CHAPTER TWENTY- THREE CONSTRUCTION MANAGER AT RISK CONTRACTS

Transcription

1 CHAPTER TWENTY- THREE CONSTRUCTION MANAGER AT RISK 23

2

3 CONSTRUCTION MANAGER AT RISK 2 3 OVERVIEW This chapter prvides guidance fr psting quantities n Cnstructin Manager at Risk (CMAR) cntract items and prcessing the Recrd f Authrizatin f Risk Reserve Expenditure frm when a risk is evked. CMAR is a cntracting tl where the Department hires a Cntractr and an Independent Cst Estimatr (ICE) early in the design phase t assist in the develpment f the Cntract plans and specificatins. The cntract amunt will be defined by the Guaranteed Maximum Price (GMP), which is the negtiated itemized dllar amunt fr the cntract. With the cntractr (CMAR), ICE and designer wrking tgether, risks can be mitigated and/r defined by designing t the cntractrs means and methds. Quantities are paid in full. Ptential risk previusly identified will have a risk reserve set aside t quickly reslve the issue if encuntered. CMAR is mst beneficial when: The design is cmplex, requiring innvatin frm surces with specific expertise. There is a high crdinatin requirement with external agencies making cst ver-runs and cnstructin schedule a ptential risk. The prject is sequence r schedule sensitive. INSPECTOR S RESPONSIBILITIES CMAR CONTRACT ITEMS The verall dcumentatin prcess fr the items cntained in a CMAR cntract is the same as demnstrated in Chapters 4 thrugh 22 in this manual. Refer t the apprpriate chapter fr the dcumentatin requirements fr each item and unit f measure (UOM). The ntable difference fr an Inspectr when dcumenting the items in a CMAR cntract is t remember that an item s Ttal Psted amunt CANNOT BE OVER the item s Authrized (Auth) Quantity (QTY) regardless f actual field measurements and calculatins. INSPECTOR DAILY REPORT (IDR) MOBILE INSPECTOR Create an IDR in Mbile Inspectr daily t dcument the activity being mnitred. Refer t the Mbile Inspectr User Guide fr details n using this applicatin. Befre psting t an item check the Cntract Items details (Figures 23-1 and 23-3) fr the Auth Qty (Original) and the Ttal Psted quantities t verify the quantity that has been psted t date, t avid ptential verpayment. NOTES fr CMAR Cntract items: An item s Ttal Psted quantity can be less than the Auth Qty. When this ccurs the Office Engineer will create a psting in FieldManager t add the additinal quantity needed s that the Ttal Psted equals the Auth Qty. Figures 23-2 and 23-4 demnstrate hw t dcument item pstings, when the field measurement and the psted quantity are different, s as nt t verrun the authrized quantity. State f Nevada Department f Transprtatin Cnstructin Divisin Dcumentatin Manual Nvember

4 2 3 CONSTRUCTION MANAGER AT RISK NOTES fr Figure 23-1: In this example, the Auth Qty is 9, and the Ttal Psted is 7, , , = 2, Based n these amunts the remaining pstings cannt be mre than 2, Figure 23-1: Mbile Inspectr Cntract Items Detail NOTES fr Figure 23-2: Actual measurements and calculatins must be shwn in the Remarks. ONLY pst up t the item s Authrized Quantity. Figure 23-2: CMAR IDR Item Psting NOTES fr Figure 23-3: In this example, the Auth Qty is 1, and the Ttal Psted is 1, This item s Ttal Psted quantity equals the Auth Qty. There CANNOT be any additinal quantity pstings. Figure 23-3: Mbile Inspectr Cntract Items Detail 23-2 State f Nevada Department f Transprtatin Cnstructin Divisin Dcumentatin Manual Nvember 2017

5 CONSTRUCTION MANAGER AT RISK 2 3 NOTES fr Figures 23-4: Actual measurements and calculatins must be shwn in the Remarks. Enter a zer 0 in the Qty bx. Figure 23-4: CMAR IDR Item Psting OFFICE ENGINEER S RESPONSIBILITIES CMAR CONTRACT ITEMS The verall dcumentatin prcess fr the items cntained in a CMAR cntract is the same as demnstrated in Chapters 4 thrugh 22. Refer the apprpriate chapter fr the dcumentatin requirements fr each item and unit f measure (UOM). The ntable difference fr items in a CMAR cntract is that they are ALL paid t 100 percent (NO OVERRUNS ARE ALLOWED) except fr the Risk Reserve. All psting adjustments will be cmpleted in an Office Engineer s IDR. INSPECTOR DAILY REPORT (IDR) ITEM ADJUSTMENTS All items, except fr Risk Reserve, must be paid t 100 percent when the wrk fr that item is cmplete. DO NOT wait until the Semi-Final estimate t make the adjusting IDR pstings. 1. G t the FieldManager Items list (Figure 23-5). Nte which items require pstings t bring them t 100 percent cmplete. Figure 23-5: FieldManager Items List State f Nevada Department f Transprtatin Cnstructin Divisin Dcumentatin Manual Nvember

6 2 3 CONSTRUCTION MANAGER AT RISK 2. Create a new IDR (Figure 23-6). Refer t Chapter 7, Inspectr Daily Reprt, in the FieldManager User Guide fr details. Add a nte In the Cmments field indicating that this IDR is fr adjusting item quantities. Figure 23-6: Office Engineer IDR General Tab (CMAR) 3. Enter an item psting. In the Remarks bx enter the Plan Qty (Catg. Auth. Qty) minus the Paid t Date (Catg. Qty. Paid) t shw the amunt f the quantity psting (Figure 23-7). Figure 23-7: Office Engineer IDR Item Psting Tab (CMAR Item Adjustment) 4. Generate the IDR State f Nevada Department f Transprtatin Cnstructin Divisin Dcumentatin Manual Nvember 2017

7 CONSTRUCTION MANAGER AT RISK 2 3 INSPECTOR DAILY REPORT (IDR) RISK RESERVE 1. When the executed Recrd f Authrizatin f Risk Reserve frm is received frm the RE, cmplete an IDR psting (Figure 23-8) t the Risk Reserve item ( ) fr amunt indicated. This item psting can be included in the biweekly IDR. Figure 23-8: Office Engineer IDR Item Psting Tab (CMAR Risk Reserve) 2. Generate the IDR. RESIDENT ENGINEER S RESPONSIBILITIES RISK RESERVE The Risk Reserve item will be used when a risk event has been identified. Only the items f wrk listed in Subsectin , (Risk Reserve) Descriptin Risk Events, f the Special Prvisins can be used fr Risk Reserve. The Resident Engineer (RE) will discuss the details f the risk event with the cntract s Prject Manager and prceed with the Risk Reserve prcess. RISK RESERVE WORKFLOW 1. Upn receiving the cntractr s summary f the risk event, cmplete the Recrd f Authrizatin f Risk Reserve Expenditure (RRE) (Frm N CMAR) (Figure 23-9), fund in the SharePint Cnstructin Frms, Payment Frms Area, and all supprting dcumentatin (e.g., Independent Cst Analysis, invices, cncurrence with NDOT Prject Manager t prceed). 2. Send a cpy f the RRE and all supprting dcuments t the NDOT Prject Manager and the Cnstructin Divisin Assistant Chief fr review. 3. Lg n t DcuSign and create a NEW envelp using the Cnst Admin - Risk Reserve Expenditure template. Uplad the RRE and supprting dcuments. 4. Once the RRE and supprting dcuments have been ruted thrugh all required signers the riginatr f the DcuSign envelpe will receive an frm DcuSign. This cntains attached PDF files f the signed (executed) RRE and supprting dcuments. Save the RRE frm and all supprting dcuments in the apprpriate EDOC Cntract Files\Cntract Files\Divisin N. 7 - Cnstructin Pay Estimate and Related Data\7.? Directry. State f Nevada Department f Transprtatin Cnstructin Divisin Dcumentatin Manual Nvember

8 2 3 CONSTRUCTION MANAGER AT RISK 5. When the RRE is cmplete, have the Office Engineer create an IDR psting t the Risk Reserve item fr the amunt authrized in the RRE. Figure 23-9: Recrd f Authrizatin f Risk Reserve Expenditure (RRE) (Frm N CMAR) 23-6 State f Nevada Department f Transprtatin Cnstructin Divisin Dcumentatin Manual Nvember 2017