Information concerning the constitution, goals and functions of the agency, including 1 :

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1 Annual Reprt cmpliance checklist This checklist utlines the gvernance, perfrmance, reprting cmpliance and prcedural requirements f the Financial Administratin and Audit Act 1977 and the Financial Management Standard 1997 (FMS). Accuntable fficers are encuraged t publish, n their website, the cmpleted checklist referenced t the relevant sectins f their annual reprt where each disclsure requirement has been addressed. The checklist prvides guidance t ensure an agency s annual reprt cmplies with all requirements under the legislatin and ther reprting requirements. This enables users, including the Parliament, t btain all relevant infrmatin t make infrmed decisins. Annual Reprt - Gvernance requirements Annual Reprt reference Infrmatin cncerning the cnstitutin, gals and functins f the agency, including 1 : The Act under which the agency is established and the date the agency was established. The agency s statutry bjectives, functins and pwers. The agency s gals and utputs identified in its strategic plan. Infrmatin cncerning the administratin and structure f the agency, including: The lcatin f the agency s principal place f business and reginal ffices. 2 The agency s structure, including, a summary f the agency s rganisatinal structure. 3 Functins & Cnstitutins, Wh we are and what we d Functins & Cnstitutins, Statutry Obligatins All sub-headings Cntact Details Organisatinal Structure Executive Leadership, Principal Officers, Organisatinal Structure Chart 1 FMS sectin 95(1)(a). 2 FMS sectin 95(1)(b). 3 FMS sectin 95(1)(c). Page 1 f 12

2 Annual Reprt cmpliance checklist Infrmatin cncerning the agency s peratins, including 4 : An utline f the nature and range f the agency s peratins and a summary f significant peratins. Changes in the law, the ecnmic climate r ther factrs that have affected, r may affect, the agency. Human resurcing issues, including, fr example, an rganisatin chart, staffing plicies and establishment, management develpment, industrial relatins and safety. Wh we are and what we d, all sub-headings Financial Viability & Summary Statutry Obligatins Staffing Excellence & Prficiency, Organisatinal Structure Organisatinal Structure Chart Matters f interest t special interest grups served r regulated by the agency. Infrmatin cncerning the agency s systems and cmmittees, including: Nt relevant A summary f the agency s systems fr btaining infrmatin abut financial and peratinal perfrmance 5. Resurce & Wrkplace Efficiency Details abut the name, membership and activities f any cmmittees established fr the agency s risk management, including, fr example, the agency s 6 audit cmmittee and risk management cmmittee. Internal Audit & Risk Management Cmmittee Structure 4 FMS sectin 95(1)(f). 5 FMS sectin 95(1)(j). 6 FMS sectin 95(1)(k). Page 2 f 12

3 Annual Reprt cmpliance checklist Annual Reprt - Gvernance requirements Annual Reprt reference Infrmatin cncerning entities cntrlled by the agency, including 7 : A list f entities cntrlled by the agency, tgether with A statement f the functins f each entity. Details f financial reprting arrangements fr each entity. If an entity has been exempted, under a regulatin, frm audit by the auditr-general, the way in which the regulatin prvides fr the entity s audit. Infrmatin cncerning agency dealings with ther bdies, including 8 : A list f ther bdies that have been frmed r acquired by the agency t carry ut agency functins (excluding nrmal cntractual arrangements); and received funds frm the agency t carry ut functins. Infrmatin cncerning statutry authrities r instrumentalities which were part f the agency, including 9 : A department s annual reprt r an ablished department s final reprt including a schedule f statutry authrities r instrumentalities that were part f the department during the perid t which the reprt relates, tgether with details f Legislatin under which the authrities r instrumentalities were established; and Whether the transactins f the authrities r instrumentalities are accunted fr in the department s financial statements. Entities cntrlled by the University Other bdies (nt cntrlled Entities) Nt relevant 7 FMS sectin 96(1)(a)(i) t (iii). 8 FMS sectin 96(1)(b)(i) and (ii). 9 FMS sectin 96(2)(a) and (b). Page 3 f 12

4 Annual Reprt cmpliance checklist Other statutry requirements An agency s annual reprt is required t include an implementatin statement giving details f the actin taken during the reprting perid t cmply with sectin 23 and Schedule f the Public Sectr Ethics Act Ministers must reprt upn public interest disclsures received by the Department in cmpliance with the Whistleblwers Prtectin Act 1994, sectins and Schedule. Statutry Obligatins Statutry Obligatins Remuneratin details f agency s Executives 10 Disclsure in the ntes t a department s financial statements f the aggregate remuneratin f all senir executive fficers whse remuneratin fr the financial year is $ r mre. The number f senir executives whse ttal remuneratin fr the financial year falls within each successive $ band, cmmencing at $ Appendix E: Annual Financial Statements Appendix E: Annual Financial Statements 10 Financial Reprting Requirements fr Queensland Gvernment Agencies sectin Page 4 f 12

5 Annual Reprt cmpliance checklist Annual Reprt - Gvernance requirements Annual Reprt reference Infrmatin cncerning the cst f bards and cmmittees 11 Infrmatin n the csts assciated with remunerating all gvernment bards, cmmittees and statutry bdies (and any cmmittees r sub-cmmittees f the parent bard) under the prtfli t be included in the annual reprt. The annual financial statements f a statutry bdy must include details f the ttal remuneratin paid t each member f the bdy. 12 A descriptin f the rles, functins, respnsibilities and achievements f each bard is als t be included in the annual reprt during the financial year. Functins and achievements f the bard are t be disclsed in the relevant annual reprt. Infrmatin cncerning audit cmmittees 13 A summary f the rle and achievements f audit cmmittees shuld be included in the agency s annual reprt. Appendix E: Annual Financial Statements Appendix E: Annual Financial Statements Prfile f the Cuncil f Central Queensland University Appendix B: Details f Members f the Cuncil f Central, Queensland University & Senir Officers Prfile f the Cuncil f Central Queensland University Internal Audit &Risk Management A statement that the audit cmmittee has bserved the terms f its charter and had due regard t Queensland Treasury s Audit Cmmittee Guidelines shuld als be included in the annual reprt. Infrmatin cncerning recrd keeping 14 List cmpliance with the prvisins f the Public Recrds Act 2002 and n the implementatin f Infrmatin Standard 40: Recrdkeeping. Internal Audit &Risk Management Statutry Obligatins 11 Annual Reprt Guidelines fr Queensland Gvernment Agencies pint 5(c). 12 FMS sectin 98(3). 13 Annual Reprt Guidelines fr Queensland Gvernment Agencies pint 5(d). 14 Annual Reprt Guidelines fr Queensland Gvernment Agencies pint 5(n). Page 5 f 12

6 Annual Reprt cmpliance checklist Optinal reprting requirements 15 Agencies may chse t incrprate data regarding Freedm f Infrmatin activities. Agencies may chse t include activities and achievements regarding Indigenus persns and Native Title issues. Agencies may chse t incrprate infrmatin regarding the implementatin f the Queensland Gvernment s Privacy Plicy within their agency t date. Machinery-f-Gvernment changes 16 Statutry Obligatins Central Queensland University Annual Reprt 2008 Masthead page - Acknwledgement Staffing Excellence & Prficiency Nt prvided Agencies are t include the standard text explaining machinery f gvernment changes as explained in sectin 7 f the Annual Reprt Guidelines fr Nt relevant 15 Annual Reprt Guidelines fr Queensland Gvernment Agencies pint Annual Reprt Guidelines fr Queensland Gvernment Agencies pint 7. Page 6 f 12

7 Annual Reprt cmpliance checklist Annual Reprt - Perfrmance Requirements Annual Reprt Reference Infrmatin cncerning perfrmance, gals, utputs, and peratins including: A review f the prgress in achieving the agency s statutry bligatins. 17 All sub-headings A review f the agency s prgress twards achieving its gals and delivering its utputs fr the year, including details abut the agency s actual perfrmance in relatin t its gals and utputs measured using the perfrmance measures in the agency s strategic plan. 18 Discussin & Analysis - All sub-headings A review f the prpsed frward peratins f the agency, including 19 Its frward plans, prpsed changes t peratins and the need t cntinue current peratins; and The gals identified in the agency s strategic plan fr the next financial year. Strategic Fcus Appendix A: Strategic Plan Infrmatin abut hw efficiently and effectively the agency has carried ut its peratins, including a review f the agency s prgress in benchmarking and achieving best practice and cst-effectiveness in carrying ut its peratins. 20 Summary f the agency s financial data 21 All sub-headings Public Accunts Cmmittee Reprt 59 Annual Reprting in the Queensland Public Sectr recmmended that agencies include a succinct summary f agency financial perfrmance and psitin in their annual reprt, particularly if the audited financial statements are included in electrnic frm nly. There is n prescribed frmat, but the summary shuld be a useful snapsht f the agency s financial psitin in an easy t read frmat. Financial viability & Summary Appendix E: Annual Financial Statements 17 FMS Sectin 95(1)(e). 18 FMS Sectin 95(1)(g). 19 FMS Sectin 95(1)(h). 20 FMS Sectin 95(1)(i). 21 Annual Reprt Guidelines fr Queensland Gvernment Agencies pint 5(a). Page 1 f 12

8 Annual Reprt cmpliance checklist Annual Reprt - Perfrmance Requirements Annual Reprt Reference Details f the agency s waste management plan 22 The Envirnmental Prtectin (Waste Management) Plicy 2000, which is subrdinate legislatin t the Envirnmental Prtectin Act 1994, requires each department t prepare and implement a waste management plan, and t reprt n that plan in the annual reprt. The infrmatin t be reprted by each gvernment department will be dependent n the indicatrs that have been targeted t be measured by that department. Nt relevant Details f the agency s initiatives fr wmen 23 Departments must reprt n activities that imprve the quality f life f wmen. In particular, departments respnsible fr key initiatives under the gvernment s five year plan fr Queensland wmen: Wmen in the Smart State Directins Statement shuld reprt n prgress in implementing relevant initiatives. Nt relevant The fllwing infrmatin pints shuld be prvided fr general reprting purpses, fr example under Staff Prfiles r a department s cmparable sectin: The representatin f wmen at salary levels in the department/agency. Staffing Excellence & Prficiency - Staff Prfile The percentage f wmen n bards and statutry authrities. Prfile f the Cuncil f Central Queensland University Activities in the department r agency that prmte the balancing f wrk and family respnsibilities. Initiatives t supprt wmen s career develpment in the department r agency. Prgrams and pprtunities fr increasing wmen s participatin in infrmatin technlgy fields. An utline f ther activities, new r cntinuing, which separately benefit wmen as internal and/r external clients. Staffing Excellence & Prficiency 22 Annual Reprt Guidelines fr Queensland Gvernment Agencies pint 5(e). Page 2 f 12

9 Annual Reprt cmpliance checklist Annual Reprt - Perfrmance Requirements Annual Reprt Reference Details f the agency s cmmunity engagement 24 As highlighted in the dcument, Engaging Queenslanders: Get invlved, Imprving Cmmunity Engagement Acrss the Queensland Public Sectr (July 2000), Queensland Gvernment departments are required t reprt n cmmunity engagement activities in their annual reprts, highlighting ways in which imprved cmmunity engagement has delivered better utcmes fr cmmunities aligned with the gvernment s seven key pririties. Discussin & Analysis - Institutinal Cmpetitiveness 23 Annual Reprt Guidelines fr Queensland Gvernment Agencies pint 5(f). 24 Annual Reprt Guidelines fr Queensland Gvernment Agencies pint 5(m). Page 3 f 12

10 Annual Reprt cmpliance checklist Annual Reprt Cmpliance Requirements Annual Reprt Reference Details regarding travel and cnsultancies Infrmatin abut verseas travel undertaken by the agency s fficers and, fr a statutry bdy, members f the bdy, including, fr example 25 The names f, and the ffices r psitins held by, the fficers r members. The destinatin, purpse and cst f the travel. When reprting travel csts in the agency s annual reprt the agency shuld cmply with the utline prvided in the Annual Reprt Guidelines fr Queensland Gvernment Agencies pint 5(k) t ensure cnsistent reprting f travel in annual reprts. T ensure agencies reprt their verseas travel csts accurately, a example template (as set ut in the Annual Reprt Guidelines fr Queensland Gvernment Agencies pint 5(k)) shuld be used in annual reprts, indicating name f fficer and psitin, destinatin, reasn fr travel, agency cst and cntributin frm ther agencies r surces. Infrmatin abut the agency s expenditure n each categry f cnsultancies, including a descriptin f the categry. 26 Details regarding availability f the annual reprt Details f the public availability f the annual reprt. 27 Details regarding cmmercially sensitive issues 28 The Public Accunts Cmmittee reprt recmmended that where infrmatin is nt disclsed because it is deemed t be cmmercially sensitive, a ministerial explanatin shuld be prvided at the time f tabling. Appendix C: Staff Overseas Travel Appendix D: Cnsultancy Expenditure Central Queensland University Annual Reprt 2008 Masthead Page Nt relevant 25 FMS Sectin 95(1)(ea). 26 FMS Sectin 95(1)(eb). 27 FMS Sectin 95(1)(l). 28 Annual Reprt Guidelines fr Queensland Gvernment Agencies pint 5(g). Page 4 f 12

11 Annual Reprt cmpliance checklist Annual Reprt Cmpliance Requirements Details regarding vluntary early retirement (VER) 29 As detailed in the Minister fr Emplyment, Training and Industrial Relatins and the Public Service Cmmissiner Directive N.11/05, each department shall state in its annual reprt the number f VER packages taken by emplyees in the previus financial year and the ttal mnetary value f the severance benefits, including incentive payments. Details regarding shared services initiative (SSI) 30 Standard text fr agencies t include in their annual reprt regarding SSI is utlined in the Annual Reprt Guidelines fr Queensland Gvernment Agencies pint 5(j) Annual Reprt Reference Staffing Excellence & Prficiency Nt relevant 29 Annual Reprt Guidelines fr Queensland Gvernment Agencies pint 5(i). 30 Annual Reprt Guidelines fr Queensland Gvernment Agencies pint 5(j). Page 5 f 12

12 Annual Reprt cmpliance checklist Annual Reprt Prcedural Requirements The requirement t prepare an annual reprt, the financial statements and the tabling f the annual reprt is as fllws: The accuntable fficer f a department is required t prepare an annual reprt and general purpse financial statements abut the peratins f the department. 31 Within 4 mnths after the end f each financial year the accuntable fficer f a department, ther than the fficial secretary and the Clerk f the Parliament, must prepare and give t the apprpriate Minister a written reprt n the peratins f the department during the financial year and give a cpy f the reprt t the Treasurer. 32 The accuntable fficer must include the fllwing in the agency s annual reprt: 33 Infrmatin required by the apprpriate Minister t enable the Minister t assess the efficiency, effectiveness and ecnmy f the department. Infrmatin required under a financial management standard. A list f statutry bdies fr which the apprpriate Minister is respnsible under the Minister s prtfli. The Minister must table a cpy f the annual reprt in the Legislative Assembly within 14 days after receiving it. 34 Annual Reprt Reference N reference required 31 Financial Administratin and Audit Act 1977, sectin 37(1)(b). 32 Financial Administratin and Audit Act 1977, sectin 39(1)(a). 33 Financial Administratin and Audit Act 1977, sectin 39(4)(a)-(c). 34 Financial Administratin and Audit Act 1977, sectin 46K(2). Page 6 f 12