Facility Reservation Form

Transcription

1 : Facility Reservation Form Contact Person: Organization: Address: Phone (daytime): Phone (evening): Event Package: of Event: Time of Event: Number of Guests: Nature of Event: Deposit: $ (refundable) Main Floor Rental: $ (four - hour minimum) Plus Tax Additional Needs Insurance $100 (or provide your own) Museum Cleanup / Setup $75 Additional hours $100 per hour (Weekdays $200 per hr.) Tablecloths $100(Additional Colors) Notes: Total: Discount: Refundable Deposit: Payment: Balance: Representative of Organization Mark McCormick, Executive Director The basic rental for the Kansas African American Museum (TKAAM) includes 80 chairs, 5 eight foot tables, 10 rounds, and audio system. Additional charges will apply for organizations renting the museum during normal business hours. The information below contains procedures, requirements, and rules regarding the use of. The reservation form must contain the signature of the Executive Director along with the Event Manager, and the signature of the renting organization in order to finalize the rental agreement. 1

2 There is a $300 deposit due the day the contract is signed. No reservation is secure until the deposit is received and contract is signed and approved by management. The rental fee of $700, and any additional item charges are due 30 days prior to the event date. Sales tax does apply to the final total of rental. No additional charges will occur if the facility is returned to original set up. In the event of a cancellation, the renting organization will receive a full refund if the museum is notified 30 days prior to the event. TKAAM will receive 100 percent of the deposit if the notification of cancellation is less than 30 days prior to the scheduled event. 1. In the event of a conflict of scheduling all TKAAM activities such as functions, meetings, lectures, workshops, etc., will have priority over any other proposed event. 2. TKAAM seat 80 comfortably, with additional tables and chairs can seat 96 on main level. Balcony can accommodate 30 standing tallboy tables, seated 30 chairs only. 3. The facility rental deposit of $ must be paid at the time of signing the contract. In the event of any damages additional fees will be taken from the deposit, and any additional charged will apply to renting organization. 4. Under no circumstance will the displays and artifacts be tampered with, moved, covered, or removed. No taping or nails should be used in hangings items on the walls of the museum. 5. Rental includes basic black linen, sound equipment, basic table set up. $100 for addition linens colors. 6. Rental fee during business hours are additional $100 per hr., Weekdays $200 per hr. 7. Renting organization will need to provide Liability Insurance or Event Insurance for the time occupying rental space. TKAAM will not be responsible for any personal injuries while using the facility. 8. At the discretion of TKAAM a security guard may be required, in which case, the cost $80.00 for such services will be paid in advance by the renting organization. 9. The renting organization will be responsible for the security and maintenance during the time of use. Any damages occurring during the use of the facility will be the responsibility of the renting organization scheduling the event. Any repairs necessary shall be done promptly and at the expense of the renting organization 10. NO ALCOHOLIC BEVERAGES are allowed without Kansas Liquor license and liability insurance and meeting State and Federal guidelines. Vendors and Bartenders are required to provide this with the application process. 11. All Catering Vendors will be required to provide Kansas Food License and Liability Insurance meeting State and Federal guidelines. 12. The renting organization will be responsible for the cleanup of the facility and rearranging the furniture back to its original location. Trash must be placed in the basement near the back west door. If requested, TKAAM will provide cleaning services at an additional charge of $ Fire code states maximum use will be 225 persons. Fire extinguishers are hanging near each front entrance of the building, and in four locations in the basement. 14. Parking during the hours of 8 a.m. to 5 p.m. on weekdays is restricted to the parking garage to the east of the building. However, the museum will validate parking garage tickets. After 5 p.m. on weekdays and on weekends, parking is permitted at NO COST at the metered parking spaces on Water Street. 15. The pipe organ will not be used without special permission by TKAAM Curator. 16. NO SMOKING is allowed in the building. 17. No function will last past 12 a.m. 18. All children must be accompanied by an adult at all times. 19. When using the facility, no furnishings and/or equipment will be used unless agreed upon at the signing of the agreement. 20. TKAAM is an Equal Opportunity Employment Agency and does not discriminate because of race, color, sex, religion, national origin, ancestry, marital status, age or disability. However, TKAAM reserves the right to refuse the use of the facility. Representative of Organization Executive Director The basic rental for the Kansas African American Museum (TKAAM) includes 80 chairs, 5 eight feet tables 10 rounds, and audio system. Additional charges will apply for organizations that choose to rent the museum during normal business hours. The information below contains procedures, requirements, and rules regarding the use of. The reservation form must contain the signature of the Executive Director along with the, and the signature from the renting organization in order to finalize the rental agreement 2

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4 Basic Facility Rental Museum Rental $ four hour minum Museum Cleanup / Setup $75.00 Rental Deposit $ (Refunable) Insurance $ ( or provide your own) Security $80.00 Additional Needs 60 Round table linen $10.00ea Additional Chairs $ Rectangle table linen $10.00ea. Additional Hours $100 Weekend during business hours 120 Rectangle table linen $20.00 Additional Hours $200 Weekday during business hours Additional 60 Rounds tables $15.00 Additioanl 8ft. tables $10.00 Additional Tallboys tables $

5 Make Check or Money order Payable to: 601 N. Water Wichita KS, Check amount: _ Check #: Credit Card: Credit Card Information: Visa / MasterCard Acct#: Exp. / Print name as it appears on credit card: _ Signature: Security #: Amount: Billing Address: City: State: Zip Code: Signature: Print Name Executive Director 5