FACILITY SPECIFICATIONS

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Jemimah Thornton
6 years ago
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1 Facilities Hire Booklet

TABLE OF CONTENTS Our facilities.......4 Where are we?.......5 Facility Specifications..... 6 Floor plan.

2 TABLE OF CONTENTS Our facilities Where are we? Facility Specifications Floor plan....8 Hire Fee Schedule Hire terms & conditions.10 Property Hire agreement Booking Application form 17 & 18 2

OUR FACILITIES We believe that the Harvest Life Christian Church Worship Centre is one of the best function buildings of it s type in Emerald, therefore we want to make it available for general use

3 Built in 2000, we have been continually upgrading & expanding our facilities since this time. We have added fully outfitted training rooms and more recently a coffee lounge which compliments our modern décor & facilities. OUR FACILITIES We believe that the Harvest Life Christian Church Worship Centre is one of the best function buildings of it s type in Emerald, therefore we want to make it available for general use to community & business groups. Our building is fully refrigerated air -conditioned and contains 2 large main areas & 2 smaller training rooms for hire. It caters well for seminars with separate training rooms/ break out group areas & for meetings with mother s with babies. Our main auditorium is fully fitted with a stage, PA system, lighting equipment & data projector. Car park facilities are excellent as is the interior décor of the building which serves to make your function both pleasant & enjoyable. 3

4 Harvest Life Christian Church is well positioned on the corner of Roberts and Gladstone streets with vehicle access from Gladstone street. Free parking & disabled parking areas are available. From here you have easy access to all areas of town. WHERE ARE WE? 4

FACILITY SPECIFICATIONS Main Auditorium: Seating Capacity...... 300 Floor area.....460 sqm Design....Concert Hall Power outlets.

5 FACILITY SPECIFICATIONS Main Auditorium: Seating Capacity Floor area sqm Design....Concert Hall Power outlets...10 amp, 15amp & 3 phase Other features: Disabled access Large parents room with audio feed & one way glass viewing Fully refrigerated air-conditioning In built PA system Lighting equipment Access to foyer & reception area Hall access to Toilets 3 male, 5 female & 1 disabled YOUR CHOICE FOR: WEDDINGS SEMINARS CONFERENCES TRAINING DAYS SCHOOL PROGRAMS Stage area: Floor area. 35sqm Height from floor mm Construction: Timber framing with carpet deck 3-tiered stairs on either side of podium Removable matching front stairs Backstage area: Dressing/Green room.40sqm Access to 2 toilets & 1 shower Access to large store room for props etc. 5

FACILITY SPECIFICATIONS YOUR CHOICE FOR: FUNCTIONS MORNING OR AFTERNOON WEDDING RECEPTIONS SEMINARS LUNCH EVENTS CONFERENCES TRAINING SESSIONS MORNING OR AFTERNOON TEA

.Cafe/Coffee Lounge Other features: Fully refrigerated air-conditioning Café style tables & chairs Access to a Café area with industry standard coffee machine Dishwasher

6 FACILITY SPECIFICATIONS YOUR CHOICE FOR: FUNCTIONS MORNING OR AFTERNOON WEDDING RECEPTIONS SEMINARS LUNCH EVENTS CONFERENCES TRAINING SESSIONS MORNING OR AFTERNOON TEA FUNCTIONS BUSINESS METTINGS FORUMS Main Function/Cafe Area: Seating Capacity Floor area sqm Design..Cafe/Coffee Lounge Other features: Fully refrigerated air-conditioning Café style tables & chairs Access to a Café area with industry standard coffee machine Dishwasher Access to large kitchen area Crockery, dinnerware, glassware & cutlery available Main Kitchen Area: Floor area. 55sqm Features: Fully refrigerated air-conditioning Oven & microwave 2 fridges Serving counter 2 urns & 3 water coolers also available 6

FACILITY SPECIFICATIONS Upstairs Training room : Seating Capacity.... 40 Floor area......55 sqm Design.

7 FACILITY SPECIFICATIONS Upstairs Training room : Seating Capacity Floor area sqm Design Classroom Other features: Fully refrigerated air-conditioning Built in projector, screen & white board Chairs have writing tablets Lectern Backstage Training room : Seating Capacity Floor area sqm Design Classroom Other features: Fully refrigerated air-conditioning Built in white board Lectern available YOUR CHOICE FOR: SEMINARS TRAINING SESSIONS GROUP MEETINGS BREAK-OUT GROUPS FORUMS External: 50 sealed & fully lit car parks 5000m2 of field area with full flood lighting Disabled access & car parks 7

8 Office #5 Upstairs training room FLOOR PLAN Under cover Entrance Archive Room Toilets Book Shop Parent s Room Foyer Office Areas Restricted access for hire events Reception Office Toddlers room Kitchen Main Auditorium Toilets & Shower Backstage room Small function area Store Room Function Room 8

9 9 Area to hire Deposit (conditionally refundable) Hire Admin Fee Per week (week days only) Per day rate (8am 5pm) Hire Fee schedule Per hour rate (daytime under 3 hours) Per hour rate (after 5pm) Hall Hire = Deposit + Admin fee + Week/day/hourly rate + cleaning costs (Prices are GST exclusive) Repairs to any damaged equipment will be the responsibility of the hirer. The deposit is returned once all fees have been paid. The deposit is required to secure the booking and is not returned if the event is cancelled inside 1 week of the booking. Note: there is only one admin fee per booking not per room used. Invoice will only be sent after the event Cleaning costs (1 hour min) Main Auditorium $60.00 $80.00 $ $ $40.00 $60.00 $80.00 Training & function rooms Field only $60.00 $60.00 $ $ $20.00 $40.00 $40.00 $60.00 $40.00 $ $80.00 $20.00 $40.00 HIRE FEE SCHEDULE Extra fees: If sound/av equipment is needed an operator will be assigned for a fee of $25 per hour charged at minimum 1 hour. If you require the stage to be free of equipment this can be arranged for a single fee of $80.00

HIRE TERMS & CONDITIONS PLEASE READ THESE TERMS & CONDITIONS CAREFULLY BEFORE SIGNING THE HIRE AGREEMENT FORM Bookings: A tentative booking will be held for fourteen (14) days after your original

10 HIRE TERMS & CONDITIONS PLEASE READ THESE TERMS & CONDITIONS CAREFULLY BEFORE SIGNING THE HIRE AGREEMENT FORM Bookings: A tentative booking will be held for fourteen (14) days after your original date of reservation. A refundable deposit of $60 will be required to secure the booking. This deposit will be returned after all fees have been paid. Final details regarding the booking will be required at least fourteen (14) days prior to the event. If PA and/or visual equipment is needed an operator will be assigned for a fee of $20 per hour charged at a minimum of 1 hour. Payment: We try to keep hire fees as reasonable as possible but as a non-profit organization HLCC needs to cover costs relating to electricity, wages, cleaning, insurance & other running costs. HLCC request that all expenses for your event be paid within fourteen (14) days of invoice date. Payments can be made by cheque or direct deposit details will be on the invoice. 10

11 HIRE TERMS & CONDITIONS Cancellations: Written notice of cancellation must be given for any event cancellation and for return of refundable deposit. The refundable deposit of $60.00 will not be returned if the event is cancelled inside fourteen (14) days of the booking date. Cancellations received within seven (7) days of the event may be charged in full. Venue hire fees: Venue hire fees are specific to your event and are charged as per the Hire Fee Schedule on page 9 of this booklet and are subject to change at our discretion. HLCC reserves the right to charge a refundable bond at it s discretion. Cleaning : Cleaning fees are charged at a minimum of 1 hour ($40). If excessive cleaning is required beyond that which is normally performed after an event a surcharge of $40 per hour will be payable. NO Food & drinks are permitted in the main auditorium & other carpeted training rooms. If a spillage occurs on a carpeted area a carpet cleaning fee of $60 will be charged. 11

Insurance: HIRE TERMS & CONDITIONS The event organization agrees to hold harmless HLCC and the owner of the property for all damage, costs, actions, demands and claims, which may be sustained by or

12 Insurance: HIRE TERMS & CONDITIONS The event organization agrees to hold harmless HLCC and the owner of the property for all damage, costs, actions, demands and claims, which may be sustained by or suffered by the event organizations attendees or it s employees arising out of the hire of the property. The event organization ages to provide evidence of public liability insurance for all indemnity of not les that $10,000, covering any damage to the hired property. This policy shall cover the full duration of the event, including rehearsals, setup and dismantling periods and is to remain current until the building and grounds have been vacated. As per the property hire agreement form on page 16 of this booklet. A copy of this policy must be provided to HLCC with the booking application form (on page 6-18) upon booking the event. The provision of this documentation is essential to the event proceeding and our property. The event organization will not carry out any activities on the hired property that may prejudice the insurance cover on the hired property. 12

13 HIRE TERMS & CONDITIONS Vacation of premises: The venue is to be vacated by the due date and time as stated on the booking application form. HLCC reserves the right to take action, at the hirer s expense. To ensure that the venue is vacated on time and no equipment is left on the premises. If the venue is not vacated by the due date and time as stated on the booking form, HLCC reserves the right to charge for additional time the venue is used including staff wages. HLCC will not be held liable for any equipment of the hiring organizations that is left on the premises after the vacation date and time without prior arrangement. Fixtures and fittings: Nothing is to be nailed, screwed, stapled or adhered to any wall, door, floor or other part of the building. No adhesive tapes or glue are to be used on walls, doors or windows. Al residue, staining or repairs will be done at the expense of the hirer. Any damage to the venue caused by the event or it s participants is the responsibility of the event organization. Any such damage requiring repairs will be paid for in full by the hiring organization upon invoice by HLCC. 13

14 HIRE TERMS & CONDITIONS P.A. & data pro equipment: HLCC reserves the right to exclusively supply all PA sound and audio visual/data projection equipment and associated labour for the event. IF HLCC is supplying PA and/or data pro equipment a technician will speak with you to discuss your specific requirements for the event. The stage and Sound/PA data projection area and all equipment pertaining to this area is off limits unless it is expressly stated on the booking form that this area is to be used with a HLCC trained technician present. Any damage to the PA or data projection equipment which is directly or indirectly caused by a patron of the event organization will be invoiced to the event organization for the cost of repairs or replacement. Occupational Health & Safety The event organization shall not use the HLCC property in a manner that could cause a risk of the health and safety of others. The event organization shall comply with the act, it s regulations and all relevant codes of practice. Material safety data sheets must be supplied for any chemicals brought onto HLCC property. 14

15 HIRE TERMS & CONDITIONS Occupational Health & Safety Under no circumstances will the excess accumulation of fire hazardous materials be permitted. All emergency exit doors & driveways must be kept clear at all times. he event organization agrees to obtain any permits required in relation to the event. Areas of use & general conditions: Given the nature of the facility and the equipment it contains, the event organization agrees that patronage will be restricted to the areas specified on the booking form. The event organization agrees to allow the owner of it s employee s access to the venue during the period of the event for the purpose of inspection and conduct of specific duties. The event organization agrees to use HLCC property in a manner that will not annoy, disturb, interfere with or damage property belonging to the owner, tenants, occupiers of the venue of occupiers of the properties in the neighbourhood. The event organization agrees not to bring equipment or materials onto the property without the prior permission of the owner. The event booking and agreement is deemed to be cancelled immediately should any of the conditions stated in this booklet not be met by the event organization. Booking fees will be charged in full as well as any other additional fees. 15

16 PROPERTY HIRE AGREEMENT Owner of Property: Harvest Life Christian Church Address/description of Property Hired: 9-11 Gladstone Street, Emerald, QLD Name of Hirer: Address of Hirer: The hirer agrees to these conditions as stated in the Harvest Life Christian Church Facilities Hire Booklet pages 10 through 15. The hirer further agrees that this event booking and agreement is deemed to be cancelled immediately should any of the terms and conditions stated in this booklet not be met by the hiring organization. Either party can terminate this agreement by giving 28 days written notice. As a representative of the hiring organization I hereby understand and accept these terms and conditions. Date: Signature: Print name: Hired from (insert date and time): Hired until (insert date and time): 16

17 BOOKING APPLICATION FORM Organization: Event: Contact Person: Phone: Fax: Organization Details for invoicing Full name of organization: Postal Address: Approximate number of attendees Contact number ABN Event Dates: Days: Monday Tuesday Wednesday Thursday Friday Saturday Session Times: (including set up & clean up) Vacate by: Areas Needed Please circle Areas Needed Please circle Main Auditorium Yes/No Main Kitchen Yes/No Stage Yes/No Café kitchen Area Yes/No Backstage/Training room Yes/No Reception Area Yes/No Function/Café Area Yes/No Parents Room Yes/No Upstairs training room Yes/No Playing Field Yes/No Main Auditorium Resources AV Projector (data pro) Video/DVD player Lighting equipment Please Circle Yes/No Yes/No Yes/No If sound & data pro equipment is needed a sound tech will be designated and a payment fee of $20 per hour for their time may be charged 17

18 APPLICATION FOR BOOKING FORM-PAGE 2 Empty Stage area (with no sound equip) Sound equipment (microphone, DVD audio etc) Lectern Yes/No Yes/No Yes/No Sound Equip needed: If stage area needs to be fully cleared a payment fee of $80 will be required. Whiteboard Yes/No Main Kitchen Area Resources needed Please circle How many Set up requirements Trestle Tables Yes/No /7 Large Urn Yes/No /2 Water coolers Yes/No /3 Lockable fridge Yes/No 1 only Table cloths & linen Yes/No Other: Function/Café Area Resources needed Please circle How many Set up requirements Square café tables Yes/No / 27 Café chairs Yes/No /100 Café kitchen Yes/No - Dishwasher Yes/No 1 only Dinner ware & cutlery Yes/No /100 Coffee machine Yes/No 1 only If you wish to have the coffee machine available a fee $40 per hour for a staff member charged at a minimum of 2 hours + a charge of $ 3.00 per drink will apply 18

19 PLEASE NOTE: Catering: We do not currently have onsite catering available. If you need catering for your event you will need to contact an outside caterer. Please speak to our function coordinator in regards to your needs. Alcohol: Please note that we currently do not allow the consumption of alcohol in our facility. Please speak to our function coordinator in regards to your needs. Venue Reservations: You are welcome to make an appointment with our function coordinator to view the venue and discuss your individual requirements. Function coordinator: Tamara Williams Office hours: 9am 3pm 19

20 9-11 Gladstone Street PO Box 712 EMERALD QLD 4720 P: (07) F: (07) E: 20

EA NORTHERN ROOM HIRE 2018

EA NORTHERN ROOM HIRE 2018 Venue Hire Agreement Engineers Australia Northern Ground Floor, 9 Cavenagh Street, Darwin NT 0800 Phone 08 8914 1702 / e-mail: nt@engineersaustralia.org.au Schedule: Key Agreement