INDEPENDENCE LOCAL SCHOOLS Board Meeting
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1 Exhibit #2 INDEPENDENCE LOCAL SCHOOLS Board Meeting April 2018 Financial Reports 1
2 Independence Local Schools Fiscal Year 2018 Revenue Collection by Fund Exhibit #2 FY 18 % of Projected % of Fiscal % of Projected % of Fiscal Amount Fiscal Month Available Revenue Year Revenue Year Fund Description Fund Budgeted To date To Date Balance Collected Completed Outstanding Remaining General 001 $ 16,807,093 $ 17,061,313 $ 141,751 $ (254,220) % 83.33% 1.51% 16.67% Bond Retirement 002 1,110,500 1,203,763 (93,263) % 83.33% 8.40% 16.67% Permanent Improvement , , , % 83.33% 19.64% 16.67% Building % 83.33% 0.00% 16.67% Food Service , ,701 24,798 86, % 83.33% 28.55% 16.67% Endowment % 83.33% 0.00% 16.67% Uniform School Supplies , (1,537) 0.00% 83.33% 0.00% 16.67% Public Sch. Support ,000 51, , % 83.33% 13.64% 16.67% Other Grants % 83.33% 0.00% 16.67% District Agency ,500 11,024 1, % 83.33% 11.81% 16.67% Student Managed Activity , ,694 49,630 (15,794) % 83.33% 6.99% 16.67% District Managed Activity ,000 74,250 21, % 83.33% 22.66% 16.67% State Grants , , (18,349) % 83.33% 7.73% 16.67% Federal Grants ,996 59,372 47, % 83.33% 44.51% 16.67% $ 19,809,197 $ 19,860,208 $ 217,442 $ (51,010) % 83.33% 0.26% 16.67% 2
3 General Fund Revenue Collection Exhibit # 2 Month End Fiscal Year 2018 Actual Budget/Estimate Variance Actual Budget/Estimate Variance Real Estate $ $ $ $ 12,353,726 $ 11,775,700 $ 578,026 TPP (PUPP only) 773, ,012 18,795 Foundation 60,274 62,000 (1,726) 775, ,293 17,284 Restricted Grants Home/Roll & TPP Reimb 619, ,185 21,617 Other/Misc. 81,476 35,000 46,476 2,538,402 2,082, ,392 Total Revenue: $ 141,750 $ 97,000 $ 44,750 $ 17,061,314 $ 15,969,200 $ 1,092,114 3 Class I real estate collection are up due to a higher than normal collection split - caused by residents paying 2018 real estate taxes in advance, after tax law changes. Class I Collections Collection Year Rate 1st Half Split Actual % 54.1% % 54.1% % 54.2% % 54.4% % 54.0% Estimated % 58.9%
4 Independence Local Schools Fiscal Year 2018 Expenditure Projection by Fund Exhibit #2 Fy 18 w/o Encumb. % of Fiscal % of Fiscal Amount Fiscal Month Current Available % of Projected Year % of Budget Year Fund Description Fund Expendable To date To Date Encumbrances Balance Expended Completed Available Remaining General 001 $ 17,483,219 $ 14,707,132 $ 1,156,440 $ 1,219,435 $ 1,556, % 83.33% 15.88% 16.67% Bond Retirement 002 1,059, , ,245 $ 3, % 83.33% 13.43% 16.67% Permanent Improvement , ,427 32, ,500 $ (283,547) 79.44% 83.33% 20.56% 16.67% Building 004 $ 0.00% 83.33% 0.00% 16.67% Food Service , ,693 24,329 31,333 $ 17, % 83.33% 16.03% 16.67% Endowment 008 1,000 $ 1, % 83.33% % 16.67% Uniform School Supplies ,560 $ (660) % 83.33% 73.33% 16.67% Public Sch. Support ,500 39,345 8,716 10,758 $ 9, % 83.33% 33.87% 16.67% Other Grants 019 $ 0.00% 83.33% 0.00% 16.67% District Agency ,950 10, $ 1, % 83.33% 12.72% 16.67% Student Managed Activity , ,927 19,370 52,260 $ (94,160) % 83.33% 19.13% 16.67% District Managed Activity , ,548 7,648 1,580 $ (42,129) % 83.33% 42.24% 16.67% State Grants , ,384 17,859 32,761 $ 51, % 83.33% 35.43% 16.67% Federal Grants ,996 57,384 6,580 $ 43, % 83.33% 46.37% 16.67% $ 20,415,252 $ 17,202,635 $ 1,267,552 $ 1,948,452 $ 1,264, % 83.33% 15.74% 16.67% 4
5 General Fund Expenditure Exhibit #2 Month End FYTD 2018 Actual Budget/Estimate Variance Actual Budget/Estimate Variance Personnel/Salaries $ 670,644 $ 731,282 $ (60,638) $ 7,705,779 $ 7,781,925 $ (76,146) Benefits 273, ,366 2,875 2,862,992 2,905,242 (42,250) Purchased Services 165, ,438 (47,983) 3,000,029 2,917,302 82,727 Supplies 34,954 26,996 7, , ,380 37,821 Equipment 6,515 2,510 4, , ,787 (5,109) Debt Service 96,706 96,706 Other/Misc. 5,630 5,993 (363) 268, ,022 (27,270) $ 1,156,439 $ 1,250,585 $ (94,146) $ 14,707,137 $ 14,737,364 $ (30,227) 5
6 General Fund Monthly Expense Comparison Fiscal Year 2018 vs. Fiscal Year 2017 Exhibit #2 July 16 August 16 September 16 October 16 November 16 December 16 January 17 February 17 March 17 April 17 Total FYTD 17 Fiscal Year 2017 Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses 3 Pay Month 3 Pay Month Salaries $ 623,172 $ 641,561 $ 1,012,841 $ 698,356 $ 733,020 $ 724,156 $ 673,182 $ 688,571 $ 1,025,141 $ 664,980 $ 7,484,980 Benefits $ 230,356 $ 228,314 $ 314,591 $ 263,847 $ 251,723 $ 279,467 $ 255,195 $ 247,862 $ 290,819 $ 253,006 $ 2,615,180 Purchase Services $ 132,921 $ 185,556 $ 49,747 $ 731,347 $ 179,470 $ 205,282 $ 124,474 $ 649,063 $ 246,670 $ 116,006 $ 2,620,536 Supplies $ 24,198 $ 34,787 $ 123,204 $ 53,818 $ 51,828 $ 40,992 $ 60,096 $ 32,773 $ 28,923 $ 24,725 $ 475,344 Capital Outlay $ $ 51,222 $ 99,260 $ 414 $ 6,200 $ 11,245 $ 40 $ 9,061 $ 12,784 $ 1,832 $ 192,058 Other Expenses ,447 6,470 18,709 93,409 3,147 6,445 1,554 96,737 13,087 $ 331,003 Total Expenses $ 1,011,645 $ 1,231,887 $ 1,606,113 $ 1,766,491 $ 1,315,650 $ 1,264,289 $ 1,119,432 $ 1,628,884 $ 1,701,074 $ 1,073,636 $ 13,719,101 July 17 August 17 September 17 October 17 November 17 December 17 January 18 February 18 March 18 April 18 Total FYTD 18 Fiscal Year 2018 Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses 3 Pay Month 3 Pay Month Salaries 668, ,426 1,086, , , , , ,682 1,064, ,644 7,705,779 Benefits 254, , , , , , , , , ,241 2,862,992 Purchase Services 68, , , , , , , , , ,455 3,000,029 Supplies 19,093 26,246 77, ,305 69,775 43,732 25,021 40,295 64,000 34, ,201 Capital Outlay (1,000) 7, ,695 32,842 (15,075) 35,630 5,892 (6,474) (384) 6, ,678 Other Expenses 7,571 81,440 2,228 97,830 18,415 9,023 7,912 3, ,676 5, ,458 Total Expenses $ 1,016,351 $ 1,220,947 $ 1,836,905 $ 2,078,490 $ 1,280,558 $ 1,393,938 $ 1,675,238 $ 1,110,693 $ 1,937,578 $ 1,156,439 $ 14,707,137 Over/(Under) Previous Yr. $ 4,706 $ (10,940) $ 230,792 $ 311,999 $ (35,092) $ 129,649 $ 555,806 $ (518,191) $ 236,504 $ 82,803 $ 988,036 Over/Under Salaries Benefits Purchase Services Supplies Capital Outlay Other Expenses Previous Yr. 220, , , ,857 (3,380) 34,455 $ 988,036 6
7 Independence Local Schools Fiscal Year 2018 Cash Flow by Fund Exhibit #2 7/1/2017 Fiscal Fiscal 4/30/2018 Cash Yr. to Date Yr. to Date Cash Fund Description Fund Balance Revenue Expenditures Balance General 001 $10,064,585 $ 17,061,313 $ 14,707,132 $12,418,766 Bond Retirement 002 3,339,204 1,203, ,804 3,626,162 Permanent Improvement , , , ,215 Building 004 Food Service 006 1, , ,693 (36,571) Endowment 008 6,986 6,986 Uniform School Supplies ,850 2,437 1,560 14,727 Public Sch. Support ,986 51,816 39,345 36,457 Other Grants 019 District Agency 022 9,659 11,024 10,430 10,253 Student Managed Activity , , , ,919 District Managed Activity ,726 74, ,548 (50,572) State Grants , , ,365 Federal Grants ,372 57,384 1,987 $14,085,123 $19,860,208 $17,202,635 $16,742,695 7
8 Actual Month-End General Fund Cash Balance Exhibit #2 Large variances in cash flow are due to the Real Estate collection cycles in the spring and fall. (Feb. & March August & Sept.) 8
9 Investment/Reconciliation Report Fiscal year 2018 CASH RECONCILIATION Monthly April 30, 2018 Interest cytd NFS Star Ohio 9,654, $ 15, $ 46, $ Star Plus 1,063, , , $ USBank 5,004, , Dollar Bank 353, $ Dollar Bank 27, Independence Bk Savings 593, Independence Bk Checking 188, Total Balance Per Bank Statement $ 16,885, $ 17, $ 58, $ E/Z Pay Dept. not recorded In Trans. Deposit not recorded Coffee NFS P/S Café Outstanding Checks (117,903.06) M/S Café Outstanding Payroll checks (27,068.02) H/S Café Bank coding Error #14295 (0.99) ACH Transposition 0.00 In Transit Adjusted Total Balance Per Bank Statement 16,742, Fund Balances 16,742, Difference $ 9
10 Check Register Informational Item Warrants over $1, to Check Amount Vendor Description Check Amount Vendor Description ,528 North Royalton Power Equipment Mower parts ,926 ESC On line learning ,576 North Coast Therapy Special Ed. Services ,936 State Auditor Audit fee ,581 Citizens Bank Credit card ,000 Radon Survey Systems, Inc. Air testing BOE ,598 Veritiv Operating Company Paper ,085 Dominion East Ohio Utilities ,609 Buckeye International, Inc. Custodial supplies ,124 Royal Business Equipment Co. Computers ,722 Schindler Elevator Inspection/repairs ,291 Steve's Sports S/A apparel ,734 Kimball Midwest Bus parts ,265 Medicare/FICA Payroll benefits ,783 Rush Trucking Center Bus parts ,317 OSC Group purchasing utilities ,821 Division of Water Utilities ,349 Connect District connectivity ,888 Deangelis, Kenneth Wrestling Reimb ,362 Medicare/FICA Payroll benefits ,897 Advance Ohio Media Window repairs ,403 STRS Retirement benefits ,990 Educational Service Center P.D. teachers ,403 STRS Retirement benefits ,012 Ace Copier ,393 Gordon Food Serv. Café supplies ,094 Buckeye International, Inc. Custodial supplies ,226 United Cerebral Palsy Assoc. Special Ed. Services ,123 CES HVAC repairs ,340 SERS Retirement benefits ,144 Josten's Instructional materials ,886 Coresource Inc. Dental ,201 Oak Hall Industries Cap & Tassel ,004 Suburban Sch. Transportation Special Ed. Services ,473 Equiparts Corp Maintenance supplies ,116 SERS Retirement benefits ,500 Maretka, Scott Bio Trip Reimb ,322 Rush Trucking Center Bus repairs ,546 Medco Supply Co. Athletic supplies ,925 North Coast Two Way Radio, Inc Security cameras ,686 Medco Supply Co. Athletic supplies ,172 KidsLink Neurobehavioral Ctr. Special Ed. Services ,002 Artome, LLC Instructional materials ,898 LaBella Associates, DPC Architecture services ,022 Obrovac, Gretchen Reimb. music ,944 STRS Retirement benefits ,254 Baker Vehicle Systems Mower deck ,173 STRS Retirement benefits ,317 AJ Cole Supplies Maintenance welder ,945 PSI Associates Nurse services ,379 Walter & Haverfield LLP Legal fees ,379 Orange City Sch. Medical Insurance Prem ,500 CMP Communications Public relations ,380 Payroll Payroll ,589 Northeast OH Reg. Sewer Utilities ,556 Payroll Payroll ,804 ESC Personnel 10
11 11 Projected General Fund Monthly Cash Flow
12 Monthly Cafeteria Report Fiscal Year 2018 FY FY 2017 July August September October November December January February March April Total Receipts High Sch. 5, ,559 7,718 5,004 6,441 7,420 7,273 4,371 49,985 Middle Sch. 6,321 6,289 7,466 8,079 4,461 6,918 8,093 8,327 5,771 61,726 Primary Sch ,872 6,319 8,924 7,481 5,159 7,955 7,833 8,951 5,227 64,896 Other 6,289 5,978 4,694 4,212 2,842 5,922 5,082 4,723 39,741 Total Receipts ,226 19,062 28,928 27,972 18,836 24,156 29,268 29,633 20, ,347 Expenditures 3 pay month 3 pay month Total High Sch. 2,416 2,416 5,963 12,254 4,200 14,029 10,586 5,262 15,252 5,016 77,394 Middle Sch. 3,189 3,189 7,116 12,384 5,109 8,158 7,489 4,593 15,856 4,851 71,933 Primary Sch. 2,867 2,704 6,102 11,813 4,525 10,765 7,379 4,668 14,155 5,003 69,981 Other 7, , ,463 1, ,481 Total Expenditures 15,852 8,809 23,719 36,965 15,297 34,734 25,454 15,411 45,362 15, ,789 FY 2017 Balance to Date: 4,001 (16,441) FY FY 2018 July August September October November December January February March April Total Receipts High Sch. (77) 5,430 5,294 7,836 5,410 3,571 6,040 6,231 6,225 4,109 50,069 Middle Sch. 7,092 8,980 10,093 8,180 6,642 7,016 8,792 8,108 7,386 72,290 Primary Sch. 7,062 6,774 7,246 6,465 6,156 6,316 8,712 7,275 7,519 63,524 Other 879 5,320 5,277 4,414 4,061 3, ,784 29,818 Total Receipts (77) 19,584 21,926 30,494 25,332 20,783 23,434 26,927 22,499 24, ,701 Expenditures 3 pay month 3 pay month Total High Sch. 2,544 2,544 6,443 14,151 4,298 9,337 12,100 5,286 15,932 8,100 80,735 Middle Sch. 3,033 3,033 8,494 13,117 6,267 8,944 9,839 5,210 15,452 8,917 82,306 Primary Sch. 4,550 3,091 6,580 11,765 5,147 6,032 7,632 4,268 13,329 7,313 69,707 other 5, , ,188 2,170 1,364 1,745 20,945 Total Expenditures 15,552 9,168 29,361 39,084 16,369 25,501 31,741 16,128 46,459 24, ,693 FY 2018 Balance to Date: 1,420 (36,571) Expenditure Categories: FY 2018 FY 2017 Inc./Dec. Expenditure July July over Categories: April 28 April 28 Previous yr. Salaries 122, ,922 6,301 Benefits 28,844 30,859 (2,015) Purch. Serv. 13,784 10,156 3,627 Supplies 88,843 78,470 10,373 Equipment 1,382 (1,382) 253, ,789 16,904 Revenue Categories: FY 2018 FY 2017 Inc./Dec. Revenue July July over Categories: April 28 April 28 Previous yr. Sales Type A 185, ,728 3,155 Misc., Vending 5,397 2,303 3,094 State Subsidy (50) Federal Subsidy 23,868 30,713 (6,846) Transfer 215, ,347 (646) 12
13 Cafeteria Meals Served Comparison FY FY 2017 September October NovemberDecember January February March April Total Meals Served/# Serving Days High Sch. 1,909 1,527 1, ,068 1,296 1, ,000 Middle Sch. 1,944 1,491 1, ,455 1,475 1,544 1,051 11,168 Primary Sch. 3,027 2,538 2,199 1,492 2,355 2,570 2,574 1,868 18,623 Total Meals Served 6,880 5,556 4,955 3,000 4,878 5,341 5,458 3,723 39,791 FY FY 2018 September October NovemberDecember January February March April Total Meals Served/# Serving Days High Sch. 1,380 1, ,033 1, ,885 Middle Sch. 2,320 1,908 1,548 1,312 1,371 1,751 1,648 1,430 13,288 Primary Sch. 2,516 2,234 1,886 1,820 1,608 2,206 2,216 1,993 16,479 Total Meals Served 6,216 5,285 4,396 3,842 3,783 4,990 4,956 4,184 37,652 Over/Under Previous FY: (2,139) 13
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