Finance, Administration & Operations Committee Tuesday, June 20, 2017, 4:15 pm City Hall, Council Chambers

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1 COMMITTEE MINUTES Finance, Administration & Operations Committee Tuesday, June 20, 2017, 4:15 pm City Hall, Council Chambers Committee Members: Councillor L. Bursey, Chair Councillor T. Blanchard Coucillor P. Deery Councillor J. Fullarton Mayor D. Henderson, Ex-Officio Staff: B. Casselman, City Manager C. Cosgrove, Director of Operations D. Dick, Director of Corporate Services S. MacDonald, City Clerk (Recording Secretary) P. Raabe, Director of Environmental Services L. White, Manager of Strategic Initiatives The Chair called the meeting to order at 4:18 pm. DISCLOSURE OF INTEREST Nil. DELEGATIONS AND PRESENTATIONS 1. Aquatarium Mr. Tony Barnes Mr. Barnes presented the Aquatarium's annual report to the Committee. A copy of Mr. Barnes presentation which was received after the agenda was published is attached to the minutes. Page 1 of 19

2 Finance, Administration & Operations Committee Minutes Tuesday, June 20, Request for Development Charge and Building Fees Waiver Mr. Michael Veenstra, Spring Valley Homes Ltd. Mr. Veenstra addressed the state of residential building activity and what is required to keep our industry from imploding. Mr. Joe Malovic also addressed the committee indicating that their development is also facing challenges and asked that building permit and development charges be waived. Mr. Veenstra indicated that Cornwall and Gananoque do not have development charges. The issue is due to the negative growth in Brockville. Mayor Henderson confirmed that Cornwall is implementing development charges at this time. A copy of Mr. Veenstra's presentation which was distributed at the meeting is attached to the minutes. Moved by: Councillor Fullarton THAT the correspondence from Michael Veenstra be received. CORRESPONDENCE & COMMUNICATIONS 1. Request for Declaration of Municipal Significance (Downtown Brockville) Moved by: Councillor Deery THAT Council approve the request from the Downtown Brockville to be held in Downtown Brockville August 19th, 2017 be declared as an event of Municipal Significance for the purpose of the issuance of Special Occasion Permits required by the Alcohol and Gaming Commission of Ontario (AGCO), subject to all necessary permits and approvals being obtained and compliance with all City of Brockville By-laws. Page 2 of 19

3 Finance, Administration & Operations Committee Minutes Tuesday, June 20, 2017 STAFF REPORTS Vacancy Rebate Program Review Moved by: Mayor Henderson THAT the City of Brockville provides the appropriate resolution to the Ministry indicating that the City will be opting out of the Vacancy Rebate Program at the end of Motion to Amend Moved by: Mayor Henderson, AS AMENDED ON A LATER VOTE THAT the residual funds from the elimination of the vacancy rebate program be applied to reduce the commercial and industrial ratios. The vote on the original motion, as amended, was now taken and the motion, as amended, was carried. Amended Motion Moved by: Mayor Henderson THAT the City of Brockville provides the appropriate resolution to the Ministry indicating that the City will be opting out of the Vacancy Rebate Program at the end of 2017; and THAT the residual funds from the elimination of the vacancy rebate program be applied to reduce the commercial and industrial ratios. Page 3 of 19

4 Finance, Administration & Operations Committee Minutes Tuesday, June 20, Insurance RFP Moved by: Mayor Henderson THAT Council accept the May 18, 2017 proposal from Jardine Lloyd Thompson Canada Inc. (Halpenny Insurance) for the City s insurance policy for the period of July 1, 2017 to December 30, 2018 as received in the amount of $372,347 (excluding applicable P.S.T); Update on "Waste Free Ontario Act" Moved by: Councillor Fullarton THAT this report be accepted for information on the Waste Free Ontario Act Backflow Prevention By-law Moved by: Councillor Fullarton THAT Council authorize the enactment of a by-law to protect the City s drinking water system through the use of a backflow prevention by-law in the City of Brockville, as attached to staff report Page 4 of 19

5 Finance, Administration & Operations Committee Minutes Tuesday, June 20, Water Treatment Plant Backwash Water System Moved by: Councillor Deery THAT Council approvefunding in the amount of One Hundred and Fifty Thousand dollars ($150,000.00) for the design and construction of a backwash water system at the City s Water Treatment Plant; and THAT the funds in the amount $24, be allocated from a surplus in the 2014 Water Equipment/Construction Capital account ; and THAT the remaining funds be allocated from the Water Rate Long Term Capital Asset Reserve Routine Disclosure Policy Moved by: Councillor Blanchard THAT Council receive Staff Report , Routine Disclosure Policy, (Schedule A to Report ) for information; and THAT the Routine Disclosure Policy be implemented for the release of certain types of information without requiring a formal Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) request. Page 5 of 19

6 Finance, Administration & Operations Committee Minutes Tuesday, June 20, Hospital Financing Moved by: Councillor Fullarton THAT Council approves the financing requirement of the expansion of the Brockville General Hospital from the building permit and plumbing fees and development charges in the approximate amount of $325,000 and through the incremental increase to fiscal policy and arena reserves in each of 2018, 2019, 2020 and 2021 in the amount of $4,435,000. Motion to Amend Moved by: Mayor Henderson THAT the following be deleted from the motion: REFERRED ON A LATER VOTE "incremental increase to fiscal policy and arena reserves in each of 2018, 2019, 2020 and 2021 in the amount of $4,435,000"; and THAT the following be inserted: "use of existing Fiscal Policy funds and a planned incremental additions to Fiscal Policy reserve and an additional increase to the annual levy in the amount of 0.75% in each of the years 2018 and Motion to Refer Moved by: Councillor Blanchard THAT the decision on the financing method for the Hospital Redevelopment be referred to the 2018 Budget deliberations. Page 6 of 19

7 Finance, Administration & Operations Committee Minutes Tuesday, June 20, 2017 NEW BUSINESS - REPORTS FROM MEMBERS OF COUNCIL 1. Request for Information Report Building and Development Charge Statistics (Councillor Fullarton) Moved by: Councillor Fullarton THAT the Director of Finance is directed to prepare a report providing the following information: number of houses built during the five year development charge holiday number of houses built during the time since the holiday ended - effect in last 2 years on building starts revenue per year from development charges and related building fees community comparison - North Grenville/Leeds Grenville other municipal comparisons - building fee rates and number of new builds FAO - CONSENT AGENDA Moved by: Councillor Fullarton THAT the following items be placed on Consent Agenda: 1. Request for Development Charge and Building Fees Waiver 2. Request for Declaration of Municipal Significance (Downtown Brockville) Update on Waste Free Ontario Act Insurance RFP Backflow Prevention By-law Water Treatment Plant Backwash Water System Routine Disclosure Policy Page 7 of 19

8 Finance, Administration & Operations Committee Minutes Tuesday, June 20, 2017 ADJOURNMENT Moved by: Councillor Blanchard THAT the Finance, Administration and Operations Committee adjourn its meeting until the next regular meeting scheduled for July 18, The meeting adjourned at 6:07 pm. Page 8 of 19

9 21/06/2017 FAO Presentation June 20, 2017 Aquatarium by the numbers 1. Capital Cost 2. Capital Campaign 3. Operating results 4. Employment/Volunteers 5. Visitors, and where they came from 6. Impact 7. But its not just the numbers. Page 9 of 19 1

10 21/06/ Capital Cost AQUATARIUM PROJECT 2014 Projection Final Estimate Base Building Cost $7,500,000 $9,000,000 Building Fit up and Contents $8,300,000 $9,900,000 Parking $2,200,000 $2,200,000 Unrecoverable Operating Costs $400,000 All others (FSI, Broad/Flint, Start up, etc.) $4,000,000 $4,000,000 TOTAL INVESTMENT $22,000,000 $25,500,000 Public/Private/Partnership TOTAL CITY OF BROCKVILLE INVESTMENT $4,643,000 TOTAL DEVELOPER INVESTMENT $4,646,000 FINAL FUNDRAISING TARGET $4,000,000 Federal Funding $5,694,492 Provincial Funding $5,694,492 MISCELLANEOUS OTHER SOURCES $822,016 TOTAL PROJECT INVESTMENT $25,500,000 TOTAL CITY OF BROCKVILLE INVESTMENT TOTAL DEVELOPER INVESTMENT FINAL FUNDRAISING TARGET Federal Funding Provincial Funding MISCELLANEOUS OTHER SOURCES Page 10 of 19 2

11 21/06/ Capital Campaign AQUATARIUM FUNDRAISING 2010 Orignal Fundraising Target $2,500, Increase in Target $500, Increase in Target $1,000,000 FINAL FUNDRAISING TARGET $4,000,000 Committed to Date (Jun, 2017) $3,635,350 91% 3. Operating Results 2016 Actuals $1556 k $934 k $210 k $41k $371 k Page 11 of 19 3

12 21/06/ Operating Results 2016 Actuals $1444 k $724k (+/ 24 FTE s) $348 k $62 k $242 k $68k 3. Operating Results 2016 Actuals $1556 k ($1444 k) $112 k Page 12 of 19 4

13 21/06/ Employment and Volunteers Staff hours paid in F2016 = (24.1 FTE s) Volunteer hours in F2016 = 9237 (5.6 FTE s) in just 9 months Over 1000 hours per month Approx 12 volunteers on shift at any time 5. Visitors and where they came from Original (2007) EPG visitation projection Revised (2009) EPG visitation projection (based on assumption of adjacent hotel) Sustainability 1 Report projection Sustainability 4 Report projection (boosted school visits from 5000 to 8500) Actual visitation March/December Page 13 of 19 5

14 21/06/ Visitors and where they came from The Aquatarium tracks and reports on the origin of all its visitors: 5. Visitors and where they came from Globally and locally Page 14 of 19 6

15 21/06/ Impact Hotel Occupancy? Shot up to highest level (59.3%) in more than a decade 6. Impact But was that just the same kind of regional change everyone felt between 2015 and 2016? Gananoque Kingston Cornwall/K ville Trenton Area Brockville Page 15 of 19 7

16 21/06/ Impact Did Brockville gain market share by deeply discounting room rates? 30 Revenue per room %age change 2016 vs Gananoque Kingston Cornwall/K ville Trenton Area Brockville Aquatarium by the numbers 1. Capital Cost 2. Capital Campaign 3. Operating results 4. Employment/Volunteers 5. Visitors, and where they came from 6. Impact 7. But its not just the numbers. Page 16 of 19 8

17 21/06/ Its not just the numbers In the last 12 months over 500 students from 9 schools in NY state have visited the Aquatarium here is how one of those schools recorded their experience: Page 17 of 19 9

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