CITY COUNCIL STAFF REPORT. 1-2 October 6,2015 Public Works and Engineering Services. Agenda Item: Date: Department:

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1 CITY COUNCIL STAFF REPORT Agenda Item: Date: Department: 1-2 Octber 6,2015 Public rks and Engineering Services AGENDA TITLE: Apprval f List f Streets and Authriatin t Prceed ith Prject Design fr the Fiscal Year 2016 Measure J and Measure L Pavement Prject. STAFF RECOMMENDATION: Apprve the list f streets as recmmended by the Citiens Infrastructure Oversight Cmmissin (CIOC) fr Fiscal Year 2016 Measure J and Measure L Pavement Prject and authrie staff t prceed ith design and preparatin f Cntract Plans, Specificatins and Engineer's Estimate. BACKGROUND: The City's Measure Land J Prgram is funded each year thrugh a cmbinatin f.5% Sales Tax (Measure L) and bnd (Measure J) funds. The scpe f rk fr this prgram cnsists f repairing/recnstructing the rst mst used residential streets and the assciated drainage pipes. On June 3, 2014 the Orinda vters apprved Measure J t issue 20,000,000 in bnds t fund repairs t the City's rads and drainage. City staff and the Citiens' Infrastructure Oversight Cmmissin (CIOC) have rked t develp the criteria t select hich rads shuld be repaired and in hat rder the repairs ill be made. The bnd dcuments assigned versight n the expenditure f the funds t the CIOC. SUMMARY: Over the past t mnths the CIOC has revieed repair scenaris recmmended by City staff and the StreetSaver prgram and apprved a list f streets (Attachments A and 8). The CIOC is recmmending that City Cuncil apprve the 2016 street list (Attachment A). The list is divided int t grups f prjects. The first grup, highlighted in yell is the primary list f prjects. CIOC is als recmmending that a secnd list, highlighted in green, be apprved as alternates t be chsen frm based n receiving favrable cnstructin bids r t replace streets frm the primary list shuld utility crdinatin issues require that a street be delayed until a future year. Any rads nt repaired in 2016 ill rll ver int the 2017 prgram. FISCAL IMPACT: The rads selected fr repair in 2016 ill be funded frm the remaining 5,000,000 f sale f the first 10,000,000 f the 20,000,000 in Measure J bnds apprved by the vters in June 2014 and frm the Measure L.5% sales tax (Attachment C). As utlined in the Rad and Drains Repair Plan, apprved by City Page 1

2 Cuncil n April 22, 2014, the recmmendatin is t spend apprximately 5,000,000 per year frm Measure J and all the annual revenue received frm Measure L. The cnstructin cst estimate that appears in the 2016 recmmended list fr Measure L and Measure J is nt based n design level field recnnaissance and therefre shuld be cnsidered as a planning tl nly. After final design, a mre refined engineer's estimate ill be prduced hich ill accmpany the staff reprt requesting authriatin t bid. Streets may be added r eliminated at that time t stay ithin the prjected funding fr FY At the time f prject aard, the street list can be mdified t reflect the actual csts based n unit prices s that the prject budget, including csts f design, inspectin, mnument preservatin and striping, is met. Measure L and Measure J Pavement Prject 2016 Budget 2016 Estimated Prject Csts Measure J Measure L 4,906, ,000 Cnstructin Budget Cntingencies, Design, Cnst. Management 6,224,000 Ttal 5,878,000 Ttal 6,224,000 ATTACHMENTS: Attachment A - Draft Recmmendatin fr Measures J and L Street Selectin, Dated Octber 6, 2015 Attachment B - Map, 2016 Paving Prgram, Dated August 12, 2015 Attachment C Capital Imprvement Plan, Measures J and L Pavement/Drainage Rehabilitatin, June 2, 2015 Cc: Citiens' Infrastructure Oversight Cmmissin aries Sansn Directr f Public rks and Engineering Services Page 2

3 ",,1L,,:nq"(S== Revieed By: Finance Directr Qai.J Apprved By City Mager Page 3

4 L{) N cri (jj.0 U 8ffiffiffig mm gmmmmmmmcinng mimrngffin NNNNNNMMMM ::J u l a:: c U i=...j CJ) CJ)...J DIS.., CJ) l Ṇ... N t U c.. S c.. Ṇ... N t III r c 2 --, --, eses...j...j ::::l ::::l en r en r <lj <lj <0<0 00 N N 1G l[) LOll) Q')-.:t-.::tr---.c.<:tMMO'lmN1.[) OOl.OM8M :gggg8gggg@ I Attachment A

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6 ui _J I Attachm ent B

7 Measure J and L Pavement/Drainage Rehabilitatin CIP FY15 - FY19 A. INFRASTRUCTURE MANAGEMENT PROJECTS - ROADS DESCRIPTION: This prject ill use Measure L, Half-cent Sales Tax Funds; and the recently apprved Measure J, 20 millin bnd t rehabilitateresidential rads ith ne pavement using full recnstructin, full depth reclamatin, cld in place recycling, etc.; and rehabilitater replace drainage facilities underneathr adjacent t the raday. The Measure J & L Paving prgram is nly fr residential rads ith PCI 25 r less. Arterial/Cllectr rads are part f the Annual Paving Management Prgram, and are excluded frm Measure J & L funding. NOTE: The amunt allcated in each fiscal year is the estimated availablefunding, nt the estimated prject cst since the annual prject scpe is determined n a year t year basis. Streets fr 2015 ResidentialPaving can be fund n the City's ebsite: PROPOSED SCHEDULE: A list f residentialstreets ith PCI 25 r less is cmpiled each year in cnjunctin ith the Citien Infrastructure Oversight Cmmissin (CIOC) prir t City Cuncil apprval. Cnstructin ill begin n the 2015 Streets in August 2015 (FY16). The CIOC ill be revieing the 2016 street selectin (FY17). PROJECT NO: Varies ESTIMATED PROJECT COST: SPECIAL NOTES: PROJECT ALLOCATION FY 16 PROJECT TOTAL 94,000 f FY16 Measure J funds has been re-allcatedt the Nrth Planning/Design/Admin 201,000 Lane Strm ater Mitigatin Imprvementst pay fr street paving Right f ay Acquisitin 0 ver the trench rk alng Nrth Lane. 70,000 (Misc) in FY16 &17 is Cnstructin being allcated ut f Oaksprings Capital Fund t rehabilitaterads '---'-' Cnstructin Management ----"-----lithin the Oaksprings Assessment District. 262,000 EST. TOTAL PROJECT COST 5,708,000 Prject PRIOR Pr'ected Bud et Planned riatins FUNDING SOURCES Ttal FYs FY15 FY16 FY17 FY19 Park Dedicatin Fees Transprtatin Impact Fees - LFFA Drainage Impact Fees CCT A Return t Surce City f Orinda Measure J 19,906,000 4,906,000 5,000,000 5,000,000 5,000,000 City f Orinda Measure L 6,302, , ,000 2,400,158 1,050,000 1,050,000 Gas Tax / HUTA Grants - Federal Grants - State/Lcal/MTC Rad/Draina e Stabiliatin Fund Capital Fund (General Fund) Other Fundin (EBMUD) Other Funding (EBRPD) Other Funding (Dnatins) Other Funding (Library Fund) 140,000 70,000 70,000 26,348, ,000 5,878,000 7,470,158 6,050,000 6,050, Attachment C