Meeting Rooms S T. MARTIN IN THE BULL RING. Discovering the Heart of God in the Heart of the City

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1 Meeting s of God in the Heart of Located in the very heart of of Birmingham, surrounded by the Midland s premier retail centre, St. Martin in the Bull Ring, the Parish Church of Birmingham, has a range of meeting rooms available for commercial, faith and community organisations. We offer: high standards of customer service first-class facilities exceptional value for money Meeting rooms: to suit 2 to 350 people available for hire by day, half-day or by the hour. Our Tea Lounge offers an excellent variety of menus with options to meet all dietary requirements. All proceeds from the hire of rooms support the work and mission of the Church in. R OOM H I R E C H A R G E S U N C H A N G E D S I N C E ! Charity Reg. No

2 Sizes The De Bermingham : 7.85m x 6.95m (54m 2 ). This hexagonal room is suited to business meetings, community groups, training events, social gatherings, conferences, product launches or market research. The room is equipped with digital projector and screen and small kitchen. The room is accessed by four steps and is the only room not suitable for wheelchair access. The Deritend Training : 9.5m x 5.8m (55m 2 ). This rectangular room is suited to business meetings, community groups, training events, social gatherings, conferences, product launches or market research. The room is equipped with air conditioning, digital projector and screen. The Church Nave 25m x 8.5m plus two 5m wide side aisles (460m 2 ) The fully restored gothic Victorian church is an ideal venue for concerts, services, community events, product launches, and business receptions. The church is a special place of public worship and quiet meditation. Use must be in-keeping with the principal purpose of the building. Capacity for 350 seated. Fax: The Church is equipped with a pipe organ, piano, electric keyboard, 24 channel PA system with fixed and radio microphones, two digital projectors and screens. Staging is also available as an option. The Church is also a stunning gothic Victorian dining room, transformed by special effect lighting, for that spectacular and very special corporate hospitality event, awards evening or for private dining. Tea St. Martin s: 9.6m x 14m (134m 2 ) A high quality venue with excellent facilities with licensed bar. Seating for 62 covers. The room is equipped with digital projector and screen, plasma screen, eight channel PA system. Staging is also available as an option.

3 Hire Charges 2010 Charges Day Half day Hour De Bermingham Deritend Training Church * Church Service (2 hour hire for 1 hour service) Tea Lounge (non-trading days) Hire Rates applies to commercial organisations, public sector bodies and private individuals. 25% discount applies to Registered Charities, Other Churches, Ministries & Faiths. 50% discount for Members of the congregation (for personal use only). * If the use of the Church requires the removal (and replacement) of the pews, an additional charge of 500 is made. All prices subject to VAT at the standard rate. For Enquiries for Corporate Hire please contact Amadeus on or info@amadeusfood.co.uk Prices is this leaflet are not valid for Corporate Hire. Equipment Hire TV/Video/DVD 35 Flipchart 16 OHP 16 Digital Projector 30 Laptop PC 40 Staging (erected) 200

4 Height (M) Area (M 2 ) Size (M) Conference U-Shape Classroom Theatre 7.9 x x x x x 14 B IRMINGHAM PARISH CHURCH Capacities Seating Style Occupancy Rates De Bermingham Deritend Training Digbeth Syndicate s (2) Church Tea Lounge

5 Lunch Menu Bronze Menu Assortment of freshly cut sandwiches, seasonal fruit bowl or a selection of mini patisserie cakes 5.75 p.p... Silver Menu Assortment of freshly cut sandwiches with a selection of 3 finger food savouries per person seasonal fruit bowl or a selection of mini patisserie cakes 6.50 p.p... Gold Menu Assortment of freshly cut sandwiches with a selection of 5 finger food savouries per person Seasonal fruit bowl or a selection of mini patisserie cakes 8.00 p.p... Gold Plus Menu Assortment of freshly cut sandwiches with a selection of 5 finger food savouries per person Seasonal fruit bowl, cream cakes and cheese and biscuits p.p. Lunches supplied by Jasper's Corporate Catering Examples of our finger food savouries: Our menus rotate daily to ensure variety, example menu: Meat: Chicken Drumsticks, Sausage Roll, Prawn Marie Rose and Dill vol-au-vent, Chicken Sate, Smoked Salmon Blinis. Vegetarian: Egg & cress vol-au-vent, Vegetarian sausage rolls, Sweet potato curry bites, Bruschetta selection, Red Leicester & pineapple skewer. (50/50 mix of meat and vegetarian supplied as standard) Supplementary charges: Gluten & Dairy Free, Halal or Vegan: Kosher: Saturday deliveries: Tea / Coffee (supplied in thermal air-pot): Tea / Coffee (as above) with biscuit: Orange/Apple Juice (usually 6 or 8 persons per litre): Mineral Water (Still or Sparkling): Toasted Tea-Cake: Slice of Welsh hand-made cake: 75p per meal per meal delivery fee p.p p.p per litre 2.95 per litre 1.00 each 1.40 each (Selection of Barra Brith, Banana, Chocolate Brownie, Carrot and Walnut & Chocolate Short-bread) All prices subject to VAT at the Standard Rate

6 Terms & Conditions 1. Parties 1.1 The agreement is between the hirer and Birmingham Parish Church (BPC). 1.2 The hirer is a singular person or organisation being wholly liable in respect of this agreement. 2. Provisional bookings 2.1 Enquiries should first be made to check availability with the venue. If date required is available for the function a provisional booking can be made by telephone, fax or . The hirer should provide organisation name, full invoice address and provisional details. The provisional booking will be held for a maximum of 30 days or until another enquiry for that room is made, whichever is sooner, at which point the hirer will be contacted and asked to confirm the booking or release it immediately. 3. Confirmation of bookings and numbers attending 3.1 All bookings are provisional until confirmed by BPC. 3.2 The hirer shall advise BPC (using the catering booking form) of the final number of guests attending the function no less than 10 days prior to the date of the function. Final numbers may not be less than 25% of the numbers booked. If this is the case then cancellation charges as those laid out in section 4 of these terms and conditions will apply. 4. Cancellations & postponements 4.1 Once room bookings are confirmed, room cancellations will be charged on the following basis: More than 28 days notice: No Charge Between 15 & 28 days notice: 50% Hire Between 5 & 15 days notice: Less than 5 days notice: 100% Hire 100% of Hire & 100% Catering 4.2 All cancellations should be made in writing and will be effective on the date received by BPC. 4.3 Where possible every effort will be made to re-sell cancelled space to minimise any cancellation charges to the hirer. 4.4 Any bookings that wish to postpone the date will be subject to cancellation charges as set out in Payment terms & VAT 5.1 BPC reserves the right to require payment by way of a deposit of all or part of the room charge on such date prior to the function as BPC shall determine. Should the hirer not pay such a deposit by the date specified, BPC may treat the booking as having been cancelled by the hirer. 5.2 All accounts will be invoiced not later than the last working day of the month of the function and will be due for payment within 28 days of the invoice date. 5.3 All prices are exclusive of VAT and will be charged at the standard rate. 5.4 BPC reserves the right to alter prices or other details shown in its brochure without notice. Tariffs are reviewed annually and implemented on the 1st January. The hirer will be invoiced at the rates applicable at the day of the event. 6. Catering 6.1 All catering relating to a function shall be provided by BPC. Outside catering is not permitted. 6.2 The hirer shall advise BPC (using the catering booking form) the final number of guests attending the function no less than 10 days prior to the date of the function (cancellation charges apply for numbers less than 25% of those booked, see point 3.2). Any reduction in numbers received during the 5 days prior to the function cannot be accepted and non-arrivals will be charged for. 6.3 Numbers may be increased up to 1pm of the working day prior to the function, subject to agreement. 6.4 Dietary requirements will be catered for if ordered within the time frame specified in these conditions of hire. 7. Session times 7.1 Unless otherwise stated, session times are as follows: Morning: Afternoon: Evening: The function is required to finish at the times specified on the booking form. The session time shall include the setting up and breaking down of equipment. In the event of any extension to the session time(s), the hirer shall incur additional charges calculated by reference to the session charges for the allocated room(s). 8. Equipment hire 8.1 The hirer must book equipment required using the BPC room booking form. Equipment is hired out on a first come first served basis and as such, no item can be guaranteed until a room booking form has been received. 8.2 The hirer may only bring additional equipment, articles or substances on to the premises with the prior agreement of BPC and as such, equipment, articles or substances must be specified in writing. The hirer may use their own electrical equipment as long as it is certified suitable for use in the UK and it has been electrically tested within the last 12 months. Evidence of which should be given to BPC before set up. 8.3 The hirer will be liable for any damage to furniture, fittings, equipment and any other property of the BPC resulting from the holding of the function, however caused. 8.4 BPC do not accept any liability for any loss of damage to any item of equipment, article or substance. 9. Affixing of signage 9.1 The hirer shall not erect any exh ibition s, stands, d isp la ys, freestanding advertising material or signs or any other items on the premises without prior agreement of BPC. 9.2 Materials are not to be affixed to walls or ceilings other than with BPC s agreement, then only with masking tape or other fixings as supplied by BPC. 9.3 The hirer shall be responsible for any damage caused to the premises arising from the erection of any item specified in 9.2 above and shall pay to BPC on demand the amount required to make good any such damage. 10. Obligations of the hirer 10.1 Unless otherwise agreed in writing, it is the responsibility of the hirer to remove and keep out of the premises any person acting in a manner which, in the reasonable opinion of BPC may be undesirable, inappropriate, harmful, offensive, obscene or illegal or may cause a breach of the peace The hirer shall not sublet the hired rooms without prior written consent of BPC BPC will not indemnify the hirer for any loss or damage to any property arising out of the holding of a function or any injury which may be incurred by or be done or happen to any person during the holding of a function arising from any causes what so ever, or for any loss due to any breakdown of machinery, failure or supply of electricity or telephone, leakage of water, fire, riot, government restriction or act of God which may cause BPC s premises to be temporarily closed or the function interrupted The hirer must recognise the special nature of the building and be aware of the Christian community that use the facilities. By requesting a booking, the hirer agrees that: a. They do not directly oppose the Christian faith. b. They do not have practices contrary to Christian principles. c. They will not promote or practice illegal or immoral activities. d. They do not intend to use the facilities for Party Political activities. e. They do not intend to use the facilities for researching or promoting or demonstrating or selling or distributing illegal products or salacious materials If children under the age of 16 years are likely to attend the premises, the hirer must comply with BPC s policy on Child Protection BPC will refuse the right to hire or cancel said booking that does not comply with the current policies at the date of hire BPC reserve the right to terminate any hire without prior notice where the hirer fails to comply with these terms and conditions.

7 Booking Form Organisation: Contact name: Address (for invoice purposes) Tel No: Postcode: address: Type of organisation (delete as applicable) Private sector Registered Charity Church or ministry Public Sector Member of congregation Private individual Event date: Start time: Numbers attending: Adult: Under 16: Finish time: layout: Equipment: Catering: Please specify time for service: Bronze Silver Gold Gold Plus Tea/Coffee: delete as required Sandwich Mix: % vegetarian: (default is 50/50) Desert Choice: Cake, fruit or 50/50: (default is 50/50 except Gold+) (Tick selection and specify time for service) Arrival Morning Afternoon Other Hot drinks* Hot drinks*& biscuits Hot drinks* & pastries Mineral Water + Orange/Apple Juice + * please specify Tea/Coffee split. Other requirements: + please specify still or sparkling per litre for water and Apple or Orange split for Juice.

8 B I R MI N GH A M P A R I S H C H URC H S T. M A RT I N I N T H E B U L L R I N G How to find us: M OA T St Martin in the Bull Ring Pershore St. & Moat Lane LA NE Digbeth Car Park L OADING & UNLOADING: is a pedestrian area. Access for loading and unloading (before 10:00 and after 17:00 only) by prior arrangement with our Duty Officer on P ARKING: The cheapest parking in the area ( 3.50 a day): Digbeth Car Park (between Meriden Street and Oxford Street), about 5 minutes walk from St. Martin s Church. Moat Lane Multi-storey, within sight of the Church and Pershore Street Multi-storey, about 5 minutes walk. R Fax: C AIL: Three main line stations. Walking distances: Birmingham New Street Station about 5 minutes. Birmingham Moor Street Station about 3 minutes. Birmingham Snow Hill Station about 10 minutes. Taxis are available at all stations. OACHES: Coaches arrive at Digbeth Coach Station which is about 5 minutes walk from St. Martin s Church. A RRIVAL: On arrival, please use the Tea Lounge entrance. allocations are displayed on a notice board at the staircase. Health and Safety Briefing notes will be issued on arrival, please ensure that these are read to all delegates attending your meeting at the start of the session.