CATERING MENU SELECTIONS CATERING TERMS AND CONDITIONS

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Prosper Nigel Ford
5 years ago
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1 Catering Menus

2 Centerplate is the exclusive provider of food & beverage services within The Pasadena Convention Center & Civic Auditorium. If you have selected one of the above mentioned venues for your event, thank you! Centerplate retains the exclusive right to provide, control and maintain all food and beverage services within these facilities. Please note that no food or beverage of any kind, including bottled water may be brought on to these premises by the event organizers, their guests or other invitees. Payments In order to guarantee services, pre-payment is required on all contracts. Ninety percent (90%) of payment for event charges is due fourteen (14) days before the date of the event and made payable to Centerplate. Centerplate accepts all major credit cards: Visa, MasterCard, and American Express. A company check, certified or cashier s check are also accepted. Final payment for the event, in addition to those estimated on the contract must be paid five (5) business days prior to the start of the event. If payment is received less than five (5) business days prior to the event, certified funds or credit card payment will be required. Service is not guaranteed without total prepayment prior to function date. Credit card must be on file for all on-site consumption charges. The credit card holder must be the one to sign the authorization form. Centerplate will begin to accrue 3% interests from the date of the invoice if not paid within 15 days. Additionally, any costs of collection and enforcement of the contracted services will be the responsibility of the Customer. Deposits FOR SOCIAL EVENTS (NON-CONVENTION RELATED) A ten percent (10%) non-refundable deposit based on the food and beverage minimum is required upon signing of the venue contract. An additional deposit of sixty-five percent (65%) of the total estimated food and beverage balance is required thirty (30) days prior. The remaining balance is required five (5) business days prior to the event by cashier s check or credit card. Credit card must be on file for all on-site consumption charges. Cancellation SEE PCOC CANCELLATION POLICY Cancellation 12 months or more prior to the arrival date Base Rental Fee 12 months to 90 days prior to the arrival date Base Rental Fee plus 25% of Food & Beverage Minimum 90 days prior to the arrival date Base Rental Fee plus 50% of Food & Beverage Minimum Up to 90 days prior to the arrival date Base Rental Fee plus 75% of Food & Beverage Minimum Taxes and Service Charges A 22% service charge will apply to all food, beverage, labor charges and equipment rentals. The applicable California sales tax will apply to all food, beverage, labor, equipment rentals and service charges. In accordance with California Regulation 1603.f Taxable Sales of Food Products, all service charges are subject to sales tax.

3 Price Increase All printed catering menu prices are subject to change without notice. All contract prices/menu items will be honored for a period of ninety (90) days prior to your event based on current market availability & pricing. Holiday Service There will be an automatic additional labor fee for food and beverage service or preparatory days on the following Federal holidays: New Year s Eve and Day, Martin Luther King Jr. Day, President s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day. At the time of booking the Event(s), Centerplate will notify the Customer of estimated labor fees based on the information supplied by the Customer. Guaranteed Attendance Guaranteed guest count is required five (5) business days (Monday-Friday) prior to your event date and will be considered final. After final guarantees have been given no decreases will be accepted. Centerplate will prepare five percent (5%) over any guaranteed count (total amount not to exceed an additional twenty-five (25) meals)- usually a vegetarian option unless otherwise notified. Any increase to final guest count given less than seventy-two (72) business hours (Monday-Friday) prior to the event are not guaranteed the same service. Check with your Catering Sales contact. Minimums All sales minimums are calculated using net sales (gross receipts minus sales tax & service charge). If any individually contracted catered service does not exceed a $ food and beverage sale, per four (4)-hour meal period, a fee of $ will apply to each meal function. Speaker Water/Water Service Speaker water is provided for speakers only in the podium or on the head table, provided compliments of Centerplate. Water station for attendees or for exhibit show floors will incur additional charges. A service attendant may be provided by Centerplate to set up and replenish attendee water service at a rate of $ per (4) hours of consecutive service. All Centerplate water services will provide quality plastic ware. Filtered water coolers are available in our public space at no additional cost. Bartender Fees Bartender fee of $ per bartender will apply for the first four (4) hours of service; $45.00/hour per bartender will apply for each additional hour. Bar service must conclude thirty (30) minutes prior to the end of the event. Hosted Drink Tickets All hosted drink tickets are to be guaranteed and anything above the guarantee amount will be charged on consumption. Drink tickets will be supplied by Centerplate. Donated Wine & Champagne Product Corkage fee for all donated product is $20.00 plus service charge and tax, per bottle. Product must be received one day prior to the event. All donated product received by Centerplate will be considered property of the Centerplate and will not be returned. Donated product must be delivered to Centerplate with a $0 invoice and in its original, un-opened, manufacturer packaging.

4 Donated Wine & Champagne Product Corkage fee for all donated product is $20.00 plus service charge and tax, per bottle. Product must be received one day prior to the event. All donated product received by Centerplate will be considered property of the Centerplate and will not be returned. Donated product must be delivered to Centerplate with a $0 invoice and in its original, un-opened, manufacturer packaging. Linen Service Centerplate provides standard in-house 85 x 85 white linen for all full meal functions. For specialty linen packages please consult the Catering Sales team. Concessions/Portable Snack Carts If cash food operation is requested and sales do not exceed a minimum of $1, per consecutive meal period (4-hours) a minimum labor charge of $ per meal period or the difference between sales & $1, will apply, plus applicable sales tax. Portable snack carts have a $ sales minimum per consecutive meal period (4-hours) or a $ labor fee will apply. *For additional concession hours, a minimum of $ in sales is required per additional hour open or a $150 labor fee per hour opened will apply. Note: Concessions operation hours are subject to change based on the flow of business. Special Meal Requests The Pasadena Convention Center is not a gluten free or kosher facility; however, Vegetarian, Gluten Free, Vegan, Halal, and Kosher requests can be accommodated. We cannot guarantee that cross contamination with allergens will not occur and cannot assume any responsibility or liability for a person s sensitivity or allergy to any food item provided in our facility. Halal and Kosher meals would be ordered from an outside source at a special price. All special meals must be pre-ordered. Attendees must provide a special indicator (ticket or badge) so our staff is aware of the special request. The special meal indicator must be provided by the client and a copy must be provided to the Catering Sales contact prior to the event. Special Dietary and Allergy Restriction Meals will be charged an additional 5% surcharge based on selected menu. Security At the discretion of the Pasadena Convention Center, in order to maintain adequate surety measures, the Customer may be required to provide additional security for certain functions. Security personnel will be at the Customer s sole expense. Please consult your Event Manager for details. Assignment The Licensee may not assign this contract or any interest therein without the prior written consent of Centerplate or the contract will be null and void. Attorney s Fee If Centerplate institutes suit or other action against the Licensee to enforce this contract or seek damages with respect to a default of the Licensee s obligations hereunder, Centerplate shall be entitled to recover all costs and reasonable attorney s fees.

5 Performance of Contingencies Centerplate shall not be responsible for any delay or failure to perform due to labor troubles, disputes, strikes or lock outs, government acts or regulations, shortages of or inability to obtain food, beverage, materials, supplies, utilities, war, Acts of God, fire and other causes beyond Centerplate s reasonable control whether or not enumerated herein and whether or not similar to the foregoing. Moreover, if any such condition impacts Centerplate's ability to meet its service, food or beverage obligations under this agreement; Centerplate reserves the right to make reasonable substitutions as it deems necessary. Damage to Property The Licensee shall be responsible for any and all damages and losses to the real property of PCOC, Centerplate, and the City of Pasadena or any other person, firm, or entity, caused by the Licensee or any of the Licensee s employees, agents, guest or other persons attending the event whether or not the Licensee is negligent. Centerplate shall not be liable for damage to or loss of any merchandise, articles or other real property left at the facility prior to, during or following the event, whether such damage or loss is the result of, or caused by, theft, fire, water or any cause whatsoever, including Centerplate s negligence, unless such damage occurs because of Centerplate s direct gross negligence or willful misconduct. Indemnification The Licensee agrees to indemnify, hold harmless and defend PCOC, Centerplate, the City of Pasadena, and their respective members, officers, directors, agents and employee s (indemnities) from and against any and all liabilities, damages, actions, costs, and losses, claims, and expenses (including attorney fees) on account of personal injury or death or damage to or loss of property arising out of or resulting from any act, omission, negligence, fault or violation of law or ordinance of the Licensee or its employees, agents, subcontractors, patrons, or invitees or any other person at the event with the implied or express permission of the Licensee or contributed to by the negligence or fault of any such person or entity. Such indemnification by the Licensee shall apply unless such damage or injury results from gross negligence or willful misconduct of Centerplate. Waiver of Subrogation The Licensee hereby waives any and every claim, which arises in its favor and against PCOC, Centerplate, and the city of Pasadena during the term of this contract or renewal hereof any and all losses, or damage covered by valid and collectable insurance policies, to the extent that such loss or damage is covered under such insurance policies. Such waiver shall be in Licensee. Inasmuch as the waiver will preclude the assignment of any aforesaid claim by way of subrogation (or otherwise) to an insurance company (or any other person), the Licensee is advised to give to each insurance company written notice of the terms of such waiver, and to have insurance properly endorsed, if necessary. Rules and Regulations of Law This contract is subject to the Pasadena Conference Center s rules and regulations, which are hereby incorporated by this reference. The Licensee hereby acknowledges that it has received a copy of those rules. The Licensee will comply with all applicable laws, ordinances, statutes and regulations including but not limited to all laws dealing with the sale of alcoholic beverages. By signing, you acknowledge receipt and full compliance of the fore mentioned Terms and Conditions of Centerplate at the Pasadena Convention Center. A signed acknowledgement page is required prior to the event. Printed Name Signature Date Event Name and Date

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