VARIETY CHILDREN S CHARITY OF NORTHERN CALIFORNIA

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Alicia Warner
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1 VARIETY CHILDREN S CHARITY OF NORTHERN CALIFORNIA This Preview Room Rental Agreement is effective as of, and is between Variety Club of Northern California, d/b/a Variety Children s Charity of Northern California, and/or Variety) ( Variety )and ( Renter ) for the Rental Event ( Event ) to be held at the Variety Preview Room ( the Preview Room ) located in the Hobart Building, at 582 Market Street, Suite 101, San Francisco, California RENTER or COMPANY NAME: CONTACT NAME/TITLE: COMPANY WEBSITE: FULL ADDRESS: CONTACT NAME PHONE: FAX: DATE OF EVENT: EVENT DESCRIPTION: START TIME OF EVENT: END TIME OF EVENT: ANTICIPATED NUMBER OF ATTENDEES: RENTAL FEE: $150 PER HOUR FOOD & BEV CLEANING FEE: $50 THIRTY PERCENT (30%) NON-REFUNDABLE DEPOSIT: TOTAL RENTAL FEE: *Hourly Rental Rates are calculated in 30-min increments SECUIRTY DEPOSIT: AUTHORIZED CREDIT CARD: _ - _ - _ - _ NAME: EXP: CCV: Page 1 of 5

2 VARIETY CHILDREN S CHARITY OF NORTHERN CALIFORNIA Variety s mission is to enhance the lives of children in need, by providing assistance to children challenged by physical and mental disabilities, poverty, abuse, and neglect, within the greater San Francisco Bay Area and Northern California. Variety Children's Charity's of Northern California is a registered 501(c)(3) nonprofit organization in the State of California. Federal tax ID # PREVIEW ROOM FACILITY The Preview Room theater and event space is owned and operated by Variety Children s Charity of Northern California. All proceeds benefit Variety s charitable programs. The Preview Room occupies 2,000 square feet in the historic Hobart Building, and caters to the needs of major Hollywood film studios for media review screenings. It also serves as a multifaceted event space ideally suited for events such as parties, fundraisers, community and individual special events, product and marketing seminars, receptions, organizational ceremonies, staff appreciation events, special media events, PowerPoint presentations, and centralized staff training. Hours: 8:00 AM to Midnight by appointment / contract only Load-in/out times are arranged on a per contract basis Screening capabilities: Digital and 3D cinema 35 MM VHS DVD Blu-Ray Laptop Broadcast and Satellite TV Amenities: 47 stadium-style theater seats Dolby 7.1 Surround Sound Microphone and PA system Reception Lounge: (Arrangements may be made to use any or all of these amenities) WiFi and Conference Phones Wet bar/catering prep area Private restrooms Flat Screen TV / optional theater simulcast Refrigerator On-site Security 2 Cocktail High-Tables Popcorn Machine Wheelchair Accessible Couch and 3 Lounge Chairs Folding Tables (5) 2 console display tables 5 low coffee tables Folding Chairs (20) Serving pieces Capacity: Fire code allows 49 people within the Preview Room for standing and seated reception. If an Event has additional attendees, Renter will bear full responsibility for any capacity infractions. Variety shall not be held liable. Page 2 of 5

ADVERTISING / MARKETING / INVITATIONS Any and all event advertising, announcements, press releases, invitations, emails, or related printed or digital material must include the following: a) The

3 ADVERTISING / MARKETING / INVITATIONS Any and all event advertising, announcements, press releases, invitations, s, or related printed or digital material must include the following: a) The Variety Preview Room is a private movie theater, event space, and lounge that is owned and operated by Variety Children's Charity, a nonprofit organization serving the needs of children throughout Northern California since Proceeds gained from the Variety Preview Room help fund Variety s programs serving at-risk, disabled, and disadvantaged children. b) The text of, and direct hyperlink to our website: c) Variety s logo displayed: (a copy may be downloaded at OR CATERERS Renter may secure a caterer of their choice for the Event, but must notify Variety of its choice no later than thirty (30) days prior to the Event. Variety reserves the right to approve all Caterers and suppliers. Any agreement that Renter enters into with any Event Caterer must include a provision whereby Event Coordinator/Caterer is furnished with a copy of The Preview Room Caterers Regulations and Procedures. A copy may be downloaded here. Menus should be adjusted to suit, if need be, and caterers should schedule a walk-through, prior to the event, to better understand these limitations. DECORATIONS Renter/Caterer may not attach signage or decorations, by any means, to any walls, ceilings, furniture, lighting fixtures, artwork, exhibit cases or any other Preview Room property without specific written permission. Repair costs negatively impact Variety s charitable programs serving disabled and at-risk youth. A minimum one hundred and fifty dollar ($150) fee will be assessed for damage of any kind. ELECTRICAL Electrical requirements for bands, extra speakers, DJ's, additional kitchen appliances, videos, monitors, or any other equipment should be directed to the Preview Room staff prior to the event. If additional equipment is needed, the Renter will be responsible for those costs, and for being present for delivery and pickup of such equipment. DELIVERIES Variety will accept deliveries prior to the event with prior arrangement with our office. Variety cannot be held responsible for checking for damage to items, counting items, or ensuring their safety while left in the Preview Room. Equipment left in The Preview Room must be removed promptly at the time the event ends. Storage fees of $20. per day will be charged for items not removed by the time arranged. Page 3 of 5

4 CLEAN UP Clean up and removal of refuse, supplies, and all other items belonging to, or as a result of the Event, are the responsibility of the Renter. If assistance will be needed, prior arrangements should be made through The Preview Room staff. Basic cleaning supplies are stored under the sink. For weekend events, trash and recycling bins are located in the basement of the Hobart Bldg. SECURITY The Hobart Building has a security guard on duty until 11:00PM, every day. The front doors are locked at 7PM, but the guard will keep them unlocked for your guests once you ve informed him of the time of your event entry. PAYMENT SCHEDULE Thirty percent (30%) of the Rental Fee is a nonrefundable deposit, due upon Variety s receipt of this signed Agreement. This deposit and Agreement, signed by the Renter, will confirm your Event reservation. Full payment is due no later than fourteen (14) days prior to the Event date. If your event takes place sooner than within a fourteen (14) day period, full payment is due at the time of your Event. Any expenses, damages or additional cleaning charges incurred by The Preview Room will be owed by the Renter within thirty (30) days after the event. A valid credit card from Renter is required to secure this deposit. CANCELLATIONS If Renter cancels the event more than fourteen (14) days prior to the event, all fees paid, less the thirty (30%) nonrefundable deposit, will be returned to the Renter. LIABILITY The Renter will indemnify, defend, and hold Variety, its officers, employees, agents, landlord, and building owners, harmless of, and from, and against, any liabilities, costs, penalties, or expenses (including reasonable attorneys fees) arising out of and/or relating to the rental and use of the Preview Room premises, whether or not resulting from the negligence of the Renter or its caterers, agents, employees and assigns. In the event Variety, its landlord, building owners, officers, employees and/or agents, are required to file any action in court in order to enforce any provisions of this agreement, Renter agrees to pay Variety, its officers, landlord, building owners, employees and/or agents, all reasonable attorney fees, court fees, and costs of suit incurred by Variety, including all collection expenses and interest due. Variety shall not assume any responsibility, nor be held liable, for any lost, stolen, or misplaced personal or business property left anywhere in the Variety Preview Room (by any principal member, member s guest, contracted group/company, or event vendor) before, during, or after a function. It is the sole responsible of the Renter to accept responsibility for any personal or business item or equipment while said items are at the Variety Preview Room. Page 4 of 5

5 IN NO EVENT SHALL VARIETY OR ITS AFFILIATES (INCLUDING, ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, AND ATTORNEYS) BE LIABLE FOR ANY SPECIAL, DIRECT, INDIRECT, CONSEQUENTIAL OR INCIDENTAL DAMAGES WHATSOEVER (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, OR ANY OTHER PECUNIARY LOSS) ARISING OUT OF THE USE OF OR INABILITY TO USE THE FACILITY, EVEN IF VARIETY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. VARIETY S ENTIRE LIABILITY UNDER ANY PROVISION OF THIS AGREEMENT SHALL BE LIMITED TO THE AMOUNT OF THE RENTAL FEE ACTUALLY PAID BY RENTER. Variety reserves the right to cancel without notice any event found not complying with these requirements. Only written approval from Variety s President of the Board may constitute a specific exemption. This Rental Agreement is agreed to and approved by: VARIETY Preview Room NAME: DATE: RENTER: NAME: DATE: Rev: 6/12 Page 5 of 5

Guidelines for the Use of San Carlos Cathedral Parish Hall 500 Church Street, Monterey, CA 93940

1 Guidelines for the Use of San Carlos Cathedral Parish Hall 500 Church Street, Monterey, CA 93940 For wedding receptions we can easily seat 300 people or more with our dance floor and portable bars installed.