ABSENT WITH REGRETS: Councillor Denis Bedard - Ward 3.

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1 MINUTES of a Regular Meeting of Council for The Corporation of the Township of North Frontenac, held at the Clar Mill Fire Hall, Upstairs Meeting Room, 6648 Road 506, Plevna, Ontario. PRESENT: Mayor Ron Higgins; Deputy Mayor Fred Perry and Councillor Wayne Good - Ward 1; Councillor Vernon Hermer Ward 2; and Councillor John Inglis Ward 3. ABSENT WITH REGRETS: Councillor Denis Bedard - Ward 3. ALSO PRESENT: Cheryl Robson, Chief Administrative Officer (CAO); Corey Klatt, Manager of Community Development/CAO Back-up (MCD); Tara Mieske, Clerk/Planning Manager; Darwyn Sproule, Public Works Manager; Katelyn Ronfeld, Public Works Administrative Assistant; Eric Korhonen, Directory of Emergency Services/Fire Chief (DES/FC) and Kelly Watkins, Treasurer. 1. CALL TO ORDER The Mayor called the Meeting to order at 9:00 a.m. 2. APPROVAL OF AGENDA Moved by Councillor Inglis, Seconded by Deputy Mayor Perry #01-18 BE IT RESOLVED THAT Council approves the Agenda for the Regular Meeting of Council dated, as circulated. 3. DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF None declared. 4. PRESENTATIONS None. 5. DELEGATIONS a) Eric Kohlsmith, Mississippi Rideau Septic System Re-inspection Report. Moved by Councillor Inglis, Seconded by Deputy Mayor Perry #02-18 BE IT RESOLVED THAT Council receives for information the presentation from Eric Kohlsmith, Mississippi Rideau Septic System Office (MRSSO) regarding the 2017 Sewage System Re-inspection Program Report; and thanks him for his time spend today; AND THAT Council instructs the Public Works Manager to continue with the Reinspection program in consultation with MRSSO for 2018; and to provide Council with a 2018 Septic Re-inspection Agreement with Mississippi Valley Conservation Authority; AND THAT Council instructs the Public Works Manager to not include Crown Land Stewardship Program campsites in the Re-inspection Program. NOTES: Councillor Gerry Martin - Ward 2 during the above Delegation The Public Works Assistant left at this time. Page 1 of 6

2 6. ADOPTION OF MINUTES Moved by Deputy Mayor Perry, Seconded by Councillor Inglis #03-18 BE IT RESOLVED THAT Council adopts the Minutes of a Public Meeting of Council dated December 15, 2017, as circulated; AND THAT Council adopts the Minutes of a Regular Meeting of Council dated December 15, 2017, as circulated. 7. BUSINESS ARISING OUT OF THE MINUTES a) Resolution # Strategic Plan Review. Moved by Deputy Mayor Perry, Seconded by Councillor Inglis #04-18 WHEREAS Council passed Resolution # receiving for information the Mayor's Administrative Report entitled "Strategic Plan Review"; AND THAT Council approved the Mayor's recommended changes to the Strategic Plan, and agreed to review the Strategic Plan in detail in the new year; NOW THEREFORE BE IT RESOLVED THAT Council instructs the Clerk to make the amendments as discussed today as set-out in the Mayor's and provide the amendments to Council at the next meeting for Council's consideration. 8. COMMUNICATIONS -- Clerk's Administrative Report A: Received for Information: Moved by Councillor Inglis, Seconded by Deputy Mayor Perry #05-18 BE IT RESOLVED THAT Council receives Section A Items of the Clerk's Administrative Report entitled Communications of Interest, as set out below, for information: 1. Municipal Property Assessment Corporation (MPAC) re: Official Launch of MPAC's Service Level Agreement; 2. Fisheries and Oceans Canada re: Notification for the Establishment of a Critical Habitat Order for the Spotted Gar; 3. Quinte Conservation re: Newsletter - Ripple Effects; 4. City of Clarence-Rockland re: Request for Support - Adoption of Bill 160, Strengthening Quality and Accountability for Patients Act, 2017; 5. Municipality of Municipal Affairs (MMA) re: Passing of Bill 139 the Building Better Communities and Conserving Watersheds Act, 2017; 6. Ministry of Government and Consumer Services (MGCS) and MMA re: Bill 59 - Putting Consumers First Act; 7. PC Critic for Municipal Affairs and Housing re: Policies Impacting Municipalities; 8. Ministry of Natural Resource and Forestry re: Collaboration for Use of Crown Land; 9. Municipal Property Assessment Corporation re: News - December Page 2 of 6

3 B: Action Items: B1. D. Horwood re: Harlowe United Cemetery - Relocation of Gate and Parking Area. Moved by Councillor Inglis, Seconded by Deputy Mayor Perry #06-18 BE IT RESOLVED THAT Council receives the dated December 15, 2017 from D. Norwood requesting Council consider relocating the gate at the Harlowe United Cemetery and to create an area for visiting family members to park, as the church has been sold and now is private property; AND THAT Council instructs the Clerk to post a Notice on the western most gate advising visitors to use one of the other two gates to enter the Cemetery, and to park along the Harlowe Road. 9. COUNCIL, CAO AND MANAGERS' ADMINISTRATIVE REPORTS a) Director of Emergency Services/Fire Chief Emergency Response Plan Annual Compliance Report Moved by Councillor Inglis, Seconded by Deputy Mayor Perry #07-18 BE IT RESOLVED THAT Council receives the Director of Emergency Services/Fire Chief/Community Emergency Management Coordinator's Administrative Report entitled "Emergency Response Plan Annual Compliance Report" for information purposes. b) Director of Emergency Services/Fire Chief Verona Trinity Quilters Donation Moved by Councillor Inglis, Seconded by Deputy Mayor Perry #08-18 BE IT RESOLVED THAT Council receives the Director of Emergency Services/Fire Chief/Community Emergency Management Coordinator's Administrative Report entitled "Verona Trinity Quilters Donation" for information purposes. AND THAT Council instructs the Director of Emergency Services/Fire Chief to send a letter to the Trinity Quilters group of Verona thanking them for their generous donation of quilts to the four Township of North Frontenac Fire Halls; AND THAT Council instructs the Manager of Community Development to post this on the Facebook page. c) Treasurer Update on Audio and Visual Equipment for Council Chambers Moved by Councillor Inglis, Seconded by Deputy Mayor Perry #09-18 BE IT RESOLVED THAT Council receive the Treasurer's Administrative Report entitled "Update on Audio and Visual Equipment for Council Chambers" for information purposes; AND THAT Council approves the Treasurer to prepare a Purchase Order/Agreement with Baldwin Presentation Systems for option three "a wall mounted 82" TV on an arm mount so it can be positioned across the corner behind the Council table. A second 75" monitor would be installed in the back corner by the audio rack, near the entrance door Page 3 of 6

4 to be viewed by Council (the vendor indicated this is the best option). The cost is $36, (including non-recoverable HST); AND THAT Council previously approved $33,462 ($50,000 less the cost of furniture) for the Council Chambers Audio/Visual Equipment; therefore Council approves the Treasurer to cover the additional expense of $3, from the Electronics/Software Sustainability Tangible Capital Asset Reserve Fund to be included in the 2018 budget. d) Treasurer Removal of 506/509 Separate Allocation in Budget Moved by Councillor Hermer, Seconded by Councillor Inglis #10-18 BE IT RESOLVED THAT Council receive the Treasurer's Administrative Report entitled "Removal of 506/509 allocation in budget" for information purposes; AND THAT Council approves the Treasurer to budget all 506/509 expenses to location "0" and not budget any items in location "6" effective the 2018 budget. The history will remain for 2018 and completely remove the entire section for budget effective EXTERNAL COMMITTEES/LOCAL BOARDS/TASK FORCE NOTES AND REPORTS a) Minutes of a Meeting of the Committee of Adjustment/Planning Advisory Committee dated November 20, 2017 Moved by Councillor Hermer, Seconded by Councillor Inglis #11-18 BE IT RESOLVED THAT Council receives for information the Minutes of the Committee of Adjustment/Planning Advisory Committee dated November 20, b) Notes of the Community Policing Advisory Task Force dated November 21, 2017 Moved by Councillor Hermer, Seconded by Councillor Inglis #12-18 BE IT RESOLVED THAT Council receives for information the Notes of the Community Policing Advisory Task Force dated November 21, BILLS AND ACCOUNTS a) Vouchers received for information Moved by Councillor Hermer, Seconded by Councillor Good #13-18 BE IT RESOLVED THAT Council receives the following Voucher Payment Details in the amount of $914, for information purposes: December 13, $ 434, December 20, $ 480, GIVING NOTICE OF A MOTION (By a Member of Council to the Clerk for Council's Consideration for Inclusion on the next Meeting Agenda None. 13. MOTIONS, WRITTEN NOTICE OF WHICH HAS BEEN GIVEN Page 4 of 6

5 a) Resolution # Councillor Martin re: Paving of Gravel Roads Moved by Councillor Good, Seconded by Councillor Hermer #14-18 WHEREAS Council passed Resolution # receiving the Notice of Motion on December 15, 2017 from Councillor Martin to reconsider the wording in the annual budget stating "All projects are estimates only as Paving Actual costs are unknown until tendered; therefore some projects may have to be reduced per Council on April 8, No new pavement without Council's approval."; and for Council to consider allowing the paving of some gravel roads in upcoming budgets; NOW BE IT RESOLVED THAT the 2017 Budget approved a Road Condition Reevaluation study for hardtop roads included in our Asset Management Plan (AMP) at $15,000 (funded from Federal Gas Tax) and said study will be presented to Council for consideration once completed in 2018; AND THAT the draft 2018 Budget proposes that the 2015 Gravel Roads Needs Study be updated and presented to Council in 2018; AND THAT once Council has received the updated Hardtop and Gravel Roads Studies, Council will reconsider the wording in the annual budget re: "No new pavement without Council's approval", to determine possible new paving, based on needs and how it will impact the Township's AMP. b) Resolution # Mayor Higgins re: Council Appointments Moved by Councillor Good, Seconded by Councillor Hermer #15-18 WHEREAS Council passed Resolution # receiving the Notice of Motion on December 15, 2017 from Mayor Higgins requesting to review Council Appointments in the Procedural By-law prior to the 2018 Election; NOW THEREFORE BE IT RESOLVED THAT Council instructs the Mayor and Clerk to make the amendments as discussed today and provide recommendations to Council. 14. COUNCIL PORTFOLIO (Verbal Reports) Mississippi Valley Conservation Authority Appointment Moved by Councillor Hermer, Seconded by Councillor Inglis #16-18 BE IT RESOLVED THAT, as per Section 4.12 of the Procedural and Code of Conduct Policy, The Council off the Township of North Frontenac does hereby suspend the rules of procedure; AND THAT Council amends the Agenda to include the appointment of a member to the Mississippi Valley Conservation Authority Board; AND THAT Council appoints Gerry Martin for the year 2018 to the MVCA Board; AND THAT Council will appoint a member after the Municipal election for 2019; AND THAT Council instructs the Clerk to forward a copy of this Resolution to MVCA. Page 5 of 6

6 15. INTRODUCTION AND READING OF BY-LAWS Moved by Councillor Hermer, Seconded by Councillor Good #17-18 BE IT RESOLVED THAT leave be given the Mover to introduce the following By-laws that have been circulated to all members of Council and that these By-laws be read a first and second time: a) #01-18 Borrowing By-law. Moved by Councillor Hermer, Seconded by Councillor Good #18-18 BE IT RESOLVED THAT the following By-laws be read a third time, signed, sealed and finally passed: a) #01-18 Borrowing By-law. 16. PUBLIC FORUM (If the Council Meeting is completed in less than three (3) consecutive hours, the Mayor shall invite questions from the gallery, provided question is pertinent to today's agenda items only.) 17. CLOSED SESSION None. 18. RISE AND REPORT (Overview of the Closed Session by the Presiding Officer) None. 19. CONFIRMING BY-LAW Moved by Councillor Good, Seconded by Councillor Hermer #19-18 BE IT RESOLVED THAT By-law #02-18, being a By-law to confirm all actions and proceedings of Council for its Regular Meeting held be read a first and second time. Moved by Councillor Hermer, Seconded by Councillor Good #20-18 BE IT RESOLVED THAT By-law #02-18 be read a third time and finally passed. 20. ADJOURNMENT Moved by Councillor Hermer, Seconded by Councillor Good #21-18 BE IT RESOLVED THAT Council adjourns the Meeting at 11:12 a.m. until January 26, 2018 or at the call of the Chair. nyi MAYOR va CLERK 11) cm tt/ Page 6 of 6

7 1/15/2018.,11.-otpi-4t 4(;)Aorrh hrontcnac 2017 Septic Re-Inspection Results C.) MississippiRideau - 'N Participation - 64% Property Owners were present during the Re- Inspection - Three mail-outs were conducted - Appointments hooked over 3 weekends Canonto 1 Crotch 41 Kashwakamak 40 Mississagagon 1 Palmerston 8 Total 91 Property Owners Present Business(Par Lands) 45% Separation Distance to Water: Private Property Class 1 Earth Pit, Vault, Pail and Portable Priv Cesspools Septic Tank and Distribution field <15m 35%) 15m-30m >30m Holding Tanks 1

8 1/15/2018 Separation Distance to Water: Crown Land TIPP-e Unknown,4, / 5% Lake \ 19% Drilled Well ( 20% Septic Tank Construction 8% of Concrete Tanks had signs of corrosion More Information Status Number of Properties 2%!No Concern "MIN Remedial Work More Information System Deficiencies Recommendations [Pump Out 1MMEMMEML.. 6 Concrete Corrosion MEMO Greywater concern - rwe' 8 'Baffles require maintenance. (broken/roots) r 12 Ai Privy concern 29.1 Vegetation (Trees within areaail 1 rank/leaching Bed) 7 Effluent Level high or low IIIIIIIIIIIF High level alarm recommended r- 6 Partition wall broken/missing --- '1 ` I Continue with a re-inspection program Conduct mail out in by May 5, 2018 Complete Parklands inspections last week of August. The use of soil probes for locating new privy sites The removal of "tables' on Park Lands site near the shoreline *note, some systems have more than one maintenance issue. 2

9 1/15/2018,A47,17,Aitic ed MississippiRideau Thank you For Your Time 3