RULES MEETING OF THE BOARD OF TRUSTEES VILLAGE OF PARK FOREST, COOK AND WILL COUNTIES, ILLINOIS

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1 RULES MEETING OF THE BOARD OF TRUSTEES VILLAGE OF PARK FOREST, COOK AND WILL COUNTIES, ILLINOIS Village Hall 8:00 p.m. March 25, 2008 Roll Calll 1. A Resolution Authorizing Representation and Filing of Intervention in a Property Tax Assessment Appeal Filed by Commonwealth Edison Company for the Subject Property Identified as Parcel Numbers: and IDOT Western Ave Agreement- Second Addendum 3. Awarding of the Monee Road Water Main Replacement Contract. 4. An Ordinance Amending Sections and of the Village Code Regarding Signs Manager s Comments Trustee s Comments Attorney s Comments Audience to Visitors Adjournment Agenda Items are Available in the Lobby of Village Hall

2 AGENDA BRIEFING DATE: March 18, 2008 TO: FROM: Mayor John Ostenburg Board of Trustees Mary G. Dankowski, Deputy Village Manager/Finance Director RE: RESOLUTION AUTHORIZING REPRESENTATION AND FILING OF INTERVENTION IN A PROPERTY TAX ASSESSMENT APPEAL FILED BY COMMONWEALTH EDISON COMPANY FOR THE SUBJECT PROPERTY IDENTIFIED AS PARCEL NUMBERS: and BACKGROUND/DISCUSSION: Commonwealth Edison has filed an assessment appeal with the Illinois Property Tax Appeal Board (APTAB) seeking to reduce the assessments for its high voltage right-of-way transmission property. If it is successful in the appeal, the overpayment of real estates taxes plus interest, will be refunded from all of the taxing districts in which the properties lie. The refund from the Village would be in excess of $15,000. According to Attorney Scott Longstreet at Robbins Schwartz, taxing districts that have a revenue interest in the appeals, have the opportunity to intervene in an appeal and challenge the property owners request for a refund. The deadline to intervene is April 14, Attached is the Resolution that is necessary to intervene in the appeal. Once the Village has signed the Resolution it will be sent to the Attorney to file with the Property Tax Appeal Board by the deadline. The Village Attorneys have been working with a number of other attorneys for 350+ properties in DuPage County, and assisted in writing an amicus brief for the Second District Appellate Court on the issued raised by ComEd in which the Court rejected ComEd s argument. SCHEDULE FOR CONSIDERATION: This item will appear on the Rules and Regular Agendas of March 25, 2008.

3 RESOLUTION AUTHORIZING REPRESENTATION AND FILING OF INTERVENTION IN A PROPERTY TAX ASSESSMENT APPEAL FILED BY COMMONWEALTH EDISON COMPANY FOR THE SUBJECT PROPERTY IDENTIFIED AS PARCEL NUMBERS: WHEREAS, the Taxing Body has a revenue interest in the assessed valuation of the Subject Property and finds that intervening in a property tax assessment appeal concerning the Subject Property with the Illinois Property Tax Appeal Board is in the best interests of the Taxing Body; and WHEREAS, the Taxing Body has a right to intervene in a property tax assessment appeal concerning the Subject Property with the Illinois Property Tax Appeal Board in order to protect its revenue interests in the assessed valuation of the Subject Property; NOW, THEREFORE BE IT RESOLVED by the Board of Trustees of the Village of Park Forest as follows: 9. The Board of Trustees finds that all of the recitals contained above are true and correct and that the same are hereby incorporated herein by reference. 10. The law firm of Robbins, Schwartz, Nicholas, Lifton & Taylor, Ltd. is authorized to file as legal representative on the Taxing Body s behalf an intervention in a property tax assessment appeal concerning the Subject Property with the Illinois Property Tax Appeal Board relating to the assessed valuation of the Subject Property. 11. All motions and resolutions or parts thereof in conflict with the provisions of this Resolution are, to the extent of such conflict, hereby repealed. 12. This Resolution shall take effect immediately upon its passage. The question of the adoption of the foregoing Resolution was duly put to a vote, which resulted as follows: Approved this day of, 2008 APPROVED: Mayor ATTEST: Village Clerk

4 AGENDA BRIEFING DATE: March 20, 2008 TO: FROM: RE: Mayor Ostenburg Board of Trustees Kenneth Eyer IDOT Western Ave Agreement- Second Addendum BACKGROUND/DISCUSSION; The Village, as a water utility, uses The Illinois Department of Transportation s, right-of-way. As a condition for the use of this right-of-way the utility must relocate its infrastructure if it is in conflict with an improvement at the utilities expense. The Village watermain has various conflicts with IDOT s project along Western Ave. Baxter & Woodman has prepared plans and specifications to correct these conflicts. The Department of Public Works has requested that IDOT add this corrective action to the scope of work for the Western Avenue Project. IDOT has prepared a Second Addendum Agreement based on Baxter & Woodman s Estimate of $295,000 to complete this work. The Department of Public Works believes that this is in the best interest of the Village and requests that the Board authorize the Village Manger to enter into this Second Addendum Agreement. SCHEDULE FOR CONSIDERATION: This item will appear on the Agenda of the Rules and Regular meeting of March 25, 2008 for consideration.

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14 AGENDA BRIEFING DATE: March 21, 2008 TO: FROM: RE: Mayor Ostenburg Board of Trustees Roderick Ysaguirre Awarding of the Monee Rd Water Main Replacement contract. BACKGROUND/DISCUSSION: On Thursday, March 20, 2008 at 10:00 a.m., the Department of Public Works opened 6 bids for the Monee Rd Water Main Replacement Project. M & J Underground, from Monee IL, was the lowest bidder for the Alternate Bid in the amount of $88, dollars. The difference between the Base Bid and Alternate Bid is in the quantities and work to open cut and trench to install the new water main or to directionally bore and pull through the new water main. This proposal amount is $41,120 dollars below the Engineer s Estimate. See attached Base and Alternate bid tabs for price differentials. Will County will be replacing there bridge over Thorn Creek between Stunkel Road and Oak Hill Drive. In order to accommodate the bridge replacement, the Village needs to relocate its water main further back to the public Right of Way line. Hence, this work and project was mandated by Will County. This work will consist of directional boring and replacing an existing 6 main with a 12 main and a new fire hydrant. This work will be paid for from the Water Fund where $400,000 dollars has been budgeted for this water main replacement. Our consultant, Baxter and Woodman, ran the bid opening, reviewed the bids, and has informed us that M & J Underground has sufficient experience, the equipment, the labor, and insurance to complete the work as specified. THE DEPARTMENT OF PUBLIC WORKS RECOMMENDATION: Award the Monee Road Water Main Replacement Contract to M & J Underground from Hillside, IL in the amount of $88,625 dollars with a 15% contingency for a total cost not to exceed $101, dollars. SCHEDULE FOR DISCUSSION: This item will appear on the Agenda of the Rules and Regular meeting of March 25, 2008 for your consideration.

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19 AGENDA BRIEFING DATE: March 20, 2008 TO: FROM: RE: Mayor John Ostenburg Board of Trustees Mary G. Dankowski, Deputy Village Manager/Finance Director An Ordinance Amending Section and of the Village Code of Ordinances (Signs) BACKGROUND/DISCUSSION: Attached is a memo from Attorney Paul Stephanides, which addresses the questions raised at the Rules Meeting of March 3, His memo outlines the revisions which are included in the draft ordinance. SCHEDULE FOR CONSIDERATION: This item will appear on the Rules and Regular Agendas of March 25, 2008 discussion and approval.

20 DATE: March 19, 2008 M E M O R A N D U M TO: FROM: Honorable Mayor John A. Ostenburg and Board of Trustees Paul L. Stephanides RE: Ordinance Amending Sections and of the Village Code Regarding Signs INTRODUCTION: This memorandum addresses the questions raised at the Village Board s Rules meeting of March 3, 2008, regarding the proposed ordinance amending Sections and of the Village Code regarding the Village of Park Forest s ( Village ) sign regulations ( the Ordinance ), and the resulting ordinance, enclosed herein, for consideration. DISCUSSION: Pursuant to the suggestions and comments of the Mayor and Board of Trustees at the Rules Meeting of March 3, 2008, the following revisions have been drafted to the proposed Ordinance: (1) The initial paragraph of Section has been amended to allow for one exempt sign for each street side frontage of a corner lot; (2) Section (i)(1) of the Ordinance has been amended to clarify that a fee of $25 for each sign removed by the Village is due in order to have a sign returned to its owner; (3) Although staff has treated signs maintained in windows of residential properties as exempt, this exemption was not codified. A new Section (11) has been added to provide an exemption for signs that are placed in windows in the interior of residential structures; (4) The requirement that exempt signs be removed within seven (7) days after the discontinuance of any applicable activity in Section (h) has been deleted, and the six (6) month provision contained in Section (h) shall remain as the operative time period. It is the belief of Village staff that deletion of this provision is the best course of action, as a time period by which signs must

21 be removed could prove to be difficult to enforce. The current six (6) month time period also would allow sufficient time for a sign to be removed after an activity has ceased, and thus, no provision needs to be made to allow for an exception for signs to be removed due to weather conditions; and (5) Along these same lines, it was also determined that the addition of a set time period that requires signs not to be erected prior to an election not be codified as part of the Ordinance due to the enforceability concerns that such a requirement could pose. Finally, due to the manner by which the comments and suggestions of the Mayor and Board of Trustees have been addressed, it was determined that separate motions and/or ordinances for the various provisions need not be submitted. Rather, it is advisable that the entire Ordinance be voted on as a single agenda item. If the Mayor and/or Board of Trustees wish to see further changes to the Ordinance, the Ordinance can be brought for consideration at a future meeting. RECOMMENDATION: I believe this memorandum addresses the questions raised by the Mayor and Board of Trustees regarding the proposed Ordinance. I recommend that the Ordinance be placed on the Rules meeting agenda for March 25, 2008 for consideration and on the Regular Board meeting agenda on that same date for possible adoption. I will be in attendance at these meetings to answer any questions you may have. cc: Thomas Mick, Village Manager Lawrence G. Kerestes, Director of Building, Planning, Zoning and Community Development

22 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 118 ( ZONING ), ARTICLE VII ( SIGNS ) SECTION ( GENERAL PROVISIONS ) AND SECTION ( EXEMPT SIGNS ) OF THE CODE OF ORDINANCES OF THE VILLAGE OF PARK FOREST, COOK AND WILL COUNTIES, ILLINOIS WHEREAS, the Applicant, the Board of Trustees of the Village of Park Forest ( Applicant ), seeks to amend Chapter 118 (Zoning), Article IV ( Signs ), Section ( General Provisions ) and Section ( Exempt Signs ) of the Village of Park Forest s Code of Ordinances ( Village Code ) in the manner more fully set forth herein ( Application ); and WHEREAS, the Village of Park Forest Plan Commission conducted a public hearing to consider the Application on February 19, 2008, as required pursuant to Section of the Village Code; and WHEREAS, on February 3, 2008, notice for said public hearing was published in the Park Forest edition of the Southtown/Star Newspaper, a newspaper of general circulation within the Village as required by Section of the Village Code; and WHEREAS, after considering all of the testimony and evidence presented at the public hearing, the Plan Commission recommended approval of the Application, all as set forth in the Plan Commission s Findings and Recommendations; and WHEREAS, the Mayor and Board of Trustees of the Village of Park Forest have considered the Findings and Recommendation of the Plan Commission and all of the facts and circumstances affecting the Application, and the Mayor and Board of Trustees have determined that it is appropriate to amend the Village Code as provided in this Ordinance. NOW, THEREFORE, BE IT ORDAINED, by the Mayor and Board of Trustees of the Village of Park Forest, Cook and Will Counties, Illinois, in the exercise of the Village s home rule powers, as follows: Section 1. Recitals Incorporated. The recitals set forth above constitute a material part of this Ordinance as if set forth in their entirety in this Section 1. Section 2. Plan Commission Findings and Recommendation. The Findings and Recommendation of the Plan Commission, together with all reports and exhibits submitted at the public hearing, are hereby incorporated by reference herein and approved. Section 3. Village Code Amended. Chapter 118 ( Zoning ), Article VII ( Signs ), Section ( General Provisions ) of the Code of Ordinances of the Village of Park Forest, Cook and Will Counties, Illinois, is amended by adding the underlined language and deleting the stricken language to read as follows:

23 Sec General provisions. (a) Commercial sign: For purposes of this article, a commercial sign is defined as a sign which identifies, advertises, or directs attention to a commercial or institutional structure or business, or is intended to induce the purchase of goods, property, or service; including, without limitation, a sign naming a brand of goods or services or real estate signs. (b) Noncommercial sign: For purposes of this article, a noncommercial sign is defined as a sign not directed at promoting commercial activity and includes, but is not limited to, political campaign and advocacy signs. (a) (c) Sign. For purposes of this article, a sign is defined as any visual device or representation designed or used for the purpose of communicating a message or identifying or attracting attention to a premise or activity, with or without the use of words, which is visible from outside the premises on which it is located. (b) (d) Sign area. The size of a sign or sign area shall be computed as the largest single face within a perimeter which forms the outside shape of the sign, including any frame that forms an integral part of the display. Copy shall be permitted on both sides of the sign area. (c) (e) Permit required. No signs, except those specifically exempted from these provisions by section , shall be erected, affixed, replaced, hung or otherwise displayed or altered, unless a permit therefor has been issued by the village, in accordance with the regulations of this article. No permit shall be required for repairing a sign. (d) (f) Applications. Each application for a sign permit shall be made in writing by the owner of the real property where the sign is to be affixed upon forms furnished by the village manager and shall contain or have attached thereto the following information: (1) A drawing approximately to scale, showing the design of the sign, including size, character and color of letters, dimensions, method of attachment or support materials, source of illumination and showing the relationship to any building or structure to which it is proposed to be installed or affixed; and (2) A plot plan approximately to scale indicating the location of the sign relative to property lines, easements, streets, sidewalks and other signs. For freestanding signs, landscaping at base of sign must be illustrated. (e) (g) Construction and maintenance. Signs must be constructed of durable materials, in accordance with the provisions of chapter 18 of this Code, and must be maintained in good condition. The building

24 commissioner is hereby authorized to inspect all signs, and shall order the repair or removal of any sign not adequately maintained. (f) (h) Discontinued activity. Any sign which advertises an activity, business, product or service which has ceased operation or production shall be removed within six months of the discontinuance of the activity. (g) (i) Noncomplying signs. Any sign not in compliance with the provisions of this article shall be made compliant or removed by the owner within seven calendar days 48 hours of written notice of noncompliance from the building commissioner. Any sign not in compliance after seven calendar days 48 hours of written notice of noncompliance from the building commissioner shall be removed by the village at the owner s expense. (1) Noncomplying signs removed for noncompliance shall be held for 72 hours at a location determined by the building commissioner. Any such sign shall be returned to the owner or the owner s representative upon payment of a $25 fee for each sign to reimburse the village for the expense of removing the sign and storage of the sign. (2) If an owner or the owner s representative does not pay the applicable reimbursement fee(s) pursuant to this section, or if a sign is not claimed within 72 hours of its removal, the village shall dispose of the noncomplying sign(s). (j) Conflicting provisions. Where sign area (size) or placement requirements conflict, the stricter interpretation shall control or prevail. (k) Sign placement. No sign shall be placed or erected on any public property unless otherwise permitted by this Code. Any such signage placed or erected on public property shall be immediately removed without notice. Section 4. Village Code Amended. Chapter 118 ( Zoning ), Article VII ( Signs ), Section ( Exempt Signs ) of the Code of Ordinances of the Village of Park Forest, Cook and Will Counties, Illinois, is amended by adding the underlined language and deleting the stricken language to read as follows: Sec Exempt signs. A permit shall not be required for the signs covered by set forth in the provisions of this section below. Such exceptions, however, shall not be construed to relieve the owner of the sign from responsibility for its erection and maintenance in a safe manner. The placement of more than one (1) exempt sign communicating the exact same message and of congruent shape and size on the same parcel of property is prohibited,

25 except for corner lots where one (1) exempt sign shall be permitted for each street side frontage. Unless specified in this section, no exempt sign shall exceed a sign area of five (5) square feet. (1) Official government traffic signs. (2) Permanent signs or temporary window graphics located completely within an enclosed building provided that the maximum sign area shall not exceed 25 percent of the window in which it is displayed; provided further that no flashing sign of any size or covering any area may be visible from outside of the premises. (3) The flag, emblem or insignia of a nation, political unit, or civic, philanthropic, educational or religious organization. (4) One nonilluminated for sale or for rent sign, per parcel of real estate, provided that the sign is placed on such parcel being offered for sale or rent. In residential districts, the sign area may not exceed five square feet. In commercial and industrial districts, the maximum sign area may not exceed 20 square feet, and advertise exclusively the sale of the land or building upon which the sign is displayed, provided: a. Such sign states the date on which the sign was erected; b. No sold sign may be erected unless it replaces a previously existing for sale sign; and c. Sold signs shall be removed upon closing of a sale. (5) One nonilluminated nameplate for each dwelling unit in all residential districts, identifying only the name and address of the occupant and not exceeding one square foot in area. (6) For multiple-family dwellings, or a group of multiple-family dwelling structures having a common driveway entrance from a public street, one sign for each common entrance not exceeding two square feet in area, identifying the addresses of dwelling units. (7) Banners placed on light poles by the village. (8) Any sign included in an approved stage II planned unit development or in an approved modification to an approved stage II planned unit development. (9) A directional sign to the building used as the primary headquarters of a civic, philanthropic, educational or religious nonprofit organization or organizations, which directional sign meets the size, color and placement requirements as established by the department of public works; provided

26 that there may be no more than four signs per building. For purposes of this section, it shall be understood that all signs: a. Direct traffic to a building by its commonly known name, not to an organization; b. Be purchased through the village, with all costs and expenses being borne by the requesting party and shall be paid at the time of submitting a request in writing to the village public works department; and c. Be attached to existing poles within the village by the village public works department. (10) Noncommercial signs. (11) Signs that are placed in windows in the interior of residential structures. Section 5. Severability and Repeal of Inconsistent Ordinances. If any provision of this Ordinance, or the application of any provision of this Ordinance, is held unconstitutional or otherwise invalid, such occurrence shall not affect other provisions of this Ordinance, or their application, that can be given effect without the unconstitutional or invalid provision or its application. Each unconstitutional or invalid provision, or application of such provision, is severable, unless otherwise provided by this Ordinance. All ordinances, resolutions or orders, or parts thereof, in conflict with the provisions of this Ordinance are to the extent of such conflict hereby repealed. Section 6. Effective Date. This Ordinance shall be in full force and effect from and after its passage and approval and publication as required by law. PASSED this day of, APPROVED: ATTEST: MAYOR VILLAGE CLERK Z:\PLS\Village of Park Forest\Ordinances\Signs rev.doc

27 AGENDA REGULAR MEETING OF THE BOARD OF TRUSTEES PARK FOREST, IL Village Hall 8:00 p.m. March 25, 2008 Roll Call Pledge of Allegiance Reports of Village Officers Mayor Village Manager Village Attorney Village Clerk Reports of Commission Liaisons and Committee Chairpersons Citizens Comments, Observations, Petitions Motion: Approval of Consent CONSENT: 1. Motion: A Motion to Approve the Minutes of the Minutes of the Rules Meeting of March 5, 2007; the Minutes of the Regular Meeting of March 12, 2007; the Minutes of the Strategic Planning Meeting of February 23, 2008; the Minutes of the Saturday Rules Meeting of March 8, 2008; 2. Resolution: A Resolution Authorizing Representation and Filing of Intervention in a Property Tax Assessment Appeal Filed by Commonwealth Edison Company for the Subject Property Identified as Parcel Numbers: and Motion: A Motion to Authorize the Emergency Purchase of a Fire Department Vehicle 4. Motion: A Motion to Authorize the Manager to Purchase Equipment for the Aqua Center 5. Motion: IDOT Western Ave Agreement- Second Addendum 6. Motion: Authorize a Contract for Monee Road Water Main Replacement OVER

28 DEBATABLE: 7. Ordinance: An Ordinance Amending Ordinance No Adopting the Annual Budget for the Year Commencing July 1, 2007 and Ending June 30, 2008 (First Reading) 8. Ordinance: An Ordinance Amending Sections and of the Village Code Regarding Signs (Final Reading) Adjournment Executive Session NOTE: Copies of all agenda items are available in the Manager s Office

29 MOTIONS MOVED that the Consent Agenda and each item contained therein be hereby approved: 1. MOVED, that the Mayor and Board of Trustees approve the minutes of the Rules Meeting of March 5, 2007; the Minutes of the Regular Meeting of March 12, 2007; the Minutes of the Strategic Planning Meeting of February 23, 2008 and the Minutes of the Saturday Rules Meeting of March 8, MOVED, that the Mayor and Board of Trustees adopt a Resolution Authorizing Representation and Filing of Intervention in a Property Tax Assessment Appeal Filed by Commonwealth Edison Company for the Subject Property Identified as Parcel Numbers: and MOVED, that the Manager is authorized for the emergency purchase of a mid-size pickup truck with crew cab through the current Suburban Purchasing Cooperative contract held by Currie Motors at a cost of $31, MOVED, that the Manager is authorized to purchase equipment for the Aqua Center from Team REIL, Inc. at a total cost of $25, MOVED, that the Mayor is authorized to execute a Second Addendum for the IDOT Western Avenue Agreement 6. MOVED, that the Manager is authorized to contract with M&J Underground, Hillside, IL for Monee Road water main replacement contract in the amount of $88,625 with a 15% contingency for a total cost not to exceed $101,

30 MINUTES OF THE RULES MEETING OF THE BOARD OF TRUSTEES OF THE VILLAGE OF PARK FOREST, COOK AND WILL COUNTIES, ILLINOIS Village Hall 8:00 p.m. March 5, 2007 Present: Trustees Brandon, Kramer, McCray, O Neill, Reed, Mayor Ostenburg Absent: Trustee Dillard Also Present: Deputy Village Manager/Finance Director Mary G. Dankowski, Village Attorney Mathias Delort, Assistant to the Village Manager Denyse Carreras, Village Clerk Dawn Robinson, Deputy Police Chief Michael McNamara, Director of Public Works Kenneth Eyer, Director of Economic Development & Planning Hildy Kingma, Director of Public Health Chris Blue, Star Reporter Casey Toner and members of the public. Mayor Ostenburg called the meeting to order at 8:00 p.m. Roll call was taken and a quorum established. Mayor Ostenburg read a proclamation on Woman s History Month. An Ordinance Amending Chapter 118 of the Code of Ordinances (Engineering Fees) Deputy Manager Dankowski said this ordinance amendment would allow the Village to recoup the cost of the consulting services required for the review of development-related applications. This ordinance requires the development applicant to sign an agreement that sets out the reimbursement requirement and ensures that these costs will be repaid to the Village prior to final approval of the application. In response to Trustee O Neill, Ms. Dankowski said that this ordinance would apply to both residential and commercial projects and added developers considered this a usual cost of doing business. Trustee Brandon questioned if the charges would be for larger projects only. Public Works Director Eyer replied that it would be for all projects. He added it was better for the Village to have a very experienced person reviewing plans. Trustee O Neill added that she did not want to create road blocks for developers. Mayor Ostenburg said he appreciated the Board s concerns but added that developers could ask for these fees to be waived. He added that in the past, the Village has incurred the cost when plans were changed and had to be reviewed again. With no further discussion, this item will be on the next agenda for adoption. An Ordinance Amending Ordinance 1848 Adopting the Annual Budget for the Year Commencing July 1, 2006 and Ending June 30, 2007 Ms. Dankowski said that at the recent Strategic Planning session the analysis of the Village s expenses and revenues were analyzed. Ms. Dankowski said the budget should now be amended to include revenues that had been received that were not included in the budget, and expenses, that have been incurred that were unexpected. She said amendments are requested in the following areas: encumbrances, Board directives, grants and adjustments. Adjustments included the change from Hidden Meadows to the Aqua Center;

31 the surcharge on cable bills, which was to be used for the upgrading of camera equipment; Aunt Martha s/fire department parking lot and the renovation of the lower level for Recreation & Parks and the Health Department. Mayor Ostenburg asked if the Board had any questions. In response to Trustee Reed, Ms. Dankowski said that the $90,000 for the fire station parking lot lights was from DownTown rent revenues and also from the general fund. Trustee Reed questioned why $180,000 was remaining in the fire station capital projects fund. Ms. Dankowski replied that the money was being held for the parking lot improvements at the new fire station. She added that the money is restricted to the public safety project per the bond documents. With no further discussion, this item will be on the next agenda for adoption. Awarding of a Contract for Fire Station and Aunt Martha s Parking Lot Improvements Ms. Dankowski explained that Aunt Martha s had been told by the Village that there would be parking lot improvements made to the lot that is shared between them and the new fire department. The parking lot improvements was for concessions made by Aunt Martha s on the number of parking spaces included in the covenant for their property. Public Works Director Eyer reviewed the bids and the timeline for the project. He added that Abbey Paving Company of Aurora, IL had been the low bidder. With no further discussion, this item will be on the next agenda for adoption. Engineering Service Agreement for Smoke Testing Engineering Service Agreement for Flow Testing In response to Deputy Manager Dankowski, Public Works Director Ken Eyer explained the smoke and flow testing process. He noted that this project was part of a 10-year plan to meet compliance requirements of the Thorn Creek Basin Sanitary District infiltration and inflow limits. Mayor Ostenburg questioned why there were no bids on the project. Attorney Delort said that State Statute allows for the selection of a company under professional services, if the municipality has a satisfactory relationship with the company. A Resolution Endorsing the U.S. Mayors Climate Protection Agreement Mayor Ostenburg explained that a resident had brought this resolution to his attention. He added that the U.S. Conference of Mayors, whose membership includes large American cities, had drafted a resolution taking a position with a Climate Protection Agreement that sets forth standards aimed at reducing human impacts contributing toward global warming. Mayor Ostenburg said he was asking the Board to consider adopting this resolution. He said he would also ask the Environment Commission to review.

32 Trustee O Neill said this was an issue the Village should support. Trustee Brandon noted that there were points in the resolution that the Village could address and provide a model. Mayor Ostenburg commented on the participation by Park Forest residents in the energy cooperative. With no further discussion, this item will be on an upcoming Board agenda, following review by the Environment Commission. Manager s Comments Deputy Manager Dankowski reported that vehicle stickers will be on sale soon; payment of water bills is now available on-line and the Village s audit is available on the Village s web site. Trustee Comments Trustees reported on upcoming Commission meetings and events. Attorney s Comments No Report Audience to Visitors None Mayor Ostenburg noted that he would not be at the next Board meeting as he would be attending the National League of Cities conference. Trustee Kramer moved, Trustee Brandon seconded that the meeting be adjourned. The motion passed by a unanimous voice vote. The meeting adjourned at 9:10 p.m. Prepared by Sandra Black Deputy Clerk

33 MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES OF THE VILLAGE OF PARK FOREST, COOK AND WILL COUNTIES, ILLINOIS Village Hall 8:00 p.m. March 12, 2007 Present: Trustees Brandon, Dillard, Kramer, McCray, O Neill, Reed Absent: Mayor Ostenburg Also Present: Deputy Village Manager/Finance Director Mary G. Dankowski, Village Clerk Dawn Robinson, Police Chief Tom Fleming; Director of Public Works Kenneth Eyer, Director of Economic Development & Planning Hildy Kingma, Director of Public Health Chris Blue, Star Reporter Casey Toner and members of the public. Roll call was taken and a quorum established. In the absence of the Mayor, the Clerk appointed Senior Trustee Ken Kramer as Mayor Pro Tem. The meeting was called to order at 8:00 p.m. Reports of Village Officers Mayor s Report Absent Attorney s Report Not Present Report of Commission Liaisons and Committee Chairpersons Deputy Manager Dankowski recognized Cable Commission Chair, Mark Kundla, who presented the Commission s yearly report Citizens Comments, Observations, Petitions Paul Jasinevicious, 351 Osage, read a rebuttal to Mayor Ostenburg s comments at the recent candidate form regarding cooperative taxes and the tax levy. CONSENT AGENDA: President Pro Tem Kramer noted that the agenda should be corrected to read that one police would be purchased, not three as is indicted on the agenda. President Pro Tem Kramer called for a motion to approve the consent agenda. Trustee Brandon moved that the consent agenda and all items contained therein be approved with Trustee Dillard seconding the motion.

34 Trustee Reed asked that item #6, purchase of a police car, be removed to the Debatable Agenda. The following items were approved by a roll call vote: 1. MOVED, MOVED, that the Mayor and Board of Trustees approve the Minutes of Special Rules Meeting of May 16, 2006; the Minutes of the Special Rules Meeting of May 17, 2006; the Minutes of the Special Rules Meeting of May 25, 2006; the Minutes of the Special Rules Meeting of May 30, 2006; the Minutes of the Rules Meeting of November 20, 2006; the Minutes of the Special Regular of November 20, 2006; the Minutes of the Saturday Rules Meeting of February 3, 2007;the Minutes of the Saturday Rules Meeting of March 3, MOVED, that the Village Manager be authorized to Enter into an Engineering Service Agreement with Baxter and Woodman for Smoke Testing 3. MOVED, that the Village Manager be authorized to Enter into an Engineering Service Agreement with Baxter and Woodman for Flow Testing 4. MOVED, that the Village Manager be authorized to contract with Abby Paving Company in the amount of $350, with a 10% contingency for a total of $385, for Fire Station and Aunt Martha s Parking Lot Improvements 5. MOVED, that the Village Manager be authorized to purchase two copiers from Martin Whalen in the amount of $28,000. AYES: Brandon, Dillard, Kramer, McCray, O Neill, Reed NAYS: None ABSENT: Mayor Ostenburg With six (6) ayes and no (0) nays and one (1) absent the consent agenda was passed. DEBATABLE AGENDA: Ordinance Amending Chapter 118 of the Code of Ordinances (Engineering Fees) (Final Reading) Trustee Dillard moved, Trustee O Neill seconded that the ordinance be adopted at final reading.

35 With no discussion, a roll call vote was taken with the following results: AYES: Brandon, Dillard, Kramer, McCray, O Neill, Reed NAYS: None ABSENT: Mayor Ostenburg With six (6) ayes and no (0) nays and one (1) absent the ordinance was adopted. An Ordinance Amending Ordinance 1848 Adopting the Annual Budget for the Year Commencing July 1, 2006 and Ending June 30, 2007 (Final Reading) Trustee Brandon moved, Trustee Dillard seconded that the ordinance be adopted at final reading. Deputy Manager Dankowski pointed out that a fire grant awarded in 2005 will be included in this budget. With no further discussion, a roll call vote was taken with the following results: AYES: Brandon, Dillard, Kramer, McCray, O Neill, Reed NAYS: None ABSENT: Mayor Ostenburg With six (6) ayes and no (0) nays and one (1) absent the ordinance was adopted. An Ordinance Amending Chapter 2 of the Code of Ordinances (Disposal of Unneeded Property) (First Reading) Trustee Reed moved, Trustee O Neill seconded the motion to adopt the ordinance. In response to Trustee Reed s question, Director of Recreation & Parks, John Joyce explained the process used to sell unneeded property. With no further discussion, this item will be on the next agenda. Item removed from the Consent Agenda: 6. MOVED, that the Village Manager be authorized to purchase one (1) squad car from Curie Ford in Frankfort, Illinois at a cost of $22,676. Trustee Reed moved, Trustee O Neill seconded that the Village Manager be authorized to purchase one (1) squad car from Curie Ford in Frankfort, Illinois at a cost of $22,676.

36 Mayor Pro Tem Kramer again indicated the correction to the agenda that only one squad car, not three were being purchased. Trustee O Neill stated her desire to purchase vehicles from those communities in the Matteson Area Chamber of Commerce. Police Chief Fleming added that the vehicle is being purchased through the South Suburban Mayors and Managers Association. In response to Trustee Reed, Police Chief Fleming said this purchase was replacing a 4x4 currently in the department s fleet. With no further Trustee Reed moved, Trustee Brandon seconded that the meeting be adjourned. The motion passed by a unanimous voice vote. The meeting adjourned at 9:10 p.m. Prepared by Sandra Black Deputy Clerk

37 VILLAGE OF PARK FOREST BOARD OF TRUSTEES STRATEGIC PLANNING/CAPITAL PLAN OVERVIEW FEBRUARY 23, 2008 PRESENT: ALSO PRESENT: Village Mayor John Ostenburg; Village Trustees Mae Brandon, Bonita Dillard, Gary Kopycinski, Ken Kramer, Robert McCray and Georgia O Neill; Village Manager Tom Mick; Downtown Property Manager Sharon Bellino; Health Department Director Christine Blue; Assistant to the Village Manager Denyse Carreras; Deputy Village Manager and Finance Director Mary Dankowski; Director of Public Works Ken Eyer; Police Chief Tom Fleming; Police Commander Pete Green; Parks Superintendent Rob Gunther; Director of Recreation and Parks John Joyce; Director of Community Development Larrie Kerestes; Director of Economic Development and Planning Hildy Kingma; Police Deputy Chief Mike McNamara; Director of Public Relations Jason Miller; Assistant Finance Director Stephanie Rodas; Fire Chief Robert Wilcox; Assistant Village Engineer Roderick Ysaguirre; Fire Captain Bruce Ziegle; Assistant Director of Economic Development and Planning Sandra Zoellner State Representative Al Riley Mayor Ostenburg called the meeting to order at 8:34 a.m. Roll call was taken with the following Board members present: Mayor Ostenburg; Trustees Brandon, Dillard, Kopycinski, Kramer, McCray and O Neill. Manager Mick stated that the meeting would begin with a review of Six Month Financial Results to determine how revenue and expenses are tracking at the midpoint of the current year s operations. He stated that next there would be a discussion of Current Year Trends, Other Financial Issues and Budget Guidelines. He added that the Board would also look at Budget Amendments for 2007/2008. Manager Mick stated that the projected Five-Year Capital Plan would be reviewed by department, followed by an Economic Development update and a report on Public Works projects. He added that the meeting would conclude with a review of Updated Implementation Strategies for 2007/2008 Board Strategic Planning Goals and Implementation Strategies for 2008/2009 Board Strategic Planning Goals. Manager Mick stated that today s meeting would provide guidelines for the preparation of the 2008/2009 budget. Mayor Ostenburg commented that this meeting is important not only for review but for the future planning of the Village. SIX MONTH FINANCIAL RESULTS General Fund Deputy Village Manager and Finance Director Mary Dankowski began the discussion of the Six Month Financial Results with a review of General Fund Revenue. She explained that property taxes for the first half of the year are 49% collected, and the March installment should pick up the remaining 51% budgeted. She added that sales tax is received on a three-month lag, and actual sales tax cash receipts are tracking at 51% of budget for the first six months. She pointed out that utility taxes are tracking lower than budget at 45% collected. Ms. Dankowski stated that state income tax operates on a two-month lag and should slightly beat budget.

38 VILLAGE OF PARK FOREST BOARD OF TRUSTEES STRATEGIC PLANNING/CAPITAL PLAN OVERVIEW FEBRUARY 23, 2008 Page 2 Ms. Dankowski explained that Personal Property Replacement Tax revenue and License revenue, which represents income from vehicle sticker sales, are mostly received in the second half of the year. She stated that Grant Revenue was budgeted to include a $217,500 street lighting grant, and this grant is still anticipated. Ms. Dankowski stated that Real Estate Transfer Tax revenue could be affected by the declining housing market. Director of Community Development Larrie Kerestes commented that foreclosures and vacancies in the Village have increased, and 3.25% of single-family properties in the Village are currently in foreclosure or vacant. Ms. Dankowski stated that Permit revenue includes cable franchise fees, of which only one quarter is reflected in the amount collected, and this revenue should come in at budget. She stated that Charges for Services include Health Department revenues which reflect a lag in Medicare receipts associated with the change in address of the Health Department facility. She added that Hospital Transport charges should exceed budget in light of fee increases approved by the Board effective March 1. Ms. Dankowski explained that Other Charges include rent received from LaRabida, Norwood and Home Helpers rents, and cell tower rental revenues. She stated that revenue from Other Charges is 64% collected. The Board discussed cell tower rental revenues. Ms. Dankowski stated that Asset Sales include the sale of Western Avenue parcels. She added that Interest Earnings, although higher than budget, are lower than the prior year reflecting the decline in interest rates. Ms. Dankowski summarized that, overall, total General Fund Revenue tracked at 44% of budget for the first six months of the budget year. Ms. Dankowski next reviewed General Fund Expenditures. She explained that expenditures for Administration include IRMA (Illinois Risk Management Association), which is made in the second half of the fiscal year. She added that IRMA premiums paid in February 2008 were $100,000 less than budget. Ms. Dankowski stated that Police expenditures reflect added costs associated with a police officer on disability. She stated that Fire expenditures do not reflect the retro pay adjustment associated with the contract settlement. Ms. Dankowski explained that Recreation and Parks expenditures reflect the seasonality of operations. She stated that the Public Works budget includes $272,190 for federal grant funded street lighting, which is planned for spring/summer She stated that the Economic Development and Planning Department performance reflects the timing of marketing campaign expenses, which are planned for the second half of the year. Ms. Dankowski summarized that total General Fund Expenditures came in at 49% expended for the first half of the year. She added that General Fund Revenue and Expenditures should come in right at or about budget, but there is no projected surplus as in previous years. She added that in the past a surplus has enabled the Village to reduce the tax levy and fund capital and other projects. Revenue and Expenditures All Funds Ms. Dankowski reviewed the Revenue All Funds. She explained that Revenue for the Housing Choice Voucher Program represents three month s activity. She stated that a $300,000 CDBG grant for street lighting was submitted and denied. She added that revenue for Capital Projects reflects the $175,000 transferred for the lower level build-out. Manager Mick stated that surplus funds from the lower level build-out could be used for other Village Hall projects, such as the installation of ADA accessible doors on the south entrance of Village Hall and enhanced security for Village Hall. The Board discussed security issues in Village Hall. Ms. Dankowski stated that revenue for all funds, excluding the Library, is 44% collected.

39 VILLAGE OF PARK FOREST BOARD OF TRUSTEES STRATEGIC PLANNING/CAPITAL PLAN OVERVIEW FEBRUARY 23, 2008 Page 3 Ms. Dankowski next reviewed the Expenditures All Funds. She stated that MFT projects are scheduled for spring, and funds continue to be accumulated for major capital projects. She added that the Capital Projects Fund includes costs for the lower level build-out budgeted in the prior year, and a budget amendment will be required. Ms. Dankowski summarized that Expenditures for all funds, excluding the Library, are 46% expended. Downtown Park Forest Revenue and Expenses Ms. Dankowski reviewed Downtown Park Forest Revenue. She explained that Farmers Market revenue is primarily received in the second half of the fiscal year. She stated that total Downtown Revenue is 56% collected. She added that the Board will be asked to transfer $250,000 from the Downtown ending net cash to fund a significant build-out for a potential new tenant. Ms. Dankowski reviewed Downtown Park Forest Expenses. She explained that IRMA payments occurred in February. She stated that Capital Outlays include funds available for tenant build-out. She added that total Downtown Expenses are 42% expended. Current Year Trends, Other Financial Issues and Budget Guidelines Ms. Dankowski began the review of Current Year Trends by explaining the thirteen-year income comparison chart for Sales Tax, Local Use Tax, Photo Tax, Sales and Use Tax Combined, Income Tax and Telecommunications Tax. She stated that sales tax revenue has been fairly stagnant for five years and is anticipated to decline slightly with the closing of Sterks. She reviewed the Fiscal Year chart comparing the per capita distribution from the state for Income Tax, Motor Fuel Tax, State Use Tax and Photo Processing Tax for the years She explained that on a per capita basis, there is a projected increase over 2007 for income tax and state use tax, but a decline in Motor Fuel Tax. Ms. Dankowski reviewed the Utility Tax chart comparing municipal utility taxes for the years She stated that utility taxes are overall tracking lower, and it is anticipated that utility taxes will not meet budget. She also reviewed the Quarterly Sales Tax Comparison tables for Ms. Dankowski reviewed the projected revenue related to new housing development in the Village, and the impact fees generated from Phase Two of the Legacy Square development. She stated that added homes generate added utility tax, vehicle sticker revenue and state allocation of funds. Ms. Dankowski explained that the Village s IRMA costs decreased 6% in She stated that a restructuring of the Safety Committee, coupled with enhanced IRMA training focused on safety in the workplace, seems to have had a positive impact on rates. Ms. Dankowski stated that IMRF (Illinois Municipal Retirement Fund) employer rates declined to 8.54% for She stated that employee health insurance continues to be a big cost to the Village, and she has been informed that health insurance rates could increase by as much as 26%. She added that instituting incentives for employees to opt out of the health insurance coverage could assist with Village health insurance costs.

40 VILLAGE OF PARK FOREST BOARD OF TRUSTEES STRATEGIC PLANNING/CAPITAL PLAN OVERVIEW FEBRUARY 23, 2008 Page 4 Ms. Dankowski reviewed the Fund Balance Analysis and Tax Levy Issues. She informed the Board that the ending adjusted fund balance of $4,375,881 will allow the Village to maintain a 3 month s reserve. She added that the Board has adopted a fiscal policy of maintaining a three to four month s reserve. Ms. Danowski next reviewed budget guidelines. She explained that to accommodate a 4% annual salary increase for non-police and non-fire personnel and facilitate the replacement of seats at Freedom Hall, increases in all other department expenses will be held to 2%. She added that capital spending will be allocated consistent with prior years, with additional funds to be directed to the Emerald Ash Borer response, land banking and development, added costs associated with the fire contract, a major signage initiative and the construction of a storage building. BUDGET AMENDMENTS FOR 2007/2008 Ms. Dankowski informed the Board that budget amendments are requested in the following areas: encumbrances, Board directives, grants, adjustments and other initiatives. She explained that budget amendments are needed to include revenues that have been received that were not included in the budget as adopted and expenses that have been incurred that were unexpected. She added that budget amendments are required for spending authority. Ms. Dankowski explained that at the end of a fiscal year, departments are asked to identify those projects or funds that were approved by the Board, but not expended. She stated that in order to ensure that the funds are available in the next budget, they are encumbered. She reviewed the list of expenditures that were encumbered at June 30, 2007 in the General Fund. She explained that these items will be (or were) spent in Fiscal Ms. Dankowski reviewed the budget amendments for DUI fines, grants, other initiatives and adjustments. She explained that the Village hired a full-time Public Relations Director in October. She stated that this salary and Discover Magazine costs are being transferred from Economic Development to the Manager s Office. She added that $500,000 will be transferred to Capital Projects for the demolition of the Marshall Fields building. Ms. Dankowski stated that with the Crime Free Housing Initiative and an increased police presence at community events, additional budget dollars are needed for Crime Free Housing supplies and part-time police salaries, to be provided from the fund balance. Ms. Dankowski provided a summary of the General Fund Balance. She stated that the adjusted fund balance represents 3.8 month s of operations. She listed proposed uses for the.8 month s reserve. She stated that the remaining reserve over 3 months after the proposed budget amendments and fiscal 09 budget guidelines is $14,881. CAPITAL PLAN OVERVIEW Ms. Dankowski stated that the Five-Year Capital Plan would be reviewed by department. She stated that each department would detail items that are needed, and these needs are matched to the resources that are available. She added that items that are deemed a priority by the Board end up in the budget.

41 VILLAGE OF PARK FOREST BOARD OF TRUSTEES STRATEGIC PLANNING/CAPITAL PLAN OVERVIEW FEBRUARY 23, 2008 Page 5 Ms. Dankowski stated that every department is subject to a potential reduction in capital spending, but the Village maintains the list of desirable capital items should there be an opportunity to receive grant funds for capital needs. Recreation and Parks Director of Recreation and Parks John Joyce reviewed the Five-Year Capital Plan for projects in the Recreation and Parks Department, including the Recreation and Parks General Fund, Vehicle Services Fund, Tennis and Health Club Fund and the Aqua Center Fund. He reviewed several Green Projects that the Village has begun in the last few years, and stated that for a relatively modest amount of money these initiatives could be continued. Parks Superintendent Rob Gunther provided an update on the Emerald Ash Borer. He explained that due to the Emerald Ash Borer, the Village will probably lose most of its ash trees. The Board discussed ways to assist residents with the cost of removing ash trees on private property. Mayor Ostenburg stressed that Village residents must be made aware of the Emerald Ash Borer problem and the efforts by the Village to address the problem and assist residents. Mr. Joyce informed the Board that the development of a Dog Park has been the top priority on the Recreation and Parks Board s list of new projects for the past several years, and this item was funded last year. He provided information obtained from area dog parks, and stated that the initial park installation is considerably more costly than originally anticipated. He added that additional funding will have to be added to the original $7,500 budgeted for this project. Mr. Joyce stated that the top capital item at the Aqua Center is to replace the diving boards at the West Pool with a drop slide and a climbing wall. He stated that $8,500 was included in the current budget for the drop slide, but funds had to be deferred to properly complete the concrete repair project in the West Pool and the roofing project. He added that there is also a proposed project to modify the Aqua Center bathhouse for use as a year-round nature center/classroom. Mr. Joyce stated that capital items at the Tennis and Health Club include the replacement of the concrete apron at the main entrance to the parking lot and the replacement or removal of the whirlpools in the men s and women s locker rooms. Manager Mick stated that he would like to recognize Rob Gunther for the Outstanding Achievement Award received from the Great Lakes Park Training Institute for the Central Park Wetlands. Mr. Joyce stated that educational interpretive signs are going to be installed at the wetlands. Buildings and Grounds Mr. Joyce highlighted the Five-Year Capital Plan for Buildings and Grounds for the Village, the Library, and for cooperative projects with School District 163. He stated that priority items include reroofing the south section of the DPW garage, landscape development at the Public Safety Building and window replacements at both the Municipal Garage and the Public Safety Building. Police Chief Tom Fleming informed the Board that the Police Department has submitted a grant request for lighting upgrades for the Public Safety Building. Mr. Joyce stated that the new water plant and Public Works storage building at the municipal yard are complete, and since a new logo has been adopted, the plan is to install a new monument sign at this location in an attractive landscape. The Board discussed updating the entry signs into the Village with signs displaying the new logo.

42 VILLAGE OF PARK FOREST BOARD OF TRUSTEES STRATEGIC PLANNING/CAPITAL PLAN OVERVIEW FEBRUARY 23, 2008 Page 6 Manager Mick informed the Board that he has met with representatives from the Library to discuss building maintenance issues. He stated that the Library intends to remain in their current facility. He stated that repairs have been done to alleviate the water problems in the lower level, but there are significant roof leaks that need to be addressed. He added that after the roof leaks are addressed, the Library can move forward with a space analysis for the lower level to determine the best way to utilize the space at the facility. The Board discussed the Library capital items. Mayor Ostenburg suggested that Library staff prepare a Capital Plan listing top capital priorities, and Village staff would then review the plan and decide who is responsible for the various components of the plan. Representative Al Riley commented that it is good for the Board to have these Strategic Planning sessions. He stated that he would keep the Village apprised of grants that could become available. He encouraged Village officials to keep in touch with him, and he stated that he would do all he could to help the Village. Mayor Ostenburg thanked Representative Riley for his support. Public Works Department Director of Public Works Ken Eyer reviewed the capital needs in the Public Works Department for the Public Works General Fund, Motor Fuel Tax, and the Vehicle Services, Water, Sewer and Municipal Parking Funds. He distributed information updating current Public Works projects. Mr. Eyer reviewed the Water Main Evaluation Report. Ms. Dankowski reviewed the Water Fund Analysis Report. She explained that in order to fund water main replacements, one option could be to increase water rates from $8.00 to $8.50 per 1,000 gallons. She stated that this would provide an additional $300,000 for ongoing water main replacement. She added that the Village also has the option of borrowing $3,000,000 for a more comprehensive water main replacement program, with the $300,000 being used for debt service. The Board discussed raising the water rates, and decided to further evaluate this issue. Mayor Ostenburg suggested an extra flat charge per bill rather than a rate increase based on consumption. He stated that the funds would be designated specifically to fund water main replacements. He added that residents must be made aware that the increase in water bills is exclusively for the purpose of water main replacement. Ms. Dankowski stated that the generation of $300,000 could be accomplished with a $6.00 per bill flat fee. Assistant Village Engineer Roderick Ysaguirre informed the Board that with the demolition of the Marshall Fields building and the sale of the Norwood shopping center, the Village will be losing significant storage capabilities. He reviewed the costs associated with the construction of a Village storage building and possible locations for the facility. He stated that the storage building would serve the Public Works, Police, Fire and Recreation and Parks Departments. The meeting recessed for lunch at 12:37 p.m. The meeting resumed at 1:00 p.m. Health Department Health Department Director Christine Blue presented the Five-Year Capital Plan for the Health Department. She explained that capital items include ongoing computer system upgrades and the replacement of desk chairs with ergonomic adjustable chairs. She stated that three examination tables that were purchased in the 1970s need replacement. She added that funds have also been allocated for build-out for additional office space, conference room or storage area as needed.

43 VILLAGE OF PARK FOREST BOARD OF TRUSTEES STRATEGIC PLANNING/CAPITAL PLAN OVERVIEW FEBRUARY 23, 2008 Page 7 Police Police Chief Fleming reviewed the Five-Year Capital Plan for the Police Department. He detailed the plans to construct a proposed 3,025 square foot detention addition to the current Police Station that would include a state certified juvenile detention area, three new adult jail cells, a temporary holding cell/prisoner processing area, a squad car drive-in prisoner drop off from a secured sally port and a bonding/releasing area. He explained that the project would also include restructuring and repaving the north Police Station parking lot. Manager Mick commented that some of the funds from the sale of Hidden Meadows have been earmarked for Police Department cell upgrades, along with Aqua Center upgrades. Chief Fleming stated that another capital item is to move to an electronic evidence management system. He added that items in the Vehicle Services Fund include the replacement of four squad cars as part of a continuing squad car replacement program and the leasing of two unmarked police vehicles. Fire Fire Chief Robert Wilcox presented the Capital Plan for the Fire Department. He stated that items include ongoing maintenance and routine replacements. He updated the Board on several maintenance problems concerning the Fire Station building. Chief Wilcox stated that in the Vehicle Services Fund there is the replacement of the Deputy Chief s vehicle, which is going to be nine years old. Downtown Downtown Property Manager Sharon Bellino reviewed the Five-Year Capital Plan for the Downtown. She stated that tenant build-out continues to be a large capital item. She added that installing way-finding and other signage and recognition plaques are other priority items for the Downtown. She stated that Common Area Projects include construction of a north restaurant parking lot on the vacant land just south of Chase Bank, and the continuation of the replacement of exterior canopy lights. She added that included in capital costs are the costs for re-staining the exterior and interior wooden beams and columns at the rate of one building per year. Other Capital Projects Director of Economic Development and Planning Hildy Kingma reviewed the Capital Plan for Other Capital Projects. She stated that in order to continue the process of acquiring properties, it is necessary to adequately budget for land acquisition and property management. She added that monies are included to continue to fund the major sign initiative to promote Village activities and businesses. She stated that this element of the Capital Improvements Plan would establish a fund to continue the construction of new signs that increase the visibility and image of the Village. Ms. Kingma stated that the construction of a new Village storage building is also listed under Other Capital Projects. ECONOMIC DEVELOPMENT Ms. Kingma updated the Board on Economic Development issues.

44 VILLAGE OF PARK FOREST BOARD OF TRUSTEES STRATEGIC PLANNING/CAPITAL PLAN OVERVIEW FEBRUARY 23, 2008 Page 8 Hidden Meadows Ms. Kingma stated that in July 2007, the Board authorized the sale of the Hidden Meadows property to Lake Shore Investors subject to the approval of a preliminary plat and planned unit development. She explained that the goal of the developer is to work with the Village during 2008 on the review and approval of a preliminary plat and planned unit development for the development of the property, with the ultimate goal to begin site construction before the end of Legacy Square Ms. Kingma stated that Legacy Square Phase One is nearly complete. She stated that Village staff has submitted a draft term sheet for the Phase Two Redevelopment Agreement to Bigelow Homes for their review, with the goal to bring this agreement to the Board for consideration during March or April so construction on Phase Two can begin without delay. She added that the most significant item that must be completed before construction on Phase Two can begin is the demolition of the former Marshall Fields building. She stated that staff has been working closely with the Cook County Planning Department to identify potential grant funds for this project. She added that if the Village is not successful in obtaining a grant for the demolition of the building, TIF funds have been identified to defray the cost. 211 th Street Transit-Oriented Development Study Ms. Kingma stated that on January 14, 2008, the Village Board approved the final document for the 211 th Street Metra Station Transit-Oriented Development Plan. She explained that this document provides the concept plan for a new mixed-use development/redevelopment project centered around the 211 th Street Metra Station. She stated that when implemented, there will be a strong commercial gateway to the three communities along 211 th Street (Park Forest, Matteson and Olympia Fields) and better access to the station itself. Ms. Kingma stated that Village staff is working to put into place some of the short-term recommendations of the plan. Strategic Planning Study Update Ms. Kingma stated that in January 2007, the Board of Trustees approved the Plan Commission s recommendation to hire the planning and engineering firm of HNTB to conduct a Strategic Planning Study for the Village. She explained that the scope of work approved for the Strategic Planning Study is intended to focus on key development/redevelopment areas throughout the community and develop realistic concept plans and detailed implementation strategies for each area. She stated that the consultant has completed the initial background studies and market analysis, and will also use community input to create one development scenario for each of the key study areas. Ms. Kingma stated that there will be one more Community Workshop before this planning process is completed. She stated that the Plan Commission will conduct a formal public hearing on the complete draft Strategic Plan prior to making a recommendation and forwarding the Plan to the Board of Trustees for approval. She added that the study is funded in part by a $40,000 grant from the Illinois Department of Commerce and Economic Opportunity.

45 VILLAGE OF PARK FOREST BOARD OF TRUSTEES STRATEGIC PLANNING/CAPITAL PLAN OVERVIEW FEBRUARY 23, 2008 Page 9 Brownfield Remediation Project Ms. Kingma informed the Board that the Brownfield Remediation project has been completed and closed out as of February 9, She added that this project was funded by a $120,000 grant, plus two supplemental grants totaling $39,000, from the Illinois Environmental Protection Agency. Norwood Square Ms. Kingma stated that the Village has an approved and executed Purchase and Sales Agreement with Nassimi Realty Corporation for the Norwood Square Shopping Center, and the property is scheduled to close on March 6. She added that the Norwood Square Tax Increment Financing (TIF) District, approved by the Village in December 2005, has been certified by Cook County. Downtown Park Forest Ms. Kingma informed the Board that Economic Development staff and the Downtown Management Office have been working closely to market the Downtown and bring in new businesses. She stated that in 2007, the Village welcomed 16 new businesses to Village-owned buildings. She stated that these new businesses result in a total occupancy of Village-owned buildings in the Downtown of 75% (excluding the Marshall Fields building). Ms. Kingma stated that Matanky Realty has submitted building plans for permits for the façade renovation of the north side of the theater building, and they would like to have these improvements completed in the spring. She informed the Board that Bumper to Bumper Auto Parts opened for business in January in Building #2, and Matanky reports that they will be re-leasing the Dollar Store to a new operator. Ms. Kingma stated that Matanky Realty has a signed lease with a new grocery store operator to occupy 28,000 square feet at Orchard Park Plaza. She added that Matanky is marketing the remaining space for retail use, and is currently working with at least one potential tenant. Ms. Bellino stated that two existing Downtown tenants, Skinology Face and Body Spa and Design d to Go Florist, would like to expand and lease additional space in the Downtown. Ms. Kingma stated that Village staff continues to work with Baum Realty and NAI Hiffman to market for sale the 3.5 acres of vacant land on Main Street just east of Forest Boulevard. Ms. Kingma stated that the Economic Development and Planning Department and the Downtown Management Office worked together to develop the way-finding signage program to direct people to the Downtown from Sauk Trail, Western Avenue and Route 30. She explained that at this time, way-finding signs are installed on Sauk Trail and streets leading from Sauk Trail to the Downtown. She added that this project will be completed with signs installed from Route 30 and Western Avenue to the Downtown when suitable locations have been identified. Ms. Kingma updated the Board on the plan to install murals on the Cultural Arts Building. She stated that the project will begin with a mural on the east façade of the building. She stated that interviews of prospective artists will be held on February 25, after which time the Downtown Mural Art Ad Hoc Committee expects to select an artist and begin to work with that artist on a design for the mural, with the goal to have the mural installed before the end of She added that the Mural Committee has identified as many as seven locations throughout the Downtown for murals to be installed over the next several years.

46 VILLAGE OF PARK FOREST BOARD OF TRUSTEES STRATEGIC PLANNING/CAPITAL PLAN OVERVIEW FEBRUARY 23, 2008 Page 10 Ms. Kingma stated that this spring, staff hopes to complete the project to install historic-type markers along Founder s Way and Artists Walk to honor significant people in Park Forest s history. She explained that the project will begin with six signs, with additional signs to be installed in subsequent years. Business Park Ms. Kingma stated that the Village now owns six properties in Business Park, and the Village Board recently took action to authorize the re-purchase of the property at the southwest corner of North and Holly Streets. She stated that Heritage Propane has indicated that they plan to proceed with their project for a wholesale distribution site for their propane business on North Street. She updated the Board on other properties in Business Park. No-Cash Bid Program/Purchases Ms. Kingma updated the Board on the status of the Village s purchase of tax delinquent properties through the no-cash bid process. She reviewed a list of properties for which the Village has acquired the tax deeds. She stated that some of these properties will remain in Village ownership to serve public purposes, and the remainder of the properties obtained through the no-cash bid program will be marketed for sale for residential, commercial or industrial purposes. She added that plans are to continue obtaining properties through this program. Marketing Plan Ms. Kingma updated the Board on marketing activities. She stated that the Residential Marketing Task Force has created the I Am Park Forest campaign. She stated that this campaign has been put into action with a table top display, a new folder, new information sheets, a redesigned resident handbook and the newly designed Discover Magazine. She stated that staff is working on the summer 2008 issue of the Community Calendar. She explained that this calendar will feature activities that occur within the Village, and will be mailed to all Park Forest residents and distributed throughout the south suburbs. Ms. Kingma stated that the Community Relations Coordinator is working with the South Suburban Home Builders Association to schedule a meeting with their membership to present the architectural design program. She added that the Public Information Officer will be submitting feature articles about the program to the Star Newspaper and the Chicago Tribune, as well as other publications. Ms. Kingma stated that the Village has partnered with Clear Channel to promote the Black History Month events. She added that the Economic Development and Planning Department has partnered with the Health Department and the Recreation and Parks Department for 90 days of advertising on e-panels of a digital billboard located on the west side of the I-94 Bishop Ford Freeway, north of Dolton. She stated that this is part of a marketing effort to promote the quality of life in Park Forest to non-park Forest residents who may become residents or patrons of our many amenities.

47 VILLAGE OF PARK FOREST BOARD OF TRUSTEES STRATEGIC PLANNING/CAPITAL PLAN OVERVIEW FEBRUARY 23, 2008 Page 11 Other Projects Ms. Kingma informed the Board that the Village was given the opportunity by the Illinois Lincoln Highway Coalition to install an interpretive gazebo along Route 30. She stated that it is anticipated that early in 2008 will see the construction of the gazebo in the northeast corner of the Metra parking lot along Route 30, but the gazebo could be relocated as the final concept plan for the transit-oriented development is completed. Ms. Kingma stated that the Lincoln Highway Coalition recently announced that they have received another grant to produce 40 interpretive murals to be placed in 40 communities that line the highway, including Park Forest. Ms. Kingma stated that Village staff is in discussions with the Canadian National Railroad about the possible sale of approximately 13 acres of property that they require for a switching yard associated with their proposed acquisition of the EJ&E Railroad. She stated that at this time the Village is waiting for a proposal from Canadian National for the purchase of the property, and the Village is also scheduling a meeting to discuss concerns about the projected increase in traffic on the EJ&E through Park Forest. UPDATED IMPLEMENTATION STRATEGIES FOR 2007/2008 STRATEGIC PLANNING GOALS Manager Mick reviewed the Strategic Planning Goals and updated implementation strategies for fiscal year 2007/2008. IMPLEMENTATION STRATEGIES FOR 2008/2009 BOARD GOALS Manager Mick stated that as a result of the strategic planning session that took place last fall, the Board by resolution adopted five goals for fiscal year 2008/2009. He reviewed the Board s Strategic Planning Goals for fiscal year 2008/2009 and implementations strategies for consideration. He also identified ways in which staff could help the Board to attain these goals. There being no further business, Mayor Ostenburg requested a motion to adjourn. Trustee Kramer made a motion, seconded by Trustee Dillard, to adjourn the meeting at 3:30 p.m. All in favor. Respectfully submitted, Phyllis Dyrda Recorder

48 SATURDAY RULES MEETING MINUTES OF THE BOARD OF TRUSTEES VILLAGE OF PARK FOREST March 8, 2008 Present: Trustees Bonita Dillard (presiding), Mae Brandon, Kenneth Kramer, Georgia O Neill, Gary Kopycinski Also Present: Hildy Kingma, Kim Elmore-Perkins, Gertrude Gold Absent: Trustee Robert McCrae, John Ostenburg Roll Call/Call to Order: Trustee Dillard called the meeting to order at 10:10. Ms. Kingma was asked to give an update on the Norwood Square property. She noted that the closing date was held this week so it has been purchased. Nassimi Realty plans to spend $1 million on exterior improvements immediately; plans will be submitted within 3 months. The improvements are to be done over the next months. She speculated that they are likely to spend $3-5 million more on roof upgrades, sprinklers, etc. as they identify tenants. She noted that within 24 hours of the closing, they received an inquiry from a prospective tenant. The purchase price was $400,000, $125,000 of which went to pay the brokers and $250,000 went into escrow, which will be put back into the initial improvements (part of the $1 million). Approximately $25,000 was returned to the Village for closing and other costs incurred. All agreed that this was good news as the property has been a problem the Village has been trying to solve for 8 years. Ms. Elmore-Perkins raised a concern about campaign signs throughout the Village. The trustees present responded by summarizing the discussion they had at the last Board meeting as this issue was raised there as well. It was noted that this is a difficult challenge the problem is caused by political signs, which have not been removed even though the election is over. Some residents view the presence of these or any signs as expressing their right to free speech while others think they are aesthetically unpleasing. Ms. Elmore-Perkins inquired about a letter she received as a member of the Environment Conservation Commission from Cook County Clerk David Orr s Office; she did not understand why she got it. Ms. Kingma indicated that she will ask Ms. Sandi Black to investigate and explain why this occurred. As the liaison for the school district, Ms. Elmore-Perkins reported that the Illinois state achievement tests were given last week. The make-up exam is next week. Ms. Elmore-Perkins asked for an update on the progress of Bigelow Homes. Ms. Kingma reported that only two homes remain in Phase 1 and that the preliminary plat for Phase 2 has been approved. Also, specs for the demolition of the Marshall Fields building are done and work will begin soon. She noted Bigelow is anxious to start on Phase 2 and hopes to build 8 homes this spring. A total of 77 houses are in Phase 2, 59 of which are individual homes and the rest are live/work units. Trustee Kopycinski inquired about the status of the Park Forest Business Network. Ms. Roos reported that plans are progressing towards conducting the Expo to be held on April 30. Trustee O Neill summarized comments made at a recent Economic Development Advisory Group meeting Page 1 of 2

49 and their desire to encourage businesses to network more and perhaps form their own organization. A discussion regarding the pros and cons of such an organization began. There was a general consensus that local businesses should take responsibility for such an effort. The Village already provides quarterly events which are expensive and consume a large amount of staff time. Also, it was suggested that somehow the businesses be encouraged to adopt more of a good corporate citizen mindset, which would benefit all. Trustee Dillard noted that there were two excellent events occurring in the Village today. Joe Woods, the Village s Poet Laureate was conducting a program at Freedom Hall. Also, there is an educational event at the library on healthy shopping presented by the Park Forest Health Department, which will be repeated. There being no further discussion, Trustee Dillard made a motion to adjourn the meeting, which was seconded by Trustee O Neill. All agreed and the meeting adjourned at approximately 11:30 a.m. Respectfully submitted, Sandra Roos, Recorder Page 2 of 2

50 AGENDA BRIEFING DATE: March 18, 2008 TO: FROM: Mayor John Ostenburg Board of Trustees Mary G. Dankowski, Deputy Village Manager/Finance Director RE: RESOLUTION AUTHORIZING REPRESENTATION AND FILING OF INTERVENTION IN A PROPERTY TAX ASSESSMENT APPEAL FILED BY COMMONWEALTH EDISON COMPANY FOR THE SUBJECT PROPERTY IDENTIFIED AS PARCEL NUMBERS: and BACKGROUND/DISCUSSION: Commonwealth Edison has filed an assessment appeal with the Illinois Property Tax Appeal Board (APTAB) seeking to reduce the assessments for its high voltage right-of-way transmission property. If it is successful in the appeal, the overpayment of real estates taxes plus interest, will be refunded from all of the taxing districts in which the properties lie. The refund from the Village would be in excess of $15,000. According to Attorney Scott Longstreet at Robbins Schwartz, taxing districts that have a revenue interest in the appeals, have the opportunity to intervene in an appeal and challenge the property owners request for a refund. The deadline to intervene is April 14, Attached is the Resolution that is necessary to intervene in the appeal. Once the Village has signed the Resolution it will be sent to the Attorney to file with the Property Tax Appeal Board by the deadline. The Village Attorneys have been working with a number of other attorneys for 350+ properties in DuPage County, and assisted in writing an amicus brief for the Second District Appellate Court on the issued raised by ComEd in which the Court rejected ComEd s argument. SCHEDULE FOR CONSIDERATION: This item will appear on the Rules and Regular Agendas of March 25, 2008.

51 RESOLUTION AUTHORIZING REPRESENTATION AND FILING OF INTERVENTION IN A PROPERTY TAX ASSESSMENT APPEAL FILED BY COMMONWEALTH EDISON COMPANY FOR THE SUBJECT PROPERTY IDENTIFIED AS PARCEL NUMBERS: WHEREAS, the Taxing Body has a revenue interest in the assessed valuation of the Subject Property and finds that intervening in a property tax assessment appeal concerning the Subject Property with the Illinois Property Tax Appeal Board is in the best interests of the Taxing Body; and WHEREAS, the Taxing Body has a right to intervene in a property tax assessment appeal concerning the Subject Property with the Illinois Property Tax Appeal Board in order to protect its revenue interests in the assessed valuation of the Subject Property; NOW, THEREFORE BE IT RESOLVED by the Board of Trustees of the Village of Park Forest as follows: 9. The Board of Trustees finds that all of the recitals contained above are true and correct and that the same are hereby incorporated herein by reference. 10. The law firm of Robbins, Schwartz, Nicholas, Lifton & Taylor, Ltd. is authorized to file as legal representative on the Taxing Body s behalf an intervention in a property tax assessment appeal concerning the Subject Property with the Illinois Property Tax Appeal Board relating to the assessed valuation of the Subject Property. 11. All motions and resolutions or parts thereof in conflict with the provisions of this Resolution are, to the extent of such conflict, hereby repealed. 12. This Resolution shall take effect immediately upon its passage. The question of the adoption of the foregoing Resolution was duly put to a vote, which resulted as follows: Approved this day of, 2008 APPROVED: Mayor ATTEST: Village Clerk

52 AGENDA BREIFING DATE: March 17, 2008 TO: FROM: RE: President John Ostenburg Board of Trustees Deputy Chief Bruce Ziegle Staff Vehicle - Emergency Replacement BACKGROUND/DISCUSSION: As part of the approved FY 08/09 Budget, the fire department is scheduled to replace the Deputy Chief s vehicle (1999 Tahoe, 114,331 miles). Unfortunately, recent events have conspired to make this replacement an immediate need as this vehicle ceased to function and repairs are expected to be more costly than the vehicle s value. The budget for this scheduled vehicle replacement was to be $45, for the vehicle, equipment and outfitting. After meeting with the Finance Director, staff believes sufficient funding will be available for the emergency replacement of this vehicle, prior to the end of the current budget. To that end, this emergency replacement has been included in the budget amendments being considered by the Board. This will also necessitate a slight modification of the department s vehicle replacement schedule, adjusting the purchase of future staff vehicles. It was decided a mid-size pick-up truck with a crew cab would provide similar personnel and equipment carrying capacity as the previous vehicle, and also allow for increased trailer towing capacity if needed. Trailer towing capacity would allow this vehicle to tow the fire prevention education trailer, fire prevention activity trailer and the special rescue trailer should the need arise. A search of area dealers for a possible immediate replacement vehicle resulted in the following: Currie Motors Frankfort 2008 F-250 Crew Cab $38, Terry s Automotive Group Peotone 2008 F-250 Crew Cab $39, Terry s Automotive Group Peotone 2008 F-250 Crew Cab $45, Court Street Ford Kankakee 2008 F-250 Crew Cab $37, fees Sutton Ford Matteson No Suitable Vehicles An evaluation compared the bids submitted by each vendor and determined the costs were too high to justify a replacement out of dealer stock. Each of these vehicles had more equipment and/or options than required for our use, thus elevating the projected cost. Instead, we are recommending the acquisition of a vehicle through the current Suburban Purchasing Cooperative contract held by Currie Motors at a cost of $31, This vehicle has the necessary equipment required by the fire department, without the inclusion of unnecessary options. The projected delivery timetable for this vehicle under the contract is 6-8 weeks, and the department will continue its temporary vehicle assignments until the vehicle has been received, outfitted and placed into service. SCHEDULE FOR CONSIDERATION: This item will appear on the agenda of the regular meeting of March 25, 2008, for your consideration.

53 I Prepared For: Prepared BY: Thomas F. Sullivan Cunie Motors Fleet 9423 W. Lincoln HighwaY FranKort. lllinols, Phone: Fax 81$ Ship To: Dep. Chief Zegle Park Forest Fire DePartment Park Forest, ll, Selectecl OPtions 2008 Ford F'250 Engine: 6.4L OHV Power Stroke Diesel VB Transmisslon: TorqShift &Speed Auto w/od (Dlesel) Rear Axle Ratio: Limited Slip w/3.55 '10,000 GWR: lbs \ v21 Packages 600A Powertrain 99R 448 x3j Wheels & Tires m sstimat b causs of Rsl r nc Base Vehicle Pdce (W21) Order Gode 600A tgiid'engi*, s.4l3v sohc EFt Triton w; (44Q-T,ansmissiar; &Speed i"iuailtiol oetetes lp mounted cuph&itrs'; (X34 at3axle Ratio: i5iocu GWR: 9,&0 lbs; (rbtg Tir6s: LT245/7tu17E BSW AJS (s): i6;ilwh;;;' li;argent pdirrted steet (q.: nau*s painted hub 'irirsicenteromam6nts.: (A) HD wnyl i:ilt Berch Seatw/Redlne : lncludes ';ifii;;;^*s 'Aiihtul ana cudn6tders rrc,iateo in amred'; (587) Ra&o: ErR steno ildigitat Ctock: hlcldes 2'speakerc' Engine: 6.4L OHV Power Stroke Diesel VB. -- /il,dnclwl GvwP(c to,@o hs; 13+Anp Heavy Du?y Aftematoc 7&AH 750 i:fi'a;i6i (xss) s.is Afle hatn' nduus turbo boost and ak fitter ;l;e;;'irr,;i;; F*rt Gilte c'over sradard and ontvavaitabb in theloltowins ;A;; ;i. Co, td, t^ ME, ut, ut't, Mr, NH, wy N4 sd, w w and wy' Torque: 650,t NOO rpn. Transmisslon: TorqShift 5 peed Auto wtod (Diesel) - fnnsmrigon Tempenture Gauge; Vottneter Delete; lmnsmhsion Power iiii-iiin-pivisii outete. trd/tfres s*ondary gtove box and tow/haul mode. Limited StiP w13.55 Axle Ratio GVWR: 10,000lbs and sturld be realeo as aqusumnls rdl realocl d ates only. Aclual baso vshiq6' t daalois comput r systom. sse STD OPT 29, N/C OPT 6, , OPT lnc lncluded Prlntod on March 'lo' 2008 at 16:02 Price Level: 835 QuotelD: PArkForest Page 4 tls-l '00/r00'd 928-t 009/?9t9 18 I dn0r3 a!rin3-!10d1 fld/g: ]-dvn

54 S dectetl 0 ptio ns Contin ued Prepared BY: Dealership: Thomas F. Sullivan Currie Motors Fleet TBK 64A Wheets: l7" Argent Painted Steel (5) lncludes painted hub covevcenter omaments Seats & Seat Trim \, Other Options 156\ /B 67D H 54K PAINT s S Tires: LT245t75Rx17E BSW ArS (5) HD Cloth Bucket Seats Fbor Console w/cuphotders 8 Slorage Bins 156" Wheelbase Extra Heavy Duty 200 Amp Alternator 4x4 Electric-Shift n'the'fly iiinari "uto-ranual ludng huis an rotaty control on instrument panel' Englne Block Heater tira"a -niinfini, n N"ska, Cobrado, towa, ldatto, Maine, Mkrtigan' M.innesola' Non Dikota, New Hampshire, NewYork, south Danota' V e rmo fi, W sco n sin a N ltvlo mi ng' Trailer Tow Mirrors wlpower Heated Glass ira,nis naruat telescoping ard lntegrated clearancg lamp{tum signals' Towcommand -Oedes Integrated Trailer Brake Gontroller Aaller bnke ding kil induded wi\r hiler tow package' TBC iiiiii ii oi i"rpatibte fuh electic-actuatedrum brakes ottty' Black Molded Gab StePs OPT Front License Plate Bracket OPT Standad in stateswhere reguired' STD Monotone Paint APPlication OPT Manual Air Gonditioning Radio: ETR AMTFM Stereo wldigital Clock tnc lncludes 2-sPeakerc- OPT Crulse Control OPT Tilt Steering V\lheel Upfitter Switches (4) OPT Lnated on instument Panel. Power -piier Equipment GrouP OPT td*si power Front i Rear Side Wndows,:- lncludes access ory delay 'rr;; i;r* ;ta; i'toud, aown window': Power Fold'Awav Black Minors OPT TowGommand SYstem inal f"ic",rrnard lntegnted Tra:tler Bnke Confioller : Deletes tmiler [iie *liis kit inctuded fuh tniler tow package' veified to be -iipiiii"'ittn.tbc ebctric'aduatedrum brakes onty'; (54t9 TniterTow Mi;;6; i/p;irraeatea ojasi : trrctudes nanuatietescoping anq in!:s?t:!. 'tiilr*ii tiiiotr^sisn;,s. tore htegatgd.lnryr brake controtter (528) 'a.i ii; iii ai"i riin"d io oe'6patn\ i'$ traiters 1 vins etecttic-actuated iiri*"t O b a axles) aii iot hydnulic surge or electicover-hydraulic types. as sffwn. aro pticstg, I and should be t ated as adjustmbnts not re0sclod ladual base vehicte' Packag and computof syslean. $a salespe6on rnc INC lncluded lncluded OPT STD OPT OPT OPT rnc N/C lncluded Included 370,00 tl/c N/C lncluded Variable mov vary rrw unr,umint inlormalion. Printed on March'10' 2008 at'16:02 Price Level: 835 QuotelD: PArkForest Page 5?19-l t00/200'd 928-t 009l19ts t8 I dnorj 3lrJn3-yiQdl l,1d/9: [-UY!t

55 Prepared For: Prepared By: Thomas F. Sullivan Currie Motors Fleet 9423 W Lincoln HighwaY Frankfort, lllinois, Phone: Fax 81$ Ship To: Dep. Chief Ziegte Park Forest Fire DePartment Park Forest, ll, Quotution 2008 Ford F-250 4x4 SD Grew Gab 156" WB SRW XL W21) Engine: 6.4L OHV Power Stroke DieselVS Transmission: TorqShift $Speed Auto w/od (Diesel) Rear Axle Ratio: Limited SliP d3.55 GWIR: '10,000lbs Description Vehicle Price (excluding option discounts) Vehicle Subtotal Option Credits Other (Discount)Margin lncentives Total Other ltems Net Selling Price Destination Total Quote TOTAL MSRP $42, $42, (11,867.00) 0.00 (11,867.00) $30, $31, $31, Customer Signature Acceptance Date as estinatos inho '. Ac{ualbasa \teh de, pas(ag il opwrl iiii-diieiiystern. See salssperson f'or lh may vary tromurs ffidt irtotmalon- Prlnted on March 10, 2008 at 16:02 Prlce Level: 835 QuotelD: PArkForest Page 7?rg-J?00/100'd 928-t 00s/'9t9 t8 I dn0r3 eujnj-!l0dl ild89: l-dvll

56 S elected Options Continued Prepared BY: Thomas F. Sullivan Code 17F Fleet Options Dealership: 59R Dual Beam Jewel Effect Headlamps (LPO) lncludes underhad service lamp' lnterior Colors For: Primary w/xl GS Medium Stone Primary Gotors For : Primary wixl F1 Red Clearcoat Accessories and Aftermarket Options Electronics-0'l Vehlcle Subtotal Destination Currie Motors Fleet Class XL -Ciii" Decor GrouP Front Bumpec Chrcme Rear Step Bumper Dual.Beam Jewel Effect iiian^p": lnctwies underhood service'tamp'i *igilcnrcme Hub Coverc i-ciii"fom,"nents; ljnderhood Engine Compartnent Ught Remote Starter Vehicle Subtotal (including Destination) opt tnc OPT OPT MSRP lncluded N/C N/C $ $42, $ $43, ano estimato becaus ol special Refssnce CT ,l as shown. to ' ano shotrld be rearcd as el adiustrn nts not rdlecled in or{v. Aclual base venlffi, I or's:corpulst syslem. soe lricing may vary ltom-uf mosl cufront lff ormaoon. Printed on March 10, 2008 at'16:02 Prico Level: 835 QuotelD: PArkForest Pago 6?t9-r?00/e00'd 928-r. 0091t9t9 r8 r dnors e!rjn3-n0ul lldl.g: z l-uvll

57 AGENDA BRIEFING DATE: March 17, 2008 TO: FROM: RE: President Ostenburg Board of Trustees John Joyce Director of Recreation & Parks Equipment Purchase Park Forest Aqua Center BACKGROUND/DISCUSSION: In the current years budget a total of $10,000 was budgeted for concrete repairs in the West Pool and $10,000 for purchase of a drop slide to replace an existing diving board at that pool. After meeting with the contractor about the concrete repair, it was determined that the condition of the concrete made the planned staging of this repair over three years was simply not feasible. Therefore, the funds for the drop slide will be used for the concrete repairs. As a result the drop slide was then added to the Capital Improvements Plan along with a climbing wall also to be installed in the diving well of the West Pool. This pool was constructed in 1968 and the dimensions and depth of the diving well would not meet the current requirements for new pools. The high board was removed from this pool three years ago and the plan would be to remove the low board when these new features are added. These two items would be the first new aquatics related improvements at the Aqua Center since the renovations of In order to be able to implement these projects in advance of the 2008 season, a budget amendment has been proposed in the amount of $25,000. The colorful climbing wall is manufactured by AquaClimb Inc. and by virtue of its special design is a single source supplier. While different, we have solicited prices on two drop slides of similar size and design. The following prices have been received from two suppliers on the drop slide: Natural Structure Inc. $11,699 Team REIL Inc. $ 8,263 Team REIL Inc. has submitted a price of $18,231 on a 4 panel high by 2 panel wide climbing wall. With discounts, they have agreed to furnish and deliver both items for a total of $25,000. SCHEDULE FOR CONSIDERATION: This item will appear on the Agenda of the Regular meeting of March 25, 2008 for your consideration.

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