 92,606 11,706 Other/Misc. 7,474 9,000 (1,526) 234, ,169 (54,004) Transfers $ 1,288,616 $ 1,227,147 $ 61,469 $ 15,007,717 $ 15,101,701 $ (93,984) 5
6 General Fund Monthly Expense Comparison Fiscal Year 2017 vs. Fiscal Year 2016 Exhibit #2 July 16 August 16 September 16 October 16 November 16 December 16 January 17 February 17 March 17 April 17 May 17 Total FYTD 17 Fiscal Year 2017 Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses 3 Pay Month 3 Pay Month Salaries $ 623,172 $ 641,561 $ 1,012,841 $ 698,356 $ 733,020 $ 724,156 $ 673,182 $ 688,571 $ 1,025,141 $ 664,980 $ 686,093 $ 8,171,073 Benefits $ 230,356 $ 228,314 $ 314,591 $ 263,847 $ 251,723 $ 279,467 $ 255,195 $ 247,862 $ 290,819 $ 253,006 $ 250,106 $ 2,865,286 Purchase Services $ 132,921 $ 185,556 $ 49,747 $ 731,347 $ 179,470 $ 205,282 $ 124,474 $ 649,063 $ 246,670 $ 116,006 $ 284,185 $ 2,904,721 Supplies $ 24,198 $ 34,787 $ 123,204 $ 53,818 $ 51,828 $ 40,992 $ 60,096 $ 32,773 $ 28,923 $ 24,725 $ 57,638 $ 532,982 Capital Outlay $ $ 51,222 $ 99,260 $ 414 $ 6,200 $ 11,245 $ 40 $ 9,061 $ 12,784 $ 1,832 $ 3,120 $ 195,178 Other Expenses ,447 6,470 18,709 93,409 3,147 6,445 1,554 96,737 13,087 7,474 $ 338,477 Total Expenses $ 1,011,645 $ 1,231,887 $ 1,606,113 $ 1,766,491 $ 1,315,650 $ 1,264,289 $ 1,119,432 $ 1,628,884 $ 1,701,074 $ 1,073,636 $ 1,288,616 $ 15,007,717 July 15 August 15 September 15 October 15 November 15 December 15 January 16 February 16 March 16 April 16 May 16 Total FYTD 16 Fiscal Year 2016 Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses 3 Pay Month 3 Pay Month Salaries 617, , , , , , , , , , ,042 7,903,325 Benefits 230, , , , , , , , , , ,104 2,770,120 Purchase Services 68, , , ,184 92,827 61, ,290 53, , , ,799 2,748,013 Supplies 7,302 74,553 61,529 23,950 22,633 17,702 52,033 12,371 34,792 21,667 16, ,522 Capital Outlay 10, ,598 6,341 5,663 5,316 1,752 1,148 3, ,316 Other Expenses 1,209 84,719 9,553 15,332 10,135 3,547 12,256 1, ,353 5,192 10, ,583 Total Expenses $ 935,793 $ 1,518,129 $ 1,169,837 $ 2,010,953 $ 1,008,603 $ 1,024,349 $ 1,701,874 $ 920,872 $ 1,245,930 $ 1,512,833 $ 1,150,706 $ 14,199,879 Over/(Under) Previous Yr. $ 75,852 $ (286,242) $ 436,276 $ (244,462) $ 307,047 $ 239,940 $ (582,442) $ 708,012 $ 455,144 $ (439,197) $ 137,910 $ 807,838 Over/Under Salaries Benefits Purchase Services Supplies Capital Outlay Other Expenses Previous Yr. 267,748 95, , ,460 44,862 55,894 $ 807,838 6
7 Independence Local Schools Fiscal Year 2017 Cash Flow by Fund Exhibit #2 7/1/2016 Fiscal Fiscal 5/31/2017 Cash Yr. to Date Yr. to Date Cash Fund Description Fund Balance Revenue Expenditures Balance General 001 $8,781,730 $ 17,636,750 $ 15,007,719 $11,410,762 Bond Retirement 002 3,080,153 1,312,053 1,053,001 3,339,204 Permanent Improvement , , , ,223 Building 004 Food Service 006 4, , ,137 (23,816) Endowment 008 7, ,986 Uniform School Supplies ,721 2,169 12,890 Public Sch. Support ,196 64,615 67,530 27,282 Other Grants 019 District Agency 022 5,797 9,312 5,450 9,659 Student Managed Activity , , , ,030 District Managed Activity 300 4,609 77, ,015 (49,734) State Grants , , ,918 56,036 Federal Grants , ,321 (0) $12,764,196 $20,704,857 $18,099,531 $15,369,522 7
8 Actual Month-End General Fund Cash Balance Exhibit #2 8
9 Investment/Reconciliation Report Fiscal year 2017 Exhibit #3 CASH RECONCILIATION May 17 Monthly Rate Interest cytd $ 0.79% $ 4, $ 16, Star Oho 3,898, Star Plus 7,039, % 3, , Dollar Bank 51, % Dollar Bank 818, Dollar Bank 458, Independence Bk Savings 742, % Independence Bk Checking 461, n/a Independence Bk CD 500, % Independence Bk CD 1,500, % 3, , Total Balance Per Bank Statement $ 15,471, $ 12, $ 37, E/Z Pay Dept. not recorded In Trans. Deposits In Transit (14.30) Coffee NFS P/S Café Outstanding Checks (93,521.37) M/S Café Outstanding Payroll checks (8,548.52) H/S Café OSDI In Trans 0.00 (366.00) Dept. not Rec. Bank Fee 0.00 (14.30) Adjusted Total Balance Per Bank Statement 15,369, Fund Balances 15,369, Difference $ 9
10 Check Register Informational Item Warrants over $1, to Check Amount Vendor Description Check Amount Vendor Description ,728 Lakeshore Learning Instructional Supplies ,595 Rosetta Stone Ltd. Aux. Services ,779 AT&T Phone Service ,228 Ripken Experience, The Baseball Spring Trip ,131 Oak Hall Ind. Graduation Supplies ,296 Jay H. Berk, Ph. D, Inc. Sped. Ed. Services ,197 Riverside Publishing Co. Testing Materials ,500 McGraw Hill Education Instructional Supplies ,688 Quadstar Digital Guidance Tech. Equipment ,786 Coresource Inc. Dental Benefits ,276 Simplexgrinnell LLP Fire Testing ,986 SERS Retirement Benefits ,500 CMP Communications Public Relations Serv ,359 SERS Retirement Benefits ,613 Steve's Sports Athletic Apparel ,015 Lykins Oil Company Fleet Fuel ,678 Dominion East Ohio Utilities ,206 United Cerebral Palsy Assoc. Sped. Ed. Services ,865 Normandy H. S. Wrestling Tourn. Split ,261 Illuminating Company, The Utilities ,958 Carter Caves State Resort Park Bio. Trip ,724 STRS Retirement Benefits ,054 Bright Ideas Aux. Services ,183 STRS Retirement Benefits ,986 Northeast Ohio Sewer Sewer Service ,390 Orange City Sch. Medical Premiums ,078 STRS Retirement Benefits ,501 Huntington Bank Bond Interest ,078 STRS Retirement Benefits ,268 Payroll Transfer Payroll ,218 Medicare/Fica Payroll Benefits ,884 Payroll Transfer Payroll ,228 Medicare/Fica Payroll Benefits ,944 Brindza, McIntyre and Seed Legal Services ,991 William H. Sadlier Inc. Aux. Services ,554 KidsLink Neurobehavioral Ctr. Spec. Ed. Services 10
11 11 Projected General Fund Monthly Cash Flow
12 Monthly Cafeteria Report Fiscal Year 2017 FY FY 2017 July August September October November December January February March April May Total Receipts High Sch. 5, ,559 7,718 5,004 6,441 7,420 7,273 4,371 4,878 54,862 Middle Sch. 6,321 6,289 7,466 8,079 4,461 6,918 8,093 8,327 5,771 7,182 68,908 Primary Sch ,872 6,319 8,924 7,481 5,159 7,955 7,833 8,951 5,227 7,368 72,264 Other 6,289 5,978 4,694 4,212 2,842 5,922 5,082 4,723 3,545 43,286 Total Receipts ,226 19,062 28,928 27,972 18,836 24,156 29,268 29,633 20,091 22, ,320 Expenditures 3 pay month 3 pay month Total High Sch. 2,416 2,416 5,963 12,254 4,200 14,029 10,586 5,262 15,252 5,016 9,801 87,195 Middle Sch. 3,189 3,189 7,116 12,384 5,109 8,158 7,489 4,593 15,856 4,851 9,919 81,853 Primary Sch. 2,867 2,704 6,102 11,813 4,525 10,765 7,379 4,668 14,155 5,003 9,003 78,985 Other 7, , ,463 1, ,624 19,105 Total Expenditures 15,852 8,809 23,719 36,965 15,297 34,734 25,454 15,411 45,362 15,186 30, ,137 FY 2017 Balance to Date: 4,001 (23,816) FY FY 2016 July August September October November December January February March April May Total Receipts High Sch. 5,464 6,318 6,784 6,358 4,442 6,245 6,509 6,834 5,318 4,110 58,382 Middle Sch. 7,358 6,650 7,892 6,175 5,054 7,879 7,681 7,144 7,248 6,395 69,475 Primary Sch ,264 7,457 9,656 7,478 5,742 9,472 8,512 5,870 8,742 7,922 78,303 Other ,177 5,472 4,672 3,459 4, ,317 9,750 40,875 Total Receipts ,151 20,446 31,507 25,483 19,910 27,055 27,378 19,906 26,624 28, ,036 Expenditures 3 pay month 3 pay month Total High Sch. 1, ,838 14,423 3,779 9,879 9,038 4,305 10,748 6,843 9,025 73,002 Middle Sch. 3,089 3,089 6,759 15,138 4,633 8,731 9,664 5,027 12,835 9,587 14,797 93,349 Primary Sch. 3,522 3,522 4,346 14,377 4,139 9,029 9,438 4,216 13,324 6,923 11,776 84,612 other 9, , ,743 1, ,097 24,493 Total Expenditures 17,121 8,093 21,357 44,138 12,552 28,208 29,883 14,858 37,664 23,887 37, ,455 FY 2016 Balance to Date: 1,019 (27,401) Expenditure Categories: FY 2016 FY 2017 Inc./Dec. Expenditure July July over Categories: May 31 May 31 Previous yr. Salaries 127, ,289 (493) Benefits 29,615 33,436 3,821 Purch. Serv. 11,219 11, Supplies 106,839 93,278 (13,561) Equipment 1,382 1, , ,137 (8,318) Revenue Categories: FY 2016 FY 2017 Inc./Dec. Revenue July July over Categories: May 31 May 31 Previous yr. Sales Type A 206, ,156 (3,863) Misc., Vending 1,312 2,644 1,331 State Subsidy (186) Federal Subsidy 38,915 33,917 (4,998) Transfer 247, ,320 (7,715) 12
13 Cafeteria Meals Served Comparison FY FY 2017 August September October NovemberDecember January February March April May Total Meals Served/# Serving Days High Sch. 1,909 1,527 1, ,068 1,296 1, ,113 11,113 Middle Sch. 1,944 1,491 1, ,455 1,475 1,544 1,051 1,723 12,891 Primary Sch. 3,027 2,538 2,199 1,492 2,355 2,570 2,574 1,868 2,809 21,432 Total Meals Served 6,880 5,556 4,955 3,000 4,878 5,341 5,458 3,723 5,645 45,436 FY FY 2016 August September October NovemberDecember January February March April May Total Meals Served/# Serving Days High Sch. 2,234 1,666 1,351 1,351 1,373 1,463 1,326 1,243 1,209 13,216 Middle Sch. 2,290 1,655 1,415 1,415 1,542 1,613 1,463 1,658 1,782 14,833 Primary Sch. 3,449 2,983 2,499 2,499 2,484 2,676 2,595 2,859 2,854 24,898 Total Meals Served 7,973 6,304 5,265 5,265 5,399 5,752 5,384 5,760 5,845 52,947 Over/Under Meals served Previous Yr. r/under Previous Yr: (7,511) 13
INDEPENDENCE LOCAL SCHOOLS Board Meeting
Exhibit #2 INDEPENDENCE LOCAL SCHOOLS Board Meeting 5-19-2015 April 2015 Financial Reports 1 Independence Local Schools Fiscal Year 2015 Revenue Collection by Fund Exhibit #2 FY 15 % of Projected % of
INDEPENDENCE LOCAL SCHOOLS Board Meeting
Exhibit #2 INDEPENDENCE LOCAL SCHOOLS Board Meeting 3-14-2017 February 2017 Financial Reports 1 Independence Local Schools Fiscal Year 2017 Revenue Collection by Fund Exhibit #2 FY 17 % of Projected %
INDEPENDENCE LOCAL SCHOOLS Board Meeting
Exhibit #2 INDEPENDENCE LOCAL SCHOOLS Board Meeting 1-16-2018 December 2017 Financial Reports 1 Independence Local Schools Fiscal Year 2018 Revenue Collection by Fund Exhibit #2 FY 18 % of Projected %
INDEPENDENCE LOCAL SCHOOLS Board Meeting
Exhibit #2 INDEPENDENCE LOCAL SCHOOLS Board Meeting 6-21-2016 May 2016 Financial Reports 1 Independence Local Schools Fiscal Year 2016 Revenue Collection by Fund Exhibit #2 FY 16 % of Projected % of Fiscal
INDEPENDENCE LOCAL SCHOOLS Board Meeting
Exhibit #2 INDEPENDENCE LOCAL SCHOOLS Board Meeting 11-17-2015 October 2015 Financial Reports 1 Independence Local Schools Fiscal Year 2016 Revenue Collection by Fund Exhibit #2 FY 16 % of Projected %
INDEPENDENCE LOCAL SCHOOLS Board Meeting
Exhibit #2 INDEPENDENCE LOCAL SCHOOLS Board Meeting 5-15-2018 April 2018 Financial Reports 1 Independence Local Schools Fiscal Year 2018 Revenue Collection by Fund Exhibit #2 FY 18 % of Projected % of
INDEPENDENCE LOCAL SCHOOLS Board Meeting
Exhibit #2 INDEPENDENCE LOCAL SCHOOLS Board Meeting 8-18-2015 June 2015 Financial Reports 1 Independence Local Schools Fiscal Year 2015 Revenue Collection by Fund Exhibit #2 FY 15 % of Projected % of Fiscal
INDEPENDENCE LOCAL SCHOOLS Board Meeting
Exhibit #2 INDEPENDENCE LOCAL SCHOOLS Board Meeting 6-19-2018 May 2018 Financial Reports 1 Independence Local Schools Fiscal Year 2018 Revenue Collection by Fund Exhibit #2 FY 18 % of Projected % of Fiscal
INDEPENDENCE LOCAL SCHOOLS Board Meeting
Exhibit #2 INDEPENDENCE LOCAL SCHOOLS Board Meeting 7-18-2017 June 2017 Financial Reports 1 Independence Local Schools Fiscal Year 2017 Revenue Collection by Fund Exhibit #2 FY 17 % of Projected % of Fiscal
INDEPENDENCE LOCAL SCHOOLS Board Meeting
Exhibit #2 INDEPENDENCE LOCAL SCHOOLS Board Meeting 9-20-2016 August 2016 Financial Reports 1 Independence Local Schools Fiscal Year 2017 Revenue Collection by Fund Exhibit #2 FY 17 % of Projected % of
INDEPENDENCE LOCAL SCHOOLS Board Meeting
Exhibit #2 INDEPENDENCE LOCAL SCHOOLS Board Meeting 11-20-2018 October 2018 Financial Reports 1 Independence Local Schools Fiscal Year 2019 Revenue Collection by Fund Exhibit #2 FY 19 % of Projected %
INDEPENDENCE LOCAL SCHOOLS Board Meeting
Exhibit #2 INDEPENDENCE LOCAL SCHOOLS Board Meeting 9-15-2015 August 2015 Financial Reports 1 Independence Local Schools Fiscal Year 2016 Revenue Collection by Fund Exhibit #2 FY 16 % of Projected % of
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