INDEPENDENCE LOCAL SCHOOLS Board Meeting

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1 Exhibit #2 INDEPENDENCE LOCAL SCHOOLS Board Meeting February 2017 Financial Reports 1

2 Independence Local Schools Fiscal Year 2017 Revenue Collection by Fund Exhibit #2 FY 17 % of Projected % of Fiscal % of Projected % of Fiscal Amount Fiscal Month Available Revenue Year Revenue Year Fund Description Fund Budgeted To date To Date Balance Collected Completed Outstanding Remaining General 001 $ 16,777,619 $ 14,720,239 $ 5,420,587 $ 2,057, % 66.67% 12.26% 33.33% Bond Retirement 002 1,127,500 1,100, ,000 26, % 66.67% 2.37% 33.33% Permanent Improvement , , ,000 55, % 66.67% 8.55% 33.33% Building % 66.67% 0.00% 33.33% Food Service , ,623 29, , % 66.67% 44.74% 33.33% Endowment % 66.67% 0.00% 33.33% Uniform School Supplies , (708) 0.00% 66.67% 0.00% 33.33% Public Sch. Support ,605 41,348 6,254 18, % 66.67% 30.63% 33.33% Other Grants % 66.67% 0.00% 33.33% District Agency ,600 6,576 3,426 6, % 66.67% 47.81% 33.33% Student Managed Activity , ,962 23,432 72, % 66.67% 32.29% 33.33% District Managed Activity ,000 66,286 14,318 29, % 66.67% 30.95% 33.33% State Grants , , ,369 (13,830) % 66.67% 4.98% 33.33% Federal Grants ,119 78,174 38,171 27, % 66.67% 26.33% 33.33% $ 19,635,615 $ 17,220,761 $ 6,368,068 $ 2,414, % 66.67% 12.30% 33.33% 2

3 General Fund Revenue Collection Exhibit # 2 Month End Fiscal Year 2017 Actual Budget/Estimate Variance Actual Budget/Estimate Variance Real Estate $ 4,858,068 $ 4,800,000 $ 58,068 $ 11,790,553 $ 11,677,821 $ 112,732 TPP (PUPP only) 458, ,934 27, , ,407 27,998 Foundation 62,989 63,900 (911) 602, ,010 25,804 Restricted Grants Home/Roll & TPP Reimb 607, ,084 3,946 Other/Misc. 40,598 13,079 27,519 1,022, ,456 92,981 Total Revenue: $ 5,420,587 $ 5,307,913 $ 112,674 $ 14,720,239 $ 14,456,778 $ 263,461 3

4 Independence Local Schools Fiscal Year 2017 Expenditure Projection by Fund Exhibit #2 Fy 17 w/o Encumb. % of Fiscal % of Fiscal Amount Fiscal Month Current Available % of Projected Year % of Budget Year Fund Description Fund Expendable To date To Date Encumbrances Balance Expended Completed Available Remaining General 001 $ 16,542,206 $ 10,944,391 $ 1,628,884 $ 1,251,004 $ 4,346, % 66.67% 33.84% 33.33% Bond Retirement 002 1,058, , ,795 $ 14, % 66.67% 15.10% 33.33% Permanent Improvement 003 1,063, ,030 27,064 90,288 $ 176, % 66.67% 25.05% 33.33% Building 004 $ 0.00% 66.67% 0.00% 33.33% Food Service , ,241 15,411 32,536 $ 91, % 66.67% 41.33% 33.33% Endowment 008 3, $ 3, % 66.67% 93.54% 33.33% Uniform School Supplies 009 3,000 $ 3, % 66.67% % 33.33% Public Sch. Support ,175 41,300 1,620 6,743 $ 9, % 66.67% 27.77% 33.33% Other Grants 019 $ 0.00% 66.67% 0.00% 33.33% District Agency ,150 2, $ 9, % 66.67% 82.44% 33.33% Student Managed Activity , ,365 5,804 31,611 $ 28, % 66.67% 25.90% 33.33% District Managed Activity , , ,984 $ (22,737) % 66.67% 13.28% 33.33% State Grants , ,375 (3,205) 75,814 $ 120, % 66.67% 57.25% 33.33% Federal Grants ,756 81,405 (2,401) 4,264 $ 20, % 66.67% 23.03% 33.33% $ 19,816,698 $ 13,368,278 $ 1,673,492 $ 1,648,345 $ 4,800, % 66.67% 32.54% 33.33% 4

5 General Fund Expenditure Exhibit #2 Month End FYTD 2017 Actual Budget/Estimate Variance Actual Budget/Estimate Variance Personnel/Salaries $ 688,571 $ 689,880 $ (1,309) $ 5,794,859 $ 5,796,168 $ (1,309) Benefits 247, ,481 (4,619) 2,071,355 2,075,974 (4,619) Purchased Services 649, ,339 (11,276) 2,257,860 2,269,136 (11,276) Supplies 32,773 46,224 (13,451) 421, ,818 15,878 Equipment 9,061 9,530 (469) 177, ,103 (12,661) Debt Service 92,606 92,606 Other/Misc. 1,554 1,774 (220) 128, ,334 (14,761) Transfers $ 1,628,884 $ 1,660,228 $ (31,344) $ 10,944,391 $ 10,973,139 $ (28,748) 5

6 General Fund Monthly Expense Comparison Fiscal Year 2017 vs. Fiscal Year 2016 Exhibit #2 July 16 August 16 September 16 October 16 November 16 December 16 January 17 February 17 Total FYTD 17 Fiscal Year 2017 Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses 3 Pay Month Salaries $ 623,172 $ 641,561 $ 1,012,841 $ 698,356 $ 733,020 $ 724,156 $ 673,182 $ 688,571 $ 5,794,859 Benefits $ 230,356 $ 228,314 $ 314,591 $ 263,847 $ 251,723 $ 279,467 $ 255,195 $ 247,862 $ 2,071,355 Purchase Services $ 132,921 $ 185,556 $ 49,747 $ 731,347 $ 179,470 $ 205,282 $ 124,474 $ 649,063 $ 2,257,860 Supplies $ 24,198 $ 34,787 $ 123,204 $ 53,818 $ 51,828 $ 40,992 $ 60,096 $ 32,773 $ 421,696 Capital Outlay $ $ 51,222 $ 99,260 $ 414 $ 6,200 $ 11,245 $ 40 $ 9,061 $ 177,442 Other Expenses ,447 6,470 18,709 93,409 3,147 6,445 1,554 $ 221,179 Total Expenses $ 1,011,645 $ 1,231,887 $ 1,606,113 $ 1,766,491 $ 1,315,650 $ 1,264,289 $ 1,119,432 $ 1,628,884 $ 10,944,391 July 15 August 15 September 15 October 15 November 15 December 15 January 16 February 16 Total FYTD 16 Fiscal Year 2016 Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses Expenses 3 Pay Month Salaries 617, , , , , , , ,707 5,591,393 Benefits 230, , , , , , , ,068 1,989,044 Purchase Services 68, , , ,184 92,827 61, ,290 53,396 2,154,167 Supplies 7,302 74,553 61,529 23,950 22,633 17,702 52,033 12, ,073 Capital Outlay 10, ,598 6,341 5,663 5,316 1, ,404 Other Expenses 1,209 84,719 9,553 15,332 10,135 3,547 12,256 1, ,329 Total Expenses $ 935,793 $ 1,518,129 $ 1,169,837 $ 2,010,953 $ 1,008,603 $ 1,024,349 $ 1,701,874 $ 920,872 $ 10,290,410 Over/(Under) Previous Yr. $ 75,852 $ (286,242) $ 436,276 $ (244,462) $ 307,047 $ 239,940 $ (582,442) $ 708,012 $ 653,981 Over/Under Salaries Benefits Purchase Services Supplies Capital Outlay Other Expenses Previous Yr. 203,466 82, , ,623 32,038 82,850 $ 653,981 6 Other exp. up due to H.B. 264 Payment.

7 Independence Local Schools Fiscal Year 2017 Cash Flow by Fund Exhibit #2 7/1/2016 Fiscal Fiscal 2/28/2017 Cash Yr. to Date Yr. to Date Cash Fund Description Fund Balance Revenue Expenditures Balance General 001 $8,781,730 $ 14,720,239 $ 10,944,391 $12,557,578 Bond Retirement 002 3,080,153 1,100, ,034 3,281,904 Permanent Improvement , , , ,296 Building 004 Food Service 006 4, , ,241 (5,617) Endowment 008 7, ,236 Uniform School Supplies ,721 1,584 12,305 Public Sch. Support ,196 41,348 41,300 30,245 Other Grants 019 District Agency 022 5,797 6,576 2,134 10,240 Student Managed Activity , , , ,791 District Managed Activity 300 4,609 66, ,753 (37,858) State Grants , , , ,792 Federal Grants ,174 81,405 (3,231) $12,764,196 $17,220,761 $13,368,278 $16,616,679 7

8 Actual Month-End General Fund Cash Balance Exhibit #2 8

9 Investment/Reconciliation Report Fiscal year 2017 Exhibit #3 CASH RECONCILIATION Feb 17 Monthly Rate Interest cytd $ 0.79% $ 2, $ 3, Star Oho 6,499, Star Plus 7,028, % 2, , Dollar Bank 51, % Dollar Bank 384, Dollar Bank 33, Independence Bk Savings 188, % Independence Bk Checking 190, n/a Independence Bk CD 500, % Independence Bk CD 1,500, % Total Balance Per Bank Statement $ 16,376, $ 5, $ 9, E/Z Pay Dept. not recorded 1, In Trans. Deposits In Transit 337, Coffee NFS P/S Café Outstanding Checks (64,383.09) 338, Star Oh Outstanding Payroll checks (34,108.01) H/S Café Deposit Corrections 0.00 (1,700.00) H/S Dept. not Rec ACH Transposition Ck. Coding Error Payroll Bank Fee , Adjusted Total Balance Per Bank Statement 16,616, Fund Balances 16,616, Difference $ 9

10 Check Register Informational Item Warrants over $1, to Check Amount Vendor Description Check Amount Vendor Description ,535 Ohio Cat Generator Repair ,160 Secure Designs Inc. Tech. Fire Wall ,543 EAB Truck Service Bus Repairs ,000 CMP Communication Public Relation ,547 D & W Diesel Fleet Parts ,204 KidsLink Neurobehavioral Ctr. Special Ed. Placement ,580 Rae Crowther Company Football Equipment ,502 Connect Internet Service ,701 W.B. Mason Co., Inc. Special Ed. Supplies ,644 ESC Special Ed. Placement ,859 Northeast Sewer Utility ,686 Coresource Inc. Dental Benefits ,030 Edge Document Solutions AP/Payroll Software ,921 SERS Retirement Benefits ,112 Jay H. Berk, Ph. D, Inc. Special Ed. Placement ,439 SERS Retirement Benefits ,254 AT&T Phone ,543 BOE Aux. Serv. Admin Fee ,800 Renaissance Learning Instructional Material ,255 Edmentum Holdings, Inc. Instructional Materials ,506 OSC Co op Purchasing ,691 Illuminating Company, The Utility ,529 Brindza, McIntyre and Seed Legal Services ,578 Taylor Consulting Group, LLC Roof/Window Design/Bid ,542 Suburban Sch. Transportation Special Ed. Transportation ,683 STRS Retirement Benefits ,699 Ace Copier Service Fee ,300 STRS Retirement Benefits ,078 STRS Retirement Benefits ,590 Orange City Schools Medicare Benefits ,078 STRS Retirement Benefits ,688 Payroll Transfer Payroll ,328 Medicare/Fica Payroll Benefits ,795 Payroll Transfer Payroll ,403 Medicare/Fica Payroll Benefits ,458 ESC Personnel ,672 Dominion East OH Utilities 10

11 11 Projected General Fund Monthly Cash Flow

12 Monthly Cafeteria Report Fiscal Year 2017 FY FY 2017 July August September October November December January February Total Receipts High Sch. 5, ,559 7,718 5,004 6,441 7,420 38,341 Middle Sch. 6,321 6,289 7,466 8,079 4,461 6,918 8,093 47,627 Primary Sch ,872 6,319 8,924 7,481 5,159 7,955 7,833 50,718 Other 6,289 5,978 4,694 4,212 2,842 5,922 29,937 Total Receipts ,226 19,062 28,928 27,972 18,836 24,156 29, ,623 Expenditures 3 pay month Total High Sch. 2,416 2,416 5,963 12,254 4,200 14,029 10,586 5,262 57,126 Middle Sch. 3,189 3,189 7,116 12,384 5,109 8,158 7,489 4,593 51,225 Primary Sch. 2,867 2,704 6,102 11,813 4,525 10,765 7,379 4,668 50,824 Other 7, , ,463 1, ,066 Total Expenditures 15,852 8,809 23,719 36,965 15,297 34,734 25,454 15, ,241 FY 2017 Balance to Date: 4,001 (5,617) FY FY 2016 July August September October November December January February Total Receipts High Sch. 5,464 6,318 6,784 6,358 4,442 6,245 6,509 42,120 Middle Sch. 7,358 6,650 7,892 6,175 5,054 7,879 7,681 48,688 Primary Sch ,264 7,457 9,656 7,478 5,742 9,472 8,512 55,771 Other ,177 5,472 4,672 3,459 4,677 25,751 Total Receipts ,151 20,446 31,507 25,483 19,910 27,055 27, ,329 Expenditures 3 pay month Total High Sch. 1, ,838 14,423 3,779 9,879 9,038 4,305 46,385 Middle Sch. 3,089 3,089 6,759 15,138 4,633 8,731 9,664 5,027 56,130 Primary Sch. 3,522 3,522 4,346 14,377 4,139 9,029 9,438 4,216 52,589 other 9, , ,743 1,309 21,105 Total Expenditures 17,121 8,093 21,357 44,138 12,552 28,208 29,883 14, ,209 FY 2016 Balance to Date: 1,019 (2,861) Expenditure Categories: FY 2016 FY 2017 Inc./Dec. Expenditure July July over Categories: Feb. 28 Feb. 28 Previous yr. Salaries 88,320 86,246 (2,074) Benefits 20,829 24,664 3,835 Purch. Serv. 9,049 10,156 1,108 Supplies 58,012 53,793 (4,218) Equipment 1,382 1, , , Revenue Categories: FY 2016 FY 2017 Inc./Dec. Revenue July July over Categories: Feb. 28 Feb. 28 Previous yr. Sales Type A 146, ,809 (3,750) Misc., Vending 921 1, State Subsidy Federal Subsidy 24,849 21,486 (3,363) Transfer 172, ,623 (5,706) 12

13 Cafeteria Meals Served Comparison FY FY 2017 August September October November December January February Total Meals Served/# Serving Days High Sch. 1,909 1,527 1, ,068 1,296 7,856 Middle Sch. 1,944 1,491 1, ,455 1,475 8,573 Primary Sch. 3,027 2,538 2,199 1,492 2,355 2,570 14,181 Total Meals Served 6,880 5,556 4,955 3,000 4,878 5,341 30,610 FY FY 2016 August September October November December January February Total Meals Served/# Serving Days High Sch. 2,234 1,666 1,351 1,351 1,373 1,463 9,438 Middle Sch. 2,290 1,655 1,415 1,415 1,542 1,613 9,930 Primary Sch. 3,449 2,983 2,499 2,499 2,484 2,676 16,590 Total Meals Served 7,973 6,304 5,265 5,265 5,399 5,752 35,958 5,348 Currently 8 less serving day than previous year. 13

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