August 2014 Financial Statements

Transcription

1 August 2014 Financial Statements Key Messages The attached August 2014 Financial Statements are presented for your information. Key messages about these statements are: The year-end General Fund balance was $26,536,966. The components of the General Fund balance are: Restricted fund balance of $1.7M. (This includes reserves for unexpended state and federal grants, debt service and uninsured risk.) Nonspendable fund balance of $2.0M. (This includes inventory and prepaid items.) Assigned fund balance of $6.9M. (This includes amounts designated for unpaid sick and vacation leave balances, school and department carryovers and future pension increase.) Committed fund balance of $11.4M. (This includes district minimum fund-balance policy, compensated absences and towards future bargaining agreements.) Unassigned fund balance of $4.5M. Table of Contents Page No. 1. Combined Balance Sheet 1 2. Budget Status Reports General Fund 2 and Other Financing Sources Detail 3 by State Program Detail 4 Transportation Vehicle Fund 5 Capital Projects Fund 6 Debt Service Fund 7 Associated Student Body 8 3. Income Statement Private Purpose Trust Fund 9 4. Enrollment Graph 10 The Capital Projects, Associated Student Body, Debt Service, Transportation Vehicle and Private Purpose Trust Funds ended the year as expected. Submitted by: Heather Larson, Director of Accounting Date: November 6th, 2014

2 BALANCE SHEET AUGUST 31, 2014 Trans Capital Debt Private General Vehicle Projects Service ASB Purpose Trust Fund Fund Fund Fund Fund Fund Assets Imprest Cash 89,314 20,450 12,434 Cash On Hand 90, ,000 Cash w/county Treasurer 5,957, , ,382 75,674 73,091 4,349 Minus Outstanding Warrants (5,999,036) (32,426) (46,703) (3,855) Taxes Receivable 21,958, ,853,454 Due From Other Funds 4,081 1,300,586 23,894 Due From Other Govt Units 1,430,536 Accounts Receivable 60,034 Inventory Supplies & Materials 340,162 Inventory Lunchrooms 167,707 Inventory USDA Commodities 139,073 Prepaid Expenses 1,422, ,568 Investments 28,395, ,000 11,530,000 4,338,000 1,320, ,000 Total Assets $54,056,295 $1,272,002 $13,036,554 $14,267,128 $1,720,301 $701,928 Liabilities Accounts Payable 3,191, ,858 1,535, ,076 Accrued Salaries 1,001 Retainage Payable 135, ,038 Payroll Deductions & Taxes Payable 632,378 Due to Other Gov't Units 238,797 Due to Other Funds 1,324,481 4,081 Deferred 36, ,221 Deferred - Taxes Receivable 21,958, ,853,454 Total Liabilities 27,519,330 $581,871 1,831,869 $9,853,454 $484,378 $0 Fund Balance $26,536,966 $690,131 $11,204,685 $4,413,674 $1,235,922 $701,928 Total Liabilities & Fund Balance $54,056,295 $1,272,002 $13,036,554 $14,267,128 $1,720,301 $701,928 1

3 Pg 2 BUDGET STATUS GENERAL FUND August 31,2014 (Over)/Under Percent Of Percent Of Adopted Operating Extended Current Year to Encumbrances Extended Extended Operating Budget Budget Budget Month Date (Excluding Payroll) Budget Budget Budget Beginning Fund Balance $25,177,484 $27,577,052 $27,577,052 Local Taxes 44,407,828 44,601,007 44,407, ,856 44,787,081 (379,253) % % Local Support Non-Tax 3,895,000 3,895,000 4,583, ,589 4,222, , % % State, General Purpose 119,699, ,557, ,427,905 12,687, ,506,939 (79,034) % % State, Special Purpose 24,751,445 24,751,445 24,550,179 2,610,738 25,061,189 (511,010) % % Federal, General Purpose 18,452 18,452 18, ,897 (12,445) % % Federal, Special Purpose 11,716,221 11,716,221 9,110,840 2,421,128 9,351,874 (241,034) % % s From Other Districts 1,065,000 1,065,000 1,065, , , % % s From Other Entities 34,500 34,500 37,500 7,432 34,431 3, % % Other Financing Sources 1,900 1,900 30, ,091 11, % 0.00% Total s $205,590,030 $208,640,870 $206,231,595 $18,070,360 $206,949,183 (717,588) % % Regular Instruction 110,843, ,911, ,233,801 11,149, ,010,531 0 (2,776,730) % 98.73% Special Education Instruction 27,126,843 27,126,843 27,126,843 2,276,588 26,218, , % 95.44% Vocational Education Instruction 8,662,083 8,895,395 8,662, ,488 8,383, , % 87.89% Compensatory Education Instruction 7,236,791 8,039,232 7,236,791 1,422,713 7,549,411 0 (312,620) % 96.51% Other Instructional Programs 9,362,477 3,608,793 9,362,477 15, , ,932, % % Community Services 565, , , , ,118 0 (395,331) % % Support Services 41,999,405 43,608,809 44,595,344 5,842,124 45,167,166 0 (571,822) % % Operating Transfers 0 0 3,050,000 1,219,422 4,269,422 0 (1,219,422) % n/a Total $205,797,187 $205,797,187 $212,833,126 $23,001,600 $207,989,270 $0 $4,843, % 99.25% Net Change in s to (207,157) (6,601,531) (1,040,087) Ending Fund Balance $24,970,327 $20,975,521 $26,536,966 2

4 REVENUES AND OTHER FINANCING SOURCES GENERAL FUND August 31, 2014 (Over)/Under Percent Of Percent Of Adopted Operating Extended Current Year to Extended Extended Operating Budget Budget Budget Month Date Budget Budget Budget Local Taxes 1100 Local Property Taxes 44,407,828 44,601,007 44,407, ,628 44,784,624 (376,796) % % 1500 Timber Excise Taxes ,229 2,457 (2,457) 0.00% 0.00% Local Support Nontax 2100 Tuition and Fees, Unassigned 44,000 44,000 44, ,232 (2,232) % 89.21% 2200 Sale of Goods, Supplies and Services 500, , ,000 42, ,309 99, % % 2231 Sec Voc Ed Sale of Goods, Supplies and Svcs 1,000 1, % 39.01% 2289 Other Community Services 80,000 80,000 80,000 12,876 86,140 (6,140) % % 2298 School Food Services 2,300,000 2,300,000 2,300, ,062, , % 85.99% 2300 Investment Earnings 30,000 30,000 30,000 12,334 44,873 (14,873) % % 2500 Gifts and Donations 170, , ,000 28, ,894 62, % % 2600 Fines and Damages 30,000 30,000 55,000 (1) 58,452 (3,452) % % 2700 Rentals 440, , ,000 49, ,561 (66,561) % % 2800 Insurance Recoveries 25,000 25, ,000 26, ,189 54, % 0.00% 2910 E-Rate 275, , , ,391 (0) % % State, General Purpose 3100 State Apportionment 110,143, ,786, ,667,306 11,274, ,715,994 (48,688) % % 3121 Special Ed - General Apportionment 3,478,889 3,478,889 3,468, ,815 3,498,930 (30,346) % 98.33% 3300 Local Effort Assistance 6,077,725 6,292,015 6,292,015 1,062,746 6,292,016 (1) % % State, Special Purpose 4121 Special Education 13,005,703 13,005,703 13,235,523 1,815,921 13,977,164 (741,641) % % 4122 Special Ed - Infants and Toddlers 957, , ,762 61, ,515 33, % n/a 4155 Learning Assistance 3,312,136 3,312,136 3,279,032 89,144 3,041, , % 93.91% 4158 Special and Pilot Programs 710, , , ,596 (71,741) % % 4165 Transitional Bilingual 652, , ,239 79, ,127 36, % % 4174 Highly Capable 205, , ,483 21, ,583 (100) % % 4198 State School Food Services 426, ,544 40, ,772 (1,772) % 91.74% 4199 Transportation - Operations 5,480,009 5,480,009 5,403, ,973 5,406,380 (2,595) % % 4300 Other State Agencies 0 0 1, ,727 (227) % n/a Federal, General Purpose 5300 Impact Aid ,586 (9,586) 0.00% 0.00% 5329 Impact Aid SPED ,608 (3,608) 0.00% 0.00% 5500 Federal Forests 18,452 18,452 18, , % 98.67% Federal, Special Purpose 6124 Special Education, Supplemental 4,370,924 4,370,924 4,391,617 1,604,137 3,888, , % 95.57% 6138 Secondary Vocational Education 93,000 93, ,666 33, ,013 (2,347) % % 6151 Disadvantaged 1,901,624 1,901,624 1,925, ,117 1,621, , % % 6152 School Improvement, Federal 488, , , , , , % 53.85% 6164 Limited English Proficiency 119, , ,760 68, ,385 2, % 79.15% 6198 Federal School Food Services 1,452,745 1,452,745 1,243, ,461,007 (1,217,632) % % 6267 Indian Education, JOM 20,000 20,000 4, , % 0.00% 6268 Indian Education, USDOE 43,494 43,494 43, , % % 6278 Youth Training JROTC 76,900 76,900 76,900 5,496 66,030 10, % % 6300 Federal Grants Through Other Agencies 2,500,000 2,500, % 0.00% 6310 Medicaid Administrative Match 300, , , , % % 6321 SPED Medicaid Reimb, Other Agencies 20,000 20,000 20,000 1,897 34,110 (14,110) % 0.00% 6998 USDA Commodities 330, , , ,053 (53) % 94.28% s From Other School Districts 7121 Special Education 1,000,000 1,000,000 1,000, ,132 75, % % 7198 School Food Services 65,000 65,000 65, ,160 52, % n/a s from Other Entities 8100 Governmental Entities 2,000 2,000 2, , % 63.75% 8198 School Food Services 25,000 25,000 25,000 2,778 29,339 (4,339) % 0.00% 8200 Private Foundations 0 0 3, , % % 8500 Nonfederal ESD 7,500 7,500 7,500 4,654 2,943 4, % 0.00% Other Financing Sources 9300 Sale of Equipment 1,900 1,900 30, ,091 11, % 0.00% Total s $205,590,030 $208,640,870 $206,231,595 $18,070,360 $206,949,183 ($717,588) % % 3

5 EXPENDITURES BY STATE PROGRAM GENERAL FUND August 31, 2014 (Over)/Under Percent Of Percent Of Adopted Operating Extended Current Year to Encumbrances Extended Extended Operating Budget Budget Budget Month Date (Excluding Payroll) Budget Budget Budget Regular Instruction 01 Basic Education 110,391, ,260, ,781,205 11,126, ,409,760 (2,628,555) % 98.68% 02 Alternative Learning Experience 452, , ,596 23, ,772 (148,176) % % Special Education Instruction 21 Special Education, Basic, State 22,917,556 23,298,871 22,917,556 1,718,296 21,859,136 1,058, % 92.48% 22 Special Education, Birth to Two 0 340, , ,213 (603,213) 0.00% n/a 24 Special Education, Supp, Federal 4,209,287 3,487,422 4,209, ,403 3,752, , % % 29 Special Education, Other Federal ,608 3, % n/a Vocational Education Instruction 31 Vocational, Basic, State 8,138,438 8,335,458 8,138, ,823 7,822, , % 87.27% 34 Vocational, Middle School Grant, State 430, , ,645 95, ,574 (29,929) % 99.01% 38 Vocational, Federal 93,000 97,907 93,000 31, ,167 (7,167) % % Compensatory Education Instruction 51 Disadvantaged, Federal 1,867,334 1,859,051 1,867, ,442 1,563, , % % 52 School Improvement, Federal 469, , , , ,086 (4,106) % 53.85% 55 Learning Assistance, State 3,189,653 3,374,697 3,189, ,673 2,789, , % 91.91% 58 Special and Pilot Programs, State 329,202 1,062, , ,401 1,353,776 (1,024,574) % % 64 Limited English Proficiency, Federal 115, , ,088 20, ,320 (38,232) % 78.57% 65 Transitional Bilingual, State 1,102,576 1,012,566 1,102, ,768 1,081,445 21, % % 67 Indian Ed., JOM, Federal 19,260 19,260 19, , % 0.45% 68 Indian Ed., ED, Federal 143, , ,698 9, ,427 12, % % 69 Compensatory 0 3, ,456 (1,456) 0.00% n/a Other Instructional Programs 74 Highly Capable 205, , ,458 18, ,537 23, % % 78 Youth Training Programs, Federal 80,252 80,252 80,252 (50,423) 66,030 14, % % 79 Instructional Programs, Other 9,076,767 3,323,083 9,076,767 47, ,408 8,894, % % Community Services 89 Other Community Services 565, , , , ,118 (395,331) % % Support Services 97 District Wide Support 27,770,078 29,379,482 29,896,017 4,624,895 30,928,501 (1,032,484) % % 98 School Food Services 4,889,046 4,889,046 5,269, ,667 5,287,657 (18,611) % % 99 Pupil Transportation 9,340,281 9,340,281 9,430, ,562 8,951, , % % Operating Transfers 0 0 3,050,000 1,219,422 4,269,422 (1,219,422) % n/a Total $205,797,187 $205,797,187 $212,833,126 $23,001,600 $207,989,270 $0 4,847, % 99.25% 4

6 Pg 2 BUDGET STATUS TRANSPORTATION VEHICLE FUND August 31,2014 Adopted Extended Current Year to (Over)/Under Percent Of Percent Of Budget Budget Month Date Encumbrances Extended Budget Extended Budget Budget Beginning Fund Balance $1,102,153 $1,082,263 $1,082,263 Local Property Tax (2) 0.00% 0.00% Local Support Nontax 1,355 1, , % 55.55% State Transportation Reimbursement 745, , , ,031 66, % 92.03% Other Financing Sources 0 3,059, ,068,538 (3,068,538) % n/a Total s $747,195 $3,806,970 $679,135 $3,748,743 ($3,001,548) 98.47% 91.93% Transportation Equipment 1,849,348 4,889,233 2,479,773 4,140, , , % 34.97% Total $1,849,348 $4,889,233 $2,479,773 $4,140,875 $361,105 $387, % 34.97% Net Change in s to (1,102,153) (1,082,263) (1,800,638) (392,133) Ending Fund Balance $0 $0 $690,131 5

7 Pg 2 BUDGET STATUS CAPITAL PROJECTS FUND August 31,2014 Adopted Current Year to (Over)/Under Percent Of Percent Of Budget Month Date Encumbrances Budget Budget Budget Beginning Fund Balance $15,019,407 $15,143,775 Local Support Nontax 1,723, ,815 1,542, , % % State General Purpose ,142 (44,142) 0.00% n/a Other Financing Sources 0 1,219,422 1,222,322 (1,222,322) 0.00% n/a Total s $1,723,576 $1,385,237 $2,808,751 ($1,085,175) % % Sites 0 1,624,110 2,982, ,330 (3,553,639) 0.00% 0.00% Buildings 9,153, ,080 3,456,643 1,157,806 4,538, % 26.32% Equipment 696, , , ,537 37, % 28.81% Energy % 0.00% Bond Issuance 200, , % 0.00% Total $10,050,000 $1,953,119 $6,747,841 $2,079,673 $1,022, % 37.05% Net Change in s to (8,326,424) (567,882) (3,939,090) Ending Fund Balance $6,692,983 $11,204,685 6

8 Pg 2 BUDGET STATUS DEBT SERVICE FUND August 31,2014 Adopted Current Year to (Over)/Under Percent Of Percent Of Budget Month Date Encumbrances Budget Budget Budget Beginning Fund Balance $3,917,000 $4,182,612 Local Taxes 20,548,161 75,994 20,829,823 (281,662) % % Investment Earnings 10, ,953 4, % 80.68% Total s $20,558,475 $76,297 $20,835,775 ($277,300) % % Matured Bond 12,040, ,040, % % Interest on Bonds 8,563, ,563, % 96.31% Bond Transfer Fees 250, , , % % Total $20,853,509 $300 $20,604,713 $0 $248, % 99.34% Net Change in s to (295,034) 75, ,063 Ending Fund Balance $3,621,966 $4,413,674 7

9 Pg 2 BUDGET STATUS ASSOCIATED STUDENT BODY FUND August 31,2014 Adopted Current Year to Encumbrances (Over)/Under Percent Of Percent Of Budget Month Date (Elementary Only) Budget Budget Budget Beginning Fund Balance $1,239,000 $1,134,604 General Student Body 1,244,123 (49,153) 826, , % 75.88% Athletics 914, ,523 1,166,742 (251,961) % 82.68% Classes 232, , , % 38.38% Clubs 1,983, , ,713 1,016, % 43.29% Private Moneys 183,758 (50) 66, , % 37.22% Total s $4,558,446 $371,214 $3,117,451 $1,440, % 59.33% General Student Body 1,036, , , , % 96.14% Athletics 1,371,010 (25,572) 1,042, , % 67.33% Classes 245,706 3,095 92, , % 35.32% Clubs 2,066,511 (6,697) 927, ,138, % 42.07% Private Moneys 171,058 1,029 65, , % 36.86% Total $4,890,808 $385,076 $3,016,133 $0 $1,874, % 58.60% Net Change in s to (332,362) (13,861) 101,318 Ending Fund Balance $906,638 $1,235,922 8

10 INCOME STATEMENT PRIVATE PURPOSE TRUST FUND August 31, 2014 Current Month Year To Date Beginning Fund Balance $714,111 Scholarship 12,718 53,296 Investment Interest Total s $12,767 $54,032 Scholarship Awards 13,689 66,635 Scholarship Award Returns 0 (420) Total $13,689 $66,215 Net Change in s to (922) (12,183) Ending Fund Balance $701,928 9

11 22,500 22,000 FULL TIME EQUIVALENT FULL TIME EQUIVALENT FULL TIME EQUIVALENT FULL TIME EQUIVALENT HEADCOUNT HEAD COUNT HEAD COUNT HEADCOUNT ,500 21,000 20,500 20,000 September October November December January February March April May June Yrly Avg STUDENT FTE & HEADCOUNT