FINANCE & STRATEGIC PLANNING COMMITTEE MEETING Monday, January 21, :00 P.M. AGENDA

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1 THIS MEETING MAY BE TELECAST ON PUBLIC TELEVISION OR WEBCAST ON THE CITY S PUBLIC WEBSITE FINANCE & STRATEGIC PLANNING COMMITTEE MEETING Monday, January 21, :00 P.M. Councillor Henry in the Chair AGENDA 1. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF 2. APPROVAL OF MINUTES a) November 12, 2018 Finance & Strategic Planning Page 8 Committee Meeting Minutes 3. PRESENTATION 1. That the minutes of the Finance & Strategic Planning Committee Meeting held on Monday, November 12, 2018 be approved as printed. a) Corporate Services Business Plans Keshwer Patel, Commissioner, Corporate Services, Chief Financial Officer and Treasurer; Tony Iavarone, Director, Corporate Communications; Filipa Reynolds, Deputy Chief Financial Officer, Director, Financial Planning;

2 Paul Hettinga, Deputy Chief Financial Officer, Director, Revenue & Accounting; Tracie Bell, Director, Fleet & Procurement Services Susan Farrelly, Director, Human Resources Max Min, Director, Information Management & Technology Services; and, Olga Smith, Director, Legislative Services b) Strategic Plan Update Anna Marie Cipriani, Executive Officer to the Chief Administrative Officer 4. DELEGATION 5. CONSENT MOTION 6. STAFF REPORTS a) Title: 2019 Municipal Election - Accessibility Page 13 Report Report No.: CORP Prepared By: Julie Scott Presentation: Julie Scott, Deputy City Clerk 1. That Council receives CORP as information. b) Title: Waterloo Park Lake Frontage Reconstruction Page 34 Report No.: COM Prepared By: Anna Lee Sangster Delegation: Amanda Stellings, Chair, Waterloo Park Advisory Committee 1. That Council approve report COM

3 2. That Council approve the 2019 capital funding for the Lake Frontage Reconstruction project # (Ref #248) in the amount of $772,000, funded from the Parkland Dedication Reserve Fund (PUB), be released, as per the advance approval of this project from the 2019 capital budget, and allocated to the Silver Lake EA Addendum project # (P1157) to facilitate the tendering process. 3. That Council direct staff to advance the Waterloo Park Lake Frontage Reconstruction detailed design and public consultation process in 2019 in coordination with the Laurel Creek and Silver Lake EA Addendum. 4. That Council direct staff to advance the design and public consultation process for a water play area to be constructed in Waterloo Park West, to open in spring c) Title: Proposed Budget Financial Control Page 42 Budget Policy Updates Approval Report No.: CORP Prepared By: Brad Witzel 1. That Council approve CORP ; 2. That Council approve the Financial Control Budget Policy updates contained in Appendix A; and 3. That Council direct staff to review Policy FC-012 Capital Budget for the reasonableness of the materiality threshold associated with the 1 year capital budget based on the outcomes of the Capital Review day scheduled for February 4, 2019 as part of the budget cycle policy review.

4 d) Title: Uptown Community Improvement Plan (CIP) Page Annual Update Report and Commercial Building Improvement Loans (CBIL) Approval Report No.: CAO Prepared By: Sandy Little & Brad Witzel 1. That Council approve CAO That Council approve the issuance of one (1) Commercial Building Improvement Loan as recommended by the CIP Committee. 3. That the CAO be delegated authority to sign the Commercial Building Improvement Loan agreement in accordance with Schedule A of the Delegation of Authority By-law with the agreement being finalized to the satisfaction of the City Solicitor. e) Title: Revised Program Refund and Withdrawal Page 71 Policy Report No.: COM Prepared By: Kevin Gerlach 1. That Council approve report COM That Council approve M-005 Program Refund and Withdrawal Policy, attached to this report. f) Title: Award of RT Waterloo Public Library Page 81 Main Branch Mechanical Upgrades Report No.: COM Prepared By: Kevin Van Ooteghem 1. That COM be approved. 2. That Council approve the award of RFT#18-22 Waterloo Public Library Mechanical Upgrades to Superior Boiler Works and Welding Limited for the submitted price of $865, plus unrecoverable HST, in the amount of$15,232.91, for a total award value of $880,

5 3. That the Mayor and Clerk be authorized to sign the Agreement between The Corporation of the City of Waterloo and Superior Boiler Works and Welding Limited, and any other documents related to this project, subject to the satisfaction of the City s Director of Legal Services. g) Title: Award of RFT18-20 Beaver Creek Sanitary Page 86 Pumping Station Emergency Overflow Tank Report No.: IPPW Prepared By: Caroline Amyot 1. That IPPW be approved. 2. That Council approve the award of RFT18-20 Beaver Creek Sanitary Pumping Station Emergency Overflow Tank to Finnbilt General Contracting Limited at the lowest submitted price of $1,567, (plus applicable taxes). 3. That additional capital funding for the Beaver Creek Sanitary Pumping Station Emergency Overflow Tank in the amount of $600,000 be transferred from surplus funds available in the Colonial Sanitary Pumping Station upgrades project # to project # That the Mayor and Clerk be authorized to sign the contract documents for tender RFT18-20 between the City of Waterloo and Finnbilt General Contracting Limited, and any other documents related to this project, subject to the satisfaction of the City s Director of Legal Services h) Title: City Utilities 2019 Rates Page 93 Report No.: IPPW Prepared By: Todd Chapman & Michael Pugliese Presentation: Michael Pugliese, Financial Analyst 1. That Council approves IPPW

6 2. That Council approves the 2019 water rate as $1.90/m3, comprised of the City portion of the rate at $0.8251/m3 and the Regional portion of the rate at $1.0749/m3 as set out in Table 1 of report IPPW , and that the Fees & Charges By-Law be updated to reflect the water rate effective February 1, That Council approves the 2019 sanitary sewer rate as $2.45/m3, comprised of the City portion of the rate at $1.1940/m3 and the Regional portion of the rate at $1.2560/m3 as set out in Table 1 of report IPPW , and that the Fees & Charges By-Law be updated to reflect the sanitary sewer rate effective February 1, That Council approves the 2019 stormwater rates as outlined below and that the Fees & Charges By-Law be updated to reflect the stormwater rates effective February 1, 2019: o Residential; small $7.94/month, medium $11.92/month, and large $18.61/month o Multi-Residential; small $22.81/month, medium $96.53/month, and large $514.36/month o Institutional; small $36.98/month, medium $99.93/month, and large $204.63/month o Commercial/Industrial; small $30.60/month, medium $142.89/month, large $460.46/month, and largest $1,166.31/month 5. That Council approves the water, sanitary sewer, and stormwater rate forecast in principle as set out in Table 1 of report IPPW That Council approve that the Fees & Charges By- Law be updated for the rates and effective dates as shown on Appendix B of report IPPW That Council instruct Staff to report back in spring of 2019 with options for a formal high water bill adjustment program. 7. CONSIDERATION OF NOTICE OF MOTION GIVEN A PREVIOUS MEETING

7 8. NOTICE OF MOTION 9. COMMUNICATIONS AND CORRESPONDENCE 10. REGIONAL INFORMATION AND CORRESPONDENCE. 11. UNFINISHED BUSINESS 12. NEW BUSINESS i. Delegations ii. Items removed from Consent Motion to be dealt with separately iii. Staff Reports iv. Other Business 13. QUESTIONS 14. ADJOURNMENT