Invitation to Tender. Farm Africa Uganda Office, Plot 80 Kanjokya Street, Kamwokya, Kampala Tel (0)

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1 Invitatin t Tender Farm Africa is an innvative charity that reduces pverty by unleashing African farmers abilities t grw their incmes in an envirnmentally sustainable way. We help farmers t nt nly bst yields, but als gain access t markets, while prtecting the envirnment fr generatins t cme. We have funds allcated t prcure ne secnd-hand Tyta Land cruiser hard tp vehicle t supprt ur new prgramme in Kanungu district, Uganda, and wuld like t accept bids frm interested lcal vendrs. The scpe f this bidding prcess will be in accrdance with pen bidding prcedures as specified in Farm Africa prcurement guidelines and is pen t all eligible bidders. Fr the details, yu are kindly advised t g thrugh the enclsed bid instructins which als utlines standard technical specificatins fr yur easy reference; and, shuld yu have any enquiries, please use the fllwing cntact address during wrk hurs. Farm Africa Uganda Office, Plt 80 Kanjkya Street, Kamwkya, Kampala Tel (0)

2 Bidding Dcument Fr the Prcurement f: One secnd-hand Tyta Land cruiser hard tp Prcurement Ref. N.: FAU Prcurement Methd: Open tender prcess Date f Issue f Bidding Dcument: August 11, 2018 Rachel Beckett Uganda Cuntry Directr. Rachelb@farmafrica.rg

3 I SCHEDULE OF EVENTS N. Events Date 1 Bid release date Saturday August 11, Deadline fr submissin f written inquiries 3 Bid Final submissin Date Mnday August 20, :00 PM EAT Friday August 24, 2018, 14:30 PM EAT 4 Bid pening date Mnday August 27, 2018, 16:00 PM EAT 5 Cntract award date TBD Rachel Beckett Uganda Cuntry Directr. Rachelb@farmafrica.rg

4 II - INSTRUCTION TO BIDDERS a) General Requirements: Being legally registered t cnduct similar businesses in Uganda and able t present renewed business license; Being registered as a tax payer and able t present cpies f the fllwing cmpany legal dcuments; Certificate f incrpratin Tax Identificatin Number Valid trading Licence Imprt licence Tax clearance certificate Having a valid dealership agreement with the manufacturer f the vehicles. Attach cpy f authrisatin certificate; Having all the resurces and rganised servicing centre and spare parts fr the vehicle being ffered; Nt being under debarment, suspensin r any litigatin prcess by lcal / internatinal authrities fr cmmitting legal ffences. b) Bid Cntent All bids submitted shuld cntain the fllwing infrmatin: Technical Prpsal including: cnfrmity t technical specificatin prvided f the prpsed vehicle (fr each vehicle if mre than ne available meeting the criteria). In additin please supply the fllwing infrmatin fr vehicle ffered: Year f manufacture Year f first registratin n the rad (anywhere in the wrld, nt just Uganda) Number f kilmetres n the clck Infrmatin abut the cnditin f the vehicle Details f any mdificatins frm basic mdel (ie rf racks, bull bars etc that may have been added by the previus wner) Details f any warranties ffered by the vendr Financial Prpsal including: price in UGX n the rad (including any vendr fees, registratin etc) and bth excluding AND including taxes and duties, as well as payment terms Financial Capability: The bidder must demnstrate access t r availability f financial resurces by submitting the fllwing dcuments; Cpy f recent audited bks f accunts Bank statement fr the last six mnths Eligibility Dcuments including: cpies f the infrmatin/dcuments utlined in sectin a) General Requirements Rachel Beckett Uganda Cuntry Directr. Rachelb@farmafrica.rg

5 c) Bid Preparatin and Submissin Bids shall be submitted EITHER: In a sealed envelpe accmpanied by all supprting dcuments being clearly marked as Bid fr the supply f ne secnd-hand Tyta Land cruiser hard tp n the utside t Farm Africa Uganda Cuntry Office, Plt 80 Kanjkya Street, Kamwkya, Kampala OR By t Farm Africa s secure Tender Inbx tenders@farmafrica.rg with the subject line: Bid fr the supply f ne secnd-hand Tyta Land cruiser hard tp Farm Africa requires n bid bnd fr this specific bid. The fficial language f the bidding dcument is English. d) Ntices Farm Africa, if circumstances demand, will have the right t amend the cntent f this bidding dcument including pstpnement f bid submissin and pening dates; and will cmmunicate the same t all participating bidders befre the final bid submissin date; Farm Africa als reserves the right t cancel the bid at any given stage prir t the cntract award; Bidders may request in writing in case they pt t amend r withdraw their submitted bids prir t the final submissin date. Farm Africa, at its wn discretin, will cnduct the bid pening in the presence f Bidders r their designated representatives wh wish t attend the event n the date specified; e) Evaluatin f Bids, and Award f Cntracts, i) Evaluatin Bids will be evaluated accrding the technical and financial prpsal, and cnfrmity t the eligibility requirements. T assist in the examinatin, evaluatin, cmparisn and pst qualificatin f the bids, Farm Africa may, at its discretin, pt fr cnducting physical visit t view the vehicle(s) ffered fr sale r request fr mre clarificatins n the issues included in bidders ffers. ii) Award Criteria Farm Africa shall award the Cntract t the Bidder whse ffer has been deemed t meet the eligibility requirements, and is able t ffer the best value fr mney in terms f current cnditin, previus usage and mdificatins already made t basic mdel within Farm Africa s available budget. Newer vehicles, with rf racks and bull bars already installed, limited previus usage and which have never been in an accident will be cnsidered mre favurably. Rachel Beckett Uganda Cuntry Directr. Rachelb@farmafrica.rg

6 III TECHNICAL SPECIFICATION Technical Specificatin Minimum Requirements Vehicle Type: 4 WD statin wagn, Tyta Land Cruiser Hard Tp 9 seater FEATURES Year f manufacture (r first sale) Maximum previus usage Engine Type Drive Type 2016 nwards Less than 20,000 KM Diesel 4WD (4X4) Cylinder Capacity (CC) >/=4164 Additinal Infrmatin Number f Seats Speed (Gear) Fuel Tank Capacity Clur Warranty Delivery Time Payment Terms 9 seats 5 speed and manual 90 litres plus spare tank (min 50l) OR Min. 130 litres if single tank Optinal One year Available fr immediate delivery upn cmpletin f paperwrk T be Negtiated. Rachel Beckett Uganda Cuntry Directr. Rachelb@farmafrica.rg