EXHIBITOR STAND CATERING ORDER FORM

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Reynard Jenkins
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1 EXHIBITOR STAND CATERING ORDER FORM Company: Address: Contact: Telephone: : s: Stand No: Postcode: METHOD OF PAYMENT (Please Circle) Visa AMEX Master Card Debit Card Cheque Enclosed Maestro Card No. Valid : Expiry : Card holder Name: Cardholder Signature: Issue No: 3 digit No I hereby agree to adhere to Heathcotes current Terms and Conditions ORDER REQUIRED 14 DAYS PRIOR TO THE EVENT DATE ACCOMPANIED BY CREDIT CARD Signature Unit Price Total Requested Total Cost: (Ex VAT) FOOD DELIVERY TIME BACON / SAUSAGE ROLL 4.00 EGG ROLL 3.00 SELECTION OF MIN DANISH PASTRIES (2 PER SERVING) 2.20 ALL BUTTER CROISSANT & BREAKFAST PRESERVES 2.30 THE SANDWICH PLATTER (PER 10 COVERS) see page FINGER BUFFET PLATTER (PER 10 COVERS) see page SAVOURY SNACK PLATTER (PER 10 COVERS) see page ASSORTED SEASONAL FRUIT BASKET (25pcs) BEVERAGES DELIVERY TIME REFRESHMENT PACK (see page 3) COFFEE FLASK (10 cups. Inc milk and sugar) TEA FLASK (10 cups. Inc milk and sugar) EAU DE VIE STILL & SPARKLING WATER (750ML) DRENCH STILL MINERAL WATER (500ML) 1.67 ASSORTED JUICY DRENCH (440ML) 1.67 JUGS OF ICED WATER 0.60 ORANGE JUICE (1 LITRE) 4.00 PEPSI / TANGO (500ML) 1.67 PEPSI MAX / 7UP (600ML) 1.67 PERONI (330ML) / COORS (330ML) 3.16 BITTER (440ML) 3.16 NERO D AVOLA SOLANDIA (Red wine) (75CL) GRILLO SOLANDIA (White Wine) (75CL) LOUIS DORNIER CHAMPAGNE (75CL) SHOULD YOU REQUIRE ITEMS NOT LISTED, PLEASE CONTACT TO DISCUSS YOUR REQUIREMENTS 2.00 Heathcotes, ACCLiverpool, Kings Dock, Liverpool Waterfront, Liverpool, L3 4FP VAT Lisa Johnston Ljohnston.heathcotes@thelindleygroup.com

2 EXHIBITOR STAND CATERING ORDER FORM Unit Price Total Requested Total Cost: (Ex VAT) ADDITIONS DELIVERY TIME SEMI SKIMMED MILK (2.27 LITRE) 4.00 SUGAR STICKS (100) 5.00 COFFEE SACHET (10 CUP) 5.00 TEA BAGS (50) 5.00 DISPOSABLE CUPS (100) ICE CUBES (KILO BAG) 5.00 SELECTION OF GLASS (PER ITEM) FROM 0.50 LINEN TABLECLOTH 90 X 90 WHITE OR BLACK ** 7.00 LINEN TABLECLOTH 144 X 70 WHITE OR BLACK ** 7.00 WATER TOWER TO INCLUDE 18.5 LITRE WATER CARTRIDGE AND DISPOSABLE CUPS (SHOW DURATION) ADDITIONAL WATER CARTRIDGE (18.5 LITRE) Sub Total VAT Total FURTHER INFORMATION FOOD If an exhibitor makes a request for any food item that cannot be sourced by Heathcotes, therefore allowing the exhibitor to make their own provision, a facility fee will be applied; please refer to Clause 5 in Heathcotes Terms & Conditions attached If additional supplies are required, providing standard items, they can be ordered on the day of the event, accompanied by credit card details. BEVERAGES If an exhibitor makes a request for a beverage that cannot be sourced by Heathcotes, therefore allowing the exhibitor to make their own provision, a corkage fee will apply; please refer to Clause 5 in Heathcotes Terms & Conditions as attached. Whenever corkage is applied, glass will automatically be provided Please be advised sourced products may need to be purchased in multiples If an exhibitor provides their own alcoholic beverage they will be required to hold and present a copy of a Personal Alcohol License. If an exhibitor does not hold a Personal Alcohol License, Heathcotes will undertake the responsibility and apply an admin fee of Exc. VAT When ordering preferred item / items please ensure required amount is not too excessive, as Heathcotes do not operate a SALE OR RETURN policy. All items are subject to individual charges for replacement, due to loss or damage Please note that for any item of food or drink provided by an exhibitor, Heathcotes will require a completed authorised disclaimer to be returned (see page 4) Heathcotes, ACCLiverpool, Kings Dock, Liverpool Waterfront, Liverpool, L3 4FP VAT Lisa Johnston Ljohnston.heathcotes@thelindleygroup.com

3 THE SANDWICH PLATTER CHEFS SELECTION OF OPEN AND CLOSED SANDWICHES FLAVOURED BREADS AND WRAPS (VARIOUS FILLINGS, WILL INCLUDE VEGETARIAN) FINGER BUFFET PLATTER SINGAPORE NOODLE PANCAKE AND CHILLI (V) BOCCONCINI & CHERRY PLUM TOMATO BROCHETTE, SALSA VERDE (V) HOMEMADE SAUSAGE ROLL WITH BALSAMIC BROWN SAUCE CHICKEN SATAY AND PEANUT DIP PRAWN COCKTAIL SKEWER WITH MARIE ROSE SAUCE SAVOURY SNACK PLATTER PRETZELS, WASABI GREEN PEAS, LUXURY SAVOURY BITES, VEGETABLE CRISPS, ASSORTED NUTS, BABY GHERKINS AND OLIVES (V) REFRESHMENT PACK 1 X COFFEE MACHINE, 1 X KETTLE, 5 X COFFEE SACHETS AND FILTERS, 50 X TEA BAGS, 2 X LITRES OF SEMI SKIMMED MILK, 100 X BROWN AND WHITE SUGAR STICKS, STIRRERS 100 DISPOSABLE CUPS (CHINA UPON REQUEST) BISCUITS FOR REPLENISHMENT COST PLEASE REFER TO PAGE 2 ALL PRICES EXCLUDING CURRENT VAT 3

4 DISCLAIMER FOOD ADVICE NOTE Bringing Food / Beverages onto the Premises Name of Venue: Arena and Convention Centre Liverpool : Time:. Name of Customer:. Description of Food / Beverages:-... The food / beverage described above was not prepared in accordance with Arena and Convention Centre Liverpool Hazard Analysis of Critical Control Points. The customer is advised that Arena and Convention Centre Liverpool will not accept any responsibility for any food / beverage prepared and served outwith the guidelines. Signed:. (on behalf of Arena and Convention Centre Liverpool) Signed:. (Customer) 4

5 THE LINDLEY GROUP (t/a ACC Liverpool) TERMS AND CONDITIONS 1 Terms The Company The Lindley Group (t/a ACC Liverpool) or any division thereof. The Premises Those areas of the Arena and Convention Centre Liverpool, in which the is to be held. All catering services are ordered and supplied subject to the following Terms & Conditions and no variation thereof will be accepted unless agreed in writing by The Lindley Group (t/a ACC Liverpool). 2 Interpretation In these Terms & Conditions, The Client means the person, firm or company booking the function or event. ( ) 3 Instalments & Payment Unless otherwise agreed in writing by The Company a payment of 90% of the anticipated total charge is required no later than 7 working days prior to the commencement of your event. Payment of the remaining invoice value is required to be paid within 7 days of the issue date of The Company post event invoice; this may be subject to a credit request and will be agreed by The Company The Company reserves the right to charge 2% above the base rate on any outstanding debts thereafter. For Exhibitor Stand Catering orders, payment in full is required no later than 7 working days prior to the event date. 4 Numbers Prices are quoted based on the estimated number of guests attending the event as provided by The Client. The guaranteed number of guests must be communicated to The Company not less than fourteen (14) working days (excluding Saturdays, Sundays and Bank Holidays) prior to the date of the. 5 Special Items The Company reserve the right to charge for the provision of special items in addition to any charges agreed between The Company and The Client. These items will be itemised with all associated charges clearly identified. 5

6 a. Beverages If The Client makes a request for a beverage that cannot be sourced by The Company, therefore allowing The Client to make their own provision, a corkage fee will apply as follows: Beer & Soft Drinks Mineral Water 500ml Wine Sparkling Wine Champagne 1.00 per bottle excluding VAT 1.00 per bottle excluding VAT per bottle excluding VAT per bottle excluding VAT per bottle excluding VAT b. Food - If The Client makes a request for any food item that cannot be sourced by The Company, therefore allowing The Client to make their own provision, a facility fee will apply. Each case will be reviewed independently and charged in accordance with the product requirement c. Distribution of Alcohol If The Client provides their own alcoholic beverage they will be required to hold and present a copy of a Personal Alcohol License, and remain present throughout the event when alcohol is served. If The Client does not hold a Personal Alcohol License, The Company will undertake the responsibility to ensure compliance with all associated legislation. An administration fee of 50 excluding VAT will be applied. Please note that for any item of food or drink provided by The Client, The Company will require a completed authorised disclaimer to be returned. 6 Menus All details of the food and beverage to be served shall be set out on a separate menu, which will be agreed in writing in due course. The Company reserves the right to substitute alternative food or drink of a similar quality if the items shown on the menu cannot be conveniently obtained. Any such changes will where practical be discussed with The Client. The Company admit no liability for any illness caused by an allergy that The Company were not made aware of in writing prior to the. 7 Cancellation All cancellations must be made in writing. If a cancellation occurs within 14 days of the event a cancellation charge of 10% of the total invoice value shall be applied, this is due for payment within 7 days of date of our invoice. The amounts are due as liquidated damages and not as a penalty. Additionally, any charges payable to any sub contractors or any other costs, charges and expenses incurred on behalf of The Client will be charged. 8 Value Added Tax Value Added Tax at the current rate is payable in addition to all charges. 9 Exhibition Stand Sampling No wines, spirits, soft drinks, beers or food may be brought onto the premises, unless the prior written consent of The Company has been obtained. Product samples must not exceed the following limits unless otherwise agreed in writing by The Company in advance of the event: Spirits up to 15ml 6

7 Hot drinks, soft drinks and wine - up to 50ml Beer - up to 75ml Unwrapped food - bite size portions 10 Property The Company can accept no responsibility for property of The Client and their guests. Any goods deposited with employees or representatives of The Company are at the owner s risk and without obligation on the part of The Company. 11 Damage The Client shall be responsible for any accidental or other damage caused to the property of The Company by the acts or omissions or the wilful act or default of The Client or guests of The Client, and shall pay The Company on demand, the amount required to make good any such damage. 12 Equipment Storage The Company will assist The Client, where reasonably possible, with the storage of equipment etc. but The Company does not accept any liability for any loss or damage which occurs to any item of equipment, furniture, stock or the like. 13 Third Party Personal Insurance The Client may like to consider taking out an insurance policy to cover cancellation, damage, third party liability and other eventualities beyond control of The Client. 14 Alterations It is the aim of The Company to provide The Client with the service they have requested for their function, but in the unlikely event that, for any reason, The Company needs to change any aspect of the function, they reserve their right to do so at any time. If this happens, The Company will notify The Client immediately and will use their reasonable endeavors to provide alterations to an equal or higher standard. 15 Force Majeure If for any reason beyond its control, including but not limited to strike, labour dispute, accident, act of war, act of God, act of terrorism, fire, flood or any other emergency condition The Company is unable to perform its obligations under this Agreement such non-performance is excused and The Company may terminate this Agreement without further liability of any nature upon return of the deposit paid. In no event shall The Company be liable for consequential damages of any nature or any reason whatsoever. 16 Personal Liability If any Agreement is signed in the name of a corporation, partnership, association, club or society, the persons so signing represents and warrants to The Company that he or she has full authority to sign such contract. In the event that he or she is not so authorised, he or she will be personally liable for the faithful performance of this Agreement. 7

8 17 Booking Agents Catering Commission 8% will be paid on the total invoice value of pre-booked food and beverage, providing the following criteria is adhered to: Application for commission is received by The Company upon confirmation of the event booking Full current menu selling prices are applied Commission invoice is received within 30 days of your receipt of The Company s final event invoice You are required to sign 1 copy and forward this to The Company at the address detailed, along with your Deposit as detailed above and written confirmation that you wish The Company to proceed with your event. Please retain the other copy for your own records. Should you have any queries regarding this please do not hesitate to call. SIGNATURE: PRINTED NAME: DATE: DATE OF EVENT: LOCATION OF EVENT: 8

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