Belmont Public Schools Amendment to FY18 Budget S C H O O L C O M M I T T E E M AY 2 3,
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1 Belmont Public Schools Amendment to FY18 Budget 1 S C H O O L C O M M I T T E E M AY 2 3,
2 FY18 Draft 2 Budget Voted at April 25 School Committee Meeting 2 FY18 GENERAL FUND BUDGET A B C D E FY17 FY18 FY18 CHANGE CHANGE BUDGET BUDGET BUDGET FY17 TO FY18 FY18 DRAFT 1 DRAFT 1 DRAFT 2 DRAFT 2 TO DRAFT 2 2/7/2017 2/13/2017 (C-A) (C-B) Salary & wages: Base 33,075,331 34,452,094 34,452,094 1,376,763 - Non-Base/Temp Salaries 1,178,500 1,210,875 1,210,875 32,375 - COLA & Steps/Degrees Incr. 185, , , ,759 - Enrollment Increases Sub-tot: Sal. & Wages 34,439,734 36,436,631 36,436,631 1,996,897 - Health Insurance 5,744,295 6,294,282 6,294, ,987 - Other Employee Benefits 889, , ,637 26,698 - Energy Special Educ. Tuitions 4,778,593 4,945,844 4,778,593 - (167,251) Special Educ - Transp. 1,128,477 1,207,470 1,207,470 78,993 - Special Educ - Contr. Svcs. 1,042,715 1,115,705 1,115,705 72,990 - Dept. Operating Expenses 1,889,260 2,006,491 2,006, ,231 - Equipment 213, , , TOTALS 50,126,583 53,136,735 52,969,484 2,842,901 (167,251) 5.7% FY18 STATE AND FEDERAL GRANTS 3,499,698 FY18 REVOLVING 3,499,232 FY18 TOWN TRANSFER-SHARED IT SUPPORT 35,000 TOTAL GRANTS AND REVOLVING 7,033,930 GRAND TOTAL - ALL SOURCES 60,003,414
3 New Legislation SPED Reserve Fund (Full Text) Massachusetts General Laws, Chapter 40A, 13E - School district reserve funds to pay for unanticipated or unbudgeted costs for special education, out-of-district tuition or transportation 3 Section 13E. Any school district which accepts this section, by a majority vote of the school committee and a majority vote of the legislative body or, in the case of a regional school district by a majority vote of the legislative bodies in a majority of the member communities of the district, may establish and appropriate or transfer money to a reserve fund to be utilized in the upcoming fiscal years, to pay, without further appropriation, for unanticipated or unbudgeted costs of special education, out-of-district tuition or transportation. The balance in such reserve fund shall not exceed 2 per cent of the annual net school spending of the school district. Funds shall only be distributed from the reserve funds after a majority vote of the school committee and a majority vote of the board of selectman The district treasurer may invest the monies in the manner authorized in section 54 of chapter 44 and any interest earned thereon shall be credited to and become part of the fund.
4 New Legislation SPED Reserve Fund (Summary) Massachusetts General Laws, Chapter 40A, 13E Highlights Fund established by vote of the School Committee and by vote of Town Meeting Fund to be used to pay for extraordinary SPED out-of-district or transportation costs Release of funds to pay for expenses is authorized by vote of the School Committee and by vote of the Board of Selectmen Any balance in the fund can carry into future fiscal years and remains in the fund until needed and expended Fund balance cannot exceed 2% of annual net school spending (approx. $1M) Any interest earned becomes part of the fund 4
5 How is the New SPED Reserve Fund Different from the SPED Stabilization Fund the Already Exists? Existing SPED Stabilization Fund requires (2/3) vote of Town Meeting to release funds Those votes are held in May or June May/June votes mean budget freezes starting between October and January Purchases of materials and supplies for the classroom and other School operational expenses are held and/or not made New SPED Reserve Fund requires vote of the School Committee and vote of the Board of Selectmen to release funds Votes can be done early enough in the school year to prevent freezes Early approval of Reserve funds allows us to hold the classroom harmless 5
6 DESE Guidance The Massachusetts Department of Elementary and Secondary Education (DESE) has provided guidance on creating the Special Education Reserve Fund 6 Once the fund is established, the school committee may include a separate line item in their annual budget request to appropriate monies into the stabilization fund. Other areas districts may choose to consider when establishing the fund are: Maximum balance in the fund A limit on the amount that can be expended in a fiscal year
7 How is the FY18 Budget Affected? School Committee vote to add a line item FY18 Draft 3 Budget 7 The only change from Draft 2 is the additional of a line item for a Special Education Reserve Fund No change in dollar amount in any line items No funding identified for the SPED Reserve Fund at this time Line item is in anticipation of favorable Town Meeting vote to establish the fund (second of two votes after the School Committee vote), in accordance with DESE guidance
8 FY18 Draft 3 Special Education Budget 8 BUDGET BUDGET BUDGET BUDGET FY17 FY17 FY18 FY18 CHANGE: FY17 VS FY18 SRC ORG OBJ DESCRIPTION FTE $ FTE $ FTE $ %($) GF Sped Elem Team Chair % GF Spec Educ Tchrs Burbank , ,085-5, % GF Spec Educ Tchrs Butler , ,016 - (28,603) -11.9% GF Spec Educ Tchrs Wellington , ,764 (0.50) (26,684) -7.0% GF Spec Educ Tchrs Winn Brook , , , % GF Spec Educ Tchrs Middle School , ,179 (0.60) (26,893) -2.9% GF Spec Educ Tchrs High School , ,777 (0.20) (3,342) -0.5% GF Spec Educ Director Salaries , , , % GF Spec Educ Tchrs Systemwide , ,951-3, % GF Spec Educ Occ Therapist Sal , ,743-10, % GR Professional Staff - IDEA % GR Full Time Salar - SPED Improv ,960-9, % GF Spec Educ Clerical Salary , ,473-5, % GF Spec Educ Aides Burbank , , , % GF Spec Educ Aides Butler , , , % GF Spec Educ Aides Wellington , ,279 (2.75) (56,448) -20.1% GF Spec Educ Aides Winn Brook , ,114 (1.42) (29,866) -7.1% GF Spec Educ Aides Middle School , , , % GF Spec Educ ITM Prog Salary MS - 7,500-7, % GF Spec Educ Aides High School , ,884 (0.57) (12,700) -5.2% GF Sped PM Campus Prog HS - 31,500-31, % GF Spec Educ Home Tutor - 260, , % GF Spec Educ Services Salary - 321, ,470-22, % GF Spec Ed Summer Tutoring Sal - 175, , % GF Spec Educ Psych Contr Serv - 721, ,235-50, % GF Spec Educ Equip Repair - 2,000-2, % GF Spec Educ Transportation - 1,128,477-1,207,470-78, % GR Prof & Tech Serv - SPED Improv - 12,480-10,000 - (2,480) -19.9% CB Spec Educ Private Tuitions - 1,413,257-1,614, , % GR Prof & Tech Serv - IDEA - 15,000-22,500-7, % GR Spec Educ Private Tuitions-IDEA - 867, ,996-79, % GF Spec Educ Supplies Burbank % GF Spec Educ Books Burbank % GF Spec Educ Supplies Butler %
9 FY18 Draft 3 Special Education Budget (cont.) 9 BUDGET BUDGET BUDGET BUDGET FY17 FY17 FY18 FY18 CHANGE: FY17 VS FY18 SRC ORG OBJ DESCRIPTION FTE $ FTE $ FTE $ %($) GF Spec Educ Books Butler % GF Spec Educ Supplies Wellington % GF Spec Educ Books Wellington % GF Spec Educ Supplies Winn Brook % GF Spec Educ Books Winn Brook % GF Spec Educ Supplies Middle Sch % GF Spec Educ Books Middle Sch % GF Spec Educ Supplies High Sch % GF Spec Educ Books High School % GF Spec Educ Testing Supplies - 20,000-20, % GF Spec Educ Systemwide Supplies - 15,000-15, % GR Educational Supp-SPED Improv % GF Spec Educ Equip High School % GF Spec Educ Travel Reim - 2,000-2, % GF Spec Educ Equipment - 15,000-15, % GF Spec Educ Dues and Conf - 4,000-4, % GF Spec Educ Staff Developlent - 7,500-7, % GF Spec Educ MA Tuitions - 903, , % GF Spec Educ Out-of-State Tuition - 150, , % GF Spec Educ Private Tuitions - 1,113,768-1,113, % GF Spec Educ Collaborative Tuitio - 2,611,257-2,611,257 - (0) 0.0% GR In State Travel - SPED Improv - 30,000-2,000 - (28,000) -93.3% GR In State Travel - IDEA ,000-40, % GF Spec Educ IT Software - 2,500-2, % SR TBD* TBD* Spec Educ Reserve Fund* % LB N/A N/A LABBB SPED Tuition Credit % PROGRAM TOTALS - GENERAL FUND ,628, ,817,516 (0.64) 189, % PROGRAM TOTALS - GRANTS & REVOLV - 2,337,759-2,646, , % PROGRAM TOTALS - ALL SOURCES ,966, ,464,222 (0.64) 497, % *At the June 2017 Town Meeting, an article will be presented to establish a Special Education Reserve Fund, as provided for in MGL C. 40A, 13E. Guidance from the Massachusetts Department of Elementary and Secondary Education (DESE) is that a separate account should be created and included within the School Committee budget. In accordance with this guidance, a line item has been included in the School Committee/School Department FY18 Budget, in anticipation of the Town Meeting vote. If/when the fund is established, an account number (org & obj) will be created. The FY18 Draft 3 Budget reflects the anticipated establishment of the fund only, without consideration of an initial appropriation amount or funding source.
10 FY18 Draft 3 Special Education Budget - Summary 10 BUDGET BUDGET BUDGET BUDGET FY17 FY17 FY18 FY18 CHANGE: FY17 VS FY18 FTE $ FTE $ FTE $ %($) Teachers ,062, ,044,074 (0.70) (18,041) -0.6% Admin , , , % Professional Development - 68,980-95,960-26, % Aides ,706, ,734,005 (0.04) 27, % Tutoring - 474, , % Contract Services - 1,042,715-1,115,705-72, % Supplies/Materials/Equipment - 56,500-56, % Transportation - 1,128,477-1,207,470-78, % Tuition - 7,058,872-7,340, , % Special Education Reserve Fund % TOTAL GENERAL FUND ,628, ,817,516 (0.64) 189, % TOTAL GRANTS & REVOLVING - 2,337,759-2,646, , % TOTAL ALL SOURCES ,966, ,464,222 (0.64) 497, %
11 FY18 Draft 3 Budget The School Department Administration is recommending and requesting that the School Committee vote to: Establish a Special Education Reserve Fund, in accordance with MGL C40A, 13E 11 Amend its vote of the FY18 Budget of April 25, 2017 by approving the FY18 Draft 3 General Fund Budget 0f $52,969,484; and a total budget, which also includes anticipated state and federal grants, and revolving fees of $60,003,414; and that the FY18 Draft 3 Budget includes a new line item for a Special Education Reserve Fund, funded at zero dollars
12 Next Steps The FY18 School Budget will be presented to Town Meeting for approval in June If the Special Education Reserve fund is approved for establishment by Town Meeting; the Town, the School Committee and the School Department will need to identify funding for the account including: When to fund account What initial amount will be funded From what source(s) will the account be initially funded
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