Niagara District Airport Commission Meeting Minutes

Transcription

1 Niagara District Airprt Cmmissin Meeting Minutes The members f the Niagara District Airprt Cmmissin met n September 29, PRESENT: Rbin Garrett, Vice-chair Henry Zwlak, Secretary James Detenbeck, Treasurer Terry Flynn (Arrived at 7:55) Jhn Ventresca Mike Brittn (Arrived at 7:30) Jyce Mrcc Rbert Hazra (Arrived at 7:05) REGRETS: STAFF: MINUTE TAKER: Gary Murphy, Chairman Len O Cnnr Brenda Henricks 1. CALL TO ORDER The Chair called the meeting t rder at 7:00 P.M. 2. CONFIRMATION OF QUORUM Qurum cnfirmed. 3. ADOPTION OF AGENDA Rbin Garrett, Vice-chair requested the additin f 5.1 FLYGTA/Turism and 10.1 Update n Reginal Cuncil. Mved by Henry Zwlak, secnded by Jhn Ventresca, that the agenda be adpted as amended. 1 P a g e

2 4. DECLARATIONS OF CONFLICT OF INTEREST Jyce Mrcc declared a cnflict f interest regarding item 5.1 FLYGTA/Turism due t business dealings with Greater Trnt Airways. 5. SPECIAL PRESENTATIONS 5.1 FLYGTA/Turism Rbin Garrett infrmed the Cmmissin abut her discussin with varius turism industry grups and tur peratrs regarding a pssible partnership with Greater Trnt Airways (GTA). The Cmmissin cntinued t discuss GTA regarding the steady flights cming int the Airprt; the number f passengers nted by the Airprt Manager arriving and departing; and GTA s effrts regarding marketing t ensure success. Jyce Mrcc shared details f her cmpany Destinatin Niagara Falls & Elements f Success, their partnership with the turism industry and hw they are wrking with GTA regarding turing packages and marketing. 6. CONSENT AGENDA a) Apprval f the Minutes frm the Cmmissin meeting held n August 11, 2016 b) Manager s Reprt Mved by James Detenbeck, secnded by Rbert Hazra, t apprve the Cnsent Agenda. 6.1 Discussin Items - nne 7. FINANCIAL 7.1 Strategy Plan Rbin Garrett, Vice-chair referred t the briefing dcument Crprate Reprt which was distributed prir t the meeting. This dcument utlines the recmmendatin fr the Cmmissin t apprve the prpsed Strategic Plan and the prpsed 2017 Budget; and, backgrund regarding the develpment f the final draft f the Strategic Plan. Rbin Garrett presented the Strategic Plan bringing attentin t the previusly discussed changes. The presentatin was n Pwer Pint fr the Cmmissin t view and the reprt included: 2 P a g e

3 Recmmendatins Shifts in Plan Visin, Missin and Gals Key Pririties Values and Guiding Behaviurs Objectives Increase Aviatin Revenue Increase Nn-Aviatin Revenue Offer Outstanding VIP Service Develpment f Partnerships Pursue Organizatinal Excellence Human Resurces Additinal resurces are required t deliver n the 3 year strategy Plan t increase HR gradually Year 1 free up Airprt Manager s time t shift fcus frm peratins t business develpment Year 1 and 3 t be determined based n prgress n the plan The Airprt Manager discussed the Gap Analysis/Organizatinal Map by Functin which lists all the emplyee functins, shws the cmpleted functins, the functins lacking attentin and the rganizatinal chart shwing the gap in emplyment. The Airprt Manager reviewed the Gap Analysis reprt which included: safety being #1 and nt enugh time fr fllw-up due t the demand fr business develpment; examples f hw the gap in business develpment is effecting the Airprt Manager s and Operatinal Crdinatr s duties; the slutin being an extra emplyee t relieve the Airprt Manager f peratins t pursue business develpment; the imprtance f business develpment fr the Airprt; the gap in winter maintenance indicating a need fr a seasnal maintenance emplyee; the staffing rganizatinal chart shwing where the gap is; and, the timing fr increased human resurces based n prgress which will need t be reviewed as we prceed. Mved by Henry Zwlak, secnded by James Detenbeck, t apprve the Strategy Plan as presented. 7.2 Budget 2017 The Airprt Manager reviewed details f the draft 2017 Operatinal Budget which included the current perating revenues and expenditures; prjected 2016 peratinal revenues and expenditures; prpsed 2017 peratinal revenue and expenditures; verall revenue increase f 18% prpsed fr 2017; and, hw the increase in maintenance staffing and business develpment will insure cntinued increase in revenue. 3 P a g e

4 The Cmmissin cntinued t discuss; the draft 2017 Budget and reviewed varius peratinal expenditures such as legal fees and runway maintenance expense; cntinued scheduled service thrugh the winter and the need fr better winter equipment including a chemical spreader; varius ptins regarding pricing fr a chemical spreader such as leasing r buying used; the three cuncillrs pinins regarding their represented municipalities and the willingness t assist the Airprt with the prpsed 2017 Budget; revisin f the 2016 prjected year end ttals due t human resurces (HR), winter peratins and scheduled service; revising the 2017 Budget t reflect a 2% increase in Municipal Grants; the need fr a wrking capital reserve; the Reginal decisin regarding the Airprt and the transitinal funding fr the three Municipalities; the Phase 2 Envirnmental assessment and funding fr it; the need t gather pertinent infrmatin t help assist with the envirnmental assessment; and, the need fr an Airprt Liaisn Cmmittee meeting. Directin was given t the Airprt Manager t reprt back with ptins regarding used equipment pricing fr a chemical spreader and/r leasing ptins. In cnclusin the Treasurer and the Airprt Manager will revise the 2016 prjected year end ttals t reflect HR requirements, leased equipment csts and materials needed fr winter maintenance; setting up a wrking Capital reserve with remaining revenue; and, the Cmmissin s request fr the Airprt Manager t amend the prpsed 2017 Budget t reflect a 2% increase fr the Municipal Grants. Mved by Mike Brittn, secnded by Jyce Mrcc, t amend the prpsed 2017 Operatinal Budget t reflect a 2% increase fr the Municipal Grants. Mved by James Detenbeck, secnded by Terry Flynn, t apprve the prpsed 2017 Operatinal Budget as amended. Terry Flynn requested that the prpsed 2017 Budget be presented t the three Municipalities as sn as pssible. The Airprt Manager reviewed the prpsed 2017 Capital Budget; prpsed Capital Frecast; details f the 8 prpsed 2017 Capital Prjects; details f the prpsed 2017 Hydr Prject which included the staff reprt regarding the cst, the wiring inspectin, Safety Management System Prfile Reprt and the Crrective Actin Plan Summary. The Cmmissin cntinued t discuss the prpsed 2017 Capital Budget; the prpsed 2017 Hydr Prject; appraching Niagara-n-the-Lake (NOTL) Hydr and the Twn f NOTL fr ther ptins t reduce the hydr cst; the Airprts Asset Management Prgram, 2017 Capital Prjects which were pushed int 2018, and self fueling ptins t be added t the wrking capital; and, the Cmmissin s 4 P a g e

5 supprt f the prpsed 2017 Capital Budget with the exceptin f the Hydr Prject needing further investigatin. Mved by Jyce Mrcc, secnded by James Detenbeck, t defer the prpsed 2017 Capital Budget until Octber when management will return with a revised prpsal. 8. BUSINESS ARISING 8.1 Prspectus The Cmmissin agreed t make the Prspectus a public dcument n the Airprt website. Mved by James Detenbeck, secnded by Jhn Ventresca, t authrize management t pst the Prspectus n the Airprt website as a public dcument. 8.2 Ombudsman The Airprt Manager reprted that there was a cmplaint t the Ombudsman regarding the Cmmissin Meeting n July 14, 2016 regarding the clsed sessin item f Airprt Fees. James Detenbeck declared a cnflict f interest t the discussin regarding Airprt Fees. The Airprt Manager explained the reasn t g in-camera being a cntract negtiatin regarding Airprt fees/slicitr-client privileged infrmatin and this is an nging investigatin which he and the Chairman, Gary Murphy will fllw thrugh with. 9. AIRPORT DEVELOPMENT COMMITTEE 10. OTHER BUSINESS 10.1 Update n Reginal Cuncil The three Cuncillrs were invited t discuss their knwledge f the Regin s decisin regarding wnership and gvernance f Niagara District Airprt. The Cuncillrs, Jyce Mrcc, Mike Brittn and Terry Flynn, discussed details f the Regin s decisin regarding the Airprt; hw the decisin included bth Niagara District Airprt and Niagara Central Drthy Rungleing Airprt; the supprting vtes regarding airprt wnership; the Airprt s ability t generate 5 P a g e

6 revenue and supprt the ecnmy; and, the required Phase 2 Envirnmental Assessment. The Cmmissin agreed that the Chairman needs t request an Airprt Liaisn Meeting and the suggested Agenda being: Prcess f the transitin Ownership/Gvernance Envirnmental Assessment Study 2016 revised prjectins Prpsed 2017 Operatinal/Capital Budget The gap in funding Strategic Plan 11. CLOSED SESSION 11.1 Acquisitin f Prperty Mved by Henry Zwlak, secnded by Mike Brittn, at 9:10 p.m. that: Whereas all meetings f the NDAC are pen t the public: and, Whereas the nly time a meeting r part f a meeting may be clsed t the public if the subject matter falls under ne f the exceptins under s. 239(2) f the Municipal Act, Therefre be it reslved that, n September 29, 2016 the Niagara District Airprt Cmmissin will g int a clsed meeting t cnsider: s.239(2)(c) f the Municipal Act, Mved by Jyce Mrcc, secnded by Henry Zwlak, at 9:20p.m. t return t pen sessin with n reprt. 12. ADJOURNMENT Mved by Jhn Ventresca, secnded by Rbert Hazra, that the meeting be adjurned at 9:20 P.M. 6 P a g e